PWS FY25 RE Coord.pdf

PWS RE Coordinators 16 June 2025

PERFORMANCE WORK STATEMENT (PWS)

CHAPEL SUPPORT SERVICES FOR

COORDINATORS OF RELIGIOUS EDUCATION

TINKER AFB, OK

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. Description of Service s. This is a non-personal service contract for FY25 including option years (single base year and four options years, not to exceed five years). The chapel service contractor (i.e. Staffing Agency) shall provide Religious Education Coordinator services for the Tinker Air Force Base (TAFB) Chapel Catholic Ministries. Because of multiple constraints, a separate individual must fill each Coordinator position. In close coordination with the assigned chaplain(s) and priest, the contractor coordinates and executes the Religious Education program for the respective faith community as identified in this Performance Work Statement (PWS). This PWS uses the terms “Contractor” and “Coordinator” interchangeably throughout. The contractors shall adhere to all denominational standards and requirements applicable to Coordinators of Religious Education (RE).

The Catholic Coordinator of Religious Education must be certified in accordance with requirements as established by the Archdiocese for the Military Services (AMS). In instances where denominational guidance is not available, the contractor consults and coordinates with the contracted priest and/or Religious Education Chaplain as assigned by the Wing Chaplain.

The Religious Education Coordinators shall coordinate and execute faith based Religious Education and spiritual formation programming for all ages of the Tinker AFB Chapel Catholic and Protestant communities. Contractor services include providing community wide Religious Education opportunities that support specific youth and adult ministry needs that the Tinker AFB Chapel team and volunteers cannot provide. Examples of such programming are; weekly Sunday School/bible studies, Catechism, Vacation Bible School, Sacramental preparation, Catholic and Protestant Confirmation, spiritual formation groups and the Catholic Rite of Christian Initiation for Adults (RCIA). The Coordinator shall articulate and develop promotional campaigns and activities and maintain records of supplies, materials and attendance (to include volunteers).

Religious Education Coordinators respond to the Religious Education needs of the TAFB Chapel communities and must be physically available to parishioners and chapel staff in order to provide high quality Religious Education services. The coordinators shall maintain scheduled office hours during the work week on the TAFB Chapel campus in order to be available to the Catholic and Protestant Communities. Work schedule may require other than normal duty hours for planning, training, activities over lunch, as well as Sunday and Saturday religious service related activities. Coordinators will average no less than 20 hours weekly of total physical presence and availability as required in planning and execution of Religious Education programs. The contractor shall ensure no action or comment is made that is derogatory to another faith or religion. The Wing Chaplain or designated chaplain/priest reserves the right to approve/disapprove the schedule and activities for chapel programs. Deviation from scheduled hours must be pre-approved by the Wing Chaplain.

The contractor shall identify all programs and services as being TAFB chapel programs and services.

2. MISSION ESSENTIAL CONTRACTOR SERVICES.

2.1. Air Force Instruction 52-105. Attachment 2: Direct and Indirect Mission Requirements Para 3. Identifies Religious Education Coordinators as a Direct Mission requirement, authorizes one Religious Education Coordinator per faith group and mandates appropriated funds committal to resource this requirement.

3. EDUCATION AND EXPERIENCE REQUIREMENTS.

3.1. The contractor shall provide evidence of appropriate professional competence, experience and academic qualifications by means of resume and academic transcripts. The Coordinators of Religious Education shall have earned a Bachelor’s degree in Education, with 2 years of full/part time paid religious education experience or a Bachelor’s Degree in any discipline and 4 years full/part time paid religious education experience.

3.1.1. The Catholic Coordinator of Religious Education shall be a Catholic in good standing, must possess the above qualifications and obtain a Catechist Certification from the Archdiocese for the Military Services within six (6) months of the start date of this contract.

3.1.2. The AMS requires Religious Education Coordinators who have not earned a Master’s Degree in Theology or Religious Studies to pursue an Advanced Catechist Certification.

The contractor must comply with any additional requirements the AMS may include at a later date. Any costs incurred by becoming compliant and/or continuing currency with AMS requirements is the sole responsibility of the contractor.

3.2. Have knowledge in theology, education, social science: and skill in developing curriculum, volunteer management, instruction and general administration.

3.3. Be able to apply the knowledge, principles, methods and regulations for the operation of Religious Education programs.

3.4. The Coordinator must be able to recruit, train, coordinate, and manage volunteers for all phases of their respective Religious Education programs.

3.5. Must be able to obtain appropriate security clearance, and/or pass applicable background checks as required.

3.6. Tinker AFB Chapel requests sanitized resumes for review of capability and accomplishments.

4. GENERAL RESPONSIBILITIES.

4.1. Catholic Religious Education Coordinator shall:

4.1.1. Post and maintain a regular schedule as described in para 1.1. Wing Chaplain or designated assigned Chaplain must pre-approve deviations from posted schedule. Be present to answer questions, recruit volunteers and promote Religious Education programs at no less than 50% of Weekend Masses.

4.1.2. In consultation and close coordination with the Tinker AFB contracted Priest and assigned chaplain, plan and implement a comprehensive Catholic Religious Education program, for authorized military members, authorized civilians and their families.

4.1.3. Program shall be Roman Catholic. No faith, ethnicity, gender, race, or denomination shall be denigrated in any way. The Coordinator is prohibited from proselytizing a particular creed or belief as preferable or superior to another. The Contractor shall not conduct formal counseling, administer sacraments (communion, baptisms, etc…) or perform other Chaplain responsibilities.

4.1.4. Ensure all Catholic Religious Education programming follows subscribed AMS guideline s and reporting procedures.

4.1.5. Prepare and submit RE yearly budget in accordance with (IAW) AFI 52-105 and applicable TAFB Chapel Operating Instructions (OIs).

4.1.6. Utilize the Chapel Program Coordination (CPC) worksheet on all events and programs according to local procedures. Record after-action comments on CPC to include suggested changes of directions, trends, and problem areas within one week of completion of the event in-lieu-of formal after-action reports. After-action reports may be required in events where CPC are not utilized.

4.1.7. Provide input for Religious Education program for the Airman Ministry Plan (AMP), to include program needs and projected costs. Attendance at Chapel Ministry Planning event(s) may be required.

4.1.8. Plan, develop and execute a robust weekly Religious Education (RE) programming for pre-kindergarten through adult, to include but not limited to, Wednesday evenings and Sunday mornings.

4.1.9. Be responsible for the planning and execution of TAFB Chapel Catholic developmental Religious Education and Sacramental preparation programs including but not limited to, first communion, confirmation (including applicable retreats) and the Rite of Christian Initiation of Adults (RCIA).

4.1.10. Conduct Parent Meetings in order to advise parents about spiritual formation and Sacramental preparation ministry programs. Educate parents in the phase that their youth may be going through and to clearly articulate youth and parental expectations.

4.1.11. The Coordinator will participate in and work closely with assigned chaplain(s) and the contracted priest in the preparation for and coordination of visits from the Archdiocese for Military Services (AMS).

4.1.12. Regularly update worshipping communities about RE programs with verbal and written announcements.

4.1.13. Develop, plan and execute a robust volunteer recruiting campaign. Volunteers should be primarily from the active TAFB Chapel community and greater Tinker populace.

4.1.14. Conduct training sessions to teach and train volunteers training according to AMS and local requirements. The coordinator will mentor volunteers throughout the year.

4.1.15. While RE classes are not in progress (typically in the Summer season), the coordinator will continue regular office hours to ensure responsive customer support while continuing with a robust program of advertising, volunteer development, recruitment and training for the following RE year. The coordinator will provide additional Religious Education and spiritual formation programming as directed.

4.1.16. In coordination and consultation with the Protestant Religious Education Coordinator, lead the planning, organizing and execution of Ecumenical Religious Education events as directed.

4.1.17. Work closely with counterparts and assigned personnel in leading; planning, volunteer recruiting/training and execution of Ecumenical Vacation Bible School (VBS) or lead the planning recruiting and execution of Catholic specific VBS as directed.

4.1.18. Keep a record of attendance and submit weekly attendance reports in applicable Air Force Data Systems as well as to the Wing Chaplain and Catholic Parish Coordinator as directed.

4.1.19. Ensure all RE volunteers who have contact with children have completed all paperwork necessary for applicable background checks before working with children. Coordinator will ensure all volunteers working with children are easily identifiable IAW AFI 52-101 and Chapel Operating Instructions.

4.1.20. Be present and monitor all “red badge” volunteers during all Catholic RE events and classes. IAW AFI 52-101 the Coordinator will provide required “green badge” coverage for RE programming. The Coordinator is responsible for coordinating additional “green badge” coverage when not able to provide 100% supervision.

4.1.21. Maintain a roster, schedule and list of all volunteers with roles and responsibilities, including primary and alternates. The coordinator is responsible for ensuring the moral character of volunteers is commensurate with their responsibilities. Contractor is responsible for protecting personal information of volunteers.

4.1.22. The Coordinator is responsible for scheduling RE teachers and arranging substitutes as needed.

4.1.23. Keep a record of volunteer hours and submit volunteers with great dedication and impact for appropriate awards.

4.1.24. Provide facility and space requests for RE seasonal programming NLT 1 July for the upcoming Educational year or as directed by the Wing Chaplain.

4.1.25. Prepare all RE correspondence to include, budget requests, bulletin announcements, parental notices, workshop curriculum, meeting agendas and appreciation certificates.

4.1.26. Provide an annual review of the program NLT 15 June by providing a summary of activity, trends and progress from the preceding year. Include information and suggestions regarding future programming direction.

4.1.27. Provide all ordering information in the authorized format for supplies and resources to support Religious Education activities.

4.1.27.1. Fill out and request services or supplies in support of the Catholic Religious Educations in accordance with established Chapel Tithes & Offerings Fund (CTOF) Operating Instructions no less than (NLT) ten (10) days in advance of when funds are needed or Appropriated Funds (APF) NLT thirty (30) days in advance of when funds are needed. This requires the contractor to be familiar and stay current with the 52 series AFIs and OIs. Upon receipt of supplies, ensure that the cardholder (if purchased by GPC) receives a copy of the invoice and packing slip.

4.1.28. Be responsible for obtaining all RE curriculum and supplies for volunteers/teachers before events/classes begin.

4.1.29. Be present during each RE program/event, from at least one-half hour before the event begins and remain until the program/event is over and ensure the areas used are cleared, returned to a neutral setting and secured. The contractor shall maintain the Religious Education areas in a clean, orderly, and safe manner and comply with base safety standards as it pertains to storage areas.

4.1.30. Ensure chapel facilities are clean and returned to original setup condition after programs and use.

4.1.31. Develop/maintain a robust RE marketing and advertising campaign which includes all available/authorized social media technologies.

4.1.32. Interface with Parish Councils and/or leadership and regular Catholic Advisory Council meetings in order to report trends, attendance, needs for the program, and to coordinate congregation support of Religious Education activities.

4.1.33. Attend weekly meetings and input information in “Staff Meeting Slides” by COB on each Monday.

4.1.34. The contractor must coordinate with the Audio and Visual Technician on all technologies used by the chapel. The contractor must utilize and become competent with chapel technology where it interfaces with their role as Catholic RE Coordinator.

4.1.35. Because of the unique requirements of Religious Education and worship services, the contractor may be required to provide services on Federal Holidays.

4.1.36. Provide additional Religious Educations services and programs for special events, holidays and other chapel programming as needed.

4.1.37. Possess an ability to maintain healthy, functional interpersonal relationships with staff, parents, and children in a pluralistic environment.

4.1.38. Have the ability to communicate effectively both oral and written, efficiently organize, and manage diverse program elements.

4.1.39. Identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractors in formal and informal written correspondence and conversations.

4.1.40. Comply with all Federal, State, and Local laws and requirements, as well as applicable Air Force Instructions, local Operating Instructions, and policies and directives that apply to this position.

4.1.41. Submit a request for monthly payment using Wide Area Workflow

4.1.42. Notify the assigned RE Chaplain or Wing Chaplain of any problems or issues that arise during the performance of this contract.

4.1.43. Adhere to Air Force computer security requirements and usage directives.

4.1.44. Complete pertinent annual training provided by the chapel staff.

4.1.45. Comply with mandatory training requirements for all contractors and maintain current training records.

4.1.46. The contractor shall open and secure the chapel and other facilities used for RE activities as needed.

4.1.47. The contractor shall maintain dress and appearance of a conservative nature and in good taste at all times.

4.1.48. In the case of emergency, the contractor will notify the assigned Chaplain within 24 hours of emergency based absence. The contractor is responsible for all costs associated with providing a substitute.

4.1.49. The contractor shall observe all local safety requirements and procedures and participate in random anti-terrorism measures (RAMs) as required by Tinker AFB Emergency Management operations when they occur.

4.1.50. Participate in the preparation for MAJCOM and Wing directed inspections, as required.

The contractor shall provide the services stated herein for the established service and rehearsal times or the contractor will coordinate performance by a substitute of equal or higher proficiency.

4.1.51. The contractor will either personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency, who has been approved in advance by the appointed chaplain or designee. Submit the names and qualifications of proposed subcontractors to the Contract Monitor for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this SOW. Contractor is responsible for payment of substitute.

4.1.52. The contractor shall pay any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any individua l employed or subcontracted by them to provide services under this contract.

4.2. Protestant Religious Education Coordinator shall:

4.2.1. Post and maintain a regular schedule, Wing Chaplain or designated assigned Chaplain must pre-approve deviations from posted schedule. Be present to answer questions, recruit volunteers and promote Religious Education programs at no less than 50% of Weekend Services.

4.2.2. In consultation and close coordination with the Tinker AFB assigned chaplain, plan and implement a comprehensive Protestant Religious Education program, for authorize d military members, authorized civilians and their families.

4.2.3. Program shall be Protestant Christian. No faith, ethnicity, gender, race, or denomination shall be denigrated in any way. The Coordinator is prohibited from proselytizing a particular creed or belief as preferable or superior to another. The Contractor shall not conduct formal counseling, administer sacraments (communion, baptisms, etc…) or perform other Chaplain responsibilities.

4.2.4. Prepare and submit RE yearly budget in accordance with (IAW) AFI 52-105 and applicable TAFB Chapel Operating Instructions (OIs).

4.2.5. Utilize the Chapel Program Coordination (CPC) worksheet on all events and programs IAW local procedures. Record after-action comments on CPC to include suggested changes of directions, trends, and problem areas within one week of completion of the event in-lieu-of formal after-action reports. After-action reports may be required in events where CPC are not utilized

4.2.6. Provide input for Religious Education program for the Airman Ministry Plan (AMP), to include program needs and projected costs. Attendance at Chapel Ministry Planning event(s) may be required.

4.2.7. Plan, develop and execute a robust weekly Religious Education (RE) programming for pre-kindergarten through adult, to include but not limited to, Wednesday evenings and Sunday mornings.

4.2.8. Be responsible for the planning and execution of TAFB Chapel Protestant developmental Religious Education and spiritual development programs including but not limited to, first communion, and confirmation (including applicable retreats).

4.2.9. Conduct Parent Meetings in order to advise parents about spiritual formation and Sacramental preparation ministry programs. Educate parents in the phase that their youth may be going through and to clearly articulate youth and parental expectations.

4.2.10. Regularly update worshipping communities about RE programs with verbal and written announcements.

4.2.11. Develop, plan and execute a robust volunteer recruiting campaign. Volunteers should be primarily from the active TAFB Chapel community and greater Tinker populace.

4.2.12. Conduct training sessions to teach and train volunteers training according to local requirements. The coordinator will mentor volunteers throughout the year.

4.2.13. While RE classes are not in progress (typically in the Summer season), the coordinator will continue regular office hours to ensure responsive customer support while continuing with a robust program of advertising, volunteer development, recruitment and training for the following RE year. The coordinator will provide additional Religious Education and spiritual formation programming as directed.

4.2.14. In coordination and consultation with the Catholic Religious Education Coordinator, lead the planning, organizing and execution of Ecumenical Religious Education events as directed.

4.2.15. Work closely with counterparts and assigned personnel in leading; planning, volunteer recruiting/training and execution of Ecumenical Vacation Bible School (VBS) or lead the planning recruiting and execution of Protestant specific VBS as directed.

4.2.16. Keep a record of attendance and submit weekly attendance reports in applicable Air Force Data Systems as well as to the Wing Chaplain and Protestant Parish Coordinator as directed.

4.2.17. Ensure all RE volunteers who have contact with children have completed all paperwork necessary for applicable background checks before working with children. Coordinator will ensure all volunteers working children with are easily identifiable IAW AFI 52-101 and Chapel Operating Instructions.

4.2.18. Be present and monitor all “red badge” volunteers during all Protestant and Ecumenical RE events and classes. IAW AFI 52-101 the Coordinator will provide required “green badge” coverage for RE programming. The Coordinator is responsible for coordinating additional “green badge” coverage when not able to provide 100% supervision.

4.2.19. Maintain a roster, schedule and list of all volunteers with roles and responsibilities, including primary and alternates. The coordinator is responsible for ensuring the moral character of volunteers is commensurate with their responsibilities. Contractor is responsible for protecting personal information of volunteers.

4.2.20. The Coordinator is responsible for scheduling RE teachers and arranging substitutes as needed.

4.2.21. Keep a record of volunteer hours and submit volunteers with great dedication and impact for appropriate awards.

4.2.22. Provide facility and space requests for RE seasonal programming NLT 1 July for the upcoming Educational year or as directed by Wing Chaplain.

4.2.23. Prepare all RE correspondence to include, budget requests, bulletin announcements, parental notices, workshop curriculum, meeting agendas and appreciation certificates.

4.2.24. Provide an annual review of the program NLT 15 June by providing a summary of activity, trends and progress from the preceding year. Include information and suggestions regarding future programming direction.

4.2.25. Provide all ordering information in the authorized format for supplies and resources to support Religious Education activities.

4.2.25.1. Fill out and request services or supplies in support of the Protestant Religious Educations in accordance with established Chapel Tithes & Offerings Fund (CTOF) Operating Instructions no less than (NLT) ten (10) days in advance of when funds are needed or Appropriated Funds (APF) NLT thirty (30) days in advance of when funds are needed. This requires the contractor to be familiar and stay current with the 52 series AFIs and OIs. Upon receipt of supplies, ensure that the cardholder (if purchased by GPC) receives a copy of the invoice and packing slip.

4.2.26. Be responsible for obtaining all RE curriculum and supplies for volunteers/teachers before events/classes begin.

4.2.27. Be present during each RE program/event, from at least one-half hour before the event begins and remain until the program/event is over and ensure the areas used are cleared, returned to a neutral setting and secured. The contractor shall maintain the Religious Education areas in a clean, orderly, and safe manner and comply with base safety standards as it pertains to storage areas.

4.2.28. Ensure chapel facilities are clean and returned to original setup condition after programs and use.

4.2.29. Develop/maintain a robust RE marketing and advertising campaign which includes all available/authorized social media technologies.

4.2.30. Interface with Parish Councils and/or leadership and attend regular Protestant Advisory Council meetings in order to report trends, attendance, needs for the program, and to coordinate congregation support of Religious Education activities.

4.2.31. Attend weekly meetings and input information in “Staff Meeting Slides” by COB on each

Monday.

4.2.32. The contractor must coordinate with the Audio and Visual Technician on all technologies used by the chapel. The contractor must utilize and become competent with chapel technology where it interfaces with their role as Protestant RE Coordinator.

4.2.33. The contractor shall maintain the Religious Education areas in a clean, orderly, and safe manner and comply with base safety standards as it pertains to storage areas.

4.2.34. Because of the unique requirements of Religious Education and worship services, the contractor may be required to provide services on Federal Holidays.

4.2.35. Provide additional Religious Educations services and programs for special events, holidays and other chapel programming as needed.

4.2.36. Possess an ability to maintain healthy, functional interpersonal relationships with staff, parents, and children in a pluralistic environment.

4.2.37. Have the ability to communicate effectively both oral and written, efficiently organize, and manage diverse program elements.

4.2.38. Identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractors in formal and informal written correspondence and conversations.

4.2.39. Comply with all Federal, State, and Local laws and requirements, as well as applicable Air

Force Instructions, local Operating Instructions, and policies and directives that apply to this position.

4.2.40. Submit a request for monthly payment using Wide Area Workflow

4.2.41. Notify the assigned RE Chaplain or Wing Chaplain of any problems or issues that arise during the performance of this contract.

4.2.42. Adhere to Air Force computer security requirements and usage directives.

4.2.43. Complete pertinent annual training provided by the chapel staff.

4.2.44. Comply with mandatory training requirements for all contractors and maintain current training records.

4.2.45. The contractor shall open and secure the chapel and other facilities used for RE activities as needed.

4.2.46. The contractor shall maintain dress and appearance of a conservative nature and in good taste at all times.

4.2.47. In the case of emergency, the contractor will notify the assigned Chaplain within 24 hours of emergency based absence. The contractor is responsible for all costs associated with providing a substitute.

4.2.48. The contractor shall observe all local safety requirements and procedures and participate in random anti-terrorism measures (RAMs) as required by Tinker AFB Emergency Management operations when they occur.

4.2.49. Participate in the preparation for MAJCOM and Wing directed inspections, as required.

The contractor shall provide the services stated herein for the established service and rehearsal times or the contractor will coordinate performance by a substitute of equal or higher proficiency.

4.2.50. The contractor will either personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency, who has been approved in advance by the appointed chaplain or designee. Submit the names and qualifications of proposed subcontractors to the Contract Monitor for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this SOW. Contractor is responsible for payment of substitute.

4.2.51. The contractor shall pay any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any individua l employed or subcontracted by them to provide services under this contract.

5. SECURITY REQUIREMENTS.

5.1. Criminal Background Investigation. The government will conduct a criminal background check on contractor employees providing services under this contract, using the procedures set forth in the Department of Defense Instruction (DoDI) 1402.5 Criminal History Background Checks on Individuals in Child Care Services. Background checks will be based on fingerprints of individua ls obtained by a government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

5.1.1. The Chapel shall provide the contractor the necessary forms required to initiate a background check. All procedures must be accomplished within 10 days of contract award.

The contractor and its agents, substitutes, subcontractors, volunteers, and chaperones shall be permitted to work before the completion of the background check, provided the contractor is within sight of a person who has successfully completed a background check.

5.1.2. The contractor shall provide all information necessary for a criminal history background check to include an Installation Records Check (AF Form 2583), a State Criminal History Repository check, an FBI check, and a DoD Federal Computer check. Volunteers must undergo an Installation Records Check (IRC). IRCs may only be performed on an individua l who is a military member or family member, or who lives or works on a military installation.

5.1.3. Contractors have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report.

Contractors shall contact the Background Check Program Manager for a copy of the background check and for procedures to challenge the accuracy and completeness of the information in the report.

5.1.4. If a Contractor has previously received a background check, the employee shall provide documentation of the background check to the Background Check Program Manager or their designee. Documents required for proof of recently received background check include FBI fingerprint check and state criminal history check. If the Contractor cannot provide the documents to the government, a new criminal background will be conducted by the government.

5.2. Security Background Investigation Maintenance. The Contractor must maintain a current security background investigation and notify the Background Check Program Manager with changes in security or background changes to include off-base offenses.

5.3. Security Requirements/Identification Badges. The Contractor shall complete a “request for identification credential” (AFMC Form 496) for each sub-contractor of the Contractor requiring access to Tinker AFB. The request shall be submitted to Pass and Registration (Bldg. 6611). The government will provide a complete “identification credential (AFMC Form 387), which shall be issued, displayed and surrendered as directed in TAFBI 31-101, Installation Security Program. The Contractor shall ensure that all employees have the proper identification credentials prior to entering TAFB.

5.4. Traffic Laws. The Contractor shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants and the use of cell phones while driving is strictly prohibited, except hands-free cell phones, while driving on TAFB.

5.5. Random Personnel and Vehicle Searches. Contractors are subject to random personnel and vehicle searches. If Contractors refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

5.6. Weapons, Firearms, and Ammunition. Contractors are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately owned vehicle while on TAFB.

5.7. Reporting Requirements. Contractors shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractors, resources, and classified or unclassified defense information to an appropriate government authority.

5.8. For Official Use Only (FOUO). The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and form marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the Contractor or employees will not be retained by the Contractor and will be surrendered immediately to any military or DoD employee on the installation.

5.9. Physical Security. The Contractor is responsible for safeguarding all government property provided for Contractor use. At the end of each work shift, the Contractor shall secure all government facilities, equipment, and materials.

5.10. INFORMATION ASSURANCE (IA). All contractors shall successfully complete IA training prior to obtaining access to the network. IA training will be provided through Computer Based Training Sessions (CBTs). All Contractors shall comply with IA policie s and revisions. The 72nd Communications Squadron reserves the right to terminate the Contractor’s access to the Tinker network at any time to preserve the integrity of the network.

Contractors require issuance of a Common Access Card (CAC) and access to Chapel/Gov’t computer systems for the performance of the duties outlined in this SOW.

6. QUALITY ASSURANCE.

6.1. According to the contract’s inspection clause, the government will evaluate the Contractor’s performance under this contract. Any matter concerning change to the scope, prices, terms, or the conditions of this contract shall be referred to the Contract Officer (CO). All services to be performed by the Contractor during the period of the contract will be subject to review by the CO and the Wing Chaplain.

6.2. Contractor Response Times. The Contractor shall provide written response addressing the root cause, corrective action and preventative action(s). The Contractor will be given up to 48 hours to answer a submitted Corrective Action Report (CAR), Performance Action Report (PAR) and Customer Complaint.

7. KEY CONTROL.

7.1. The Contractor shall establish and implement key and cipher lock control procedures to ensure keys, and/or cipher lock combinations issued to the Contractor by the government are properly safeguarded and not used by unauthorized personnel. The Contractor shall not duplicate keys issued by the government.

7.2. The Contractor shall immediately report lost keys to the Chapel Facility Manager, or designated representative. The government may replace lost keys or perform re-keying, and the total cost of lost keys, re-keying or lock replacement, shall be deducted from the monthly payment due to the contractor.

7.3. The Contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the government Program Manager. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

8. SAFETY.

8.1. The Contractor shall comply with all local, state, and federal laws and safety regulations.

Compliance with OSHA and other applicable laws and regulations for the protection of Contractors is exclusively the obligation of the Contractor, and the government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. The Contractor is responsible for furnishing all contractor employees with all necessary personnel, protective equipment to perform services.

8.2. Contractors shall comply with the Occupational Safety and Health Act (OSHA), Tinker AFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

8.3. Contractors are advised that the Air Force has placed restrictions on the smoking or chewing of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractors and visitors area subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas.

9. EMERGENCY PROCEDURES. Contractors shall follow the direction of government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, and bomb threats. It is the responsibility of the contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation.

Contractor Personnel shall participate with government personnel in all fire and tornado drills at no additional cost to the government.

10. SERVICES SUMMARY.

Performance Objective PWS Para Pe rformance Thre shold

1. Provide Catholic Religious Education Coordinator services to TAFB Catholic Community as required.

1.1 3.1.1 3.1.2 3.4

4.1.1 4.1.2 4.1.3 4.1.8 4.1.9

4.1.11 4.1.13 4.1.14 4.1.16 4.1.17 4.1.28 4.1.29

95%

2. Provide Protestant Religious Education Coordinator services to TAFB Protestant Community as required.

1.1 4.2.1 4.2.2 4.2.3 4.2.7 4.2.8

4.2.10 4.2.11 4.2.12 4.2.13 4.2.15 4.2.26 4.2.27 4.2.30

90%

3. Ensure all Religious Education Volunteers working with children have completed all appropriate background check requirements and are monitered IAW applicable policies and procedures.

4.1.19 4.1.20 4.1.21 4.1.22 4.2.17 4.2.18 4.2.19 4.2.20

100%

4. Ensure compliance to all requirements in requesting and handling funds for approved activities.

4.1.5 4.1.25 4.1.27

4.1.27.1 4.2.4

4.2.23 4.2.25

4.2.25.1

100%

5. Follow all required laws, Air Force Instructions, policies, directives, and guidance.

4.1.30 4.1.49 4.1.52 4.2.39 4.2.48 4.2.51

5.1 5.2 5.8 5.10 8.1

100%

11. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

11.1. Utilities. The government will furnish utility services. These utilities include the natural gas, electricity, water, and sewer for the sole purpose of accomplishment of this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractors shall use care and diligence in efforts to conserve utilities to reduce cost.

11.2. Office Space , Equipment, Supplies, and Materials. The government will provide suitable office space, computer with internet access, and necessary program specific equipment, supplies, and materials. The contractor shall use government furnished property for official use only and safeguard all government/Chapel equipment and supplies provided.

11.3. Funds. The Contractor shall submit funds request forms to the Chapel Account Manager for CTOF or APF for any special supplies needed to perform contract services not later than ten (10) days prior when funds are needed with the exception of CTOF reimbursement requests. Reimbursement Requests must only be approved in writing on the form prior to any purchases being made.

11.4. Tele phone Services. The government will provide the use of telephones for the transmission of official government information only. The Contractor shall not use government telephones to transact personal business. The government is not responsible for charges for collect calls accepted by Contractor personnel. Telephone calls are subject to the standard monitoring requirements of the government telephone network. The use of government phones by the Contractor constitutes consent to monitoring, in accordance with DoD Directive (DoDD) 4640.6, Communications Security Telephone Monitoring and Recording.

11.5. Electronic Mail Services. The government will provide the use of an electronic mail account for the transmission of official government information only. The Contractor shall not use government electronic mail to transact personal business. Electronic mail is subject to the standard monitoring requirements of the government network. The use of government electronic mail by the Contractor constitutes consent to monitoring.

11.6. Postal. The government will provide on-base mail distribution and United States Postal Service limited to official government business, required under the terms of this PWS.

11.7. Refuse Collection. The government will provide refuse collection services limited to extent provided in the Base Refuse Collection Contract(s). The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collections. Do not use government dumpsters to dispose construction debris.

11.8. Re al Property Maintenance. The government will provide maintenance and repair of real property. The Contractor shall follow Chapel established procedures for identifying and reporting real property repair and maintenance requirements and report requests to Religious Affairs Chapel Staff.

11.9. Fire and Emergency Services. The government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

11.10. Emergency Medical Services. The government will provide 24-hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on TAFB. The telephone number for emergencies is 911. Note: Calling 911 from a cell phone may be received by an off-base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

11.11. Security Police . The government will provide general on-base security police service;

911 is for emergencies, 734-2000 for crime in progress and 734-3737 for non-emergency calls.

12. RECORDS, FILES, DOCUMENTS, AND WORK PAPERS.

12.1. All records, files, documents, and work papers provided by the government remain government property and shall be maintained and disposed of per Air Force regulations.

12.2. The government will provide access to the equipment and adequate workspace around the equipment.