PWS Hurrex 2 APR 2025 V2.2.docx

PERFORMANCE WORK STATEMENT

FOR

2025 HURRICANE EXERCISE SUPPORT SERVICES

1.0 General: The mission of the Directorate of Military Support (DOMS) is to coordinate Defense Support of Civilian Authorities (DSCA), provide oversight for domestic operations and provide prepared units to mitigate incident impacts in Georgia or in the United States at the direction of appropriate civil authorities. DOMS provides oversight, coordinates, and tracks Georgia National Guard (GANG) support missions to civilian authorities in domestic operations. Georgia’s two most likely events are winter storm and hurricane response.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform 2025 Hurricane Exercise Support Services, as defined in this PWS. The Contractor shall perform tasks supporting DOMS exercise operations planning and execution to include attending and facilitating planning meetings, scenario development / design, documenting exercise requirements, supporting exercise preparation, exercise execution and after action deep dive. The contractor should note that the exercise schedule is flexible and may change due to unforeseen, “real-world” contingencies and requirements not under control of the DOMS. The exercise will include several preparatory planning events or conferences, which will require contractor support. The Exercise requires the portrayal of a regional hurricane event developing in the Atlantic, slowly strengthening and moving toward the Southeastern United States. The storm eventually makes landfall in the State of Georgia creating a complex catastrophic environment, requiring the activation and staging of GANG forces to conduct a response across multiple GEMA-HS Emergency Support Functions (ESFs). GANG organizations and their civilian state and local counterparts (some simulated and others incorporated) will respond to an imminent threat of disaster by simulating emergency preparedness and response activities. The exercise will provide the GANG with an opportunity to conduct mission command, execute coordination with and support to civilian authorities, explore the Dual Status Command (DSC) concept, plan interstate mutual aid under Emergency Management Assistance Compacts (EMAC), and coordinate with T-10, T-14, T-22 and NGB entities. Additionally, the exercise will allow DOMS to experience challenges associated with preparing the force to respond to numerous types of mission assignments that include mobilization, damage assessment, debris clearance, contraflow, communications, hazardous materials (HAZMAT) response and relief supply management and distribution.

1.2 Background: In 2004, Georgia conducted a G8 support mission with the nations first Dual Status Commander (DSC). At the same time, Joint Forces Headquarters Georgia was established ICW Department of Defense Directive (DoDD) 5105.83. This is a dedicated domestic response staff tasked with managing large-scale defense support of civil authorities operations in Georgia. The staff is a mix of full-time National Guard personnel and traditional National Guard personnel covering all critical staff functions from operations to personnel and logistics. DOMS and the Adaptive Battle Staff (ABS) train year-round to ensure their readiness to facilitate and control all GANG Domestic Operations within the State of Georgia, Region IV, or the Nation. Participation in exercises ensures the GANG is ready to cooperate with disaster response partners at all levels. The annual DCSA hurricane exercise (HURREX) tests the GANG’s ability to support the citizens of Georgia in the area of hurricane response actions. The GANG conducts the HURREX within the start of hurricane season (June 1) to test plans, communication, JOC and ABS Critical Thinking, response capabilities, and other aspects of hurricane response preparation.

1.3 Period of Performance (PoP): See Delivery Information

1.4 Place and Performance of Services: 1000 Halsey Ave, BLDG 447, Marietta, GA

1.4.1 Normal Hours: Exercise runs from 0700 to 1730 Friday through Sunday with a one-hour lunch period.

1.4.2 Exercise Hours. Contractors will conduct the exercise under extended duty hours from 0600hrs to 1900 hrs.

1.4.3 Place of Performance. JFHQ-GA, 1000 Halsey Ave, BLDG 447 Marietta, GA.

a. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. The GANG cannot predict or prevent these delays and will not compensate contractors for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

b. The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation that may affect performance.

1.5 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The contractor shall designate in writing to the KO the name of the CM, and an alternate who shall act for the contractor when the CM is absent. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are wholly at the expense of the contractor.

1.7 Identification of Contractor Employees: All contractor personnel are required to identify themselves by wearing a GANG visitor badge issued from the GANG JFHQ AFRC security desk. Contractors shall return all issued badges to the KO within 14 days of an employee’s departure.

1.8 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. The contractor may not use or sell these documents and materials without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms.

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2 ACRONYMS:

3.0 Government Furnished Property: None.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The Contractor shall perform tasks supporting DOMS exercise operations planning and execution to include attending and facilitating planning meetings, scenario development / design, documenting exercise requirements, supporting exercise preparation, and exercise execution. The exercise will include several preparatory planning events or conferences, which will require contractor support.

5.1 The Exercise requires the portrayal of a regional hurricane event, developing in the Atlantic slowly strengthening and moving toward the Southeastern United States. The storm eventually makes landfall in the State of Georgia creating a complex catastrophic environment, requiring the activation and staging of GANG forces to conduct a response across multiple GEMA Divisions. GANG organizations and their civilian state and local counterparts (all simulated) will respond to an imminent threat of disaster by simulating emergency preparedness and response activities. The exercise will provide the GANG with an opportunity to conduct mission command, execute coordination with and support to civilian authorities(simulated), explore the Dual Status Command (DSC) concept, plan interstate mutual aid under Emergency Management Assistance Compacts (EMAC), coordinate with T-10, T-14, T-22, and NGB entities. Additionally, the scenario will allow the GANG to experience challenges associated with preparing the force to respond to numerous types of mission assignments that include damage assessment, citizen evacuation traffic contraflow, debris clearance, security, communications, and relief supply management and distribution.

5.1.1 The Contractor shall develop plans and briefings as required in support of exercise planning and execution in accordance with (IAW) Joint Exercise Life Cycle (JELC). The JELC must be compressed due to the exercise dates occurring within the 2025 hurricane season. The Contractor shall coordinate solutions with appropriate DOMS personnel for implementation and develop the Exercise Control Plan (ECP), which identifies the full operational exercise setup. The Contractor shall work with DOMS to define the critical information requirements for the ECP. The ECP shall become an annex to the Exercise Directive. It will be restricted to control personnel ("trusted agents") and contains guidance to the Exercise Control Group (ECG). The ECP describes the exercise control concept, organization, functions, and responsibilities. Furthermore, it outlines the planning milestones and control organization; and provides the simulation control plan (with network diagrams) and control instructions. It additionally provides White Cell procedures, simulation control procedures, outlines for staff training plans, individual position descriptions with room builds (technical drawings), and it contains a key events list and a chronology of expected events. Events are based on injects and anticipated "free-play” simulated actions programmed by a Master Scenario Events List (MSEL). The MSEL will address all Training Objectives listed in this PWS as well as input from participating organizations during the initial and middle planning meetings.

5.1.2 Before execution, the contractor shall analyze DOMS requirements for operational exercise scenario and database needs. Contractor will assist in the creation of the Joint Exercise Life Cycle (JELC) tasks and requirements. Contractor will submit all items to the GANG representative for inclusion in the Joint Training Tool (JTT) system of record.

5.1.2.1 The Contractor will assist in the creation of a Master Events Scenario List (MESL) and a scenario brief for the participants of the TTX and CPX articulating the current state of Georgia within the Hurricane Response.

5.1.2.2 The Contractor provides a Situation Manual (SITMAN) IAW Homeland Security Exercise and Evaluation Program (HSEEP) standards nested in National Incident Management System (NIMS) using Incident Command Systems principles. The SITMAN must facilitate the TTX for the senior leaders. Plain language must be used to facilitate open discussion with Major Subordinate Commanders (MSCs), Commanding Generals, and The Adjutant General of Georgia.

5.1.2.3 The Contractor will create an exercise control group to facilitate meeting all GANG training objectives. The Contractor will include the “trusted agent” into all planning sessions and decision making.

5.1.3 During the Exercise, the Contractor will meet DOMS’ customer needs through review of the implementation of solutions to exercise requirements. The contractor shall support and operate an Exercise Control Group (ECG), and attend other meetings. The Exercise will require no less than four contractors to provide White Cell positions to conduct comprehensive control and execution. The OCs will not serve as exercise evaluators but will, as practical: provide assistance, advice, training and consultation on all aspects of Domestic Operations Command, Control Communications Computers and Intelligence (C4I) specific to the JOC, Joint Task Forces (JTFs) and State Operations Center (SOC) operations (simulated). The contractor led White Cell Team will manage Exercise Execution.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

Milestones and Tentative Dates

TECHNICAL EXHIBIT 3

Deliverables Schedule