PWS Hill Scale Repair VER 2.pdf

PERFORMANCE WORK STATEMENT (PWS)

DLA Disposition Services at Hill AFB, UT

1) GENERAL: This is a non-personnel services contract to provide truck scale repairs at DLA

Disposition Services Hill. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

a) Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all repairs, testing, and calibration as defined in this Performance

Work Statement except for those items specified as government furnished property and services.

The contractor shall perform to the standards in this contract.

b) Background: DLA Disposition Services requires operational scales at all times to quantify the removal of property it receives for re-sale or disposal. The importance of the mission and seriousness of the impact of inoperative scales make prompt maintenance, calibration, and repairs a priority. The Contractor shall furnish all labor, equipment, tools, supplies, repair parts, etc., to perform a timely and effective repair for the truck scale identified in the scope below located at

DLA Disposition Services Hill.

2) SCOPE: Make Fairbank, Model Outside Truck Scale, SN 031600050071: Remove six control boxes, five sectional controllers, one indicator, and one pit power supply. Add two new junction boxes to control 10 load cells. Add new digital indicator. Replace with OEM approved parts. Perform technical inspections and load tests as needed to ensure functionality. Perform scale calibration as final step.

Electric power will be made available to the contractor for preventive and remedial repair services. The contractor shall comply with all applicable Federal, State and installation Fire, Safety, Security and

Environmental Protection Regulations. ln addition the Contractor will maintain proof of insurance to stated minimums listed in paragraph 20 during the entire period of contract performance.

a) All repairs will be in accordance with the Original Equipment Manufacturer (OEM) manual. The contractor shall make available to the Contracting Officer (KO) or Contracting Officer's

Representative (COR) the status of any or all repair work in progress upon request. The contractor shall be paid for the actual services provided; however, any additional repairs shall require estimates to be provided to the DLA Representative for determination of whether the repair is minor, major, or uneconomical and to ensure funding is available. The contractor will be required to comply with all applicable environmental protection regulations.

3) USE OF BIO-BASED PRODUCTS

a) The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of

2002 (FSRIA), Executive Order (EO) 13423, "Strengthening Federal Environmental, Energy, and

Transportation Management", Executive Order (EO) 13514, "Federal Leadership in

Environmental, Energy, and Economic Performance", and the Federal Acquisition Regulation to utilize biobased products in the execution of this contract.

b) Contractor shall utilize biobased products in the performance of this contract for the following categories of products designated by the Department of Agriculture's BioPreferred program

(www.biopreferred.gov):

• Corrosion preventatives

• Hydraulic fluids

• Lubricants (gear lubricants, greases, multipurpose lubricants, penetrating lubricants, chain/cable lubricant, and

• slide way lubricants)

• Grease remover

• Metal cleaners & corrosion remover Parts wash solutions

• Sorbents

c) The Contractor shall utilize products and materials in the above identified categories made from biobased materials that meet the Original Equipment Manufacturer (OEM) specifications and are composed of the highest percent of biobased content practicable, or at least meet, but may exceed, the minimum biobased content of a USDA designated product (www.biopreferred.gov). All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. For products and materials required for this contract that are not covered by a USDA designated product category identified above, the contractor is encouraged to utilize biobased products that meet OEMs specifications if commercially available.

d) If a biobased product is not commercially available to meet a requirement of this contract including OEMs specifications, the contractor will document their effort to identify a suitable biobased product and request relief from the Contracting Officer.

e) All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR) and Contracting Officer.

f) The Contractor shall submit with the initial proposal a complete list of biobased products, indicating product name, manufacturer, biobased content and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally the contractor shall compile and submit to the contracting officer a complete list of biobased products, including the information above, purchased to carry out the contract requirements by 30 OCT each year the contract is in effect. The Contractor shall list volume used for each individual product.

This information will be used to meet Federal Reporting requirements.

g) The Contractor shall comply with the following FAR provisions:

i) Affirmative Procurement of Biobased Products Under Service and Construction Contracts

FAR 52.223-2 Biobased Product Certification FAR 52.223-1

4) PERIOD OF PERFORMANCE: Repaired and calibrated within 30 days of contract award

a) NOTIFICATION: Within five (5) days of contract award, the contractor shall provide the DLA

Representative or his designated representative with a designated point of contact and shall make arrangements to enable its maintenance representative(s) to receive service calls. The contractor's representative shall check in with the DLA Representative prior to performing any service and after completing all services under this contract.

5) QUALITY ASSURANCE: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

6) RECOGNIZED HOLIDAYS:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

7) HOURS OF OPERATION: The contractor is responsible contacting the site POC to confirm office hours. Site is operating under restricted times and availability needs to be verified, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

8) PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at the government facility, 7844 Arsenal Road, Bldg 890, Hill AFB UT 84056

9) TYPE OF CONTRACT: The government will award a (Type of contract to be determined by CCE and the customer).

10) IDENTIFICATION OF EMPLOYEES: The contractor shall be responsible for furnishing to each of their employees' identification as may be required by the military installation where the DLA

Disposition Services Hill is located. Contractor will require each of their employees engaged on the work site to display such identification as directed by the appropriate installation. All prescribed identification shall be delivered to the Contracting Officer's Representative for cancellation upon the release of any employee. Badges are issued for a period of one year and shall be returned to the issuing pass office prior to renewal. Failure to return badges may constitute a delay in payment. The

Contractor shall provide employee(s) name prior to any PM or remedial service visit.

11) CONFLICT OF INTEREST: Under this requirement, the Contractor shall not employ any person who is a civilian employee of the United States Government, if the employment of that person would create or appear to create a conflict of interest. In addition, the contractor shall not employ off-duty COR, or any person who is an employee of Defense Logistics Agency if such employment would be contrary to the policies contained in Standards of Conduct. The contractor shall not employ any relatives of

Government personnel who have either direct or indirect association with the awarding or administration of this contract.

12) CONTRACTOR COMMUNICATIONS WITH DLA EMPLOYEES: English is the specified standard for all communications in regard to this contract (written and oral). All contractor employees who are engaged in the service and maintenance must be able to understand oral guidance and read printed regulations with respect to detailed written orders, directives, training instructions and material, and traffic or other signs posted on DLA Disposition Services Hill.

13) CONDUCT OF CONTRACTOR EMPLOYEES: The contractor's employees that are in the performance of this contract or any representative of the contractor entering DLA Disposition Services

Hill compound/ facilities, shall obey all regulations of the installation and will be subject to surveillance to ensure that no violations occur. The contractor shall be responsible for maintaining satisfactory standards of employee competency and conduct and taking such disciplinary actions with respect to contractor employees as may be necessary. The contractor shall ensure that all personnel employed in the performance of this contract shall be United States citizens; or non-United States citizens who legally reside in the United States. No contractor employee will be permitted on DLA

Disposition Services Hill, compound when investigation reveals employee's presence would be detrimental to the security of the installation or to the accomplishment of the work prescribed. The

Government reserves the right to refuse to permit any contractor employee to perform services under this contract who is not in compliance with requirements of this contract (for example, employees not meeting stated minimum qualifications). In such cases, the KO/COR will advise the contractor of the reason for requesting an employee's removal or withdrawal of authorization to enter DLA Disposition

Services Hill facility. The contractor's employees shall be on DLA Disposition Services Hill premises only for contractual duties and not for other non-contractual purposes. Contractor's employees are subject to Government standards of conduct stated below. Clothing, personal grooming, and personal cleanliness standards apply to Contractor's employees while they are working on Government property.

a) PROHIBITED ACTIVITIES: Contractor's employees shall be prohibited from:

i) Sleeping on Federal Property.

ii) Using Government telephones and utilizing Government facilities for recreational activities.

iii) Distributing company marketing items (Le.- hats, desk accessories, office supplies, pens, etc.)

to Gov't Employees at any time.

iv) Disorderly conduct, such as use of abusive or offensive language, sexual harassment, quarreling, intimidation by works or actions, or fighting will not be condoned.

v) Falsification, unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omission from official documents or records.

vi) Being under the influence of Intoxicants (alcohol or narcotics).

vii) Participate in disruptive activities which interfere with normal and efficient Government operations.

b) CRIMINAL ACTIONS: Contractor employees shall be subject to prosecution for criminal actions.

These shall include, but are not limited to, the following:

i) Theft, vandalism, immoral conduct, or unauthorized use of Government property.

ii) Unethical or improper use of official authority or credentials.

iii) Possession of weapons on Hill premises. (This includes weapons carried under a state issued concealed weapons permit).

iv) Violations of State laws, such as traffic offenses, which have been assimilated and are enforced through the U.S. Magistrate Court System.

v) Violations of Federal Law, such as possession of marijuana or other controlled substances that may be otherwise permitted under State Law.

14) DRIVER QUALIFICATIONS: Contractor employees shall be required to have a valid State driver's license for operating a motor vehicle on DLA Disposition Services Hill facilities.

15) ACCEPTANCE/CORRECTION OF WORK: All work performed under this contract shall be subject to the acceptance of the DLA representative or designated inspector. If performance is found to be unsatisfactory and not in accordance with the requirements of this contract, the contractor shall begin correcting unsatisfactory work as soon as possible but not later than the first three (3) hours of the following regularly scheduled Government workday. Correction of work shall be performed at the expense of the contractor in accordance with Federal Acquisition Regulation (FAR) 52.212-4(a).

16) ENVIRONMENTAL PROTECTION: The contractor shall comply with all applicable federal, state and local laws and regulations concerning environmental protection, pollution abatement and controls.

If a contractor caused spill occurs at DLA Disposition Services Hill in the performance of this contract, the contractor shall bear all costs of clean up as required by Environmental Laws and Regulations in force at the time of the spill.

17) PERSONAL PROTECTIVE EQUIPMENT (PPE): The contractor will be responsible for ensuring employees are provided with appropriate PPE as required by the work site. The DLA Representative shall provide this information upon request.

18) CLEAN UP OF PREMISES: Upon completion of services, the contractor shall be required to clean-up the workspace and remove and dispose of any parts and debris, from the military installation and DLA

Disposition Services Hill occupied land/facilities. This shall be required after each workday of on-site performance.

19) LOCK OUT/ TAG OUT: The contractor will be responsible for LOCK OUT/ TAG OUT of all hydraulic/ electrical systems PRIOR to initiating work. The contractor will be responsible for clearing all tags/ locks prior to returning equipment back to operational control of DLA and Gov't employees.

20) HOT WORK PERMITS: All "hot" work (i.e- involving acetylene torches and grinding) shall be by permit with DLA Disposition Services Hill. The contractor shall coordinate with the Gov't to ensure the work area is clear of all flammable materials, and the contractor will provide the necessary fire extinguishers. All openings shall be covered, and the work site is monitored for up to 2 hours following completion of work. The contractor shall provide personnel to assume fire watch responsibility during/ after the maintenance work.

21) REQUIRED CONTRACTOR INSURANCE: The contractor will be responsible for providing proof of insurance (CERTIFICATE OF LIABLILITY INSURANCE) for the minimum coverages cited in FAR

52.228-10 listed in clauses/ provisions for the duration that this contract remains in effect.

22) GOVERNMENT FURNISHED FACILITIES: Workspace will be provided to permit the contractor to do on-site PM services and necessary repairs within the DLA Disposition Services Hill Complex.

Existing utilities will be furnished without charge to the contractor during normal Government working days, Monday through Friday, except Federal holidays, between the hours 0630 to 1530 or other scheduled times that have prior approval of the COR.

23) PARTS AND MATERIALS: The contractor shall furnish replacement parts. Parts and Materials used by the Contractor in performance of this contract shall be new and conform to the original equipment manufacturers or re-manufacturer's specifications unless approved by the COR. Rebuilt assemblies shall only be used with prior approval of the DLA Representative when it is a standard industry practice and the rebuilt assembly or subassembly carries the same manufacturer's or re-manufacturer's warranty as a new assembly or subassembly. Any part removed shall be Government property and shall be returned upon request of the DLA Representative unless the replacement part is predicated upon an exchange basis with the part being replaced. Contractor shall provide all repair parts and supplies necessary for preventive maintenance for systems specified in paragraph 3.

All Original Equipment Manufacturer (OEM) recommended replacement parts and materials may be examined when requested by the KO or DLA Representative prior to installation. The KO or will approve all parts and materials that are substituted for OEM replacement parts by the contractor prior to installation. No rebuilt parts shall be used without prior approval of the COR.

The Government will reimburse all other parts and material furnished or used while performing

Unscheduled Service Calls, unless the part or repair is due to the Contractor's negligence. Cost for replacement parts will be reimbursed to the contractor at cost not to exceed contractor's cost plus mark-up % cited in bid summary.

24) CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS: FAR 52.212-4, Alternate I.

Replacement parts shall be itemized by the manufacturer's part number/ description and billed as separate items on the Contractor's invoice. Parts or components damaged by the contractor shall be repaired or replaced at the expense of the contractor to the satisfaction of the COR.

A copy of the invoice for the parts/supplies shall be submitted to the KO or DLA Representative for payment verification. Invoices for repair services where parts' pricing is separate from labor hours shall be documented by a list citing the Original Equipment Manufacturer (OEM) part number or authorized substituted item to include nomenclature, quantity used, and price.

All worn out or deteriorated parts recommended for replacement may, upon request, be physically examined by the KO or DLA Representative prior to actual replacement. All worn out or deteriorated parts shall be returned to the KO or DLA Representative, unless the replacement part is predicated upon an exchange basis with the part being replaced, or unless an acceptable monetary credit is provided to the Government by the Contractor.

All freight costs associated with the shipment of parts for unscheduled service calls will be reimbursed by the Government. Freight costs shall be included with the cost of the parts or as separate items. In either case, the costs will be paid under the line items for Repair Parts. If other than normal expediency and mode of transportation, the Contractor shall obtain the signature of the DLA Representative on the service/work order ticket approving such shipment. The Contractor shall have the part shipped by the most cost-effective method.

25) PERMITS: The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and/or permits, and for complying with any applicable Federal, State and local laws, codes and regulations in connection with the performance of this contract. This includes acquiring any required permits or registration necessary to operate on the installation listed in this contract.

26) SPILL RESPONSIBILITY: The contractor is solely responsible for any and all spills or leaks during the performance of this contract, which occurs as a result of, or is contributed to by the actions of its agents, employees, or subcontractors. The contractor shall clean up such spills or leaks to the satisfaction of the Government in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the Government. The contractor shall report all such spills or leaks, regardless of their quantity, to the DLA Representative and KO immediately upon discovery. A written follow-up report shall be submitted to the DLA Representative and KO not later than twenty-four (24) hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

a) Description of item spilled (including identity, quantity, etc.).

b) Whether amount spilled is EPN state reportable, and if so, whether it was reported. Exact time and location of spill including a description of the area involved.

c) Containment procedures initiated.

d) Summary of any communications contractor has with press or Government officials other than the

KO.

e) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

f) Description of item spilled (including identity, quantity, etc.).

27) DLA DISPOSITION SERVICES ENVIRONMENTAL MANAGEMENT SYSTEM (EMS): DLA

Disposition Services implemented EMS in accordance with ISO 14001:2004(E), DOD and DLA requirements at all DLA Disposition Services appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The DLA Disposition Services EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA

Disposition Services mission. The DLA Disposition Services EMS program is explained in ORMS-I

6050.2, Environmental Management System (EMS) Core Instruction. Site supplements detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the DLA Disposition Services tenant appropriate facility and the DOD/DLA host facility EMS program. Contractors and their personnel are required to be aware that each DLA Disposition Services appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA Disposition

Services appropriate facility maintains EMS awareness posters that identify the DLA Disposition

Services Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities' EMS program. Contractors may request current copies of

EMS information identified in this paragraph by sending an e-mail request to DRMSEMR@dla.mil.

28) CONSERVATION OF UTILITIES: The contractor shall be directly responsible for instructing employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities, which shall include, but shall not necessarily by limited to:

a) Lights shall be used only in areas where and at the time when work is actually being performed.

Upon completion of service, lights shall be turned OFF.

b) Mechanical equipment controls for heating, ventilation and air conditioning systems shall not be adjusted by contractor workers.

c) Water faucets or valves shall be turned OFF after required usage has been accomplished.

d) Government telephones shall not be used for personal reasons, nor for any toll or long-distance calls.

29) CONTRACTOR MANPOWER REPORTING: The contractor shall report all contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be mailto:DRMSEMR@dla.mil reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. The contactor may direct questions to the help desk at:

http://www.ecmra.mil.

30) DEPARTMENT OF LABOR WAGE DETERMINATION: The following Wage Determination is applicable to this contract: Wage Determination Number 2005-2247, Rev 12, dated 06/13/2011 http://www.wdol.gov/wdol/scafileslstd/05-2247.txt http://www.ecmra.mil/

ACRONYMS/DEFINITIONS:

Contract Line Item Number {CUN) - The numerical number assigned to a controlled account.

Contracting Officer (KO) - The KO at the procuring activity is the individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer Representative (COR) - The individual designed in writing by the

Contracting Officer to act as the KO's authorized representative. The DLA Representativeis also the individual designated in writing by the KO to monitor the Contractor's performance to assure compliance with technical requirements of the contract.

Preventive Maintenance (PM} - The scheduled inspection of equipment that is performed by a field engineer/ mechanic/ technician/ electrician on a specific scheduled basis. PM includes visual and operational inspection of all operational components and any repair calibration or adjustment necessary to ensure the accuracy and operation scales cited herein.

Minor Repairs - Consist of repair or replacement of unserviceable parts, assemblies, sub-assemblies, and electrical components.

Performance Assessment - Describes how the Government will evaluate and assess contractor performance.

Remedial Service -A repair service call that is required due to a malfunction of the equipment.

Quality Control - Those actions taken by the Contractor to ensure services meet the requirements of the contract.

Repair-To accomplish the operations that are authorized to restore equipment to serviceable condition