PWS_JBLM Digester Gas_28 Jul 2020.pdf

PERFORMANCE WORK STATEMENT (PWS)

Digester Gas Equipment Maintenance and Repair

Solo Point New Wastewater Treatment Plant

Joint Base Lewis-McChord, WA

28 July 2020

TABLE OF CONTENTS

Subject Page

1. Part 1: General Information 2

2. Part 2: Definitions, Acronyms, and Abbreviations 7

3. Part 3: Government Provided Facilities and Services 10

4. Part 4: Contractor Furnished Items and Services 10

5. Part 5: Specific Tasks/Functional Areas 10

6. Part 6: Requirements Summary 13

7. Part 7: Environmental Management System (EMS). 17

8. Part 8: Applicable Publications 19

PART 1

GENERAL INFORMATION.

1.1. Digester Gas System Maintenance: Joint Base Lewis-McChord started operation of a new Waste Water Treatment Plant (WWTP) on August 2016. This WWTP has installed a digester gas system that captures and uses the gases from the anaerobic process as the primary fuel for the hot water boilers. Prior to use, biogas is scrubbed of hydrogen sulfide using an iron sponge system. This equipment requires, per manufacturer recommendations, to be serviced twice per year.

1.2 Background: The JBLM Wastewater Treatment Plant (WWTP) is a municipal wastewater treatment facility consisting of preliminary treatment, primary sedimentation, biological nutrient removal (BNR), tertiary membrane filtration, ultraviolet (UV) disinfection, and solids processing. Construction of the WWTP was completed in 2017 as an upgrade to the existing Solo Point WWTP (NPDES Permit WA-002195-4) to replace outdated equipment/processes and to meet projected needs through 2030. The WWTP has been designed to meet the current NPDES effluent, as well as to produce Class A reclaimed water and nitrogen removal, hence BNR in accordance with 40 CFR Part 503.

1.3. Location of Work. The WWTP is located at Joint Base Lewis-McChord, Washington. JBLM is a United States military reservation located next to the old plant on Solo Point Road in DuPont, Washington.

1.4. Hours of operation: The contractor shall perform all services during normal duty hours 0700-1630, Monday through Friday, However, the plant is staffed 7 days per week and will function 24/7 upon final acceptance, which will be more accessible and convenient for the contractor to perform any emergency task, if necessary. The contractor shall coordinate with the COR and he/she with the plant supervisor for any jobs that require to worked during the 0700-1630 time period. Work performed outside this schedule is the sole responsibility of the contractor for the wages paid to his/her employees. The Government is not authorized to cover for wages beyond normal duties hours.

1.5 Description of Services. The contractor shall plan, program, administer, manage, and execute the work necessary to provide the specified services and maintenances for the anaerobic digester gas treatment system, including a scrubbing media regeneration and scrubbing replacement when necessary, including two (2) vessels with iron sponge scrubbing media, controls and sensors; see Appendix A. The contractor shall provide personnel, management, equipment, tools, transportation, and other items necessary to perform preventive maintenance of identified system components as defined in this PWS at JBLM.

This service will include, but not limited to: preventive maintenance (parts lubricated; motors and pumps alignments; electrical terminal tightness; check for leaks; instruments calibration, if needed; inspection and test of the gauges; gauges and valves calibration and certifications; gas burner inspection and maintenance; and any other preventive maintenance not mentioned in this document) and corrective maintenance (the repair of faulty instruments or components found during the service visit) and the service call due to emergency situations, like a sudden shutdown; Hydrogen Sulfide (H2S) gas levels suddenly sky rocking, or any discrepancy authorized by the contracting officer (KO) and/or the contracting officer’s representative (COR).

The contractor shall comply with all applicable Department of Defense, Army, Federal, State, and local laws, regulations, codes, technical manuals, and acceptable commercial practices in the delivery of required services.

The system includes the following:

H2S removal system consisting of two (2) H2S removal vessels and piping between the vessels for lead/lag operation. This system and components are designed for outdoor operation in a Class I, Division 1 area.

Gas compression skid consisting of an inlet moisture/particulate filter and gas compressor. This system and components are designed for outdoor operation in a Class I, Division 1 area.

Media regeneration system consists of a skid-mounted regenerative air blower. This system and components are designed for outdoor operation in a Class I, Division 1 area. PH control solution system consisting of a skid mounted mixing/storage tank, pumps, relief and actuated valves. This system and components are designed for outdoor operation in a Class I, Division 1 area. Remote mounted gas conditioning system control panel, which provides power and control to the system. The control panel is designed for outdoor operation in an unclassified area. Gas is supplied to the gas conditioning system through a 4” butterfly valve and enters the skid-mounted inlet moisture/particulate filter. The filter is sized for 51 scfm and removes 99% of 3 micron and larger particulates and liquid droplets from the gas stream. Condensation formed in this filter is collected in the bottom and removed via a passive condensate drain. The gas then exits the gas compression skid, passes through the H2S removal vessels, before returning to the skid.

A pressure/vacuum relief valve is provided for installation in the lead lag piping for each of the vessels.

Condensation formed in the H2S removal vessels is automatically removed via passive condensate drains.

The digester gas treatment conditioning system is designed to clean and dry up to 51 scfm of gas compressed to 1 psig.

Each H2S removal vessel is designed to contain around 100 cubic feet of iron sponge media. This equates to an approximate media weight of 5,400 lbs. The iron sponge (iron impregnated wood chips) is the only media within the vessel that will absorb H2S.

1.6 Working Conditions. Work is conducted in an industrial setting at the WWTP facility. The JBLM Environmental Management System (EMS) conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470).

1.7 Sustainable Acquisition. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and other environmentally preferable products.

1.8. Quality Control and Quality Assurance. The policy of the Government for Contractor Quality Control and Government Quality Assurance and applicable definitions are provided in the Federal Acquisition Regulations in Part 46.

“QC is a set of activities for ensuring quality in products. The activities focus on identifying defects in the actual products produced. QC aims to identify (and correct) defects in the finished product. Quality control, therefore, is a reactive process. The goal of QC is to identify defects after a product is developed and before it's released.

QA is a set of activities for ensuring quality in the processes by which products are developed. QA aims to prevent defects with a focus on the process used to make the product. It is a proactive quality process. The goal of QA is to improve development and test processes so that defects do not arise when the product is being developed.

The Contractor shall develop and maintain an effective quality control process to ensure services are performed in accordance with this PWS. The Contractor shall develop a Quality Control Plan and implement procedures to identify, prevent, and ensure against recurrence of defective services. The Quality Control Plan (QCP) must be reviewed and accepted by the KO prior to contract start date.

1.9. Performance Evaluation Meeting. Performance evaluation meetings may be required when requested by the Government or contractor.

1.10. Government Remedies. The contracting officer (KO) will follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2018), for contractor's failure to perform satisfactory services or failure to correct non-conforming services.

1.11 Security Requirements

1.11.1. Antiterrorism (AT) Level I Training. The contractor employees and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to the Provost Marshal Office, Director of Emergency Services or Security Office to meet installation access requirements. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas shall complete AT Level I awareness training within 10 calendar days after the contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at website: https://jko.jten.mil

1.11.2. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.11.2.1 For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor employees and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.11.3. Identification Requirements: JBLM Acceptable Identity Verification Documents for Presentation with Washington License or ID card (As of 1 Apr 2016).

• DOD CAC.

• DOD Uniformed Services Identification and Privileges Cards.

• U.S. Passport or U.S. Passport Card.

• VA Issued Health Card

• Permanent resident card or Alien Registration Receipt Card (INS Form I-551).

• Foreign passport with a temporary I-551 stamp or temporary I-551 printed notation on a machine readable immigrant visa.

• Foreign passport with a current arrival-departure record or foreign passport with INS Form I-94/I-94A bearing the same names as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for an employer.

• Employment authorization document that contains a photograph (INS Form I-776).

• US Refugee Travel Document I-327 and I-571 issued by DHS and containing a photograph

• Employee Identification Card issued by a federal, state or local government agency provided it contains a photograph and biometric information such as: Name, DOB, Gender, Height, Eye Color and/or Address.

• U.S. Coast Guard Merchant Mariner Card

• Transportation Worker ID Card (TWIC) issued by DHS

• Native American tribal document.

• U.S. Government issued, authenticated Federal PIV credentials.

• US Military or Draft Record containing name and DOB

Note: On 1 Apr 2016, JBLM began enforcing the provision of the Real ID Act of 2005. Under provisions of this act, a standard driver’s license or ID card issued by any of the following states is not accepted for unescorted access to JBLM: Illinois, Minnesota, Missouri and Washington. Persons requesting unescorted access to JBLM and who present a standard license or ID from one of those states will be required to present additional documentation to verify their identity prior to being allowed access to JBLM. US Military or Draft Record containing name and DOB.

A full list can be found https://www.lewis-mcchord.army.mil/ under Access to JBLM. The Washington State enhanced driver license is acceptable.

1.11.4 Identification of Contractor Employees:

1.11.4.1 Contactor Identification. All contract personnel attending meetings, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.11.4.2 Display of Identification Badges. Each contractor employee shall wear a contractor-furnished identification badge while performing work under the contract. All contractor-furnished, Government-furnished, and Fast Access identification badges shall be worn prominently on the upper front of the outer garment unless precluded by Occupational Safety & Health Administration (OSHA) regulation(s). Contractor-furnished identification badges shall not be used for access to any Government installation.

1.11.4.3 Utilizing Electronic Mail (e-mail) and other written correspondence. When prime contractor or subcontractor personnel send e-mail messages or other written correspondence as a part of contract performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), his/her e-mail or mailing address and the word “Contractor.” This applies whether the contractor uses a Government or private e-mail or mail system.

1.11.5 Contractor Personnel Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner.

The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DoD 5500.07-R, “Joint Ethics Regulation,” Contractor employees must avoid improper influence in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C. 2101-2107 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct politically related activities or events on the US Army Facilities.

1.11.6 iWatch Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 20 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 20 calendar days after contract award. Training can be done at https://www.dvidshub.net/video/583923/iwatch-2018.

1.11.7 Safety Requirements and Reports. Contractor shall perform work in a safe manner and comply with OSHA, WISHA and the latest version of EM 385-1-1, Safety and Health Requirements, Department of the Army, Corps of Engineers, and EM 385-1-1 is available at http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf .

1.11.8 Accident and Damage Report. Contractor shall provide a verbal report to the COR as soon as possible, but not later than four (4) hours after each occurrence of damage to Government property or an accident resulting in death, lost work day, injury, occupational disease, or adverse environmental impact. A completed copy of the required Accident Investigation Reports shall be submitted to the COR within five (5) calendar days of each occurrence. Contractor shall comply with OSHA and EM385-1-1, Section 1, for record keeping and reporting of all accidents. ACCIDENT AND DAMAGE REPORT FORMS. Where specific OSHA or EM 385-1- 1 forms are not required, use forms of the contractor's own design.

1.11.9 Operations and Storage Areas. The contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the contractor's performance.

1.11.10 Environmental Policy. The Contractor shall be familiar with PW’s environmental policy and shall ensure that this information is considered and incorporated into this project. The policy can be found at https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system , (click on JBLM Environmental Policy). Additional information on the PW EMS can be obtained by contacting the PW EMS representative.

1.11.11 Laws & Regulations. In addition to all applicable Federal, State and local regulations, the following specific guidance is provided: 32 CFR Part 651, Environmental Analysis of Army Actions and FL Regulation 200-1, Environmental Protection and Enhancement, and the current JBLM Design Standards. Best Management Practices where applicable shall be identified and implemented to offset adverse environmental impacts.

1.12. U.S. Government support to the Contractor.

1.12.1. Facilities. The Government will provide a lay-down area for the contractor to set up a staging area.

1.12.2. Equipment. None.

1.12.3. Materials. None.

1.12.4. Operation and Maintenance Manuals. For JBLM, not all Operation and Maintenance (O&M) manuals are available. Those O&M manuals that are available can be found in Bldg. 2045 for JBLM-Main and JBLM-North.

Access to this library will be provided to the contractor during normal duty hours and no copy or alteration is authorized to the equipment documentation (i.e. technical manual, reports, etc.). The contractor will have access to a digital library, under totally control of the plant supervisor.

1.12.5. Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or its employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall in turn, notify the KO or COR within 30 minutes of the incident.

1.12.6. Equipment Warranties. The Government will furnish to the contractor, within fifteen (15) working days after the contract award and as necessary thereafter, a list of equipment and components that are covered by manufacturer's warranty. The list will indicate the expiration of each warranty. Do not repair, replace, or otherwise correct defects in warranted equipment without obtaining prior authorization from the COR

PART 2

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

2.1 Definitions:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.7 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.8 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.9 Property. All tangible property, both real and personal.

2.1.10 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.12 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.14 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Definition of Terms.

Inspection A critical examination aimed at forming a judgment or evaluation.

Testing A particular process or method for trying or assessing. A definitive procedure that produces a test result.

Maintenance Used to stop something undesirable from happening or to stop something undesirable. Work that includes testing, measurements, adjustments, and parts replacement, performed specifically to prevent faults from occurring;

regardless of its condition at the time. The primary goal of maintenance is to avoid or mitigate the consequences of failure of equipment. Any maintenance activity required to correct a failure that is in the process of occurring.

Repair Restore something broken or damaged to good condition. This activity may consist of restoration or replacement of components. Any repair activity required to correct a failure that has occurred.

Quality Assurance

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan

An organized document written by the Government specifying the surveillance methodology used for surveillance of the contractor performance.

Quality Control All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.3. Acronyms.

ACOR Alternate Contracting Officer's Representative

ATO Anti-terrorism Officer

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

BRN Biological Nutrient Removal

CAC Common Access Cards

CAP Contractor Acquired Property

CFR Code of Federal Regulations)

CLIN Contract Line Item Numbers

COR Contracting Officer’s Representative

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

GFP Government-Furnished Property

GPP Green Procurement

JBLM Joint Base Lewis-McChord

KO Contracting Officer

PA Property Administrator6225445

PPMV Parts Per Million by Volume

POC Point of Contact

NPDES National Pollutant Discharge Elimination System (NPDES)

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

WAWF Wide Area Work Flow

WWTP Waste Water Treatment Plant

PART 3

GOVERNMENT-PROVIDED PROPERTY, EQUIPMENT, & MATERIAL

3.1. Property. N/A

3.2. Equipment. N/A

3.3. Materials. N/A

PART 4

CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS. NONE.

4.2 Secret Facility Clearance: Not required for this contract.

4.3. Materials: The contractor shall provide parts and components as necessary to meet the requirements under this PWS. All parts and components, in case of replacement, must be suitable to be used in this particular equipment and meet all the original criteria for its purpose and original design as manufactured and/or incorporated with the equipment).

4.4 Equipment. The contractor shall furnish all equipment necessary to perform the specified maintenance

4.5 Services. The contractor shall perform all services necessary to perform the specified maintenance.

PART 5

SPECIFIC TASKS/FUNCTIONAL AREAS

5.1 Periodic Inspection and Preventive Maintenance

5.1.1. Equipment Manuals and References. All the necessary technical manuals and references for the equipment to be maintained will be supplied to the contractor after contract award. The contractor shall submit a semiannual maintenance plan to the COR for acceptance at least two (2) weeks before the contractor will arrive at the WWTP.

This proposal shall include all the necessary preventive and corrective maintenance for the digester gas system associated components in accordance with (IAW) the Manufacturer’s manuals. (See Appendix A - Digester WWTP Components as reference). All contractor repairs shall comply with Puget Sound Clean Air Agency, 40 CFR 60.4211(f), 40 CFR Part 60, Subpart JJJJ and 40 CFR 63, Subpart ZZZZ. (See CLIN X001)

The contractor shall perform preventive and corrective maintenance on the digester gas system components twice

(2) per year (See CLIN X001) IAW the manufacturer’s recommendations. Contractor shall perform calibration or replacement of gauges, safety valves, as needed, or document that checks were made, but no calibration was required. Contractor shall replace preventive maintenance related components IAW manufacture’s recommendations. All Preventive Maintenance related Parts/Components and/or materials shall be new, be of equal size and capacity to the existing parts, and shall be of equal or better quality than existing parts. The price for CLIN X001 shall be inclusive of all preventative maintenance parts, labor, travel, required to perform the periodic inspection and service.

If faulty parts (i.e., not parts related to preventive maintenance as identified in the Manufacturer’s Operations & Maintenance Manual) are discovered during the inspection, the contractor shall notify the COR in writing of the faulty parts and/or components, their associated replacement costs, and the estimated cost of labor to complete the repair in order to determine the Government’s ability to fund. If approved by the COR, all labor, parts/components, and/or materials associated with the repair shall be charged against CLIN X002. All repair related Parts/Components and/or materials shall be new, be of equal size and capacity to the existing parts, and shall be of equal or better quality than existing parts.

The contractor shall inspect, calibrate and maintain the flow meters, gas burner, safety devices and sensors, and the remaining pumps, valves, electrical motors, pipes, hardware, and other components associated with this digester gas equipment in general. Contractor shall test for hydrogen sulfide emission before maintenance work starts and after maintenance work ends. This digester gas equipment is set to keep the H2S (hydrogen sulfide) reading about 10 ppmv, any reading above this level, will be considerate as unsatisfactory and an equipment recalibration shall be performed until achieve the above levels. The contractor shall submit the original H2S reading document to the plant supervisor and a copy to the COR once the job is over, and before leaving the site. A maintenance job report shall be submitted within 7 (seven) calendar days to the COR and plant supervisor for record keeping. (See CLIN X001)

Contractor shall submit a written report detailing all work performed to the COR and plant supervisor within 7 (seven) calendar days after the maintenance service is accepted by the Government. See 5.1.1.3 for further details. If during a scheduled semiannual visit; the H2S reading exceeds 250 ppmv, the COR may authorize the contractor to start a media regeneration. (See CLIN 004 part of Para. 5.4.1. of this PWS.) Upon receiving written authorization from the COR, the Contractor shall perform media regeneration as per manufacturer’s manuals and include this work in its post work written report to the COR. (See Appendix A - Digester Components.) The firm fixed-price will be all inclusive of labor, travel, material purchasing and shipping costs, required in order complete the task.

5.1.1.1 Preventive Maintenance Plan. The contractor shall submit a preventive maintenance work plan to the COR 2 (two) weeks prior to the inspection, indicating specific inspection and preventive maintenance actions to be accomplished on each component, including parts identified and proposed for replacement. The submitted plan shall identify the equipment components to be inspected and maintained. The plant supervisor will revise the contractor maintenance plan and make recommendations, if necessary. The COR will forward to the contractor the plant supervisor approval and recommendations.

5.2 Repairs (if required)

5.2.1 Labor Hours, Parts/Components, and Material. The contractor shall perform repairs on the following components upon written approval from the COR: pressure/vacuum relief valves, flame arrestors, gauge and absolute pressure transmitters with ceramic and monsilicon sensors, combination conservation vent & flame arrester, drip traps, gas regulator for the flare, sediment traps, man-ways, gauge hatch, thermal shut off valves, vacuum/pressure regenerative blower, flame trap assy, 6 quart manual drip trap, 3-way safety selector valve, Torqplustm electric actuators, H2S vessels, solenoid valves, EI series bimetal thermometers, vibration limit switch, moisture/particulate removal vessel, series 4000 Capsuhelic® differential pressure gage, check valves, differential pressure measurement, flame checks. (See Appendix A, Digester Components.) Note: The above listed parts do not represent the totality of the Gas Digestive Systems parts and components that the Contractor will be expected to repair if required. All repair related Parts/Components and/or materials shall be new, be of equal size and capacity to the existing parts, and shall be of equal or better quality than existing parts. The gas digester system cannot exceed 48 hours of inoperability without written authorization from the COR.

5.2.2. Repair Parts and Material Non-Availability. The contractor shall notify the COR within 24 hours, via email or a written report, when parts are not available. The report shall contains the part identification, nomenclature, price, estimate availability time, and man hours. The contractor shall install the part(s) within the time term explained in this PWS (5 regular working days for schedule maintenance and 48 hours for emergency service call).

5.2.3. New Parts and Material. Parts & Materials shall be new and shall be of equal size and capacity to existing parts/materials and shall be of equal or better quality than existing parts/materials. All parts shall be warranted against defects or failure for a minimum period of one (1) year. Any new or replaced part that fails within one (1) year after installation shall be replaced, including labor, at no additional cost to the Government. The contractor shall track the warranty of all installed new parts. The contractor shall record the date, time, and name of the suppliers from whom parts are ordered and received. All Material/Parts shall be in compliance with FAR Part 31.

5.2.4 Receipts. The contractor shall provide a report (receipts etc.) of the parts used and their costs. The contractor may bill only for the cost of the material, documented by receipts.

5.3 Unscheduled Service Inspection (if required)

5.3.1 Unscheduled Service Inspection:

If the COR identifies a critical problem with the Gas Digester System that cannot be rectified by the Plant Operator and requires it corrected prior to the next periodic service inspection, the contractor shall conduct an unscheduled service inspection within 48 hours of written notification from the COR. (See CLIN X003). If repairs are required to remedy the problem, all labor, parts/components & materials shall be charged against CLIN X002. CLIN X003 is to provide a site visit and to provide a quote for repair of what item or items are malfunctioning.

5.4 Scrubbing Media Replacement (as required)

5.4.1 Regeneration (Scrubbing Media Replacement):

The COR will inform the contractor when the concentration of H2S in the digester gas equipment, immediately upstream of the boilers or flares, reaches level close to 250 parts per million by volume (ppmv).

The Government has set a H2S threshold of 250 ppmv as a point when the COR will contact the contractor and require the contractor to be on site within 72 hours of notification, and start the regeneration process according manufacturer’s recommendations. This service call will not exceed forty-eight (48) hours of labor.

The contractor shall properly treat the regenerated or a newly supplied scrubbing media and certify in writing the pH of the scrubbing media is between 8 and 9. For informational purposes, the average life expectancy of the scrubbing media may be between 18-36 months as per the manufacturer, but may be shorter or longer. Note: This digester gas treatment was fabricated by Unison Solutions, model BGS‐51‐209‐H; gas conditioning system is designed to clean and dry up to 51 scfm of gas compressed to 1 psig. (See CLIN X004, required at least once a year, Invoicing is authorized once a year.

********* If the H2S concentration raises above 250 ppmv, the plant supervisor will initiate an emergency process via the COR (COR is the only authorized source of information with the contractor for all task involving the digester gas system). At this point the COR will notify the contractor and they shall be on site within 48 working hours, ready to initiate the scrubbing media regeneration IAW Manufacturer’s recommendations or its replacement, if this is the case.

If the H2S concentration raises above 500 ppmv, the COR will notify the contractor and the contractor shall be on site within 24 working hours, ready to initiate the scrubbing media regeneration or its replacement.

5.4.2 Ordering Process (Scrubbing Media Replacement):

When the contractor recommends in writing, to the plant supervisor and the COR, that the scrubbing media needs to be replaced, the COR or the KO may authorize the contractor to acquire and replace the necessary scrubbing media.

Contractor is responsible for expense for replacement (parts and labor) of the scrubbing media with written order from the contracting officer when the work needs to be accomplished. Contractor shall coordinate all transportation and logistics, from the scrubbing media supplier to the WWTP located in Solo Point, JBLM and subsequently replace the scrubbing media IAW manufacturer’s instructions. Contractor shall supply all labor and equipment necessary (i.e., lifting equipment able to reach at least 20 feet high) to remove the spent media; Contractor shall confirm that a safe working atmosphere exists inside the vessel before completely removing the top of the vessel;

spread the media out in a six to eight inch layer at an area designated by Government; pressure wash interior of vessel; completely remove all debris from vessel; and pack the used media in 55 gallons drums provided by the COR. The Government will properly dispose the used media thru the environmental department. (See CLIN X004), required at least once a year, Note: Invoicing is authorized once a year.

5.5 Contract Manpower Reporting Requirement. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services. (See

CLIN X005.)

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2020. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil , See CLIN X005).

5.6 Technician Competency. Personnel performing inspection, maintenance and repair shall have knowledge of all applicable federal, state, and local environmental regulations, and experience working with equipment that produces H2S, also with Varec and Shand and Jurs equipment, electric actuators, Uni-Scrub, Vibration Limit Switches, electronic gauges, and iron scrubbing media. A detailed description of the Gas Digester Parts in which the Contractor will be expected to service is included in Appendix A. Upon close of this solicitation the offeror shall provide a statement of experience to demonstrate that personnel assigned to perform work under this contract are qualified.

5.7 Laws & Regulations. Facility operations and effluent discharge practices shall continuously comply with all applicable federal, state, and local regulatory standards, during service, including the National Pollution Discharge Elimination System (NPDES) permit requirements.

5.8 Required Maintenance/Repair Reports. The contractor shall submit to the COR within 7 (seven) working days, after the completion of each visit, a detailed report in a PDF or MS Office 2013 compatible format, summarizing inspection findings and preventive and corrective maintenance work completed. The report shall also identify specific components determined or predicted to require corrective maintenance, repairs, or replacement in the future. The contractor shall provide the Government reports for use as historical records for all components included within this contract.

PART 6

PERFORMANCE REQUIREMENTS SUMMARY

6.1. Performance Requirements Summary. The contractor performance requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs.

The performance threshold briefly describes the minimum acceptable overall levels of service required for each required service. These thresholds are critical to mission success.

Performance objective for require Service

PWS Para. Performance Standard ACCEPTABLE QUALITY

LEVEL

Periodic Inspection and Preventative Maintenance

5.1 Semi-Annually, the contractor

shall plan, program, administer, manage, and execute the work necessary to provide the specified services and maintenances for the anaerobic digester gas treatment system (“digester gas”), including two (2) vessels with iron sponge media, controls and sensors.

Periodic Service Maintenance on the equipment in accordance with manufacturer's technical manual and other publications. i.e., cleaning, minor adjustments, minor repairs and replacement of system components. This inspection will provide sufficient information to allow the contractor to make sound recommendations of needed replacement or repairs needed to maintain the digester system operating properly. Once the COR notifies the contractor for the site maintenance, the contractor shall provide the COR with the appropriate information for the COR to request a base pass for this purpose.

100%

H2S (Hydrogen Sulfide)

Parts Per Million by Volume (ppmv)

5.1.1 The contractor shall perform

repairs on the following components upon written approval from the COR:

pressure/vacuum relief valves, flame arrestors, gauge and absolute pressure transmitters with ceramic and monsilicon sensors, combination

100 % success rate

Unscheduled Service Inspection (Service Calls)

5.3.1 If the COR identifies a critical

problem with the Gas Digester System that cannot be rectified by the Plant Operator and requires it corrected prior to the next periodic service inspection, the contractor shall conduct an unscheduled service inspection within 48 hours of written notification from the COR. (See CLIN X003). If repairs are required to remedy the problem, all labor, parts/components & materials shall be charged against CLIN X002. CLIN X003 is to

95 % success rate, 5 % failure rate only account for the cost of the Contractor to travel to the JBLM WWTP and to conduct an inspection.

Media Regeneration, Replacement, Ordering

Procedures

5.4.1 If the H2S concentration raises

above 250 ppmv. (See CLIN X004, see above in PWS). At this point the COR will notify the contractor and the contractor shall be on site within 48 working hours, ready to initiate the scrubbing media regeneration.

If the H2S concentration raises above 500 ppmv. COR will notify the contractor and the contractor shall be on site within working 24 hours.

If possible, the scrubbing media regeneration process shall be completed IAW the Manufacturer’s recommendations.

If scrubbing media has to be replaced, the contractor shall initiate the logistics for this purpose.

The contractor shall acquire and replace the necessary scrubbing media, facilitate the lifting equipment up to 20 ft. Contractor shall coordinate all transportation and logistics, from the scrubbing media manufacturer to the WWTP located in Solo Point, JBLM and subsequently replace the scrubbing media IAW manufacturer’s instructions.

After the scrubbing media is replaced, the test result must be within the plant standards (around 10 ppmv). pH of the scrubbing media has to be between 8 and 9.

Used media must be placed inside 55 gal drums.

95 % success rate, 5 %

Contract Manpower Report Reporting Requirements

5.5 The contractor shall report ALL

contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services

Required Maintenance/Repair Reports

5.8 The contractor shall keep all

records of test, inspections, maintenance and repairs and provide the plant supervisor with the originals. Reports to be accurate and delivered within 5 (five) working days of the following month of the performance prior to invoicing.

The contractor shall submit to the COR within 30 (thirty) working days, after the completion of each visit, a detailed report in a PDF or MS Office 2013 compatible format, summarizing inspection findings and preventive and corrective maintenance work completed. The report shall also identify specific components determined or predicted to require corrective maintenance, repairs, or replacement in the future. The contractor shall provide the Government reports for use as historical records for all components included within this contract. Submitted report will be reviewed and all corrections made by the contractor for final submission. If parts are needed, the contractor shall use the appropriate CLIN to acquire the right parts. See paragraph 5.2 in

PWS.

95 % success rate ,5 %

PART 7

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS).

The JBLM Environmental Management System (EMS). The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.

In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470). [Contract actions at JBLM Yakima Training Center (YTC) will coordinate with the JBLM YTC EMS Coordinator, who can be contacted at (509) 577- 3889.]

Both the JBLM environmental policy and an environmental awareness training resource are available at the JBLM EMS webpage: https://home.army.mil/lewis-mcchord/index.php/my-Joint-Base-Lewis-Mcchord/all-services/public_works-environmental_division/environmental-management-system.

7.1 Environmental Requirements.

7.1.1 Lead-Containing Paint. The Contractor shall perform a complete lead paint inspection of all areas affected by the work described in this SOW in accordance with all Federal and local regulations. A Certified Lead Paint Inspector shall perform the inspection. The inspection documentation shall comply with Federal and local regulations and shall include identification of all lead paint, its location, quantity, and percentage by weight and TCLP characteristics.

7.1.2 Environmental Coordination. The Contractor shall comply with all JBLM environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and Enhancement) and Design Standards specification section 01 57 20.00 10 (Environmental Protection). This includes the submission of an Environmental Protection Plan prior to commencement, as detailed in section 01 57 20.00 10. The JBLM Environmental Division will review the Plan and provide any necessary corrections or additions to the Contracting Officer or the COR. Regulation 200-1 and specification section 01 57 20.00 10 are available at the JBLM Design Standards website (http://www.lewis-mcchord.army.mil/designstandards/pdf/pwref/FLReg_200-1.pdf;

http://www.lewis-mcchord.army.mil/designstandards/pdf/pwref/Ft_Lewis_IDG.pdf ).

7.1. Environmental Management System. PW is responsible for day-to-day management of the JBLM environmental program. The JBLM Environmental Management System (EMS) outlines procedures and provides guidance that addresses the operation, maintenance, support, and repair of facilities and infrastructure at JBLM. The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use.