PWS_Herbicide Application_Camp Shelby_2024.pdf

Herbicide Application Services Camp Shelby Joint Forces Training Center, MS

PERFORMANCE WORK STATEMENT (PWS)

FOR

1 May 2024

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Herbicide Application Services at Camp Shelby Joint Forces Training Center, MS, as defined in this PWS.

1.2 Background: The Mississippi Army National Guard (MSARNG) has a requirement to conduct a broadcast herbicide application treatment on approximately 218 acres of Department of Defense property at Camp Shelby, Mississippi. The intent of this project is to reduce excessive/undesirable vegetation within the identified area for the purpose of controlling woody/hardwood competition, enhancing prescribed fire activity, and releasing the longleaf pines present.

1.3 Period of Performance (PoP): The Period of Performance is projected for 12 August 2024 and 15 October 2024.

1.4 Reserved

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at DOD Units 28 and 41 (see Technical Exhibit 3-5).

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 Reserved.

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website:

https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for applying herbicide used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the COR within 14 days of an employee’s departure.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the

PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager DoD Department of Defense KO Contracting Officer MSARNG Mississippi Army National Guard PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: NONE

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall furnish all transportation, materials, equipment, tools, and supplies necessary to mechanically treat sites in accordance with the attached specifications, provisions, and clauses. These items will remain the property of the contractor after the contract ends.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Conduct a broadcast herbicide application treatment on approximately 218 acres of Department of Defense property at Camp Shelby, Mississippi

5.1.1 For DOD 28 and 41 (218acres) (see TE 3-5)

5.1.1.1 Chemically treat all identified areas by broadcast spraying for the purpose of controlling all excessive, undesirable stems within the treatment area.

5.1.1.2 The target species will consist of Chinese privet, yaupon, volunteer hardwoods and other undesirable species.

5.1.1.3 Herbicide and mixing rates of the contract will be: (1.6% solution) of Chopper Gen II, (2% solution) of Forestry Garlon XRT II OR a (3.2% solution) of Garlon 4/Element 4, and Elite Supreme or equivalent (1% volume to volume) MSO (methylated seed oil).

5.1.1.3.1 Areas containing majority cogongrass patches use: Arsenal AC at 1% solution with Elite Supreme or equivalent (1% volume to volume) MSO (methylated seed oil) OR Chopper Gen II 2-3% solution with Elite Supreme or equivalent (1% volume to volume) MSO (methylated seed oil).

5.1.1.3.2 Rate of Chopper Gen II is NOT to exceed (32 oz./ac).

5.2 Record amounts, concentrations, and locations of herbicides applied on DD-1532-1 “Pest Management Maintenance Record” forms daily. Submit upon completion of work and prior to final payment.

5.3 Follow label directions for proper mixing of herbicides used, surfactants used, precautions, mixing, application instructions, and all other label directions.

5.4 Comply with GIS Data Standards and Requirements

5.4.1 MSARNG requires GPS polygons of the treated area be submitted. This data will be sent in a shapefile format.

5.4.2 MSARNG currently uses ESRI’s ArcMap version 10.6.1 with a NAD83Zone16 projection. All geographic data is required to be in a file geodatabase format, feature datasets, feature classes that adhere to the Spatial Data Standard for Installations and Environmental (SDSFIE, Version 40) https://www.sdsfieonline.org/ and shall be in compliance with the provided Quality Assurance Plan (QAP) guidance documents.

5.4.3 Federal Geographic Data Committee Compliant (FGDC) metadata is required;

FGDC mandatory fields must be completed.

5.4.4 The MSARNG can, upon request, supply the contractor with a blank template geodatabase, feature class, and the relevant quality assurance plan (QAP) for the project.

5.4.5 Geographic Data shall be provided to MSARNG in a file geodatabase format and exchanged via https://safe.apps.mil/. Please contact your contract MSARNG POC with any questions or GIS Manager/ GIS Administrator for technical questions and to facilitate electronic data drop-off.

5.5 Comply with Resources Protection

5.5.1 Gopher tortoise burrows could possibly be located within the treatment area, but none are known to MSARNG personnel on this area. Practices will be used to avoid causing damage to the burrow or disturbing the apron with equipment, such as maintaining a buffer of 25 feet around burrows. Burrows will be marked with orange posts and yellow “Restricted Area” signs or pink/black flagging. If an unmarked burrow or individual gopher tortoise is discovered, the contractor will notify the project officer and provide GPS coordinates.

5.5.2 Areas containing cogongrass will be avoided and a minimum 10-foot buffer shall be maintained around the area. Any new areas of cogongrass not previously flagged, shall be flagged with ribbon by the contractor and location reported to MSARNG representative prior to submission of that month’s invoice. (Ribbon will be provided by the MSARNG upon request).

5.5.3 All water bodies will be kept free of contractor generated debris.

5.5.4 Equipment access is prohibited within wetland areas.

5.5.5 Machinery will not be operated when soil moisture conditions are such that excessive rutting or soil movement will occur. Clearance will be granted by Camp Shelby Environmental or Installation Forester.

5.5.6 All vehicular equipment used to perform this contract will be operated in such a manner as to cause the least amount of soil disturbance.

5.6 Comply with Unexploded Ordnance Requirements

5.6.1 The possibility exists that unexploded ordnance will be encountered in the proposed areas of project. If any unknown metal object in located during this project, Camp Shelby Range Control shall be notified immediately at 601-558-2709 and all work shall cease until the area is cleared by Range Control personnel.

5.6.2 The contractor and all associated workers shall complete an Unexploded Ordnance Safety Brief prior to commencing work.

5.7 Comply with Spills/ Accidents/ Safety Requirements

5.7.1 The contractor shall have a list at the project site at all times of all the proper agencies to be notified along with their telephone numbers, in case of any herbicide, petroleum, oil or lubricant spills or accidents occurring during the project.

5.7.2 If an accident occurs, the contractor is responsible for notifying all proper agencies and the Camp Shelby Environmental Office immediately.

5.7.3 The contractor shall be solely responsible for the clean-up and restoration due to any accidents at no additional cost to the MSARNG.

5.7.4 The contractor shall have a chemical spill plan on board working equipment.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom

5.1.1 DOD 28 and 42

The contractor shall chemically treat identified areas by broadcast spraying herbicide.

Herbicide application is within PWS parameters at no less than 98%.

Periodic Inspection / COR

5.3 Pest

Maintenance Record

Amounts, concentrations, and locations of herbicides applied must be recorded daily on DD-

1532-1 “Pest Management Maintenance Record” forms.

Report is received no later than 14 days after herbicide application.

5.5.1 Submission of

shapefiles

MSARNG requires GPS polygons of the treated area be submitted. This data will be sent in a shapefile format.

Data is received no later than 14 days after herbicide application.

5.6 Resource Protection

Identified resources area protected according to PWS.

Buffers are maintained around resources.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.3 AT Level 1

Awareness Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.5.4 iWATCH Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.7 Special

Qualifications

Provide within 30 days of receiving contract.

1 Electronic Submission

COR

1.4.9 Contract Manager

Provide within 30 days of receiving contract.

1 Electronic Submission

COR

5.3 Pest Maintenance

Record

Provide within 14 calendar days after herbicide application is complete.

1 Electronic Submission

COR

5.5.1 Submission of

shapefiles

Provide within 14 calendar days after herbicide application is complete.

1 Electronic Submission

COR

TECHNICAL EXHIBIT 3

TECHNICAL EXHIBIT 4

TECHNICAL EXHIBIT 5

TECHNICAL EXHIBIT 6