PWS-IDIQ_DH-AC_RENTAL- DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS) for DH/AC Rental IDIQ

1.0 BACKGROUND

1.1 The Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore based activities in the Pacific.

2.0 OBJECTIVE/SCOPE

2.1

2.2

PHNSY & IMF seeks to establish a Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide temporary Air Conditioning (AC) Units and related services, including delivery, maintenance, and retrieval. The anticipated requirement is approximately eight (8) units per month over a 12-month period.

2.1.1 The minimum annual requirement is one (1) unit.

Period of Performance:

The contract ordering period is for five years. The Period of Performance will be determined on each Task Orders (TO) and shall not exceed 12 months. All TO’s shall be issued within the ordering period established in the resultant contract.

3.0 PERFORMANCE REQUIREMENTS

3.1 The Contractor shall provide equipment containing the following features:

3.1.1 Temporary Air Conditioning Units – Deliver AC units, totaling the required cooling capacity per order, determined by PHNSY & IMF.

3.1.2 Electrical Power Connection: Must be equipped/compatible with Single Pole Camp-Type J-Series (Eaton plugs: Male, Black E1016-1600 or 1600S, Male;

White E1016-1605 or 1605S; Male, Red E1016-1602 or 1602S) or equivalent.

3.1.3 Unit type & quantity: Must provide AC units capable of 5,000 CFM airflow to meet existing system requirements. Units must have welded permanent lifting eyes as an integral part of the unit in order to be craned into multiple work areas. Units must also have forklift channels to transport with forklifts. Units shall have 1 or 2 vent outlets, each being 6 or 8 inches in diameter.

3.2 Definitions and Conditions

3.2.1 Location of AC Units – Location of AC units will be determined by PHNSY Project.

3.2.2 Rental – Shall not exceed 12 Months.

3.2.3 Weekday – Monday through Friday

3.2.4 Weekend – Saturday and Sunday

3.2.5 Delivery and pick up AC Units shall be coordinated with the PHNSY Project.

3.3 The Contractor shall be responsible for transportation, technical support, and removal of all

DRAFT

equipment provided.

3.4 The Contractor shall provide all labor, equipment, tools and material to deliver, repair, and remove the AC Units. All costs inclusive.

4.0 SERVICE DELIVERY SUMMARY

TABLE A

Primary Performance Requirement PWS Paragraph Performance Threshold

1. Provide temporary Air Conditioning (AC) Units as specified

Paragraph 3.1.1 100% delivery and compliance.

2. Deliver and remove equipment within the time allowed

Paragraph 3.2, 3.3, and 3.4

100% delivery and compliance.

5.0 QUALITY ASSURANCE

5.1 The contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which the contractor assures that work complies with the requirement of the contract.

5.2 The contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

6.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

6.1 GENERAL: The government shall provide electrical power to the AC Units.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS

7.1 Performance of all work under this purchase order is restricted to US citizens and US nationals only. All work performed shall be in accordance with Federal, State of Hawaii, Navy and local laws, regulations and procedures.

7.2 Contractor will comply with environmental guidelines specified in Appendix II

7.3 Contractor will comply with Safety and Health work practices specified in Appendix I

8.0 SECURITY REQUIREMENTS

8.1 Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access to PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

8.2 The contractor shall pass a background check to gain access into PHNSY & IMF. The contractor’s employees must be U.S. Citizens and registered with the Defense Biometric Identification System (DBIDS). The contractor shall coordinate with the TPOC or COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building 3455 Pass Office or government designee in the completion of current form SECNAV 5512/1.

8.3 Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with

PHNSY Security Office or government designee at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

8.4 The contractor must meet the requirements to obtain a valid Shipyard & IMF CIA vehicle pass. The Shipyard & IMF CIA vehicle passes are issued by the Shipyard & IMF Pass and ID Office. Shipyard & IMF CIA vehicle passes will not be issued unless proof of vehicle registration to the contractor’s company has been presented to the Shipyard & IMF Pass and ID Office.

8.5 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III.

8.6 Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance, the contractor shall identify and immediately report suspicions to the COR.

9.0 CONTRACTOR PERSONNEL

9.1 The Contractor shall furnish sufficient personnel to perform all work specified within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

9.2 The Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

9.3 The Contractor shall not provide personal services to US Navy commands. If Contractor employees are directed by any government employee at any time to perform services not covered under the PWS, the Contractor shall immediately notify the Technical Point of Contact (TPOC).

9.4 The Contractor personnel shall make clear to all individuals they engage with that they are contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, contractor personnel shall identify themselves as employees of the contractor. Contractor personnel must be clearly identified (i.e.

company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

9.5 The Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non- Government personnel, including a foreign official, which commits the expenditure of U.S.

Government resources.

9.6 The Contractor performing services shall be required to comply with all US Navy rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit

9.7 Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. Contractor access to Government facilities during closures is not permitted.

10.0 PLACE OF PERFORMANCE

10.1 The place of performance shall be on-site at Pearl Harbor Naval Shipyard, in the Controlled Industrial Area (CIA).

11.0 HOURS OF OPERATION

11.1 PHNSY&IMF operates 24 hours per day. However, most PHNSY&IMF administrators work 0630 to 1500 hrs., Monday through Friday, and do not work on Federal holidays.

11.2 If the Federal holiday falls on a Saturday, the holiday is observed on the preceding Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday.

12.0 ATTACHMENTS – APPENDICES

APPENDIX I Safety and Health Work Practices For Contractors Working With Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) (July 2024)

APPENDIX II Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (Revised October 16, 2019)

APPENDIX III Contractor Security Requirements for PHNSY & IMF’s Controlled Industrial Area, Security Islands, Controlled Nuclear Information Areas, Nuclear Work Areas and /or Other Sensitive Areas, (revised May 2024)

APPENDIX IV PHNSY & IMF OPSEC Contract Requirements (REV February 2025)

OPSEC Contract Requirement: Contractors shall meet the requirements of all solicitation and award attachments.