PWS - GSA Locksmith Services BPA.pdf

509 Civil Engineer Squadron (CES)

660 Tenth Street, Suite 201

Whiteman AFB MO 65305

05/19/2025

PERFORMANCE WORK STATEMENT (PWS)

GSA Container Inspection, Maintenance, and Repair and Locksmith Blanket Purchase Agreement (BPA)

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TABLE OF CONTENTS

1. General Information

1.1. Background

1.2. Scope

1.3. Contract Manager (CM)

1.4. Disclosure of Information

1.5. Mission/Emergency Essential

1.6. Anticipated Period of Performance (PoP)

1.7. Recognized Holidays

1.8. Place and Performance of Services

1.9. Special Required Qualifications

1.10. Identification of Contractor Employees

1.11. Contractor Required Identification

1.12. Government Provided Identification

1.13. Damages To Government Buildings, Equipment, or Vegetation

1.14. Permits, Licenses And Certifications

2. Requirements

2.1. Non-Personal Service

3. Service Delivery Summary

3.1. Repair of Equipment and Replacement of Parts and/or Equipment

3.2. Maintenance Calls/Repairs

4. Government Furnished Property

5. General Information

6. Billing

APPENDIX A: Non-Disclosure Agreement

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1. General Information

1.1. Background

Whiteman AFB has a wide range of safes, cabinets, containers, doors and vaults that require a General Services Administration (GSA) certified locksmith to perform maintenance, repair, and inspection of GSA security containers. A GSA certified locksmith is also required for the installation, maintenance, and repair of any locks or equipment attached to the security container.

GSA containers are not considered real property. Maintenance and repair is the responsibility of the owner and the owner must source and fund any maintenance, inspection or repair requirement.

1.2. Scope

The Contractor shall provide all travel, personnel, transportation, equipment, tools, materials, supervision, and quality control necessary to perform GSA Container Inspection, Maintenance, and Repair and Locksmith Services, as defined in this Performance Work Statement (PWS).

Inspection and maintenance shall be in accordance with, FED-STD-8090.

1.2.1. Contractor will respond to customer requests and troubleshoot high security locks for faults, malfunctions, or damage. When applicable and/or as needed, Contractor will remove and replace locks with most current GSA approved locking devices.

1.2.2. Contractor will perform destructive or non-destructive safe and vault entry when required.

When possible, Contractor will drill out locks without damaging safe or draw faces as to reduce damage to safes or contents within container. When non-destructive methods are not feasible, Contractor will perform destructive methods of entry such as cutting safe or drawer faces with saws, cutting torch, and the use of bolt buster tools or similar means.

1.2.2.1. If destructive measures are taken to gain access to the container, Contractor will take necessary steps to return containers to a usable and certified status.

1.2.3. Contractor on request will perform two and five-year GSA inspections on walk-in vault locks, electronic locking devices, and safes. Contractor will document all inspections per specifications.

1.2.4. If emergency services are required, the Contractor will be notified by the Government of the requirement. If the Contractor accepts the required work, the Contractor shall provide emergency services and initiate corrective actions within 4 hours of notification/acceptance.

1.2.4.1. Government has first right of performing work in instances of emergency or if mission requirements dictate.

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1.3. Contract Manager (CM)

The contactor shall designate a CM who shall ensure performance under this agreement. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the CO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to this agreement. The CM shall work through the Authorized Caller to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the agreement without an official modification issued by the CO.

The CM shall ensure contractor employees understand that services performed outside the scope of the agreement are performed wholly at the expense of the Contractor. The list designating the CM shall be updated within 10 days of change.

1.4. Disclosure of Information

In the performance of this agreement, the Contractor may have access to data and information proprietary to a Government agency or to another Government contractor, or of such nature that its dissemination or use, other than as specified in this agreement, would be illegal or otherwise adverse to the interests of the Government or others. The Contractor and its personnel shall not divulge or release data or information developed or obtained under performance of this agreement, except to authorized Government personnel or upon written approval of the CO. The Contractor and its Contractor personnel shall not use, disclose, or reproduce proprietary information bearing a restrictive legend, other than as specified in the agreement. All Contractor employees shall sign the non-disclosure statement provided at Appendix A prior to beginning of agreement performance. The Contractor must then provide a copy of the signed/dated NDA to the CO prior to beginning work. (Appendix A).

1.5. Mission/Emergency Essential

The tasks outlined in paragraphs 1.5.2.1. are designated mission/emergency essential. The Contractor shall furnish a listing of all Contractor personnel fulfilling mission/emergency essential tasks to the CO. Contractor personnel performing mission/emergency essential tasks will be considered mission/emergency essential personnel.

1.5.1. When a container must be accessed in order to support flying missions, whether during normal duty hours or outside normal duty hours, this task will be considered mission/emergency essential.

1.6. Anticipated Period of Performance (PoP)

This BPA will be in place for a period of 5-years from date of Award.

1.7. Recognized Holidays

The following are recognized United States (US) holidays. If a holiday falls on a weekend, the Government will have an observed day off on the Friday preceding or Monday following.

New Year's Day, 1 January Martin Luther King's Birthday, 3rd Monday in January

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President's Day, 3rd Monday in February Memorial Day, Last Monday in May Independence Day, 4 July Labor Day, First Monday in September Columbus Day, 2nd Monday in October Veterans Day, 11 November Thanksgiving Day, 4th Thursday in November Christmas Day, 25 December

The contractor will not be required to provide service on a holiday or weekend day.

1.8. Place and Performance of Services

The work under this agreement will be performed at various facilities throughout Whiteman AFB and will require Contractor access into Protection Level (PL) PL-1, PL-2, and PL-3 areas.

The Contractor shall provide services between the hours of 0730-1630 Monday through Friday, except recognized US holidays or when the Government facility or Whiteman AFB is closed due to local or national emergencies, administrative closings, or similar Government-directed facility or Whiteman AFB closings. This requirement is deemed mission essential function for Whiteman AFB when the Installation Commander declares “Mission Essential Personnel only” or “Base Closure”.

1.9. Special Required Qualifications

The Contractor and subcontractor, as applicable, shall not employ persons for work on this agreement if such employee is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Nor shall the Contractor or subcontractor employ persons under this agreement who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All Contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The Contractor shall provide this information using the Whiteman AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the Contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when Contractor or subcontractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause, AFFARS 5352.242-9000, Contractor Access to Air Force Installations, beyond the use of 5352.242-9001, Common Access Cards (CAC) for

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Contractor Personnel to obtain and authorize routine access. The Contractor must show proof of automobile insurance and identification to enter the installation.

1.10. Identification of Contractor Employees

The Contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

The Contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

1.11. Contractor Required Identification

The Contractor and contract employees shall be subject to all base instructions, including but not limited, to all vehicle traffic and security instructions. The Contractor shall ensure each employee obtains a contractor pass. This shall be accomplished by completing an Entry Authorization List (EAL) through CE Service Contracts office. All employees shall have the contractor pass in their possession at all times when on base. Contractor employees shall be readily identifiable while on base and display their identification badges. The base pass will suffice for the identification badge.

1.12. Government Provided Identification

The Contractor and contractor employees shall be responsible for safeguarding and maintaining on their person the Government Provided Identification (i.e., badges and vehicles passes).

1.13. Damages To Government Buildings, Equipment, or Vegetation Damages to Government buildings, equipment, or vegetation are addressed in FAR clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

1.14. Permits, Licenses And Certifications

The Contractor is required to be certified at all times to install and replace GSA security locks (i.e., Kaba Mas X-09, X-10, and all LKM series locks) and also be licensed to inspect and certify GSA authorized safes, vaults, and/or containers.

2. Requirements

2.1. Non-Personal Service

The Government shall neither supervise contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for individual contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be Contractor responsibility to notify the Contracting Officer (CO) immediately.

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2.2 The Contractor shall contact the Authorized Caller to coordinate and schedule repairs.

2.3 The Contractor will be responsible for private transportation to and from Whiteman AFB. Costs for transportation (mileage, vehicle costs, etc.) are the responsibility of the Contractor and should be included in Contractor pricing.

2.4 Prior to scheduling services over multiple days, coordinate with the Contracting Officer to negotiate per diem costs.

3. Service Delivery Summary

3.1. Repair of Equipment and Replacement of Parts and/or Equipment

3.1.1 Repairs where the total of parts exceeds $500, the contractor shall provide an estimate to the Authorized Caller before effecting repair. The list should include a cost estimate to include all work to be performed including labor and cost of replacement parts and/or equipment.

Once approved and funds are made available, the Authorized Caller will approve and schedule needed maintenance and repairs.

3.1.2 Only new manufacturer recommended replacement parts shall be used to repair faulty equipment.

3.1.3 Contractor is responsible for discarding all defective equipment.

3.2. Maintenance Calls/Repairs

3.2.1 The Authorized Caller will coordinate/schedule unscheduled maintenance with the Contractor (upon availability of funds) due to mission requirements, faulty equipment, or needed repairs.

3.2.2 The Contractor shall provide a list of parts and/or equipment in need of replacement or repair to the Civil Engineer Squadron. The list should include a cost estimate to include all work to be performed to include labor, and cost of replacement parts and/or equipment. Once approved and funds are made available, the Authorized Caller will approve needed maintenance and repairs.

3.2.4 Only new manufacturer recommended replacement parts shall be used to repair faulty equipment.

3.2.5 Contractor is responsible for discarding all defective equipment and any packing materials or boxes.

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4. Government Furnished Property The Government shall provide, without cost to the Contractor, the utilities necessary to accomplish the tasks specified in this PWS, including electricity, water, and fire protection.

5. General Information

5.1 Work will be performed at various locations on Whiteman AFB.

5.2 Contractor shall be easily recognizable while on Whiteman AFB, which should be accomplished by wearing distinctive company attire and/or name badges.

5.3 There will be no work performed on Federal Holidays and Military Down/Family Days.

5.4 The Contractor shall provide contact information to 509 Civil Engineer Squadron.

5.5 The Authorized Caller may cancel scheduled maintenance due to mission requirements, availability of funds, insufficient need, or substandard contractor performance.

The Authorized Caller will provide the Contractor with twenty-four (24) hour notice prior to cancellation, at a minimum.

5.6 The Contractor shall be financially responsible for any damage caused to equipment while it is under their control, to include the repair/replacement, maintenance, shipping and handling of damaged equipment.

5.7 The Government will monitor the quality of service provided by the Contractor as well as to ensure contractors are eligible to participate under this PWS.

5.8 Contractor shall notify Contracting Officer of any injuries or accidents associated with Contractor employees. Should ambulatory services be needed, work center personnel shall notify the proper agency for assistance or call 911. The Contractor employee shall be responsible for the cost of any medical/ambulatory services required. The Contractor is required to assist the Contracting Officer in the completion of an accident report after the conclusion of the incident.

6. Billing

6.1 Contractor shall submit their business invoice at the end of each service indicating maintenance, repairs, cost of parts, cost of labor, price per unit, and the invoice final total. The Contractor is responsible for providing the invoice to the Authorized Caller, failure to do so may result in delayed payment until the next month.

6.2 Invoice will be paid utilizing a Government Purchase Card (Credit Card).

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APPENDIX A: Non-Disclosure Agreement

Purpose: The purpose of this Non-Disclosure Agreement (NDA) is to confirm in writing that the undersigned understands his/her responsibilities regarding protection of information and/or material that he/she may come in contact with in the course of work performed under this agreement. This NDA covers all forms of information made available as Government Furnished Information or information/material developed under this agreement, whether in the form of working materials or as deliverable product. This NDA applies to unclassified Government information/material, proprietary information/material supplied by other vendors for use by the Government, and classified Government information/material and is intended to supplement, not replace, the DD Form 254. All information/material released to the Contractor remains the property of the US Government and may be withdrawn at any time.

Agreed and Accepted:

(Signature of Employee) (Date)

(Printed Name/Position) (Telephone Number)

(Signature of Employer Sr. Mgr/Officer) (Date)

(Printed Name/Position) (Telephone Number)