PWS_GTMO MRI Capital Lease_25SEP23_Final.docx

PERFORMANCE WORK STATEMENT (PWS)

MOBILE MRI LEASE

Joint Medical Group, Joint Task Force – Guantanamo Bay, Cuba As-of 26 September 2023

Part 1

General Information

1. GENERAL: This is a non-personal service contract for the lease of a Mobile Magnetic Resonance Imaging (MRI) machine under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise any supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Mobile MRI leasing services and maintenance as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract. Diagnostics, repairs, and service maintenance IAW OEM specifications will be required to maintain the unit. Medical physics testing will ensure the system meets all required Navy, Defense Health Agency (DHA), and Joint Commission accreditation standards.

1.2. Background: The MRI machine will be located at the US Naval Hospital on Hospital Point Road on Naval Station Guantanamo Bay (NSGB), Cuba. The exact location is subject to change, but the MRI will remain on NSGB for the duration of the lease.

1.3. Objectives: The objective is to procure a Mobile MRI for use at NSGB using a lease. The contractor is expected to deliver a functioning MRI to NSGB, complete installation, set up, and provide maintenance services to keep the MRI in an operational status throughout the life of this contract.

1.4. Scope: The contractor shall provide: transportation, non-personal service, installation, complete setup (includes power generation/supply to unit from installation grid) of 16 channel Mobile MRI. The Mobile MRI will be operating at Original Equipment Specifications when delivered and throughout the term of the agreement. Minimum requirements: 1.5 Tesla, manufacturer Siemens Magnetom Aera with syngo MR E11 or higher software; or Philips (Intera or Ingenia) 2.6 software of higher, minimum of 8 channel systems. The Mobile MRI will include a full complement of surface coils for all anatomical regions of interest to include Flex Large coil, Flex Small coil, Shoulder coil, Wrist coil, Torso/Body coil, Head coil, Neck coil, Spine coil, and TxRx Extremity Invivo coil. The contractor shall provide the hard drive with disc scanning capability. The hard drive will be required to remain on island once the lease is terminated.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option periods.

1.6. General Information:

1.6.1. Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2. The Quality Control Plan shall address as a minimum:

1.6.1.2.1. Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the way inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2. Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3. Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4. Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work, including inspection and testing.

1.6.1.2.5. Trend Analysis. The QCP shall include a method of performing trend analysis and assessments using metrics.

1.6.1.2.6. Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.1.3. Inspection System: The contractor shall develop, implement and maintain a system to inspect the services to ensure compliance with PWS requirements, and applicable laws and regulations. The contractor shall specify a scheduled frequency of inspections, the titles of the individuals who shall do the inspection, and their organizational placement.

1.6.1.4. Deficiency Prevention: The contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable. The Quality Control Plan shall be designed to intercept inferior services before they are provided to the Government.

1.6.1.5. Inspection Files: The contractor shall document all inspections conducted, and the necessary corrective and preventive actions taken. This documentation shall be kept on site and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.6.1.6. Complaints: The contractor shall document all customer complaints and report the complaint to the COR within one workday after receipt of complaint. The contractor shall use electronic mail or other written memoranda as notification. Each customer complaint reported to the COR shall have a scheduled completion date subject to COR approval. The Quality Control Plan shall be updated, at no additional cost to the Government, as required to preclude a recurrence of the complaint.

Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP shall contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.2. Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government shall do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3. Recognized Holidays: The contractor shall not be required to perform services on holidays.

Independence Day

NOTE: Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which a contract employee is scheduled to work is closed due to the holiday and the employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of God shall be handled in the same manner.

1.6.4. Hours of Operation: The contractor is responsible for conducting business between the hours of 8:00 AM to 4:30 PM Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor shall, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at Naval Station Guantanamo Bay, Cuba. The specific location of the Mobile MRI will be provided to the contractor.

1.6.6. Type of Contract: The Government anticipates the award of a FFP type contract.

1.6.7. Access and General Protection Policy and Procedures:

1.6.7.1. FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.3. Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be always escorted by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.6.7.4. Personnel Security Clearance Requirements: Contracting personnel are not required to have an active security clearance.

1.6.7.5. Background Checks: Reserved

1.6.7.5.1. Background Check Notification Requirements: Reserved

1.6.7.5.2. Remedies. Reserved

1.6.7.5.3. Subcontracts. Reserved

1.6.7.6. Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Reserved

1.6.7.6.1. Contractor Common Access Card (CAC) Eligible Requirements: Reserved

1.6.7.6.1.1. Federal Installation/Facility Access: Reserved

1.6.7.6.2. Contractor Non-CAC Eligible Requirements for DOD Facility and Installation Access: Reserved

1.6.7.7. Employment Eligibility: Reserved

1.6.7.8. Access to Government Information Systems: Reserved

1.6.7.9. Key Control: Reserved

1.6.7.10. Lock Combinations: Reserved

1.6.8. Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10. Key Personnel: The following contractor personnel are considered key personnel by the government: Contract Manager and Field Engineers and Technicians. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer Contract Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. Field Engineers and Technicians shall be employed in the performance of all work performed under this contract. Upon request, contractor shall provide training certificates to the COR for verification demonstrating that Field Engineers and Technicians have been trained on contracted equipment and certified to perform maintenance on contracted equipment and shall only use original equipment manufacturer (OEM) parts in the repair of the MRI Machine.

1.6.11. Special Qualifications or Certifications: Reserved

1.6.11.1. IA/IT Training Certification: All Contractor employees and subcontractor employees supporting IA/IT functions shall be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2. Baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.6.12. Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

Appearance of Personnel. The Contractor shall ensure that Contractor personnel always present a neat and professional appearance. At all times during contract performance Contractor personnel shall wear as outer wear a shirt or vest with the company logo and name. This includes shirts with sleeves (short or long sleeves). Contractor personnel shall wear long pants, safety shoes, and hard hats in designated areas as required by Occupational Safety and Health Administration (OSHA) requirements and Army regulations. Offensive pictures, sayings, tank tops, tee shirts, and spandex or similar fabric worn as outerwear are strictly prohibited.

1.6.12.1. Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractors’ employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within 3 days of the end of their contractual duties.

1.6.12.2. Uniform: Reserved

1.6.12.3. Contractor personnel will be required to obtain and wear JTF badges in the performance of this service.

1.6.12.4. At least 60 calendar days prior to arrival in GTMO, the Contractor shall register each individual who will be performing on-site under this contract in the Joint Personnel Adjudication System (JPAS) [https://apacs.dtic.mil/apacs/login.jsp] to obtain a JTF GTMO badge. Instructions on how to get a JPAS account can be found at https://www.fcg.pentagon.mil/fcg.cfm.

1.6.12.5. The Contractor shall notify the COR when JPAS registration is accomplished. The COR will assist Contractor personnel to obtain a JTF badge. The Contractor shall complete and submit to the COR the “J2 Badging Request” form no later than 30 calendar days prior to arrival at GTMO for personnel performing on-site.

1.6.13. Contractor Travel: Contractor shall be required to travel to Naval Station Guantanamo Bay, Cuba during the performance of this contract. All travel requires Government approval/authorization and notification to the COR 30 days prior to travel. The Government anticipates five trips will be required to support this contract during the base year. One for initial installation and one each quarter thereafter. The 12-month option periods is expected to have four trips, one per quarter for maintenance/inspection. The number of trips is subject to change based on the maintenance requirements of the MRI and the duration of this contract. The Contractor shall be responsible for all travel expenses.

1.6.14. Other Direct Costs (ODC): Reserved

1.6.15. Data Rights: Reserved

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1. Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.16.2. Advertisement and social media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3. INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government shall be used.

1.6.17. Organizational Conflict of Interest (OCI): Reserved

1.6.18. Phase-in/Phase-Out (PIPO) Period: Reserved

1.6.19. General Training Requirements:

1.6.19.1. Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within 10 calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training shall have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor shall coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within 10 calendar days after completion of the training.

1.6.19.2. OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3. Information Assurance (IA) Training: Reserved

1.6.19.4. Information Assurance (IA)/Information Technology (IT) Training: Reserved

1.6.19.5. Threat Awareness Reporting Program (TARP Training): Reserved

1.6.19.6. iWATCH Training: The Contractor shall ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor shall coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.19.7. OPSEC Training: All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-ECJ6-110-N-LB”. Training shall have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor shall coordinate with the local OPSEC Officer at their assigned location for classroom training by a Level 2 trained OPSEC Officer and a copy of either the training certificate or the training attendance roster signed by the OPSEC Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO upon request.

1.6.20. Overseas Training Requirements:

1.6.20.1. Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: Upon award of the contract, or within 30 days of employment of new personnel performing services under this contract, the Contractor shall coordinate with the supporting DoD Agency AT Officer through the COR or KO, for AOR specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. This training will be updated as required by the supporting installation AT policies. Verification of the training will be made available to the COR or KO upon request.

1.6.20.2. SERE Training: All Contractor employees and subcontractor employees shall complete the computer based SERE 100.1 Code of Conduct training course prior to theater entry. Training is available at http://jko.jten.mil. Completed training meets the requirement for three (3) years. Verification of the training will be made available to the KO or COR upon request.

1.6.21. Foreign (OCONUS) Requirements: All U.S. citizen or resident, and TCN contractor personnel not normally residing in the USSOUTHCOM AOR, shall comply with the training requirements listed in the Foreign Clearance Guide (FCG). Verification of the training shall be made available to the COR or KO upon request. Additionally, they shall receive personal security training that includes at a minimum:

1.6.21.1. Theater and Country Clearance Requirements: Contractor shall ensure all U.S. citizen or U.S. resident Contractor employees and sub-contractor employees performing services under this who are traveling in the USSOUTHCOM AOR follow the requirements identified in the electronic Foreign Clearance Guide (FCG) at https://www.fcg.pentagon.mil/fcg.cfm and shall have all necessary passports, visas, and other documents required to enter, exit, or work in the USSOUTHCOM AOR; shall have the appropriate DOD identity credential(s); shall have the appropriate special area, country, and theater clearance as required in DOD Directive 4500.54E.

1.6.21.2. Vetting: Reserved

1.6.21.3. Installation Access to DOD Facility or Host Nation Installation: Contractor and all subcontractor employees performing services under this contract shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) (U.S. citizen and residents only), and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and areas commander installation/facility access and local security policies and procedures (provided by the COR or KO), and status of forces agreements or other diplomatic agreements. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, Security Office, or host nation equivalent.

1.6.21.4. Host Nation Installation Access with No DOD Facility: Reserved

1.6.21.5. Deoxyribonucleic Acid (DNA) Samples: Reserved

1.6.21.6. Medical Travel Requirement: Contractor shall ensure that all Contractor employees and subcontractor employees are medically, dentally, and psychologically fit for performance of their duties. All U.S. citizen and third country national (TCN) Contractor and subcontractor personnel shall meet the medical screening requirements established by the USSOUTHCOM Commander in the Medical Suitability Screening Regulation (SC Reg 40-501), as well as the requirements identified in FORCE HEALTH PROTECTION (FHP) GUIDANCE FOR DEPLOYMENT in the USSOUTHCOM AOR or their successors and follow immunization and health protection guidelines outlined therein. All immunizations shall be obtained prior to traveling to the USSOUTHCOM AOR. U.S. citizen and TCN Contractor and subcontractor personnel traveling from a country outside of the USSOUTHCOM AOR shall travel into the USSOUTHCOM AOR with a current copy of the Public Health Service Form 791, “International Certificate of Vaccination”. In addition, U.S. citizen and TCN Contractor and subcontractor personnel traveling to the USSOUTHCOM AOR are required to be beneficiaries of a medical evacuation plan and service through an insurance plan provided by their employer or paid for individually.

1.6.21.7. GTMO Medical Requirements: Contractor personnel shall retain medical insurance coverage that includes provisions to cover the costs of emergency medical evacuation from GTMO if so, ordered by the local medical authorities.

1.6.21.7.1. GTMO Medical and Dental Services: Medical and dental services are limited in GTMO. The Naval Hospital and Naval Dental Clinic are staffed to treat primarily DOD personnel. The Contractor shall screen prospective employees with the objective to exclude those with admitted chronic disorder from traveling to GTMO. Advise prospective employees of the limited medical and dental services available on-island; and explain the Contractor’s policy concerning required liability coverage for medical and dental treatment. Additional medical services information can be found at:

http://www.med.navy.mil/sites/gtmo/Pages/default.aspx http://www.cnic.navy.mil/guantanamo/Contact/index.htm

1.6.22. Synchronized Pre-deployment and Operational Tracker (SPOT): Reserved

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it, such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Foreign National. A foreign national is not a U.S. citizen. Green card holders are also identified as foreign nationals. A foreign national is further categorized as either a third country national or a local national based on the person’s citizenship and location of performance of duty.

2.1.8. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. Local National. Local nationals are foreign nationals who are citizens of the country where the performance of duty will occur.

2.1.10. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.11. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.13. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.14. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.15. Repair. Any (a) modification, adjustment, or replacement of the equipment or hardware that corrects a malfunction by bringing the equipment or hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity.

2.1.16. Shall. An imperative command: has a duty to or is required to. Denotes that a regulation shall be followed unless the contracting officer has obtained a deviation.

2.1.17. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.18. Third Country National. Third country nationals are foreign nationals who are not citizens of the country where the performance of duty will occur.

2.1.19. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

THIS SECTION INTENTIONALLY LEFT BLANK

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government shall provide information on lodging reservations and costs, contact information for rental vehicles and information concerning entry clearance requests for Contractor personnel.

3.2. Facilities: Contractor personnel are authorized to use U.S. Government facilities and services at NSGB at their own expense. Authorized facilities within NSGB include commissary, Base Exchange, post office, medical and dental facilities, MWR recreation facilities, restaurants, banking facilities, and legal assistance. All items bought at the Base Exchange shall be for personal use and consumption only and shall not be sold or used for commercial purposes. The Government reserves the right to withhold the privileges from any Contractor personnel in case of abuse.

3.3. Utilities: The Government will provide all utilities in the facilities used for the performance of this contract and will be available for the Contractor’s use in the performance of tasks outlined in this PWS. The contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.4. Equipment: The Government will provide equipment necessary to move the MRI from the delivery location to the final installation location. This includes a vehicle to move the MRI, boat ferry to transport the MRI across water if needed, and heavy machinery as prescribed. The government will also provide the personnel necessary to operate this equipment. It is the contractor’s responsibility to inform the Government exactly what equipment is necessary to move the MRI and what technical specifications/ space requirements are needed. The government will NOT provide transportation assets to assist in the delivery from CONUS to NSGB. The barge the government typically uses to transport equipment from Jacksonville, FL to NSGB cannot be used to transport the MRI Machine.

3.5. Materials: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS. The contractor is responsible for transporting the MRI Machine to NSGB, which is the delivery location. Additionally, the contractor is responsible for transportation back to the contractor’s location upon completion of this contract. The contractor shall provide all personnel necessary to be physically present at NSGB during the initial installation, maintenance visits, and preparation for return of MRI upon completion of lease agreement.

4.2. Facility Security Clearance: Reserved

4.3. Materials: Reserved

4.4. Equipment: The contractor shall provide a functioning Mobile MRI that meets the specifications outlined in paragraph 1.4.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The contractor shall provide, transportation, non-personal service, installation, complete setup (includes power generation/supply to unit from installation grid) of 16 channel Mobile MRI. The Mobile MRI will be operating at Original Equipment Specifications when delivered and throughout the term of the agreement. Minimum requirements: 1.5 Tesla, manufacturer Siemens Magnetom Aera with syngo MR E11 or higher software; or Philips (Intera or Ingenia) 2.6 software of higher, minimum of 8 channel systems. The Mobile MRI will include a full complement of surface coils for all anatomical regions of interest to include Flex Large coil, Flex Small coil, Shoulder coil, Wrist coil, Torso/Body coil, Head coil, Neck coil, Spine coil, and TxRx Extremity Invivo coil. The contractor shall provide the hard drive with disc scanning capability. The hard drive will be required to remain on island once the lease is terminated.

5.1. Basic Services.

5.1.1. Mobile MRI will be provided in a standard trailer and delivered to location to an approved mobile pad of asphalt or concrete. Trailer should have a hydraulic ramp/lift for wheelchair access with railings and stairs. Mobile MRI shall meet the following power requirements: appropriate power requirements of 480v AC, 3-phase, fused 150 or 200 amps, 60 hertz with a specified Russell-Stoll # DS2504FRABO power. Also include onboard generator to provide power to environmental systems in the event of shore power failure and on-board 50’ power cable to connect to shore power. HVAC system. Operator and Technical Support Manuals. Battery operated emergency lighting. Smoke Detectors and Fire Extinguishers. Patient Intercom. Visual and Audible Alarms for Warnings and Safety.

5.1.2. The contractor shall provide non-personal service, repair parts, calibration and performing preventive maintenance on a per call basis for types of equipment listed in the Technical Exhibits (TE). Service shall include all labor, parts and materials, excluding disposable and consumable supply items. The contractor shall provide remote service/application diagnostic support for the MRI unit. The contractor shall have the means of obtaining manufacturer’s authorized field modification instruction (FMIs), individual tools test equipment, service literature, and diagnostic software required to service and maintain the categories/types of equipment represented by the Contract Line-Item Numbers (CLINs) included TE’s and perform such modification when requested by the government. The contractor shall provide equipment modifications, normally furnished by the manufacturer. This includes field modification safety corrections, all software updates and revision designed to correct software deficiencies when requested by the government. Other requirements include Inter-connect with existing facility PACS system – DICOM 3.0 compliant. Ability to provide On-Site Systems Applications Specialists for personnel training. Ability to provide trained and qualified Technologists for system operation as needed. All test equipment will have current calibration certificate.

5.1.3. All services for this contract shall meet manufacturers performance and technical specifications, ISO standards, Federal Regulations, FDA device certification and other specifications that may apply such as National Electric Code (NEC), National Fire Protection Agency (NFPA-99), Life Safety Code (LSC), Center for Devices and Radiological Health (CDRH), Joint Commission (JC), NEFP, OSHA, ASSE, HIPAA, and VA Regulations.

5.1.4. Contractor shall provide hardcopy proof, upon request by COR, to demonstrate our qualifications, training, manuals, schematics, and ability to service and maintain the listed equipment. Contractor shall provide Telephone Response to a Service or Technical Application Request in 30 minutes or less, 24X7 as well as Remote Diagnostic Unit to provide immediate review of system parameters, error logs, protocols, and HIPAA compliant patient images for service evaluation. An Electronic Service Report (ESR) will be completed for each call for maintenance service. A separate ESR will be completed for each piece of equipment that is serviced. The minimum standards for the ESR are: Name of contractor and contract number; Name of FSE who performed services; Contractor service ESR number/log number; Date, time (starting and ending times on site and total of time spent on-site), equipment downtime and hours on-site for service call.; Description of problem reported by COR or designated personnel; Identification of equipment to be serviced: (1) Inventory ID number; (2) Manufacturer's name; (3) Device name; (4) Model number; (5) Serial number; and (6) Any other manufacturer's identification numbers.; Itemized Description of Service Performed (including, if applicable, Labor Costs associated with after normal working hour services) including: (1) Labor and Travel; (2) Parts (with part numbers); and (3) Materials and Circuit Location of problem/corrective action; The ESR, once completed, will be emailed to all designated personnel as listed by COR and we will maintain copies for 3 years after end.

5.1.5. Transportation: Contractor shall coordinate all transportation from stateside to Guantanamo Bay, Cuba. Upon arrival in Guantanamo Bay, Cuba, Contractor shall oversee transportation to desired location on island. Due to facility construction, Contractor may be required to oversee two locations changes during the lease of the Mobile MRI.

5.1.6. HIPAA Compliance: Contractor shall adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI).

5.2. Installation and Reporting.

5.2.1. Field Engineers and Technicians shall be employed in the performance of all work performed under this contract. Upon request, contractor shall provide training certificates to the COR for verification demonstrating that Field Engineers and Technicians have been trained on contracted equipment and certified to perform maintenance on contracted equipment and shall only use original equipment manufacturer (OEM) parts in the repair of the MRI Machine.

5.2.2. Upon completion of service calls the JMG Biomedical Maintenance Technician will perform an inspection with the contractor personnel to verify that all services were completed to specifications based on engineering mode screen that shows that the necessary parameter meets specifications.

5.2.3. Required forms and extracts from pertinent directives will be furnished to the contractor’s service representative by the government upon request.

5.2.4. The contractor shall submit a Field Service Report (FSR) of the results to the COR for review within 72 hours of completion of services. The FSR may be submitted in person upon completion, or via email to the COR.

5.2.5. The FSR of the results shall provide a detailed account of the service call to include the requirements listed in scope

5.2.6. In the event all information is not available to the contractor’s service representative when services are performed, the initial service report/invoice shall include all available information to close work order within 5 days. The contractor shall provide the balance of the required information to the Medical Maintenance Technician or COR no later than 10 days after services are completed.

5.2.7. The vendor shall perform preventative maintenance and calibration to the MRI Unit on an as needed basis based on OEM specifications.