PWS - Kitchen Vent Hood Systems Cleaning.pdf

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W911S7-23-R-0011

KITCHEN HOOD VENTILATION SYSTEM CLEANING

PERFORMANCE WORK STATEMENT

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide kitchen hood ventilation system cleaning services to various kitchen hood ventilation systems located on Fort Leonard Wood (FLW), Missouri. The goal is to support mission accomplishment by providing safe and operational kitchen hood ventilation systems to facilities identified to receive kitchen hood ventilation system cleaning services under this contract. To meet this goal, close coordination is required between the Contractor and the Contracting Officer’s Representative (COR) to efficiently provide kitchen hood ventilation system cleaning services while minimizing disruptions to operations within the facilities and meeting security requirements. A current listing of kitchen hood ventilation system locations and data are provided in Technical Exhibit (TE) 2. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall furnish all personnel, labor, equipment, parts and materials necessary to provide all work to clean the kitchen hood ventilation systems in the buildings identified in TE 2. Performance shall be in accordance with the standards contained herein and current local, state, and federal regulations.

1.2 Place of Performance: The work to be performed under this contract will be performed at the government facilities, located on FLW, identified in TE 2.

1.3 Hours of Operation: The Contractor shall arrange his operations to cause as little interference as possible including scheduling of work after the normal duty hours of 0730 to 1600, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. This service is considered mission essential therefore, the provisions of DFARS clause 2523.237-7023 apply.

1.3.1 Scheduling: Scheduled services shall be performed according to the frequencies listed in TE 2 for each facility. The contractor shall submit a schedule to the COR no later than (NLT) four (4) weeks prior to beginning work for each visit. The schedule shall include building numbers, dates and times that the Contractor proposes to complete the work. The schedule must be submitted in time to ensure all services are completed within the time frame indicated in TE 2 for each facility from the previous service. The schedule must be approved by each facility manager. Schedule changes may be necessary depending on the facility manager’s needs. The final schedule must be approved by each facility manager, COR and Contractor.

1.3.2 Work Coordination: The Contractor shall coordinate his work schedule with the COR. The COR will coordinate the schedule with the building occupants to keep any disturbance to a minimum. The Contractor will not be allowed to shut down any building’s operation in order to conduct his/her work, therefore the Contractor will be responsible for completing all required work during the agreed upon final schedule.

1.3.3 Any overtime costs incurred by the Government as a result of the Contractor failing to adhere to the final approved cleaning schedule shall be the sole responsibility of the Contractor. Penalties shall be assessed in accordance with (IAW) the Performance Requirements Summary (PRS) (TE 1).

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KITCHEN HOOD VENTILATION SYSTEM CLEANING

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1.4 Frequency: The cleaning of the kitchen hood ventilation systems shall be performed according to the frequencies listed in TE 2 within the time frames established. Intervals between cleanings shall be: Monthly – thirty (30) days; Quarterly – ninety (90) days; Semi-annually – six (6) months; Annually – twelve (12) months.

1.5 Federal Observed Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day/Indigenous Peoples’ Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6 Quality Control Program (QCP): The Contractor shall develop, implement and maintain an effective QCP to ensure services are performed IAW this PWS. The QCP, including any changes, shall be forwarded to and accepted by the Contracting Officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP must be provided within 30 days of the notice to proceed and shall be kept current, reflecting the pertinent contract modifications and building changes or conditions, with updates being submitted within five (5) days of changes being made. The QCP must be IAW the PRS (TE

1) of this contract. The plan shall include but is not limited to the following:

• The name of the Project Manager

• A communication plan that shall describe methods of direct and indirect communication with the Government regarding performance of the contract.

• An inspection system covering all the services listed on the PRS. The inspection plan shall specify the areas to be inspected on both a scheduled and unscheduled basis, and the individual who will perform the inspections.

• The Contractor shall give immediate written notice to the KO or COR of any condition which is discovered that may present a hazard to either the equipment or occupants.

• The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

• On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

• A contingency plan to provide for continuing service to kitchen hood vents in the event of employees’ absences, strikes or work stoppages. Work stoppage or strike participation by Contractor personnel against the Contractor does not relieve the Contractor of his responsibility to fulfill the requirements of this PWS.

1.7 Government Performance Assessments: Government performance assessments will be used to evaluate the contractor's performance under this contract. The Government has the right to inspect and test all services called for by the contract and commitments made by the Contractor during the solicitation process, to the extent practicable at all places and times during the term of the contract. The Government will perform inspections and tests in a manner that will not unduly delay the work. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may: (1) require the Contractor to take necessary action to ensure that future

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PWS rev 0.1 performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed. If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with contract requirements, the Government may: (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service, or (2) terminate the contract for default.

"Services", as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

1.7.1 This PWS includes a PRS (see TE 1). The performance standards in the PRS establish the performance level required to meet the contract requirements. The Performance Standard column of the PRS lists a brief summary of verifiable, measurable levels of service. The PRS includes the acceptable quality level and the methods of surveillance. The Government may change the PRS in order to optimize efforts and insure that we are measuring the correct objectives. All such changes would be bi-lateral modifications to the basic contract.

1.7.2 A Government Inspector may accompany Contractor personnel during regular maintenance, service calls, or other work visits to observe and / or ask for explanation of work performed. The intent is not to delay the Contractor in any way.

1.7.3 Performing quality assurance in accordance with the PRS does not preclude the Government from conducting inspections as defined in Federal Acquisition Regulation (FAR) 52.212-4 Contract Terms and Conditions for Commercial Items for Inspection/Acceptance.

1.7.4 If performance or quality measures are not being met by the Contractor, the Government will revisit the QCP and may request revisions. Upon review of the plan and related documents, the Government will take appropriate action to ensure that all quality and performance measures are met as specified in this contract.

1.7.5 If it is found that the kitchen hood ventilation systems and associated equipment have deficiencies due to the Contractor’s performance, workmanship or materials furnished, the Contractor will be notified of these deficiencies and it shall be their responsibility to make the necessary corrections within three (3) calendar days.

1.8 Workmanship: Workmanship shall be equal to the best practices common to the trade and shall conform to National Fire Protection Association Standard (NFPA) 96: Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations and any criteria hereinafter listed.

1.8.1 The Contractor shall be liable for any losses or damages incurred to the Government due to the Contractor’s carelessness, negligence, improper or untimely maintenance and repair of equipment listed hereinafter.

1.8.2 The Contractor is required to conduct business in a professional and customer service oriented manner. Contractor personnel shall conduct all operations in such a manner as to minimize any inconvenience to the building occupants.

1.8.3 All worksites shall be kept free of litter or other debris at all times. Upon completion of work all residual materials shall be removed from the site, and the area left clean. All debris shall be lawfully disposed of off the installation

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1.9 Certifications: The Contractor’s staff shall be properly trained, qualified and certified to perform work under this contract in accordance with NFPA 96.

1.10 Pricing, Billing and Payments

1.10.1 All costs associated with the performance of regular kitchen hood ventilation system cleaning, to include transportation expenses, labor costs, and expenses associated with supplying required materials to perform the scheduled services shall be included in the bid price for the applicable line item.

1.10.2 Billing shall be completed through Wide Area Work Flow (WAWF).

1.10.3 The Contractor shall submit a task list which identifies all services to each facility that are being billed for.

1.10.4 Payment shall be made upon determination that all tasks in a building have been performed to the contract specifications. No partial payment will be considered.

Contractor will be required to re-perform any unsatisfactory work, scheduled per section 1.3 of this PWS, at no additional cost to the Government.

1.11 Submittals: At a minimum, the following list of materials and methods will require approval under the Contract Clause, FAR 52.236-5, titled Material and Workmanship. The KO may require additional submittals as deemed necessary. If additional items are required to be submitted a revised Engineer Form 4288 shall be prepared by the Contractor and submitted with the additional submittals. The Contractor shall not proceed with work using materials and methods which are subject to approval, until they are approved. Materials and methods requiring approval:

1.11.1 Cleaning Agent

1.11.2 Ultraviolet System Maintenance Method

1.11.3 Certifications required per NFPA 96

1.12 Post Award Conference / Performance Evaluation Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO and COR shall have performance evaluation meetings with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.13 Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order.

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1.14 Personnel

1.14.1 Contractor Key Personnel: The Contractor shall provide an on-site contract manager who shall be responsible for the performance of the work and shall be the central point of contact with the Government. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available from 0730 to 1600, Monday through Friday when maintenance and services are being performed on this contract, except Federal holidays or when the Government facility is closed for administrative reasons. Since this is a performance-based contract, the manpower and labor mix of employees to perform this contract remain the discretion of the Contractor for all services addressed in the TEs.

1.14.2 Other Personnel: The Contractor may not hire off-duty Government Quality Assurance Evaluators (QAE) or any Government employee causing a conflict with Department of Defense (DOD) Directive 5500.7-R, Joint Ethics Regulation.

1.14.3 Special Qualifications: All work shall be accomplished by mechanics skilled and certified in the trade involved. There shall be one certified personnel performing work at each inspection. Certified personnel shall perform work only on the systems for which these personnel have been specifically qualified. To perform work under this contract the Contractor must be certified to perform work on each of the systems listed in TE 2.

1.14.4 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.14.4.1 Rosters: For installation security purposes, the Contractor shall provide the KO a list of all employees who will perform work under this contract.

The list shall include name, badge number and work assignment of each employee. The Contractor shall maintain revisions and updates to this list and submit them to the COR monthly.

1.14.4.2 Employee Badges: The Contractor shall furnish each employee a contract identification badge that shall be conspicuously displayed when working. The ID badge shall include the full name of the employee, company name, a badge serial number and the employee’s picture.

1.14.5 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct

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PWS rev 0.1 or security. The Contractor shall ensure no contractor employee conduct political related activities or events on the Installation.

1.15 Environment and Occupational Safety and Health Administration (OSHA): The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR for final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts within 24 hours of occurrence. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

1.15.1 Accident Prevention Plans (APP) for Contract Work. Before initiation of work at the job site, an APP shall be reviewed and found acceptable by the GDA (Government Designated Authority). APPs shall be developed and submitted by the Contractor.

The Contractor shall address each of the elements/sub-elements in the outline contained in Appendix A in the order that they are provided in the manual. If an item is not applicable because of the nature of the work to be performed, the Contractor shall state this exception and provide a justification. (1) The Contractor shall identify each major phase of work that will be performed on this contract. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an Activity Hazard Analysis (AHA). (See EM 385-1-1, Section 01.A.14 and Appendix A, paragraph 3.j. (2)) The APP shall also address any unusual or unique aspects of the project or activity.

1.15.2 Construction, renovation, alteration, and maintenance services must adhere to the provisions of the US Army Corps of Engineers Safety and Health Manual 385-1-1 (EM 385-1-1). If there is a conflict between the two, the stricter regulation or provision will be adhered to.

1.15.3 The contractor will need to provide an APP (safety plan) and AHA (Activity Hazard Analysis) as provisioned in FAR 52.236-13 Accident Prevention, AR 385-10, Chapter 4; DA Pam 385-10, Chapter 4; EM 385-1-1, EP 415-1-260.

1.16 Security Requirements: Personnel employed by the Contractor or any representative of, or agent of the Contractor, entering this post shall conform to the post security regulations.

1.16.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.16.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

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1.16.2.1 Lost keys shall be reported immediately to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.16.2.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.16.2.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.16.3 Any lost and found articles found by the Contractor or his employees, regardless of value, shall be reported the COR and turned into the MP Desk at Building 1000.

1.17 Training and Access Requirements

1.17.1 Antiterrorism (AT) Level 1 Training

1.17.1.1 All contractor and sub-contractor employees requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training. IAW AR 525-13, 3 DEC 19, AT Level I Awareness training will be conducted by a certified Level II trained ATO.

For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level I awareness training. The Installation AT Office or a certified Level II trained ATO on the installation will provide the training. Contact information for this Government employee will be provided at the kick-off meeting.

1.17.1.2 The Installation AT Office or a certified Level II trained ATO will provide a one hour training session conducted on FLW for Contractor personnel working on this installation. The COR will coordinate this training at the time of task order modification or award. Contractor personnel working at installations other than FLW shall coordinate with the COR and local AT Offices to obtain training applicable to that installation. Contractor shall provide a list of personnel trained to the COR within five (5) business days of completion of training.

1.17.2 Operations Security (OPSEC)

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1.17.2.1 The OPSEC Plan and User Agreement: The OPSEC Plan and User Agreement will be available for Contractors to review through the Installation OPSEC Officer. The Contracting Officer’s Representative (COR) will ensure the Contractor is aware of the Installation's OPSEC Plan and is in compliance with the Installation's OPSEC Plan during contract performance.

1.17.2.2 For contracts that require an OPSEC Standard Operating Procedure/Plan: Contractor shall develop and submit an OPSEC SOP that is in compliance with AR 530-1 within 30 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. This SOP/Plan will include Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, Contractor shall identify an individual who will be an OPSEC Coordinator and is OPSEC Level II certified.

1.17.2.3 OPSEC Training: Pursuant to AR 530-1, all Contractor personnel must complete initial Level I OPSEC training within 30 calendar days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training, to be provided by the Installation OPSEC Office or a certified Level II trained OPSEC Officer.

Contact information for this Government employee will be provided at the kick-off meeting.

1.17.2.4 The Installation OPSEC Office, or a certified Level II trained OPSEC Officer, will provide Level I OPSEC training on Fort Leonard Wood for Contractor personnel working on this installation. The COR will coordinate this training at the time of award.

1.17.2.5 Contractor shall provide a list of personnel trained to the COR within five

(5) business days of completion of training.

1.17.2.6 Contractor personnel working at installations other than FLW shall coordinate with the COR and local OPSEC Office to obtain training applicable to that installation.

1.17.3 iWatch Training: Within 10 calendar days of contract award and within 10 calendar days of new Contractor employees commencing work on this contract, all Contractor and sub-contractor employees shall review the FLW Directorate of Emergency Services (DES) web link for iWatch training located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will inform employees of the types of behavior to watch for and how to report suspicious activity. Suspicious activity shall be reported to the COR or KO.

1.17.4 Access and General Protection/Security Policy and Procedures: All Contractor and sub-contractor personnel performing tasks on this PWS shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures which will be provided to the Contractor by a Government representative within five working days of Task Order award.

Contractor shall provide all information required for background checks to meet installation access requirements as performed by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Requesting Contractor shall submit request for installation pass to the COR or KO at

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PWS rev 0.1 https://vcc1.icmvcc.com/im3500/. In the event that the automated system at https://vcc1.icmvcc.com/im3500/ is not available (e.g., server problems), the COR or KO will use this process to request a visitors card or pass: (For information on if a visitor card or pass is required and how to pre-register for a card or pass please contact the Fort Leonard Wood Visitor Center at (573) 596-0590 or Fort Leonard Wood Physical Security Office at (573) 596-0597 or email usarmy.leonardwood.usag.mbx.desvisctr@mail.mil at least 10 working days prior to arrival to allow for adequate responses and/or processing. All requests for cards or passes require a Fort Leonard Wood DoD sponsor. Approved card or pass requests must be picked up by the applicant at the Visitor Center (building 100) during operational hours, 0800-1600 M-F). Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the base contract to this task order, should the Force Protection Condition (FPCON) at any facility or installation change, the Government may require changes in Contractor security matters or processes.

1.17.5 If a retiree, or DOD ID card holder, wishes to gain employment on the installation as a contractor, then that person’s “status” will change to a contract employee, which triggers the requirement for an employment background check and an NCIC- III check for access to the installation.

1.17.6 Contractor Employees Who Require Access to Government Information Systems:

All contractor employees with access to a government information system (IS) must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.17.7 Threat Awareness Reporting Program: For all contractors with security clearances.

Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4B.

1.18 Emergency Services

1.18.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.18.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

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PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 Definitions: Definitions of special terms and phrases used herein are included in AR 310- 25 with the addition of the following:

2.1.1 Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 Bare Metal: Removal of all animal fats, grease, oils, lint and dust.

2.1.3 Cannibalize: Remove parts from Government property for use or for installation on other Government property.

2.1.4 Consumable Materials: Items used in the routine maintenance and repair of equipment but not considered a specific part for a specific piece of equipment.

Examples of consumable materials are bulk items such as grease, oil, lubricants, wire connectors, screws, nuts or other items that are normally considered consumable in commercial maintenance and/or repair function.

2.1.5 Construction: Erection, installation or assembly of a new facility; addition, expansion, extension, alteration, conversion, or replacement of an existing facility;

or relocation of a facility from one location to another. Includes equipment installed and made a part of such facilities, and related site preparation, excavation, filling, and landscaping, or other land improvements.

2.1.6 Contract administrator: The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.7 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.8 Contractor Acquired Property: Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.9 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.10 Contracting Officer’s Representative (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.11 Debris: Includes, but is not limited to paper, cans, bottles, limbs and branches, pine straw and pine cones, leaves, rocks and other similar items.

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2.1.12 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.13 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.14 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract.

Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.15 Facilities: All items of Real Property other than land.

2.1.16 Fiscal Year (FY): A period of 12 months beginning 1 October and ending 30 September of the following year. The fiscal year is designated by the calendar year in which it ends.

2.1.17 Government Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract.

2.1.18 Government Property (GP): All property owned or leased by the Government.

Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.19 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.20 Kitchen Hood Ventilation System: For the purpose of this contract, kitchen hood ventilation systems include the following components: hoods, ducts, troughs, lights, filters, fans, fan motors, and shroud and grilles or louvers in kitchen and serving line areas.

2.1.21 Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

• Items that cannot be found after a reasonable search

• Theft

• Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition

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• Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair

2.1.22 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.23 Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.102, under general contracting authority, and do not require specific statutory authorization.

2.1.24 Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.25 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.26 Property: All tangible property, both real and personal.

2.1.27 Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.28 Property Records: Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.29 Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor acquired property.

2.1.30 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.31 Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.32 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.33 Real Property: See Federal Management Regulation (FMR) 102-71.20 (41 Code of Federal Regulations (CFR) 102-71.20).

2.1.34 Sensitive Property: Property that is potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

PERFORMANCE WORK STATEMENT

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2.1.35 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.36 Unit Acquisition Cost:

• For Government-furnished property: The dollar value assigned by the Government and identified in the contract.

• For contractor-acquired property: The cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.37 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.38 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.39 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AQL Acceptable Quality Level AT Antiterrorism ATCTS Army Training Certification Tracking System CFR Code of Federal Regulations CMRA Contractor Manpower Reporting Application CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPW Directorate of Public Works EO Executive Order FAR Federal Acquisition Regulation FLW Fort Leonard Wood FMR Federal Management Regulation FPCON Force Protection Condition FSC Federal Service Code HQDA Headquarters, Department of the Army IAW In Accordance With IA Information Assurance IS Information System IT Information Technology KO Contracting Officer MSB Municipal Services Branch MSCoE Maneuver Support Center of Excellence NFPA National Fire Protection Association Standard NLT No Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii)

PERFORMANCE WORK STATEMENT

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OPSEC Operations Security OSHA Occupational Safety and Health Administration POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QC Quality Control QCP Quality Control Program TE Technical Exhibit UIC Unit Identification Code UV Ultra-Violet WAWF Wide Area Work Flow

PERFORMANCE WORK STATEMENT

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: There is no Government furnished services, facilities, equipment or materials provided; except that the Government will provide the necessary utilities, water, electric, etc. necessary to perform the work if they are available at the work site(s).

PERFORMANCE WORK STATEMENT

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PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all equipment, materials, supplies, services and employee training required to achieve the quality performance standards of the work in this contract, unless otherwise specified herein.

4.2 Compatibility: All Contractor-furnished property and services shall be compatible with existing Government systems. If Contractor-furnished parts are of a design or manufacture other than that existing, the parts shall be submitted to the COR for approval before they are installed, and shall not void warranties of the system.

PERFORMANCE WORK STATEMENT

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PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 At the start of the cleaning process, electrical switches, detection devices and system components that may be accidentally activated shall be locked, pinned, protectively covered and/or sealed. Care shall be taken not to apply cleaning chemicals on fusible links or other detection devices of the automatic extinguishing systems.

5.1.1 All appliances and equipment in the immediate area shall be covered for protection with plastic while the cleaning is taking place. Any excess water shall be picked up with a high powered wet vac.

5.1.2 Cleaning of each kitchen hood ventilation system to include all hoods, troughs, lights, filters, system fans, fan motors, shrouds and grilles or louvers to point of air discharge.

5.1.3 Cleaning compound shall remove animal fats, grease, oils and other organic matter found in ventilation systems. Apply cleaning compound to all surfaces to be cleaned and then clean all hood and duct surfaces with steam or high pressure washer to bare metal.

5.1.4 Fans are to be dismantled and cleaned.

5.1.5 Filters and light fixture covers and guards, are to be soaked with the specified cleaning compound, sprayed with steam or high pressure washer and rinsed.

5.1.6 When cleaning procedures are completed:

5.1.6.1 All electrical switches, detection devices and system components shall be returned to an operable state.

5.1.6.2 Cover plates shall be replaced and dampers and diffusers shall be positioned for proper air flow.

5.1.6.3 The area is to be restored to the same order as it was prior to the system cleaning and the floor in the area cleaned.

5.1.6.4 After cleaning of each kitchen ventilation system, the Contractor shall tag the ventilation system with a weatherproof tag containing the following information:

• Contractor Name

• Building Number

• Date Serviced

• Service Technician Initials

5.2 Ultra-Violet (UV) Systems: All systems identified in TE 2 as having UV lamps shall be cleaned in accordance with the following:

5.2.1 In addition to the existing work being done in paragraph 5.1, the contractor shall clean the UV lamps IAW NFPA 96.

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W911S7-23-R-0011

KITCHEN HOOD VENTILATION SYSTEM CLEANING

PERFORMANCE WORK STATEMENT

5.2.2 The Contractor shall be certified IAW NFPA 96 to perform the work.

5.3 Before and after digital photos shall be taken of all exhaust cleaning work being performed.

Photos showing internal portions of the hood, ductwork, and exhaust fans shall be included.

5.4 The Contractor shall identify and report to the DPW Inspector or the Building Manager any inoperable system components, safety related devices or other equipment or system malfunctions discovered during the cleaning process that renders the system unsafe for normal operation.

5.5 A report of all work performed shall be forwarded to the COR within 10 working days following completion of stated work. The report shall include digital photos per PWS paragraph 5.3 and all issues reported to the DPW Inspector or the Building Manager per PWS paragraph 5.4.

PERFORMANCE WORK STATEMENT

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PART 6

DELIVERABLES SCHEDULE

Deliverable PWS Paragraph

Frequency Submit To

Maintenance Schedule 1.3.1 NLT 2 weeks prior to work being performed

COR

Quality Control Plan (QCP) 1.6 Within 30 days of NTP / Updates within 5 days of changes being made

KO

Employee Roster 1.14.4.1 Prior to beginning work on this PWS / Updates within 5 days of changes being made

KO &

COR

Written Notification of Conflict with Environmental & Occupational Safety Laws, Rules and Regulations

1.15 Within 24 hours of occurrence KO &

COR

Key Control Procedures 1.16.2 Include in QCP KO

AT Level 1 Certificates of Completion (1)

1.17.1 NLT 5 days of training completion COR

OPSEC Training Verification (2) 1.17.2.3 NLT 5 days of training completion COR iWatch Certificates of Completion (1)

1.17.3 NLT 5 days of training completion COR

NOTES:

(1) Complete training within ten (10) calendar days of contract award; or for new employees within ten

(10) working days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level 1 awareness training.

(2) Complete training within thirty (30) calendar days of contract award; or for new employees within ten (10) working days of beginning performance on this contract. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC training.

PERFORMANCE WORK STATEMENT

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PART 7

APPLICABLE PUBLICATIONS

8. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

Number Title

FAR 52.212-4 Contract Terms and Conditions for Commercial Items for Inspection / Acceptance

NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

FAR 52.236-5 Material and Workmanship

FAR Subpart 42.5 Post Award Orientation

DOD Directive 5500.7-R Joints Ethics Regulation

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

AR 190-13 The Army Physical Security Program

AR 530-1 Operations Security

Command Policy 19-03 Implementing Guidance Smoke-Free Work Place

FLW Regulation 350-6 Initial Entry Training (IET) Training Policies and Administration

18 U.S.C. 1382 Entering Military, Naval, or Coast Guard Property

Public Law 91-596 Occupational Safety and Health Act of 1970

AR 310-25 Dictionary of United States Army Terms

FAR 37.102 Service Contracting – General – Policy

FMR 102-71.20 (41 CFR 102-

71.20)

What Definitions Apply to GSA’s Real Property Policies

PERFORMANCE WORK STATEMENT

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PART 8

TECHNICAL EXHIBIT LISTING

9. TECHNICAL EXHIBIT LIST

9.1 Technical Exhibit 1 – Performance Requirements Summary

9.2 Technical Exhibit 2 – Vent Hood and UV Systems