PWS Inspect Maintain and Repair Fire Alarm Baumholder draft.docx

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair of Fire Alarm Systems within Baumholder Military Community

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide inspection, preventative maintenance, and repair of fire detection systems. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Housing, troop and administrative buildings are equipped with fire and smoke detection systems, which are connected to a monitoring station at the Baumholder Military Community Fire Department.

1.3 Scope: The Contractor shall provide non-personal service(s), perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS to include inspection, preventative maintenance and repair of all smoke and fire detection systems within the Baumholder Military Community

1.4 Objectives: To keep fire alarm systems functional. Repair of damaged or broken parts as well as safety checks have to be done in accordance with the manufactures recommendations.

1.5 General Information

1.5.1 Quality Control Plan (QCP): Reserved

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

2nd Christmas December 26th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1600, Monday through Friday except U.S. and Host Nation Holidays identified in paragraph 1.5.3.1 and 1.5.3.2, above, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0600 to 1800, Monday through Friday. The Government facility is closed for operations during the recognized U.S. and Host Nation Holidays identified in paragraph 1.5.3.1 and 1.5.3.2, above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0700 to 1700, Monday through Friday except for those days specified in 1.5.3.1 and 1.5.3.2 and those days that the facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, at a minimum, shall identify the, quarterly inspections and the semi-annual inspections and preventative maintenance as identified in para. 5.2.1 and 5.2.2 (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the COR for review within 30 days after date of contract award. The Government will review and either accept or return, with comments, to the Contractor within 10 days. The Contractor shall then have three-days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted to the COR for review and acceptance at a minimum 30 days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes. Although a plan has been submitted and approved, the contractor shall still coordinate with the COR for all inspections, preventative maintenance, and repair activities that take place under this contract.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular U.S. holidays. Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants may be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor may take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant in coordination with the COR.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at various Government facilities and buildings within Baumholder Military Community.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf (German version on: https://media.defense.gov/2017/Apr/27/2001921547/-1/-1/0/AER190-16-G.pdf )

1.6.3.1 In addition, the Contractor shall provide the COR, an Initial Installation Pass Log within 30 calendar days after contract award. The log must at a minimum contain the following information: First name; last name; date of birth The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three workdays.

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three workdays.

1.6.3.4 Common Access Cards (CAC): Reserved

1.6.4 Background Checks: Reserved

1.6.5 Physical Security: The Contractor shall safeguard all Government facilities, equipment, information, and property provided for Contractor use, if any.

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): See contract clause 252.201-7000.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager/Alternate Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, shall be provided in writing to the Contracting Officer and COR no later than 15 days after contract award. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available between 0730 to 1600, Monday through Friday.

1.10.1 Special Qualifications of Technicians: Inspection, Preventative Maintenance and Repair must be carried out by qualified professionals that have provable qualifications to perform work on fire alarm and monitoring systems, that are made by: ESSER by Honeywell, Siemens, Winmag, Hekatron and DIN 14675. The Contractor shall submit all certificates/qualifications of the employees that may work under this contract within 15 days after contract award.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Contractor Travel: Travel cost/mileage/per Diem shall not be charged separately and shall be included in the overall contract price.

1.13 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.14 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.14.1 The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.15 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements, which may be affected by the OCI.

1.16 Safety: Contractor shall comply with all federal, state, and municipal safety laws and regulations

1.17 Environmental Compliance: The following provides information on Environmental Compliance.

1.17.1 Environmental Compliance Plan and Program: The contractor shall comply with all federal, state, and municipal environmental protection directives. The contractor shall follow manufacturers' guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. Upon occurrence of any spills that could enter the storm sewer system or could cause any harmful environmental effects, the contractor shall immediately call the COR or a Point of Contact that is identified by the COR after contract award.

1.18 Required Training: The following provides information on training requirements.

1.18.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR within 10 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every 12 months except AOR specific AT Level I training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 10 days after completion of the training.

1.18.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 30 calendar days of employment under this contract. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.18.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within thirty (30) calendar days after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training. Training will be coordinated by the COR.

1.19 Authorization to Perform Services in Germany

1.19.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.19.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.19.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.20 Language Proficiency

The Contractor’s personnel identified in this paragraph shall meet the stipulated English proficiency levels in reading, speaking, and writing.

Level I:

a. Speaking: Able to satisfy minimum courtesy requirements and maintain very simple face-to-face conversations on familiar topics.

b. Reading: Sufficient comprehension to read very simple written material.

Level II:

a. Speaking: Able to satisfy most work requirements with language usage that is acceptable and effective. Able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social, and professional topics.

b. Reading: Able to read within a normal range of speed and with almost complete comprehension a variety of material on unfamiliar subjects. Can comprehend a variety of styles and forms pertinent to professional needs. Rarely misinterprets texts.

Level III:

a. Speaking: Able to use the language fluently and accurately on all levels normally pertinent to professional needs. Language usage and ability to function are fully successful.

b. Reading: Able to read fluently and accurately all styles and forms of the language pertinent to professional needs.

Required Levels of Proficiency for English Languages under this Contract:

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Definitions are incorporated into this contract IAW contract clause 52.202-1, which is located in contract clause 52.212-4(e) of this contract. Any words not defined IAW Clause 52.202-1 or in any other contract clauses may be defined herein but may not be inclusive of every term used within this PWS

Acceptable Quality Level (AQL) – is the minimum level of faults acceptable in a sample or inspection of a product or service in order for the entire product or service to be accepted. If the number of faults is higher than the AQL, then the entire product or service is unacceptable.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Customary Commercial Practices - A method, procedure, process, or rule used in a particular field or profession routinely found in the marketplace for commercial products and services.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Firm Fixed Price (FFP) – A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. This contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. It provides maximum incentive for the contractor to control costs and perform effectively and imposes a minimum administrative burden upon the contracting parties.

Performance Standard (STD) – Determines whether performance outcomes have been met; defines what is considered acceptable performance

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Quarterly – means one of a set of a four three-month divisions of a year

Semiannual – means occurring every six-months or twice a year

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Time and Materials (T&M) – A T&M contract provides for acquiring supplies or services on the basis of (1) Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and (2) actual cost for materials.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms that may be used throughout this PWS or commonly used in the acquisition field.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Utilities: The Government will provide water and electrical power at no cost for the Contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.3 Materials: The Contractor shall furnish all materials and supplies necessary to meet the requirements under this PWS.

4.4 Vehicles and Equipment: All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced.

PART 5

SPECIFIC TASKS

5.1 Services: The contractor shall perform inspection, preventative maintenance and repair of all fire detection systems, within the Baumholder Military Community (see attachment 1 and attachment 2 for specific buildings). The inspection, preventative maintenance and repair shall be in accordance with customary commercial practices, DIN 14675, VDE 0833, applicable parts of the VDE 0105 and the manufactures, identified below, requirements:

Esser by Honeywell Siemens

WINMAG

HEKATRON

5.2 Tasks:

5.2.1 Inspections

5.2.1.1 The Contractor shall perform quarterly inspections of all fire detection systems within the Baumholder Military Community (see attachment 1 and attachment 2 for specific buildings and number of fire detection systems)

STD: The Contractor shall perform quarterly inspections in accordance with customary commercial practices, DIN 14675, VDE 0833 and the manufactures requirements AQL: No deviation from standard

*Note: The start time for quarterly inspections is the start date of the period of performance of the contract.

5.2.2 Preventative Maintenance

5.2.2.1 The Contractor shall perform semiannual preventative maintenance of all fire detection systems within the Baumholder Military Community (see attachment 1 and attachment 2 for specific buildings and number of fire detection systems)

STD: The Contractor shall perform semiannual preventative maintenance in accordance with customary commercial practices, DIN 14675, VDE 0833 and the manufactures requirements AQL: No deviation from standard

*Note: The start time for semiannual inspections is the start date of the period of performance of the contract.

5.2.2.2 The Contractor shall replace and/or exchange parts identified in attachment 3 during the performance of the semiannual preventative maintenance of all fire detection systems within the Baumholder Military Community (see attachment 1 and attachment 2 for specific buildings and number of fire detection systems)

STD: The contractor shall replace and/or exchange parts in accordance with customary commercial practices, DIN 14675, VDE 0833 and the manufactures requirements AQL: No more than two missed replacement/exchange parts per inspection

5.2.2.3 The Contractor shall perform semiannual preventative maintenance of the HEKATRON, BMZ Integral IP transmission system and printer in Bldg. #8413 on Baumholder Military Community

STD: The Contractor shall perform semiannual preventative maintenance of the HEKATRON, BMZ Integral IP transmission system and printer in accordance with customary commercial practices, DIN 14675, VDE 0833 and the manufactures requirements AQL: No missed or late semiannual preventative maintenance per performance period

5.2.2.4 The Contractor shall perform semiannual preventative maintenance of the ESSER, Winmag fire alarm receiving station, located in Bldg. # 8413 and Bldg. No. 8164 on Baumholder Military Community

STD: The Contractor shall perform semiannual preventative maintenance ESSER, Winmag fire alarm receiving station in accordance with customary commercial practices, DIN 14675, VDE 0833 and the manufactures requirements AQL: No missed or late semiannual preventative maintenance per performance period

5.2.3 Replacement of Server

5.2.3.1 The Contractor may be required to replace one of the three fire detection servers, annually, compatible with the ESSER, Winmag fire alarm receiving station, located in Bldg. #8413 and Bldg. #8164 within the Baumholder Military Community. The COR will identify which server to be replaced.

STD: The contractor shall replace the fire detection servers in accordance with customary commercial practices, and the manufactures requirements AQL: No missed or late semiannual preventative maintenance per performance period

5.2.4 Repair of Fire Detection Systems

5.2.4.1 The Contractor shall repair all fire detection systems and components as needed within the Baumholder Military Community (see attachment 1 and attachment 2 for specific buildings and number of fire detection systems)

STD: The Contractor shall repair systems in accordance with customary commercial practices, DIN 14675, VDE 0833 and the manufactures requirements AQL: No deviation from standard

STD: The Contractor shall respond to all repair requests made by the COR within 24 hours of notification unless the repair request is made on a Friday, then the Contractor shall respond on the next available work day AQL: No more than five late responses per performance period

STD: The Contractor shall repair the faulty fire detection system or components within 48 hours of Contractors initial response. If more time is needed to complete the repair due to availability of parts or Contractors unavailability, then Contractor shall coordinate and get approval, in writing, from the COR for more time AQL: No more than five late repairs per performance period

5.2.5 Inspection Report

5.2.5.1 The Contractor shall provide a quarterly fire detection system inspection report for each building. The report shall contain the following (Deliverable A0001):

a. Location of system (i.e. building number, floor, room)

b. Overall condition of the system and equipment

c. Deficiencies identified, if any

5.2.6 Maintenance Report

5.2.6.1 The Contractor shall provide a preventative maintenance and repair report. The report shall contain the following (Deliverable A0002):

a. Location of system that needed preventative maintenance or repair completed (i.e. building number, floor, room)

b. What system, component, and item that preventative maintenance or repair was done

c. The parts and/or material that was replaced

d. The costs of all parts and material that was replaced

e. The number of labor hours that it took to conduct preventative maintenance and/or repair work

d. A summary of the work that was completed for preventative maintenance or repair

STD: The Contractor shall provide the report within 20 days after the preventative maintenance and repair is completed AQL: No more than two reports late per performance period

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

Installation Access Control (AE Reg 190-16) The Army Physical Security Program (AR 190-13) Contractor Identification (AE Reg 27-715) VDE 0833, Guidlelines for alarm systems / Norm für Gefahrenmeldeanlagen.

VDE 0105, Operation of electrical installations / Betrieb von elektrischen Anlagen DIN14675, Standard for operation of fire alarm systems / Norm für den Betrieb von Brandmeldesystemen

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachments and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 – List of Housing Buildings and Systems

7.4 Attachment 2 – List of Troop and Public Buildings and Systems

7.5 Attachment 3 - Parts Estimate for Semiannual Preventative Maintenance

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

5.2.1.1 The Contractor shall perform quarterly inspections of all fire detection systems within the Baumholder Miliatry Community (see attachment 1 and attachment 2 for specific buildings and number of fire detection systems)

or

Periodic Inspection

5.2.2.1 The Contractor shall perform semiannual preventative maintenance of all fire detection systems within the Baumholder Military Community (see attachment 1 and attachment 2 for specific buildings and number of fire detection systems)

5.2.2.2 The Contractor shall replace and/or exchange parts identified in attachment 3 during the performance of the semiannual preventative maintenance of all fire detection systems within the Baumholder Military Community (see attachment 1 and attachment 2 for specific buildings and number of fire detection systems)

The contractor shall replace and/or exchange parts in accordance with customary commercial practices, DIN 14675, VDE 0833 and the manufactures requirements

5.2.2.4 The Contractor shall perform semiannual preventative maintenance of the ESSER, Winmag fire alarm receiving station, located in Bldg. # 8413 and Bldg. No. 8164 on Baumholder Military Community

The Contractor shall perform semiannual preventative maintenance ESSER, Winmag fire alarm receiving station in accordance with customary commercial practices, DIN 14675, VDE 0833 and the manufactures requirements

5.2.3.1 The Contractor shall replace one of the three fire detection servers, annually, compatible with the ESSER, Winmag fire alarm receiving station, located in Bldg. # 8413 and Bldg. No. 8164 within the Baumholder Military Community. The COR will identify which server to be replaced

5.2.4.1 The Contractor shall repair all fire detection systems and components as needed within the Baumholder Military Community (see attachment 1 and attachment 2 for specific buildings and number of fire detection systems)

The Contractor shall repair systems in accordance with customary commercial practices, DIN 14675, VDE 0833 and the manufactures requirements

The Contractor shall respond to all repair requests made by the COR within 24 hours of notification unless the repair request is made on a Friday, then the Contractor shall respond on the next available work day

The Contractor shall repair the faulty fire detection system or components within 48 hours of Contractors initial response. If more time is needed to complete the repair due to availability of parts or Contractors unavailability, then Contractor shall coordinate and get approval from the COR for more time

No deviation from standard

No more than five late responses per performance period

No more than five late repairs per performance period 100% Inspection

The Contractor shall provide a complete and accurate report No more than two reports late per performance period

No deviation from the standard 100% Inspection

The Contractor shall provide a complete and accurate report No more than two reports late per performance period

No deviation from the standard 100% Inspection

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

ATTACHMENT 1

List of Housing Buildings and Systems

ESSERTRONIC

2 ea roof windows / 2 Dachfenster 3 ea roof windows / 3 Dachfenster Vent actuator for / Lüftungs-stellantrieb für

ATTACHMENT 2

List of Troop and Public Buildings and Systems

ATTACHMENT 3

Parts Estimate for Semiannual Preventative Maintenance

In AFH – Housing buildings (see Attachment 2):

In OMA - Barracks and public buildings (see Attachment 3):

10 ea 12V/1.2 Ah lead batteries per VDS-acceptance 20 ea 12V/2.0 Ah lead batteries per VDS-acceptance 20 ea 12V/12 Ah lead batteries per VDS-acceptance 40 ea 12V/24 Ah lead batteries per VDS-acceptance.

20 ea Smoke detector, type 802371,802373 or thermal detector, type 802171, 802271 2 ea Electronic alarm indicator 12V/8 mA per VDS, color red 1 ea flashlights 12V red.

2 ea combination signal device 12V red with white flashing lights 2 ea Analog-ring-module for fire alarm unit 8xxx or IQ8 1 ea 32 AE Coupler, type Esser 80861 3 ea 12 AE Coupler, type Esser 808610 3 ea Essernet card 62,5 kBd, type ESSER 804840 1 ea Serial Essernet Interface (SEI), type Esser 784856 image1.emf image2.emf image3.emf image4.emf image5.emf