PWS (Gen-HVAC-Wheel Set).pdf

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

WEAPONS SUPERORITY DIVISION

AFLCMC/EBUMS

ROBINS AIR FORCE BASE, GEORGIA 31098-1622

AF CONTRACT NUMBER: FA8556-25-D-xxxx DATE: XX XXX XX

PR NUMBER: FX2372-25-100xx

PERFORMANCE-BASED WORK STATEMENT (PWS)

TYPE WORK: This effort is for the repair of the Kohler Generator, Model Number:

30EORZDB, HVAC ULC60CA10KW, and Wheel Set 60340-011

CONTENTS

SECTION TITLE PAGE

SECTION 1.0 DESCRIPTION OF SERVICES 1

SECTION 2.0 SERVICES SUMMARY 1

SECTION 3.0 GOVERNMENT FURNISHED PROPERTY & SERVICES 2

SECTION 4.0 TECHNICAL REQUIREMENTS 3

SECTION 5.0 GENERAL INFORMATION 8

SECTION 6.0 APPENDIX 10

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their Contractors (Administrative or Operational Use; 11-190-08). Other requests for this document shall be referred to AFLCMC/EBU, Robins AFB, GA 31098-1670.

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SECTION 1.0 – DESCRIPTION OF SERVICES

1.1 Objective: This Performance-based Work Statement (PWS) is for depot level repair and servicing of the Kohler Generator (asset), Model Number: 30EORZDB, HVAC ULC60CA10KW, and Wheel Set 60340-011. National Stock Numbers, Part Numbers and Nouns are listed below this paragraph. The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Contracting Officer (CO) or specified by publication or directive listed in Section 5.0.

NSN Noun Part Number

6115-01-598-9904 Generator 94B-58-1-25

4120-01-599-5108 HVAC ULC60CA10KW

2530-01-598-8747 Wheel Set 60340-011

1.2 Benefit to the United States Air Force (USAF): The USAF will benefit by having more serviceable assets for their Deployable Debrief Facilities (DDF).

SECTION 2.0 - SERVICES SUMMARY

Performance Objectives

PWS

Reference Performance Threshold

Provides the Government via Contract Data Requirements List (CDRL) a list of parts/services (repairs) along with labor hours required to bring asset back to serviceable condition for each Generator, turned in for Teardown, Test, and Evaluation (TT&E) repair.

4.4.1; 4.4.7;

4.4.13

After receipt of repairable assets, Contractor shall provide list within 10 business days. 95% of all list will be delivered by the due date, the remaining 5% shall be delivered no later than five

(5) days beyond the specified due date.

In the case of multiple units turned in for repair simultaneously, the Contractor shall deliver one report at least every 10 business days.

Deliver repaired assets on time 4.1 There shall be no more than one (1) late delivery per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government.

Quality of Repair

4.13 The asset(s) shall be repaired in

accordance with the PWS.

The asset(s) shall pass initial screening/test/inspection, at a minimum, 90% of the time per month / quarter /

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SECTION 3.0 - GOVERNMENT FURNISHED PROPERTY & SERVICES

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property (asset) in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The Contractor shall maintain an accurate equipment inventory, or units submitted for repair and units retained by the Contractor for parts. The FAR and applicable supplements can be accessed at the following site: https://www.acquisition.gov/.

3.2 Contractor shall furnish all material, parts, support equipment, tools, test equipment, and services necessary for the repair of the asset, except for serviceable parts obtained from condemned units upon Government approval.

contract year. The remaining (10% or less) of failed asset(s) shall pass on the second attempt.

There shall be no more than one (1) QDR(s) per quarter.

Quality of data/document 4.15 There shall be no more than one (1) rejection of data/document(s) per quarter. There shall be no more than one (1) rejection of each data/document.

The Government will reject the submitted data/document if one (1) or more technical errors or one (1) or more minor errors are found within the data/document. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error.

The rejected data/document shall be corrected and resubmitted within three

(3) business days of notification of Government rejection.

Delivery of data/document 4.15 There shall be no more than one (1) late submission(s) of data/document(s) per month / quarter / contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by a revised delivery date acceptable to the Government.

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3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.3.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property to the CO.

3.4 Return of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government upon completion of the contract/order.

Department of Defense (DD) Form 1423s, Contract Data Requirements List (CDRL), deliverables become the property of the Government upon receipt.

3.5 Government System(s): Access to Government systems will not be required to perform tasks under the contract/order.

SECTION 4.0 - TECHNICAL REQUIREMENTS

4.1 The Contractor is required to perform depot level repair of the Kohler Generator, Model Number: 30EORZDB, HVAC ULC60CA10KW and Wheel Set 60340-011 listed in Paragraph

1.1 of this PWS. The Contractor shall provide a list of all replaceable /repairable parts/services along with the associated labor hours required to repair/replace part or perform service. The list is to include major repairs, intermediate repair, and labor hour rates. The Contractor shall return the end items to serviceable condition within time set forth in the Contract Schedule. If the repair action cannot be completed within time set forth, notification to the Government must be made within three (3) days of not meeting the delivery date. Performance of generator set servicing at the intervals specified in the scheduled maintenance manual.

4.2 Period and Place of Performance

4.2.1 Contract/Order Period of Performance: The period of performance for the contract/order extends for one (1) year basic period with four (4) 12 month option periods.

4.2.2 Place of Performance: These services shall be performed at the Contractor’s facility.

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4.3 Item Unique Identification (IUID)

4.3.1 The Contractor shall ensure items are marked in accordance with DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice/Identification Marking of U.S. Military Property.

4.3.2 In accordance with DFARS 211.274-2, this item is considered valuable and requires Item Unique Identification. In the case of missing or damaged UID markers, the Contractor shall contact EBGP for replacement UID markers.

4.4 Specific Work Requirements:

4.4.1 Generator Teardown, Test, and Evaluation (TT&E) Report: Upon receipt of the equipment the Contractor shall list all deficiencies/recommended repairs for each inducted Generator, needed to bring the asset back to a fully serviceable condition through the CO (CDRL Item No A001). The Government Program Manager will contact the Contractor to approve, disapprove and/or discuss the list of discrepancies. The Contractor shall refurbish/overhaul/paint all assets, upon approval of the Government Program Manager.

4.4.2 Generator Initial Functional Checkout: The Contractor shall accomplish initial functional checkout of Generator after completion of visual inspection to verify serviceability.

4.4.3 Generator Disassembly: The Contractor shall disassemble the Generator to the extent deemed necessary for cleaning, repair, and re-painting when required of the SRU to ensure a clean and serviceable end item is returned to AFLCMC/EBUM.

4.4.4 Generator Maintenance: The Contractor shall perform all actions necessary under this PWS to return a repairable item to a serviceable condition. The Contractor shall prepare, paint and re-stencil all units to the extent approved by the Government. Contractor maintenance and quality programs should conform to ISO 9001:2000 standards.

4.4.5 Generator Performance Testing: The Contractor will present a Performance Test Plan for testing/servicing/repairing the asset in a standalone mode (no DDF). The Plan will ensure that the asset will meet all the DDFs power needs. A draft test plan will be presented to the Government for review within 30 days of contract award. The draft test plan will be validated on the first repaired unit by a collaborative effort between the Contractor and the Government. The draft plan will be finalized bi-laterally. The asset will be repaired/serviced/overhauled by using the latest COTs /TMs (Technical Manuals) applicable to the series asset turned in for repair.

Performance Test Plan, at a minimum, will include items listed in (CDRL Data Item A002).

4.4.6 Generator Set Servicing. The Contractor shall perform the general scheduled maintenance as outlined in the Kohler COTS technical manual. The routine servicing intervals are at 50 hours, 250 hours, 500 hours and 1000 hours in accordance with Kohler Power Systems TP-6385 and will be set at pre-negotiated prices. The Contractor shall notify the CO to receive authorization and approval prior to performing any repairs or replacement of items found to need repair outside of the normal routine servicing items. (CDRL Data Item A001)

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4.4.7 HVAC Teardown, Test, and Evaluation (TT&E) Report: Upon receipt of the equipment, the Contractor shall list all deficiencies/recommended repairs for each inducted HVAC, needed to bring the asset back to a fully serviceable condition through the CO. (CDRL Item No A005).

The Government Program Manager will contact the Contractor to approve, disapprove and/or discuss the list of discrepancies. The Contractor shall refurbish/overhaul/paint all assets, upon approval of the Government Program Manager.

4.4.8 HVAC Initial Functional Checkout: The Contractor shall accomplish initial functional checkout of HVAC after completion of visual inspection to verify serviceability.

4.4.9 HVAC Disassembly: The Contractor shall disassemble the HVAC to the extent deemed necessary for cleaning, repair, and re-painting when required of the SRU to ensure a clean and serviceable end item is returned to AFLCMC/EBUM.

4.4.10 HVAC Maintenance: The Contractor shall perform all actions necessary under this and re-stencil all units to the extent approved by the Government. COTS drawings and publications will be provided by the Government. Contractor maintenance and quality programs should conform to ISO 9001:2000 standards.

4.4.11 HVAC Performance Testing: The Contractor will present a Performance Test Plan for testing/servicing/repairing the asset in a standalone mode (no DDF). The Plan will ensure that the asset will meet all the DDFs heating and cooling needs. The asset will be repaired/serviced/overhauled by using the latest COTs /TMs (Technical Manuals) applicable to the series asset turned in for repair. Performance Test Plan, at a minimum, will include items listed in (CDRL Data Item A006).

4.4.12 HVAC minor repair: The Contractor shall be able to perform minor maintenance actions on the units, when appropriate. A minor repair will be limited to a unit that can be returned back to a serviceable condition in less than eight (8) hours labor and limited to less than $2,500 in material cost. The Contractor shall notify the CO to receive authorization and approval prior to performing any repairs or replacement of items found to need repair outside of the normal routine servicing items.

4.4.13 Wheel Set Teardown, Test, and Evaluation (TT&E) Report: Upon receipt of the equipment, the Contractor shall list all deficiencies/recommended repairs for each inducted Wheel Set, needed to bring the asset back to a fully serviceable condition through the CO.

(CDRL Item No A008). The Government Program Manager will contact the Contractor to approve, disapprove and/or discuss the list of discrepancies. The Contractor shall refurbish/overhaul/paint all assets, upon approval of the Government Program Manager.

4.4.14 Wheel Set Initial Functional Checkout: The Contractor shall accomplish initial functional checkout of the Wheel Set after completion of visual inspection to verify serviceability.

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4.4.15 Wheel Set Disassembly: The Contractor shall disassemble the Wheel Set to the extent deemed necessary for cleaning, repair, and re-painting when required of the SRU to ensure a clean and serviceable end item is returned to AFLCMC/EBUM.

4.4.16 Wheel Set Maintenance: The Contractor shall perform all actions necessary under this and re-stencil all units to the extent approved by the Government. COTS drawings and publications will be provided by the Government. Contractor maintenance and quality programs should conform to ISO 9001:2000 standards.

4.4.17 Wheel Set Performance Testing: The Contractor will present a Performance Test Plan for testing/servicing/repairing the asset in a standalone mode (no DDF). The Plan will ensure that the asset will meet all the DDFs Mobility needs. The asset will be repaired/serviced/overhauled by using the latest COTs /TMs (Technical Manuals) applicable to the series asset turned in for repair. Performance Test Plan, at a minimum, will include items listed in (CDRL Data Item A009).

4.4.18 Wheel Set Minor Repair: The Contractor shall be able to perform minor maintenance actions on the units, when appropriate. A minor repair will be limited to a unit that can be returned back to a serviceable condition in less than eight (8) hours labor and limited to less than $2,500 in material cost. The Contractor shall notify the CO to receive authorization and approval prior to performing any repairs or replacement of items found to need repair outside of the normal routine servicing items.

4.5 Surge Capability: Surge is the ability to condense repair times in order to expedite delivery of units currently in maintenance. Surge typically lasts for short durations (30 – 60 days) in order to meet urgent operational needs. The Contractor must be able to surge when necessary.

Surge will bring repair cycle days from 45 calendar days for the Generator to 30 calendar days, upon notification of surge. Notification will come from the CO.

4.6 The procuring agency retains the right to request enlarged color photographs of any end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One (1) photograph shall show the part number and serial number. The results of any electrical testing performed on the end item shall also be submitted for review. The Contractor may be required to submit the end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.7 The Contractor is authorized reclamation of serviceable parts from condemned units upon approval from the Government. The Contractor shall store the condemned/BER units at its facility for part reclamation.

4.8 Accessory and Component Reuse, Repair and Replacement: Parts of an end item determined unserviceable or missing shall be replaced with equivalent serviceable parts. Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported to the PCO for disposition instructions. Assets determined to be beyond economical repair or designated for disposal will be retained by the Contractor for parts reclamation in the Contractors’ facility. Parts reclaimed from these assets will be used only to

7 | P a g e accomplish repairs on the items listed in Paragraph 1.1 of this document. When all useable parts have been utilized, the Contractor will relay this in writing to the CO for final disposition instructions.

4.9 Receipt and Handling: Equipment shall be handled and stored in such a manner as to prevent damage and theft.

4.10 Essential Services: In accordance with DoD I 1100.22, Policy and Procedures for Determining Workforce Mix, 12 Apr 10, this requirement is not Mission Essential (ME).

4.11 Production Capacity and Issues: The Contractor shall be prepared to complete refurbishment/overhaul/painting of up to three (3) units a month and one (1) wheel set per quarter. The Contractor shall forward any production issues (including delays in delivery) to the CO who will notify EBUM.

4.11.1 Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts. The material or parts shall be entirely suitable for restoration of the end item for its intended purposes and shall be completely interchangeable without alteration of either the parts or the end item.

4.11.2 Transportation/Storage: Contractor shall contact the CO for shipping instructions ten

(10) calendar days prior to shipment of serviceable end item. Corresponding shipping instructions for each serviceable end item shall be provided via e-mail reply by AFLCMC/EBUM through the CO. The Contractor is responsible for the movement of assets to and from Robins AFB, AFLCMC/EBUM for repair. The Contractor shall have the capability to store serviceable assets outside the weather, until such time as the Government request the delivery of assets to Robin AFB, AFLCMC/EBUM.

4.12 Security: Unclassified.

4.13 Quality: The Contractor’s quality program shall be established and maintained IAW FAR 52.246-1 or equivalent. The Contractor will be ISO 9001 certified.

4.14 Deficiency Report (DRs): These are reports of deficiency (on service/overhaul or repair/repair part) resulting from an initial failure, defect, or nonconforming condition discovered on a newly repaired or overhauled product typically when that product is placed in service. DRs include failures that result after the item was placed in service that are suspected as latent defects or quality escapes resulting from poor workmanship, nonconformance to applicable specifications, drawings, standards, processes or other technical requirements. DRs also include the reporting of failures that occur on contractually prescribed warranted items within the warranty period. The Contractor will provide cost credit, replacement, and/or contractual remedy for procurement, overhaul, or repair-related quality deficiencies resulting from latent defects, poor workmanship, and nonconformance to applicable specifications, drawings, standards, processes or other technical requirements.

4.14.1 When requested, the Contractor shall assist the Government and/or field unit’s requests in evaluating DRs and exhibits for defects reported on items repaired under this contract to

8 | P a g e determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the Contractor’s Quality Program at no additional cost to the Government. The Contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force TO 00-5- 1, TO 00-35D-54 and DLAD 4155.24.

4.14.2 Any discrepancy of repaired generator identified within ten (10) days of receipt of repaired asset will be repaired at no cost to the Government. Generator should perform in fully serviceable condition for a period of 50 hours run time (run time as recorded on the generator hour meter) from time of receipt of invoice for repair/overhaul service.

4.14.3 DR Reporting Findings shall be reported using: (CDRL Item No A003).

4.15 Monthly Maintenance Status Report: To inform Government where asset(s) is in the repair process, Contractors’ report shall state repair/part/service asset is waiting for, and an estimated time of repair accomplishment. Contractors’ report shall list any part utilized from condemned/BER assets in compliance with PWS Paragraph 4.17 this report shall be required monthly and will be submitted to the Government NLT the tenth (10th) day of the month unless that day falls on a weekend or holiday in which case the report will be submitted the next business day. If there are no assets in the repair cycle, no report will be required. (CDRL Item No A004)

4.16 HVAC, Generator and Wheel Set Training: The Contractor shall have the ability to establish and execute a hands-on structured training program that includes academics and opportunity-based hands for military personnel that covers both the HVAC, Generators and Wheel Sets. The Contractor shall have the ability to provide in-house training for routine maintenance and operations of the HVAC, Generator and Wheel Set units. A class size will be limited to a maximum of ten (10) personnel. The Contractor will utilize existing maintenance manuals and create training materials to assist as needed. Any training material produced will be made available to the students at the completion of the training course. The Contractor shall price out in-house training for a maximum of four (4) days with a maximum of ten (10) personnel, up to twice a year. The Government will provide access to a HVAC, Generator and Wheel Set for use during the training. (CDRL Item No A007)

SECTION 5.0 - GENERAL INFORMATION

5.1 Green Procurement Program (GPP)

5.1.1 Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. In accordance with FAR 23.101, Sustainable Acquisition Policy /

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Definition, the GPP requirement applies to all acquisitions, including services, using U.S.

Government appropriated funds.

5.1.2 The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.2 Safety and Health

5.2.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two (2) business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.2.2 Mishap notifications shall contain, at a minimum, the following information:

5.2.2.1 Contract, Contract Number, Name and Title of Person(s) Reporting

5.2.2.2 Date, time and exact location of accident/incident

5.2.2.3 Brief narrative of accident/incident (Events leading to accident/incident)

5.2.2.4 Cause of accident/incident, if known

5.2.2.5 Estimated cost of accident/incident (material and labor to repair/replace)

5.2.2.6 Nomenclature of equipment and personnel involved in accident/incident

5.2.2.7 Corrective actions (taken or proposed)

5.2.2.8 Other pertinent information

5.2.3 If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.3 Mishap Notification/Investigation

5.3.1 In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF interests. In accordance with AFI 91-204, paragraph 1.3.1.1, damage or injury includes: damage to DoD property;

occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

5.3.2 In accordance with AFI 91-204, paragraph 2.4.6.1.1, the Contractor shall ensure the USAF [Safety Office] and the applicable contract management authority are notified of mishaps. The Contractor shall contact the MFT [Contracting Officer’s Representative (COR), if available, or another MFT member] by telephone within two (2) business hours. The MFT will notify the Safety Office and the PCO.

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5.3.3 In accordance with AFI 91-204, paragraph 2.4.6.1.2, the Contractor shall cooperate with USAF safety investigations.

5.4 Inspection of Services

5.4.1 In accordance with FAR 52.246-2 – FAR 52.246-3, the Contractor shall maintain an inspection process acceptable to the Government. The Contractor and shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

The Government reserves the right to inspect Contractor performance at any time.

5.5 Trafficking in Persons

5.5.1 The Contractor shall comply with FAR 52.222-50, Combating Trafficking in Persons.

Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons below. http://www.state.gov/j/tip

5.6 Invoicing/Payment and Receipt/Acceptance

5.6.1 The Contractor shall submit payment requests, invoices, directly to the COR.

5.6.2 CDRL deliverables shall be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements.

5.6.3 Services will be accepted by the COR.

5.6.4 The Contractor will provide a drain and purge certificate for each refurbished generator upon receipt/acceptance from the Government.

SECTION 6.0 – APPENDIX

6.1 References

Publication Title of Publication

Date of Publication Section(s) that Apply

AFI 91-204 Safety Investigations and Reports

10 Mar 2021 https://www.e-publishing.af.mil/

Paragraphs 5.2; 5.3

DoDD 4715.1E Environmental, Safety, and Occupational Health (ESOH)

March 19, 2005 Incorporating Change 2, December 30 2019 https://www.esd.whs.mil/Portals/54/Docu ments/DD/issuances/dodd/47151Ep.PDF?

ver=2019-12-30-141505-590

Entire

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FAR and supplements

Federal Acquisition Regulation https://www.acquisition.gov/

Sections applicable to contract and

PWS

Public Law 91-

Occupational Safety and Health Act of

December 29, 1970 as amended through January 1, 2004 https://www.osha.gov/laws-regs/oshact/completeoshact

USD

Memorandum

Establishment of the DoD Green Procurement Program

December 2, 2008 https://apps.dtic.mil/sti/pdfs/ADA534429.

pdf

00-5-1 Air Force Technical Order System

15 FEBRUARY 2019

https://www.tinker.af.mil/Portals/106/Doc uments/Technical%20Orders/AFD%2003 0419%2000-5-1_locked.pdf

00-35D-54 USAF

Deficiency Reporting, 15 FEBRUARY 2024 https://www.tinker.af.mil/Portals/106/Doc uments/Technical%20Orders/00-35D- 54_1.pdf?ver=HJvqOu6ooE4ptBdPzF8xH Q%3D%3D

ISO 9001 Quality Assurance https://www.iso.org/standard/62085.html

DAFI 63-

101/20-101

INTEGRATED

LIFE CYCLE

16 FEBRUARY 2024

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6.2 Definitions

Asset: Generator/HVAC/Wheel Set

Contract Data Requirements List (CDRL): The Contract Data Requirements List (CDRL) is a list of authorized data requirements for a specific procurement that forms a part of the contract. It is comprised of either a single DD Form 1423, or a series of DD Forms 1423 (individual CDRL forms) containing data requirements and delivery information. The CDRL is the standard format for identifying potential data requirements in a solicitation, and deliverable data requirements in a contract. Subpart 215.470 of the DFARS requires the use of the CDRL in solicitations when the contract will require delivery of data.

Component: A separate identifiable part of an end item which performs a function within the system or subsystem and is necessary for the proper operation of that end item.

Commercial Off-the-Shelf - Hardware, Software or Manuals (COTS): Hardware, Software and Manuals are those technical publications developed by vendors to support commercially available products, and include users’ manuals, parts lists, schematics, etc.

Contracting Officer’s Representative (COR): is an individual who is designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions on contracts or orders.

Data: All management, engineering, and logistics information, reports and documentation which are required.

Depot Level Repair or Maintenance Facility: An industrial type facility established to perform necessary overhaul functions or modifications and maintenance in support of field and using organizations. This includes commercial Contractors who are engaged in performing depot level work on weapon systems or equipment under a contract issued and managed by Air Force Materiel Command.

MANAGEMEN

T https://static.e-publishing.af.mil/production/1/saf_aq/pub lication/dafi63-101_20-101/dafi63- 101_20-101.pdf

DAFAC 2024-

Subpart 5322.3

CONTRACT W

ORK HOURS

AND SAFETY

STANDARDS

STATUTE

Effective Date: 06/12/2024 https://www.acquisition.gov/daffars/subpa rt-5322.3-%E2%80%94-contract-work-hours-and-safety-standards-statute?searchTerms=contract%20safety

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Disassembly: Teardown of the item or parts sufficient to permit the type and amount of inspection and work required.

End item: For the purpose of this work specification, end items are recoverable articles of equipment listed as a line item in the contract.

Hertz (HZ): A unit of frequency equal to one cycle per second.

In Accordance With (IAW): In agreement with something; in conformity with something.

Inspect or Check: An examination of an item to determine identity, condition and proper installation.

Deficiency Reports (DR(s)): Deficiency Report - The generic term used within the USAF to record, submit and transmit deficiency data which may include, but is not limited to a Deficiency Report involving quality, materiel, software, warranty, or informational deficiency data submitted. A report of deficiency detected on new or newly reworked Government owned products that do not fulfill their expected purpose, operation, or service due to deficiencies in design, specification, materiel, software, manufacturing process, and/or workmanship. This includes the initial failure of the item after installation of placement in service, as well as premature failure with an identified warranty period or specified period of performance.

Mission Capable (MICAP): mission capable/mission capability, MICAPS indicate that the mission cannot be completed without this item.

National Stock Number (NSN): The NSN is the 13-digit stock number replacing the 11-digit Federal Stock Number. It consists of the 4-digit Federal Supply Classification code and the 9-digit National Item Identification Number. The National Item Identification Number consists of a 2-digit National Codification Bureau number designating the central cataloging office (whether North Atlantic Treaty Organization or other friendly country) that assigned the number and a 7-digit number. The number shall be arranged as follows: 9999-00-999-9999.

Parts: Essential elements, components, or subassemblies of an item.

Preventive Maintenance (PM): The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. Maintenance including tests, measurements, adjustments, and parts replacement, performed specifically to prevent faults from occurring

Performance Based Work Statement (PWS): is a formal document that captures and defines the work activities, deliverables, and timeline a vendor must execute in performance of specified work for a client. The PWS usually includes detailed requirements and pricing, with standard regulatory and governance terms and conditions.

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Contracting Officer (CO): The individual authorized to enter into contracts for supplies and services on behalf of the Government; who is responsible for the overall acquisition process, and the administration of this contract.

Repair: The restoration or replacement of parts or components, or servicing of an item as necessitated by wear and tear, or damage or failure of part, in order to maintain the specific item in serviceable condition

Repairable: An unserviceable item that can be repaired and restored to a serviceable condition.

Serviceable: An item capable of meeting the requirements and performing the function for which designed or modified, and meeting all test requirements established by the work specification.

Surge Capability: Surge Capability is a Contractor’s ability to rapidly expand and mobilize beyond normal services levels to meet increased demand.

Turn Around Time (TAT): The amount of time from induction of repairable asset, to shipment of repaired item to the Government.

Teardown, Test and Evaluate (TT&E): Test, Teardown and Evaluate to isolate the source of the malfunction and provide an estimate of the repair, shall include all repairs/ parts/ services required to bring the Generator back to full operational status.

Technical Data: The instructions for removal, disassembly, inspection, repair, adjustment, test, assembly and reinstallation of components and equipment.

Technical Manuals (TM): A document that contains operational or maintenance instructions, parts lists or parts breakdown, or other related technical information or procedures (exclusive of administrative procedures) for a weapon system, weapon system component, support equipment or other item procured by DoD. This data can be presented in any form (e.g. hard copy, audio and visual displays, magnetic tape, disks, or other electronic devices). Technical Manuals displayed electronically consist of electronic technical manuals (ETM) and interactive electronic technical manuals (IETM).