PWS Heating Plant Bldg 7573 GAD Draft.docx

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Operation for DLA Heating Plant 14 January 2025

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service contract to provide operation, maintenance and repair services for the DLA Heat Plant in building 7573 on Germersheim Army Depot.

The operation of the heating system and supply of heat to the Logistics Center includes all necessary pellet-fuel procurement, maintenance, reporting, and invoicing activities. The area of responsibility includes the entire heat plant including the underground heat pipes leading into the facility and connected to the risers.

1.2 Background: The USAG-Rheinland Pfalz has a requirement for operation, maintenance and repair services for the DLA heat plant, which supplies heat and hot water to the DLA Distribution Center Germersheim.

1.3 Scope: The Contractor shall provide non-personal services. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives: Provide heat for building 7983 during the heating season. Fixed heating period is October – May, heating as required September and June. Heating free period is July and August. Provide hot water to all areas in building 7983 year round. Maintain entire plant in safe operational condition.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 days after date of contract award Deliverable 001.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 days. If the Government has provided comments, the Contractor shall then have 3 days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

1.5.1.1 Reserved

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within 8 hours of identifying those issues. Verbal reports shall be followed up by written reports within 48 hours Deliverable 002.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise Ced by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

The German national and local holidays are:

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are Mondays

00.00 hours thru Sunday 24.00 hours, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of Mondays 00.00 hours thru Sunday 24.00 hours

1.5.4.3 Contractor Support Hours: The Contractor shall provide support Monday thru Sunday between the hours of 07:00 thru 17:00. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Contractor Work Plan: Reserved.

1.5.5 Training Holidays: Reserved.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the US Army Depot, building 7573, 76726 Germersheim.

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Security Program: Reserved.

1.6.2 Personnel Security Clearance Requirements: Reserved.

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) apply.

1.6.3.1 Reserved.

1.6.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within 24 hours Deliverable 003. A proof of return shall be provided to the COR also 24 hours after return.

1.6.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within 24 hours Deliverable

004. A proof of return shall be provided to the COR also 24 hours after return.

1.6.3.4 Common Access Cards (CAC): Reserved.

1.6.3.4.1 Reserved.

1.6.4 Background Checks: Reserved

1.6.4.1 U.S. Citizen: Reserved

1.6.4.2 Local Nationals and Third Country Nationals: Reserved.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan NLT 15 days after contract award Deliverable 005 and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas, also the turn-in of any issues keys at the termination/completion of contract. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer and COR. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Project/Contract manager and alternate Project/ Contract manager. The Contractor shall provide the name, title and telephone number of the Project/Contract manager and it’s alternate to the Contracting Officer (KO) within 5 days after contract award Deliverable 006. This list shall be updated whenever information on the list changes or becomes outdated during the duration of this contract. For instance, updates are required if Contractor replaces/deletes, changes personnel assigned to this contract within one week prior to the person’s work on the heat contract. Key personnel and technicians must read, write and speak the English language and be able to perform the work in accordance with English language documentation and publications used by the Government and its suppliers.

Project Manager and Alternate Manager: The contractor shall provide a project manager and an alternate project manager. The project manager (PM) and alternate project manager shall both have the authority to legally bind the contractor and will be held responsible for all work performed under the contract. The PM shall have, at minimum, a „Meisterbrief“ or an Engineering degree in Heating, Ventilation, and Air conditioning (HVAC) NLT 5 days after contract award Deliverable 019. The contractor shall have on staff a qualified Heating Technician, “Gesellenbrief als Heizungsbauer“ with a Certification to operate and maintain pellet burners NLT 5 days after contract award Deliverable 020. This qualified Heating Technician shall be the onsite POC and shall be available by telephone 24 hours per day, Monday thru Sunday during the heating period.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 Reserved.

1.12.2 : Reserved.

1.13 Contractor Travel: Reserved.

1.14 Other Direct Costs (ODCs): Reserved.

1.15 Data Rights: Reserved.

1.16 Organizational Conflict of Interest (OCI): Reserved.

1.17 Phase In /Phase Out Period: The contractor shall develop comprehensive procedures to ensure the seamless transition to the level of service prescribed within the time allowed under the terms of this contract. The contractor shall also establish plans for an orderly phase-out of the operations at the termination of this contract. To include instructions/training of the new contract holder.

Phase-In Period: The period between the contract effective date and the start of the base performance period will constitute the phase-in period. During the phase-in period, the contractor shall assume full responsibility for all areas of operation in accordance with the terms and conditions of this contract. This period will be a maximum of 15 calendar days in duration. The Government will make all facilities and equipment accessible to the contractor during the phase- in period. During the phase-in period, the contractor as a minimum shall:

(1) Establish a contractor’s Project Management Office to coordinate phase-in tasks and be the point of contact for the Government during the phase-in.

(2) Recruit and hire additional necessary personnel as required.

(3) Obtain all required certification and clearances.

(4) Develop and submit all required deliverables.

(5) Attend post-award meetings as required.

(6) Establish service facilities and provide addresses and phone numbers to KO and COR prior to full start of contract.

(7) Set-up training with an independent expert of the pellet burners to become familiar with the heating system;

Phase-Out Period: The period between the phase-in of any new contract awarded to other than the incumbent contractor and the end of the Performance period of this contract will constitute the phase- out period. This period will be a minimum of 30-calendar day in duration. During this phase-out period, the contractor shall take all actions necessary to guarantee a smoothly transition from the current to the new contract. Once the period of contract has expired the operator must ensure that the entire heating system is clean and free of defects before handing it over. The defect-free condition must be verified by presenting the operating logbook and by providing a statement from an independent expert for Biomass Heating systems.

1.18 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.18.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with (e.g.; U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1), and applicable Host Nation Safety Laws and Regulations.

The requirements under EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel Deliverable 008 Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within 15 calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than 15 calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hardhat.

In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes. In particular, within the requirements of the German Safety and Health Protection Regulation for Construction Sites, Baustellenverordnung (BaustellV).

1.18.1.1 Reserved.

1.18.1.2 Reserved.

1.19 Environmental Compliance: The following provides information on Environmental Compliance.

1.19.1 Environmental Compliance Plan and Program: Reserved.

1.20 Required Training: Reserved.

1.20.1 Anti-Terrorism (AT), Level I Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 10 calendar days after the contract start- date or effective date of incorporation of this requirement into the contract, whichever is applicable

Deliverable 009. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after training is completed by all employees and subcontractor personnel. AT OPSEC Level I awareness training is available online at https://www.cdse.edu/catalog/elearning/GS130.html.

1.20.2 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall provide all information (pass log) required for background checks to meet installation access requirements to be accomplished by installation provost marshal office, director of emergency services, or security office. Contractor workforce must comply with all personal identification verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CACs, but require access to a DOD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC- III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

The Contractor shall provide copies of installation passes for all employees servicing the contract to the COR within the first 30 days of start. For new hired personnel during the duration of the contract, 5 calendar days after receiving of installation pass. This is to ensure that a basic background check has been performed and all have passed without issue Deliverable 010.

1.20.3 OPSEC Training: According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training. The contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after training is completed by all employees and subcontractor personnel. AT Level I awareness training is available online at https://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within five (5) days after completion of the training. Deliverable 011.

1.20.4 The contractor and all associated subcontractors will brief all employees on the local Suspicious Activity Reporting program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the CO. This training will be completed within thirty (30) calendar days after the contract is awarded and within ten (10) calendar days after new employees commence contract performance, with the results reported to the COR within five (5) calendar days after the contract is awarded and/or upon completion of the training by newly hired personnel. Deliverable 018.

1.20.5 Information Assurance (IA) Training; Reserved

1.20.6 Personally Identifiable Information (PII): Reserved

1.21 Authorization to Perform Services in Germany:

1.21.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law. The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.21.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.21.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement. Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.22 Notice to Proceed: Reserved

1.23 Electromagnetic Compatibility Directive: Reserved

1.24 Government Property and Services: Reserved

1.25 Conventional Forces Europe (CFE) Treaty Verification Inspection: Reserved.

PART 2 DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved.

3.2 Facilities: Reserved.

3.3 Utilities: Reserved.

3.4 Equipment: Reserved.

3.5 Special Tooling and Test Equipment: Reserved.

3.6 Materials: Reserved.

3.7 Training: Reserved.

3.8 Common Access Cards (CAC): Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: As listed under 1.3.

4.2 Secret Facility Clearance: Reserved.

4.3 Materials: As listed under 1.3.

4.4 Vehicles and Equipment: Reserved.

4.5 Background Checks): As listed under 1.22.3.

PART 5 SPECIFIC TASKS

5.1 Basic Services:

5.2. Tasks:

5.2.1 Monthly Service:

The operator of the heating system shall perform the following:

· Provide a sufficient supply of pellets for the heating system at all times. The required pellet qualities are described in attachment 8. The minimum requirement on the quality of the pellets to be supplied shall be ENplusA2. The manufacturers and suppliers of the pellets must have EN-plus certification. The contractor shall provide Document of EN-plus certified manufacturer to the COR 3 calendar days prior to start of work Deliverable 013.

· Ensure the sufficient supply of natural gas for the heating system at all times. To this end, the heating system operator must coordinate with the supplier of gas under a separate contract natural gas.

· Provide heating to cover the requirements (see Attachment 1) of the Logistics Center in the listed heating periods and operating times. Depending on outside temperature, the contractor will coordinate the start/end of the heating period with the Contracting Officer Representative (COR).

· Comply with all of the safety regulations that apply to heating systems of this size.

· Comply with all legal provisions and stipulations concerning emissions for the operation of heating systems of this size, such as chimney sweeper approvals, but not limited to.

· Maintain and care for the heating system, including:

· Maintenance of the technical components of the heating system in the line with the instructions of the following manufacturers:

Silos: Fa. Kurz Pellettank: Fa. Koeb (now Viessmann) Gastank: Fa. Viessmann Gasfurnace: Fa. Elco Master control system: Fa. Koeb (now Viessmann) Masterboard ISP 03: Fa. Gat All pumping components: Fa. Grundfoss

· Repair of technical components.

· Procurement and storage of the necessary expendable items and spare parts

· Disposal of ash and other heating system waste.

· Ensure the cleanliness of the heating system and heating building at all times.

· Monitor and document the functioning of the entire heating system on daily basis during the operating periods either on-site or by means of suitable remote monitoring functions. To do so, the existing master control system is to be connected to a compatible monitoring system provided by the operator.

· In the event of a breakdown, the operator must provide a response time of no greater than two hours from the receipt of the error message until the start of on-site rectification measures. The response time must be guaranteed 24 hours a day from Monday to Sunday during the listed heating periods.

· Conduct monthly checks of the fire extinguisher and coordinate exchange/recertification with the local Fire Department once expired.

5.2.2 Invoicing Procedures

The Contractor shall provide monthly installment invoices and annual total invoices with the following content for the quantities of heating provided:

· Heating quantity provided during the accounting period (in tons)

· Proof of the supplied quantity and quality of the pellets per accounting period

· Information about performed maintenance / cleaning/ chimney sweeper documentation; detailed information listed in attachment #9 and #10

5.2.3 Heating Operations and Maintenance Heating Periods / Operating Times Fixed heating period: October – May Heating as required: September and June Heating-free period: July and August

During the heating-free period, the contractor shall schedule all work that is necessary to prepare the heating system for the upcoming heating season.

The Logistics Center operating times are:

January – December / Monday 00.00 hrs. to Sunday 24.00 hrs.

5.2.3 Outline Conditions for the Operation of the Heating System

The following outline conditions apply to the operation of the heating system:

· The theoretically determined total heating requirement for one heating period is max. 1,550,000 kWh (1,335,000 average). Maximum economic coverage of this heating requirement is planned using both pellet-fired boilers. Note: This is only an estimated average for the contractors use and does not constitute the actual total heating requirement the contractor may encounter as this is dependent on weather fluctuations.

· The heat quantity meter is built into the supply line from the boilers to the main distributor in the heating building and measures the total amount of heat to be charged.

· The power and water supply for the heating system will be provided by the U.S. Government at no cost to the contractor.

· In normal operating mode, access to the heating system/ building will only be permitted to the heating system operator, the Fire Department, and DLA.

· The delivery times for pellets must comply with the regulations of the U.S. Depot which currently stipulate Monday - Thursday: 7.15 hrs. to 16.00 hrs. and Friday: 07.15 hrs. to 14.30 hrs. The operator must observe and comply with all of the rules and regulations governing access authorization to and conduct within the U.S. Depot.

5.2.4 Non-routine Maintenance. This will apply if unexpected repair of damaged or failing components has to be performed. Detecting of damaged or failing components usually takes place during a routine maintenance/visual inspection. The Contractor shall repair systems in accordance with customary commercial practices, and the manufacturer's requirements.

PART 6 APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.1 Installation Access Control (AE Reg 190-16)

6.1.2 The Army Physical Security Program (AR 190-13)

6.1.3 Operation Security (AR-5530-1)

6.1.4 U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)

6.1.5 Information Assurance Training Certification and Workforce Management Directive (DoDD 8570.01)

6.1.6 Baustellenverordnung (BaustellV) (current version in effect),

6.2 German and US Fire codes:

AR 420-1

NFPA 101

UFC 3-600-01

UFC Series 3-400

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment 1 – Historical Yearly Heat Requirement Planning Data

7.4 Attachment 2 – Location of Facility

7.5 Attachment 3 – Building Description

7.6 Attachment 4 – Description of Heat Generation and Distribution

7.7 Attachment 5 – Heat Distribution Networks

7.8 Attachment 6 – Silo System

7.9 Attachment 7 – Circuit Diagram of the Heating Installation

7.10 Attachment 8 – Quality of Pellets

7.11 Attachment 9 – Documents to be submitted

7.12 Attachment 10 - A082_Ansicht-Ost_100

7.13 Attachment 11 - A083_Ansicht-West_100

7.14 Attachment 12 A084a_Ansicht-Sued_100

7.15 Attachment 13 A085_Ansicht-Nord_100

7.16 Attachment 14 A137_HEIZGEBAEUDE

7.17 Attachment 15 6 M-24

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

1) PWS Part 1 General Information Heating periods

Inspection Checklist Compliant Rate 100% Inspection

2) PWS Part 1 General Information Quality Control Plan

3) PWS Part 1 Key personnel Contractor shall comply with PWS provisions relating to key personnel

5) PWS Part 1 Key Control

and Surveillance Summary Report

6) PWS Attachment 8 Quality of pellets

TECHNICAL EXHIBIT B DELIVERABLES SCHEDULE

NLT48 hrs after Verbal report

Within 24 hrs

Within 24 hrs

NLT 15 days after contract award

NLT 5 days after contract award

NLT 15 days after contract award

Within 10 /5days after completion of training

Within 30 /5days of contract start date

Within 30 calender days after completion

Within 3 calendar days Prior to start of work

002 Written Reports following performance issues

COR

003 Return Access Pass to Issuing office

004 Return Access Pass to Issuing Office

COR (Copy)

005 Security Plan

KO

006 Key Personnel Information

KO

008 Accident Prevention Plan

KO/COR

009 AT Level 1 OPSEC Training

010 Copies of Installation Passes

011 OPSEC Training Certs

013 Document of EN- Plus certification

1ea

Email http://www.ec mra.mil

014 Diagram/chart with heat consumption per month

018 Suspicious Activity Reporting Program training

019 Meisterbrief or Engineering degree

020 Certification to operate and maintain pellet burners

30 days after contract award-10 days new employees-5 days report to COR

1ea

MS Word by Email

MS Word by Email

MS Word by Email

COR

KO

KO

Attachment 1

Historical Yearly Heat Requirement Planning Data

Pellet System 1 / 510 kW: approx. 123t pellets Pellet System 2 / 400 kW: 85 t pellets Nat. Gas System / 895 kW: approx. 64,000 m³ gas Timeframe: 2017-2018

Average pellet consumption: 202.32 t /year Average gas consumption: 47,303.25 cbm /year

Figure 1: pellet silos

Each pellet heating system has its own dedicated pellet silo. It can be assumed that with a storage volume of 80 m³ per pellet silo, one to two fillings per month will be required in the cold months.

Attachment 2

Location of Facility and Site Plan

Location of the US Army Depot Germersheim The US Army Depot in 76726 Germersheim can be reached via federal highway (Bundesstrasse) B9. The entrances are signposted from the B9. Motor cars can access the depot through Gates 1 and 2 while trucks can only use Gate 2.

Germers-

Figure 1: Location of the U.S. Depot

Site Plan The new Logistics Center and related heating building are marked in the site plan, Figure 2 below. The truck entrance is marked with a black dot in the above site plan. The entrance/exit for motor cars and exit for trucks is marked by a white dot.

Figure 2: Site Plan, Logistics Center

Attachment 3

Building Descriptions

The Logistics Center consists of four different utilization areas on the ground floor and an admin area which extends from the ground floor over three other levels.

GF – Operations area with an area of approx. 7,733 m² requiring heating GF – Storage facility with an area of approx. 8,715 m² requiring heating GF – Hazardous material storage facility with an area of approx. 1,582 m² requiring heating GF and floors 1 – 3 – Admin area and other rooms with a total area of approx. 3,300 m2 requiring heating The storage facilities (average room height approx. 11 m) are heated by an industrial under floor heating system and the admin area (average room height approx. 3.30 m) by radiators.

The following four elevations, Figures 3 – 6, show the architecture of the building.

Figure 2: East Elevation 1 / 2

Figure 3: West Elevation 1 / 2

Figure 4: South Elevation 1 / 2 / 3

Figure 5: North Elevation 1 / 2 / 3

Heating Building The heating building is a free-standing building separate from the Logistics Center with an area of approx. 180 m² and an average room height of approx. 5.50 m.

Figure 6: Cross Section of Heating Building

Figure 7: Views of the Heating Building

Figure 8: Floor Plan and Top View of the Heating Building

Attachment 4

Description of Heat Generation and Distribution

Heat is supplied…