PWS_Grounds Maintenance_20200407.pdf

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REVISED 04 Dec 2019

PERFORMANCE WORK STATEMENT

For

Grounds Maintenance Services at OMA & AFH Areas, US Army Garrison Ansbach

Part 1

General Information

1. General: This is a non-personal services contract to provide Ground Maintenance Services at OMA and AFH Areas within the USAG Ansbach. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of services/Introduction: This is a non-personal service contract to perform ground maintenance services at Operation and Maintenance Areas (OMA) and Army Family Housing Areas (AFH) within the USAG Ansbach footprint.

1.2 Background: Ground maintenance services are required in order to keep the areas in a proper and safe condition for usage.

1.3 Scope: The Contractor shall provide non-personal service(s) to provide ground maintenance such as grass cutting, leaf raking, tree maintenance, planting of trees, trimming of trees and bushes, watering of plants, hacking of plants, weed control, cleaning of sandboxes, sand exchange at OMA and AFH Areas Ansbach, Katterbach, Illesheim and Oberdachstetten, USAG Ansbach.

1.4 Objectives: The contractor shall perform the grounds maintenance services in order to maintain the identified areas within the USAG Ansbach in a proper and safe condition.

1.5 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award (Deliverable #1)

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) workdays. If the Government has provided comments, the Contractor shall then have three (3) workdays to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty (30) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

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b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

f. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.6.1. An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within thirty (30) days upon completion of each option period or Task Order (Deliverable #2).

1.6.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) working hours of identifying those issues. Verbal reports shall be followed up by written reports within one

(1) workday. (Deliverable #3).

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.6.3.1 U.S. Holidays: Work shall NOT be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.3.2 Host Nation Holidays: Work shall NOT be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. The Contractor is responsible to inform itself about local Host Nation Holidays of the Area/Country the work will be performed.

1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following:

1.6.4.1 Government Facility Office Hours: The Government facility office hours are 0730 to 1600 hrs. Monday thru Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0730 thru 1600 h, Monday thru Friday. The Government facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0730 thru 1600 h, Monday thru Friday. Government is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the

Page 3 of 21 Rev 2 uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.6.4.3.1 Contractor Work Plan: RESERVED

1.6.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at USAG Ansbach as follows:

- Ansbach Barton / Bleidorn Kasernes including AFH Areas

- Katterbach Kasernes including AFH Areas

- Illesheim Kaserne (Storck Barracks) including AFH Area

- Franken Kaserne Oberdachstetten

- Shipton / Urlas Area

- AFH Urlas

1.7 Security Requirements: The following information is provided on security related matters:

1.7.1 Security Program: RESERVED

1.7.2. Personnel Security Clearance Requirements: RESERVED

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following website:

https://media.defense.gov/2017/May/01/2001921550/-1/1/0/AEF190-16A.pdf

1.7.3.1 RESERVED

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1.7.3.2 The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) calendar days (Deliverable #4).

1.7.3.3 Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) calendar days) (Deliverable 4).

1.7.3.4 Common Access Cards (CAC): RESERVED

1.7.4 Background Checks: Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S. and Host Nation Contractors.)

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.8 Key Control: RESERVED

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager who shall act for the Contractor when the Program/Contract Manager is absent, shall be provided in writing to the COR no later than five (5) calendar days after contract award (Deliverable # 5). The Contract Manager and Alternate Contract Manager shall have full authority to act for the

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Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or Alternate Contract Manager shall be available by cellular phone between 0730 through 1600 hrs. Monday through Friday.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 RESERVED

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). “The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee.

Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the COR prior to the contract performance date and updated as needed to reflect Contractor personnel changes. (Deliverable # 6)

1.13 Contractor Travel: RESERVED

1.14 Other Direct Costs: RESERVED

1.15 Data Rights: unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: RESERVED

1.17 Non-Disclosure Statements RESERVED

1.18 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable # 7). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements, which may be affected by the OCI.

1.19 Phase In /Phase out Period: A phase in / phase out period is not required for the performance of this contract.

1.20 Safety: Contractor shall comply with all respective Safety Regulations, Accident-, Safety- and Fire Prevention specific to USAG Ansbach.

1.20.1 Host Nation Safety Laws and Regulations: RESERVED

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1.21 Environmental Compliance: The following provides information on Environmental Compliance:

1.22 Environmental Compliance Plan and Program: The Contractors work under this contract shall confirm with all operational identified in the applicable agency or facility Environmental Management Systems and provide monitoring and measurement information necessary for the Government to address environmental performance relative to the goals of the Environmental Management Systems. The USAG Ansbach DPW Environmental Division will provide information and awareness training to the contractor.

1.23 Required Training: The following provides information on training requirements:

1.23.1 Anti-Terrorism (AT) Level I Training: RESERVED

1.23.2 OPSEC Training: RESERVED

1.23.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within ten (10) calendar days after the contract is awarded and within thirty (30) calendar days after new employees commence contract performance (Deliverable 8). Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training (Deliverable # 9). Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.23.4 Information Assurance (IA) Training: RESERVED

1.23.5 Personally Identifiable Information (PII): RESERVED

1.24 Authorization to Perform Services in Germany

1.24.1 Contractors performing services in the Federal Republic of Germany (FRG) shall comply with German law.

The Contractor shall determine whether performance requires registration with German authorities or authorization to do business in Germany and, if so, shall comply with all requirements. Whether or not registration or authorization to do business is required, the Contractor shall determine what documents or authorization its employees and any subcontractor employees must possess to work in Germany. The Contractor shall ensure affirmatively that its employees and subcontractor employees possess such documents or authorizations.

1.24.2 Contractor employees who: (a) are not nationals of Germany or other European Union countries; (b) are not members of the force, the civilian component or their dependents; or c) do not have assimilated status under Articles 71, 72, or 73 of the Supplementary Agreement to the NATO SOFA shall possess work and residence permits.

1.24.3 By acceptance of and performance under this contract, the Contractor affirms that it has complied with the requirements above. Compliance with this requirement and German law is a material contract requirement.

Noncompliance by the Contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating this contract for default.

1.25 Notice to Proceed: RESERVED

1.26 Electromagnetic Compatibility Directive: The Contractor certifies that all electrical and electronic equipment and appliances furnished are in compliance with the Electromagnetic Compatibility Directive 2004/108/EC. For radio transmitting and telecommunication devices furnished in the Federal Republic of Germany, the Contractor certifies that all such items have been approved by the Bundesamt fuer Zulassungen. Any penalties for noncompliance imposed by the Government of the European country where the equipment or appliances are

Page 7 of 21 Rev 2 delivered or product liability claims caused by interference generated by furnished appliances or equipment are solely the responsibility of the Contractor.

1.27 Government Property and Services: RESERVED

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: RESERVED

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR:

“Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

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High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel;

to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privacy of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AFH Army Family Housing AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii)

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COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer OMA Operation and Maintenance Areas OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PFC Poly- und perfluorierte Chemikalie PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison USAREUR U.S. Army Europe UOM Unit of Measure

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Property and Services

3.1 Services: RESERVED

3.2 Facilities: RESERVED

3.3 Utilities: The Government will provide water and electrical power, which is required for the performance of services under this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: RESERVED

3.5 Special Tooling and Test Equipment: RESERVED

3.6 Material: RESERVED

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all personnel, supplies, equipment, facilities, transportation, tools, materials, supervision and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: RESERVED

4.3 Materials: Specific requirements must be addressed to the Contractor, e.g. Personal Protective Equipment (PPE). The contractor is responsible to furnish contract specific material like Personal Protective Equipment IAW Working Conditions Act (Arbeitsschutzgesetz) and Statutory Accident Insurance (Gesetzliche Unfallversicherung / GUV) Regel 189-October 1995 etc.

4.4 Vehicles: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced within one (1) calendar day. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time.”}

4.5 Equipment: The contractor shall provide the following equipment in order to perform grounds maintenance services (not all inclusive list): Industrial size mowers with cutting width minimum of 7 meters; equipment to remove, store, and transport clippings and debris to appropriate disposal locations; vehicles to deliver 200 Tons of topsoil; topsoil equipment with rubber wheels for application; heavy-duty rotor tiller; heavy-power harrow; seeding equipment to include spreading and rolling of seeds; watering equipment; equipment for tree removal.

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PART 5

SPECIFIC TASKS

5.1. Basic Services:

The Contractor shall provide ground maintenance services such as grass cutting, leaf raking, tree maintenance, planting of trees, trimming of trees and bushes, watering of plants, hacking of plants, weed control, cleaning of sandboxes, sand exchange at OMA and AFH Areas Ansbach, Katterbach, Illesheim and Oberdachstetten, USAG Ansbach.

5.1.1 Continuity of Mowing and Trimming Operations :

5.1.1.1 When mowing operations are started within any area, they shall be pursued in a diligent manner to insure timely completion of the area. Mowing and trimming operations within any area shall be conducted to provide a uniform appearance of the area. Once an area is started it shall be carried on continually, during the Contractor’s regular hours, until the area is complete. Mowing and trimming operations shall not exceed two working days in any assigned area, except during inclement weather as approved by the COR.

5.1.2 Uniformity. Contractor shall mow and trim areas to have a uniform appearance. All mowing areas which do not have a uniform appearance at the completion of mowing and trimming shall be re-mowed or re-trimmed to achieve a uniform appearance and conformity with specifications at no additional cost to the government.

5.1.3 Damaged Grounds. The Contractor shall obtain the verbal concurrence of the COR or his authorized representative prior to mowing or discontinue mowing in any assigned area when equipment causes rutting, soil compaction, or scalped areas due to wet or soft grounds. The Contractor shall discontinue mowing operations during periods of continuing rainfall. Exceptions to this condition shall be agreed to in writing by the COR or his authorized representative, otherwise the Contractor shall be liable for repair of all damaged areas.

5.1.4 Frost. The Contractor shall not start mowing operations in any assigned area when the grass is covered by frost. Exceptions to this condition shall be agreed to in writing by the COR or his authorized representative.

5.1.5 Task Orders (DA Form 1449). The Contractor shall be required to accomplish all assignments in accordance with the task order (TO). The TO will be provided by the COR one week prior to the beginning of the following work cycle. The TO is subject to changes, including deletions, at the discretion of the Contracting Officer in the form of a written modification. Modifications shall also include the option of issuing one additional TO per week by the Contracting Officer, but not more than a total of two TO’s per week.

5.1.6 Inspection. The Contractor shall notify the COR for inspection and acceptance of an area within 24 hours after assigned work has been completed.

5.1.7 Communication. The Project Manager and his foreman shall be available by cellular phone so that the Contracting Officer / COR may send verbal messages to the Project Manager or the foreman by telephone on an immediate basis.

5.1.8 Policing. The Contractor shall be responsible for the policing of each mowing area prior to mowing.

Debris to be policed by the Contractor shall include all paper, wire, bottles, glass, stones, plastic, small limbs, broken branches, and other debris. Policed debris shall be disposed of in trash containers located within the area.

5.1.9 Pollution: The contractor shall mow areas such as lawns and shrubs that may have dog droppings present.

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5.2 Recurring Services: Mowing and Trimming Work

5.2.1 Mowing Distance: The Contractor shall by each call, on “mowing and trimming”, cut and trim all grass up to buildings, trees, utility poles, fences, curbstones sidewalk, cobblestones or other structures. Trimming height around buildings and other obstacles shall be maintained between four (4) and six (6) cm.

5.2.2 Areas under steps, bleachers, buildings- handicapped ramps, platforms, and other obstacles shall be mowed and trimmed. All grass, weeds and other vegetation along fence lines shall be mowed and trimmed as to correspond with surrounding mowed area. Areas around concrete pads, parking lots, parking lot islands, banks, rough terrain and low areas shall be completely mowed and trimmed. The grass height shall be between four (4) and six (6) cm.

5.2.3 Ditch Lines. The Contractor shall mow and trim all ditch lines within the mowing area each time the area is assigned unless otherwise specified by the COR. Large ditches containing water and small streams shall be trimmed to the water’s edge. After trimming the grass height shall between four (4) and six (6) cm.

5.2.4 Concrete Runoff ditches: Side slopes and paved drain runoff ditches (cross joints every 30 cm between concrete parts) shall be trimmed during the performance period. On both sides of the runoff ditches the concrete parts have to be trimmed in a longitudinal direction also. After trimming, the ditches have to be swept, sand or gravel shall be removed. After trimming the grass height shall between four (4) and six (6) cm

5.3 On Demand Services: Improved Grounds

5.3.1 Mowing outside the fence along road B-14: Surfaces outside the fence along B-14 are scheduled to be mowed as grown. Grass surfaces shall be mowed to an even height of not less than 7 cm and not more than 10 cm. Grass clippings on grass areas, sidewalks or streets shall be removed and hauled off to a public dump. Grass shall be cut along both sides of the fence line in a width of approx. 50 cm. Grass around trees and bushes must be cut and disposed.

5.3.2 Mowing of Sports Fields: these areas are scheduled to be mowed as required per task order. Grass surfaces shall be mowed to an even height of not less than 7 cm and not more than 10 cm. Grass clippings on grass areas, sidewalks or streets shall be removed and hauled off to a public dump. Grass shall be cut along both sides of the fence line in a width of approx. 50 cm. Grass around trees and bushes must be cut in a way that does not damage plants.

Each grass cutting service shall be completed by Thursday so that the sport fields can be used, freshly mowed, on Saturdays.

5.3.2.1 Verticut of the grass areas, described as follows, including furnishing of all required materials and supplies:

the sport field shall be treated crosswise with an aerator knife distance of max. 60 mm. Trickle depth will be max. 3

mm. The worked out debris shall be hauled off to a public dump.

5.3.2.2 Aerification of the grass areas, described as follows, including furnishing of all required materials and supplies: the number of cuttings shall be min. 200 per sqm. Trickle depth min. 60 mm. Diameter widths of holes approx. 15 mm. The ejected soil is to be hauled off to a public dump. On all sport field areas natural sand with grain size 0/2 mm, grain portion up to 0,2 mm shall be applied to an overall thickness of 40 %, minimum 5 cm thickness.

After applying the sand must be dragged on.

5.3.2.3 Fertilize the grass areas described as follows, including furnishing of all required materials and supplies:

The complete sport field areas shall be fertilized with min. 25-40 gr/m² long term fertilizer (e.g. Cornuferra 20/5/8+FE). The fertilization shall to be done during damp weather conditions and just before beginning of the vegetation period.

5.3.2.4 Edges shall be cut each April and September. The threshing floor covering shall be refilled to the grass Edge with brick dust 0 - 2 mm and to be compacted. The grass shall not exceed more than 25 mm over the brick dust surface. Removed grass/roots shall be loaded and hauled off to a public dump.

5.3.2.5 Excavation of existing brick dust in a depth of approx. 4 cm. The area shall be compacted and to be refilled with approx. 4 cm thickness brick dust 0 – 2 mm according to tennis court standards, compacted and watered. The transition to the existing grass area shall be leveled. Excavated material shall be hauled off to

Page 14 of 21 Rev 2 a public dump.

5.3.3 Grass mowing services at Kaserne areas:

* Barton / Bleidorn Kasernes

* Katterbach Kasernes

* Illesheim Kaserne (Storck Barracks)

* Franken Kaserne Oberdachstetten

* Shipton / Urlas Kaserne

Grass surfaces shall be mowed to an even height of not less than 7 cm and not more than 10 cm. Grass clippings on grass areas, sidewalks or streets shall be removed and hauled off to a public dump. Grass shall be cut along both sides of the fence line in a width of approx. 50 cm. Grass around trees and bushes must be cut with a spindle lawn mower to avoid damage to plants.

5.3.4 Grass mowing services at Army Family Housing areas:

* AFH Area Barton / Bleidorn

* AFH Area Katterbach

* AFH Area Illesheim (Storck Barracks)

* AFH Area Urlas

Grass surfaces shall be mowed to an even height of not less than 7 cm and not more than 10 cm. Grass clippings on grass areas, sidewalks or streets shall be removed and hauled off to a public dump. Grass shall be cut along both sides of the fence line in a width of approx. 50 cm. Grass around trees and bushes must be cut with a spindle lawn mower to avoid damage to plants.

5.3.5 Leaf raking: The contractor shall rake leaf and haul off to a public dump IAW Delivery Order.

5.3.6 Sand exchange: The contractor shall replace sand at playground areas. Replacement of approximately 180 ton. Grain size 0,2 mm, material washed sand in playground sand boxes. The new sand shall be even and adjusted to the height level of existing playground equipment.

5.3.6.1 Delivery receipts shall be turned over to the COR within 5 days after completion of sand exchange. Any damage to playground equipment, sand box enclosures, grassed surfaces, etc. shall be repaired by the contractor within 5 days after completion of sand exchange. Removed sand shall be hauled off without additional costs.

5.3.7 Hedge pruning as follows: Exactly of hedges and removal of wild growing knots including roots shall be removed. Cutting hedges should be cut smaller on crown than on the base. Hedges must show a inclination of 5 – 10%. Cutting length is approx. 220 linm to a height of approx. 1,50m – 2.50 m. Waste shall be hauled off.

5.3.8 Trimming/pruning: The contractor shall be responsible for trimming and pruning approximately 750 bushes and 30 trees. Each Delivery Order will identify the total number of trees and bushes requiring service to include there locations. Visual intrusion on pedestrian crossings, curves, crossings, traffic signs etc. must be included.

Wild growing knots including roots shall be removed. Cutting hedges should be cut smaller on crown than on the base. Exactly form trimming of trees to keep their natural growing as well as removal of knots until a height of approx. 4,0 m which avoid sight on roads or walkways. Dry and dead wood shall be removed and hauled off. Cut knots with more than a 5 cm diameter shall be closed with tar pitch.

5.3.9 Treetop maintenance: The contractor shall perform treetop maintenance to prevent undesirable development at the treetop (such as too long branches, formation of forked branches) by tree trimming, mainly within the area of thin branches up to a diameter of 5 centimeter. The treetop shall remain the formal shape and size. Remove dead, sick, dying, crossing, rubbing twigs and branches, branch stubs, and branches that are likely to fall down. Shorten overhanging branches. Remove wild shoots from tree trunk and tree roots. Inspect the tree for clear space and other effects and requirements regarding the tree environment, and trim the tree as required. Elevating platform (up to

Page 15 of 21 Rev 2 approx. 30 m working height) and shredder is required for work performance. Shred twigs and branches and remove as trash.

5.3.10 Cutting trees: The contractor shall cut trees and remove in pieces, diameter approx. 60 – 120 cm. The contractor shall provide the required truck service platforms in order to haul off the cut up tree pieces and debris.

Trees to be cut will be marked by the COR.

5.3.10.1 The contractor shall cut to pieces and haul off all cut debris including the trunk. All branches shall be hauled off to a public dump. Trunks shall be cut to a length of 5,50 m or 10,5 m and loaded with a mobile crane and / or truck crane on a truck or low-bed and be transported to the US Government own Material Yard at Urlas Area.

5.3.10.2 The contractor shall cut out root stocks, diameter approx. 60 – 120 cm, depth approx. 20 cm. Roots in the immediate vicinity of the root stocks shall be removed and hauled off.

5.3.10.3 The contractor shall restore area to the same as the surrounding surface. Cut out root stocks shall be filled and compacted with topsoil and seeded with grass seed (40 gr/ m2). The delivery of required material is included in this position.

5.3.11 Removal of growth (weeds) on circulation area: The contractor shall remove unwanted growth (weeds) and breeding ground of circulation areas, also part areas, manual removal with adequate equipment. The application of herbicides is strictly prohibited. Accruing debris (e.g. weeds, moss) shall be hauled off and properly disposed at a public dump.

5.3.12 Removal of growth (weeds) along edges and road ditches: The contractor shall remove unwanted growth (weeds) and breeding ground of circulation areas along edge stones and road ditches up to approx. 50 cm width, also part areas, manual removal with adequate equipment. The application of herbicides is strictly prohibited. Accruing debris (i.e. weeds, moss) shall be hauled off and properly disposed at a public dump.

5.3.13 New plants: The contractor shall plant new plants as listed below and remove plants during spring and autumn. Plants as well as 10 tons flower soil shall be delivered as coordinated with the COR.

- Begonien (begonia) 160 each during spring time

- Geranien (pelargonium) 160 each during spring time

- Erika (ericacae) 320 each during autumn

- Flower soil (10 ton)

5.3.14 Hacking of planting areas: Planting areas shall be hacked to a depth of minimum 15 cm. Weed and dead plants shall be removed and hauled off.

5.3.15 Watering of planted areas: At least 20 liter per square meter (one time).

5.3.16 The contractor shall deliver and plant the following trees as directed by the COR:

Delivery and installation of 18 each Tilia Tomentosa (Silberlinde), Platanus acerifolia (Ahornblaettrige Platane), Fagus (heimische Buche), Fraxinus ornus (Blumen-Esche) and Ulmus (Ulme “Lobel”).:

High-level trunk 4 x transplanted, 18-20 cm, from extra wide stand with wired bales, corona base 2.20 m.

Excavate planting pit .150 x 1.50 x .100 m, to include loosening of bottom soil.

Refilling planting pits with a mixture of existing top soil, mixed with planting earth.

Hauling off excavated material.

Delivery and professional installation of irrigating with lockable cover (e.g. Walu cap), the cover shall be protected with ground anchors.

Delivery and laying of 10 cm layer of bark chips in the areas of the tree stumps.

Delivery and installation of planting anchor (3-stakes) 2.50 m long, including binding twine. Around all high-level trunks a vaporization protection from bamboo matts (H = 1.80 / 2.00 m) is to be attached.

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5.3.17 Cleaning of sandboxes: the contractor shall clean 30 each sandboxes with a garden rake.