PWS_Inspect Fire Systems_JLSQ242004_v2.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

INSPECT FIRE SYSTEMS

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, quality control necessary, and all service necessary to complete inspecting fire systems, as defined in this PWS.

1.2 Background: The government needs inspection and testing on fire systems on two separately located US military bases. The inspections and testing to be completed are as followed: Wet pipe sprinkler system, hose cabinets, fire pump flow testing, and water supply tank. Results shall include information outlined in the applicable sections and be submitted on NFPA forms similar to those in Standard 25, Appendix B.

1.3 Period of Performance (PoP): 180 days after contract award.

1.4 General Information:

1.4.1 Place and Performance of Services: The two sites for this project are the 171st Air Refueling Wing (ARW) and 258th Air Traffic Controlling Squadron (ATCS). The 171st is located at Pittsburgh International Airport, 300 Tanker Road, Coraopolis, PA 15108 and the 258th is located at John P. Murtha Cambria County Airport, 258 Airport Road, Johnstown, PA 15904.

1.4.1.1 The contractor shall provide services between the hours of 0730-1600 on Monday through Friday except every other Monday which is a base down day. The contractor shall not work on recognized Federal holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or Government-directed facility/installation closings.

1.4.1.2 The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. Contractor shall field verify all site conditions, quantities, measurements, and project requirements. Contractor shall protect and barricade all work areas at all times to protect workers and the public from injury. Contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. Replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government.

1.4.1.3 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.4 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS.

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Special Qualifications: The contractor shall ensure technicians possess credentials for Inspection and testing of Fire Protection and all other required licenses and provide the inspector's credentials for inspection of fire systems to the COR.

1.4.5 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.8 Site Clean-Up: Contractor shall clean immediate work area, removing any generated debris from the work site and subsequently disposing of debris off base.

Contractor is required to secure all trash and debris in covered receptacles. Contractor shall report the disposal location as well as both volume and weight of debris removed from the base to meet environmental reporting requirements as required by law.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager COR Contracting Officer Representative KO Contracting Officer POC Point of Contact PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UFC Unified Facilities Criteria ITM Inspection, Testing, & Maintenance AFFF Aqueous Film Forming Foam NFPA National Fire Protection Association

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): No Government furnished property will be provided under the performance of this contract:

4.0 Utilities: The Government shall provide at no cost to the Contractor reasonable amounts of water and electricity to support the contract. Hook up will be to existing electrical outlets and existing water shut off valves and will be the contractor's responsibility. Any contractor requirement to connect to the base water system will need to be coordinated through the COR and will require a backflow prevention device.

5.1 General Requirements: The contractor shall furnish all labor, equipment, tools, appliances, transportation, materials, and quality control reports required to inspect and test the designated fire systems in accordance with appropriate sections of the United

Facility Code (UFC) and National Fire Protection Association (NFPA) Standards. Refer to Section 5.9 for specific standards and regulations.

5.2 Testing and Inspection Requirements at 171ARW:

5.2.1 Inspection and Testing of Wet Pipe Sprinkler Systems: There are 12 buildings that require wet pipe sprinkler system testing. Testing shall include control valves, water alarm devices, alarm valve and trim, main drain, and fire department connections (FDCs). All piping and supports shall be inspected for damage. The identified facilities shall be inspected in accordance with NFPA Standards 13 and 25, and follow Table 2-2, UFC 3-601-02 for annual requirements. The buildings that require inspection and testing are listed in the Table 1 below.

Table 1. List of Buildings for Wet Pipe Sprinkler System Testing and Inspection

Building Number

Building Description Sprinkler Location

B107 Operations Entire Building

B110 Supply Entire Building

B213 Combat Arms Training and Maintenance (CATM) Entire Building

B301/B302 Aircraft Maintenance Hangars Entire Building

B304 Small Air Terminal and Flight Simulator (2 separate systems)

Flight Simulator and Main Building

B308 Metals Technology Shop Paint Booth

B321 Pump House for B320 Entire Building

B325 Pump House for B301/B302 Entire Building

B404 Vehicle Maintenance Entire Building

B405 Snow Barn Entire Building

B410 Alert Crew Readiness Entire Building

5.2.2 Inspect Water Supply Tanks:

5.2.2.1 The bases three (3) water supply tanks shall be inspected in accordance with the UFC 3-601-02, Table 2-17, annual requirements.

5.2.2.2 Check control valves (sealed, locked, or electrically supervised, including drain valves). Verify proper valve position of control valves, operate valves through entire travel to verify function, lubricate valves to ensure operability, and verify that valve supervisory switches detect a change in valve position.

5.2.2.3 Check float level indicator. Verify proper water level in tank and calibrate as needed.

5.2.2.4 Check tank heating system (with remote electric supervision of water temperature). Verify operability of tank heater (prior to cold weather). Test temperature alarms to verify proper operation.

5.2.2.5 Inspect the tank. Inspect exterior and interior for condition, damage, corrosion, and accessibility.

5.2.2.6 Inspect to ensure proper operation of Cathodic Protection.

5.2.2.7 Inspect and clean tank vents.

5.2.2.8 Perform an internal inspection of automatic fill valve.

5.2.2.9 Calibrate or replace pressure gauges.

5.2.3 Inspect and Test Fire Hydrants:

5.2.3.1 The contractor shall test all 30 base fire hydrants (No.2 – No.31) in accordance with UFC 3-601-02, Table 2-14. Refer to Technical Exhibit 3 for map location of fire hydrants.

5.2.3.2 Inspect for accessibility, leaks, and worn threads.

5.2.3.3 Lubricate hydrant to ensure ease of operation. With caps on all outlets, operate not less than five full cycles to ensure proper functioning and distribute lubrication.

5.2.3.4 Flush the hydrant not less than 1 minute or until water runs clear, whichever is longer.

5.2.3.5 Verify drainage of barrel.

5.3 Testing and Inspection Requirements at 258 ATCS:

5.3.1 Inspection and Testing of Wet Pipe Sprinkler Systems:

5.3.1.1 There is one wet pipe sprinkler system located in the 258th ATCS facility.

Testing shall include control valves, water alarm devices, alarm valve and trim, main drain, and fire department connections (FDCs). All piping and supports shall be inspected for damage. This facility shall be inspected in accordance with NFPA Standard 25, Chapter 5 and Chapter 11 respectively. Follow Table 2-2, UFC 3-601-02 for annual requirements.

5.3.2 Inspect and Test Fire Hydrants:

5.3.2.1 The 258th facility has a domestic/fire protection water distribution system with two (2) fire hydrants. Perform testing in accordance with UFC 3-601-02, Table 2- 14.

5.3.2.2 Inspect for accessibility, leaks, and worn threads.

5.3.2.3 Lubricate hydrant to ensure ease of operation. With caps on all outlets, operate not less than five full cycles to ensure proper functioning and distribute lubrication.

5.3.2.4 Flush the hydrant not less than 1 minute or until water runs clear, whichever is longer.

5.3.2.5 Verify drainage of barrel (after all operations and before cold weather).

5.3.3 Inspect and Test Fire Alarm Pull Stations:

5.3.3.1 Contractor shall inspect and test fire alarm panel, pull station, and all horn strobes for proper operation in accordance with the appropriate sections of NFPA Standard 25, NFPA Standard 72, and Table 2-1, UFC 3-601-02 for annual requirements.

5.3.4 Inspect and Test Remote Radar Site:

5.3.4.1 Contractor shall inspect and test fire alarm panel, 2 pull stations and horn strobes at the remote radar site located on the air field. Provide inspection and testing of designated fire protection systems in accordance with the appropriate sections of NFPA Standard 25, NFPA Standard 72, and Table 2-1, UFC 3-601-02 for annual requirements.

5.4 Scheduling: The contractor shall provide an inspection schedule to the COR for approval before starting work.

5.5 Training and Certifications: The contractor shall provide applicable worker training certificates or certifications to COR to prove the company and employees are properly certified to perform the fire inspection and testing work outlined in this PWS.

These certifications shall be provided to COR for approval before starting work.

5.6 Final Report: The contractor shall provide a final report at the conclusion of the testing and inspections and shall include, 1) the system inspection test reports with photos, 2) a detailed list of recommendations for any items discovered to be insufficient or not meeting standards, and 3) estimated costs of the discovered repairs and/or corrections of the discrepancies. Refer to Technical Exhibit 1.

5.7 Security: Security Forces shall monitor the incoming and outgoing of work personnel during the duration of the project. All deliveries shall be coordinated with the COR to arrange for their entrance onto Base property. Contractor Vetting - Contractor shall provide a completed Wing Form 128 two weeks prior to start of work.

5.8 Escorts:

5.8.1 Photo Identification. All Contractor personnel shall have a minimum of one (1) form of photo identification with them at all times.

5.8.2 Escort. A government representative will escort the contractor while on base unless a long term visitor request is processed through the base Security Forces Squadron for “unescorted access” privileges.

5.8.3 Unescorted Access. For this project, CE will request “unescorted access” privileges for the contractor (and sub-contractors) working on this project. The Contractor shall complete the Wing Form 128 for all personnel working on base for this project. The information required includes full legal name, social security number, date of birth, gender, and race. Allow up to 2 weeks for the approval process.

5.9 Material & Equipment Accountability: The contractor shall notify the COR prior to delivery of any material or equipment to the site. The contractor shall ensure someone is available to receive delivered materials and able to store them safely in an area to be coordinated with the COR. Any materials delivered without prior coordination and without having someone to take receive, shall not be accepted and turned away.

5.10 Specific Regulations: The work performed under this PWS shall be conducted in accordance with applicable state and federal laws and regulations, Air National Guard policies and regulations, and the applicable regulations listed in Table 2 below.

Table 2. List of Regulations

Publication* (Chapter/Page)

Description Date of

Publication Mandatory or Advisory

UFC 3-600-01 Fire Protection Engineering For Facilities Current Version

Mandatory

UFC 3-601-02,

Tables 2-2, 2-14, and 2-17

Fire Protection Systems Inspection, Testing and Maintenance

Current Version

Mandatory

UFC 4-211-01

Aircraft Maintenance Hangars: Type I, Type II and Type III

Current Version

Mandatory

NFPA 13

Standard for the Installation of Sprinkler Systems

Current Version

Mandatory

NFPA 25

Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

Current Version

Mandatory

NFPA 70 National Electrical Code Current Version

Mandatory

NFPA 72 National Fire Alarm and Signaling Code Current Version

Mandatory

NFPA 291

Recommended Practice for Fire Flow Testing and Marking of Hydrants

Current Version

Mandatory

NFPA 409 Standard on Aircraft Hangars Current Version

Mandatory

NFPA 1962

Standard for the Care, Use, Inspection, Service Testing, and Replacement of Fire Hose, Couplings, Nozzles, and Fire Hose Appliances

Current Version

Mandatory

TECHNICAL EXHIBIT 1

Deliverable Schedule

PWS Reference / Deliverable Title

Frequency Number of

Copies Medium/Format Submit To

5.4 / Schedule Due before starting work 1 Electronic

Submission KO and COR

5.5 / Training & Certifications

Due before starting work 1 Electronic

Submission KO and COR

5.6 / Final Report (Close Out Binder)

Due at the end of project before final payment request

Electronic

Submission

COR

Hard Copy Submission

COR

Close-Out Binder: A final report shall be provided at the conclusion of the testing and inspections and shall include, 1) the system inspection test reports with photos, 2) a detailed list of recommendations for any items discovered to be insufficient or not meeting standards, and 3) estimated costs of the discovered repairs and/or corrections of the discrepancies.

TECHNICAL EXHIBIT 2

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

The Government has the right to inspect all tasks within the PWS, not just the Performance Objectives (POs) listed below. Performance Ratings: E – Exceptional, VG

– Very Good, S – Satisfactory, M - Marginal, U – Unsatisfactory

• E: No discrepancies

• VG: No more than one (1) discrepancy noted during any records or equipment inspections per month.

• S: No more than two (2) discrepancies noted during any records or equipment inspections per month.

• M: No more than three (3) discrepancies noted during any records or equipment inspections per month.

• U: > Three (3) discrepancies noted during any records or equipment inspections per month.

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.2.1, 5.2.2, 5.2.3, 5.2.4, 5.3.1, 5.3.2, 5.3.3, 5.3.4 Inspections

The contractor shall complete all inspections called out in this

PWS and references standards.

E: No discrepancies noted VG: No more than one

(1) Discrepancy noted during inspection.

S: No more than two (2) discrepancies noted.

during inspection M: No more than three

(3) Discrepancies noted inspection.

U: > Three (3) discrepancies noted during inspection

Photos / Contractor and Inspection / COR

5.2.1, 5.2.3, 5.2.4, 5.3.1, 5.3.3, 5.3.4

Testing

The contractor shall complete all testing called out in this

PWS and references standards.

TECHNICAL EXHIBIT 3

Map of Fire Hydrants on 171ARW

1240378686N Callout Fire Hydrant not in service.

1240378686N Oval

1240378686N Typewritten Text

1240378686N Callout New fire hydrant #31

Typewritten Text

Typewritten Text

Polygonal Line