PWS Ice and Freezer.pdf

1. GENERAL: This requirement is for ice delivery and freezers at Marine Corps Recruit Depot, Parris Island (MCRDPI), South Carolina. The contractor will provide 11 freezers to (9) nine designated locations, at least 2 at locations 3g and 3h and weekly ice delivery to the (9) nine designated locations at MCRDPI

1.1 SCOPE OF WORK: The contractor shall provide 11 freezer rentals at nine (9) designated locations, each capable of storing up to 7,000 lbs of ice. Ice deliveries will be made to these locations on Mondays, Wednesdays, and Fridays during the operation period of HOTSP from May 1 to October 30, and on Mondays and Thursdays during COLDSOP from November 1 to April 30. This service will be provided over a two-year ordering period.

1.2 PERIOD OF PERFORMANCE: The period of performance shall be for a 2 Year Ordering Period.

2. REQUIREMENTS

2.1 Freezers

2.1.1 The contractor will provide at least two (2) outdoor freezers, each capable of storing 7,000 lbs of ice, at locations (3g) and (3h) as specified in paragraph 3. Additionally, the contractor shall provide at least one

(1) freezer capable of storing 1,000 lbs of ice each at the following locations: 3a (Bldg 699), 3b (Bldg 684), 3c (Bldg 592), 3d (Bldg 598), and 3e (Bldg 6004), 3f (Bldg 939), 3i (Bldg 7022). (See enclosure 1 for locations)

2.1.2 The contractor shall be responsible for all maintenance requirements without any additional cost to the government.

2.1.3 All maintenance requests shall be completed or equipment replaced within 36 hours from notification to include weekends and holidays.

2.2 Ice Delivery

2.2.1 DELIVERY ORDERS. The Government shall submit Delivery Orders utilizing the Standard Form (SF) 1449 Solicitation/Contract/Order for Commercial Items, issued by the Regional Contacting Office (RCO). No work shall be allowed to start without a signed Delivery Order. The contractor shall be required to prepare to commence work on each Delivery Order within 12 business hours after issuance of the Delivery Order, unless the Delivery Order specifies differently. Point of contact and telephone information shall be identified for each delivery order by the RCO

2.2.1.1 The Contractor shall maintain the capability to deliver weekly no less than 1,000 lbs and no more than 7,000lbs at each designated location. During HOTSOP May - October the estimated weekly requirement is 8,000-24,000 lbs of ice. During COLDSOP November – April the estimated weekly requirement is 2,000-12,000 lbs

2.2.2 DELIVERY TICKETS. The Contractor shall furnish the authorized Government Representative with a copy of the Delivery Ticket at the time of delivery. Each delivery ticket shall reflect the Order Number, Contract Number, Item Number, Description of Supplies/Services and the Quantities Received. The authorized Government Representative is responsible for Inspection and Acceptance for all items orders, prior to certifying items received in Wide Area WorkFlow (WAWF)

2.2.3 The contractor will be required to off load the ice and place it inside the freezers at all (9) nine delivery locations

2.2.4 Ice shall be delivered in plastic bags no smaller than 10 lbs and no larger than 40 lbs. Bags used for packaging must be made with odor-free 100% virgin Linear low-density polyethylene (LLDPE) resins, which meet all U.S. Food and Drug Administration (FDA) & United States Department of Agriculture (USDA) requirements for food contact

2.2.5 Ice labels on packaged ice shall meet the FDA Food Labeling requirements. The labels must list the name and place of business of the manufacturer, packer, or distributor of the ice. The labels must also list the net quantity of contents of the product. Because ice is a single ingredient food, packaged ice does not need listing of ingredients. In addition, ice does not require a nutrition facts label, unless the package has a nutrient content claim (such as low in sodium). Ice labeled as being from a specific source, such as spring water or artesian well water, must be truthfully labeled and not misleading; in other words, it must really be from that source. The source water must meet all the requirements for such types of source water, as described in the FDA Regulations

2.2.5.1 CERTIFICATION. The Contractor shall confirm in writing, that they meet or exceed the minimum sanitary requirements for manufacture, storage, and transport of ice as follows and in accordance with the Current Good Manufacturing Practice in Manufacturing, Packing, or Holding Human Food (Code of Federal Regulation Title 21, Chapter 1, Part 110). Certification shall be provided to the Contracting Officer within 30 days after contract award

2.2.6 The government’s initial order will be for 10,000 lbs. The government may issue additional task orders up to an additional 2,000,000 lbs during the performance of this contract.

2.2.7 The government and the contractor will keep copies of delivery receipts and a delivery order tracking list. The delivery order tracking list will at a minimum contain: date of delivery, location delivered (there are three locations), quantity delivered, printed name of government representative present at delivery, signature of government representative, total ice delivered to date, and running total of ice remaining on contract. (See Enclosure 2)

2.2.8 BASE ACCESS. Shall be coordinated with the designated Governmnet Representative. All personnel employed by the contractor, or any representative of the contractor entering MCRD, Parris Island, SC, shall abide by all the regulations of the installation, which may be in effect during the contract period. The Government reserves the right to restrict access to the installation under the contract of any contractor employee, or prospective contractor employee, who is identified as potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population

2.2.9 INSPECTION OF CONTRACTOR FACILITIES. The Government reserves the right to conduct an inspection of contract facilities prior to awarding a contract or at any time during the contracted period. The Contracting Officer may be accompanied by a representative from the offices of the Staff Judge Advocate, Inspector General, Preventive Medicine, and Crime Prevention, Safety and Fire Departments and/or other personnel deemed appropriate by the Contracting Officer. Such inspection will be performed to ascertain that the Contractor’s manufacturing facility meets the standards established in the Army Regulation 40-657, NAVSUP 4355.4H and MCO P10110.31H Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Services. Failure to pass the inspection shall be cause for suspension and/or termination of the contract

3. Delivery Locations and Distance:

3a. Ice Station #1: Building 699 Shanghai St, Parris Island, SC, Distance to Building 684, 0.2 miles

3b. Ice Station #2: Building 684, Shanghai St, Parris Island, SC Distance to Building 592, 0.5 miles

3c. Ice Station #3: Building 592 Guantanamo St, Parris Island, SC Distance to Building 598, 0.3 miles

3d. Ice Station #4: Building 598 Boulevard De France, Distance to Building 6004, 0.4 miles

3e. Ice Station #5: Building 6004 Kyushu St, Parris Island, SC, Distance to Building 939, 1.3 miles

3f. Ice Station #6: Building 939 N Santo Domingo St, SC, Distance to Building AS-26, 2.4 miles

3g. Ice Station #7: AS-26, 77 Chamber Dr , Distance to Event 6, 2.6 miles

3h. Ice Station #8: Event 6, Building 42 Pusan Rd, Parris Island, SC, Distance to Building 0.4 miles

3i. Ice Station #9: Building 7022 Tenurue, Parris Island, SC

Enclosure (1) – Delivery Locations

Ice Station #3 Freezer and Ice

Ice Station #2

Ice Station #1 Ice Only

Ice Station #4

Ice Station #7 Freezer and Ice

Ice Station #6 Freezer and Ice

Ice Station #5

Enclosure (1) – Delivery Locations

3a. Ice Station #1: Building 699 Shanghai St, Parris Island, SC, Distance to Building 684, 0.2 miles

3b. Ice Station #2: Building 684, Shanghai St, Parris Island, SC Distance to Building 592, 0.5 miles

3c. Ice Station #3: Building 592 Guantanamo St, Parris Island, SC Distance to Building 598, 0.3 miles

3d. Ice Station #4: Building 598 Boulevard De France, Distance to Building 6004, 0.4 miles

3e. Ice Station #5: Building 6004 Kyushu St, Parris Island, SC, Distance to Building 939, 1.3 miles

3f. Ice Station #6: Building 939 N Santo Domingo St, SC, Distance to Building AS-26, 2.4 miles

3g. Ice Station #7: AS-26, 77 Chamber Dr , Distance to Event 6, 2.6 miles

3h. Ice Station #8: Event 6, Building 42 Pusan Rd, Parris Island, SC, Distance to Building 0.4 miles

3i. Ice Station #9: Building 7022 Tenurue, Parris Island, SC

Ice Station #8

Ice Station #9