PWS - FY24 NBSD Protestant Music Director (Base Year) rev1.pdf

PERFORMANCE WORK STATEMENT

PROTESTANT MUSIC DIRECTOR

ORGANIST/PIANIST/KEYBOARDAT

NAVAL BASE SAN DIEGO

1. BACKGROUND:

Music is an essential element in Protestant worship. Services of the music director/organist/ pianist/electric keyboard include the selection of “blended music” (contemporary and traditional church music) appropriate to the liturgical seasons in consultation with the Chaplain who presides at the service. Also important is the recruitment of volunteers who serve as part to the music team through singing or various instrumental accompaniment, to include a volunteer cantor.

2. SCOPE:

The contractor shall provide personnel necessary to perform programs at Naval Base San Diego, CA Chapel as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract. To provide the Commander Navy Region Southwest/ Naval Base San Diego, CA Chapel programs with professional and quality music that promotes a culture of moral leadership as well as individual and family resiliency to withstand the stresses of military life.

Development and delivery of a proposed plan of special music arranged from outside sources, as deemed appropriate and necessary for the church year, in order to provide musical presentations at each worship service, in the form of Prelude, Offertory, Recessional, etc.

Once each Sunday (for 52 Sundays) provide musical accompaniment during Sunday services and congregational singing. Also provide prelude, postlude/recessional, choir or music team selections, and hymns during the regular worship on Sundays and other such services as may be scheduled by the on-site Protestant Chaplain to include up to six (6) special occasion services, such as:

Ash Wednesday Good Friday

Easter Vigil/Easter Sunrise Thanksgiving

Christmas Eve Memorial Services (4 per year)

Provide a choir rehearsal 30 Minutes prior to each 1100 Sunday service.

The Contractor will provide and coordinate all programming with the assigned Protestant chaplain, and will schedule music using the church calendar, i.e., Advent, Lent, Easter, Pentecost.

3. TECHNICAL REQUIREMENT:

• Bachelor's degree in music or church music; an acceptable equivalent of such a degree would be at least three years of experience in playing for Protestant worship services.

• Experience to direct choral music.

• Experience playing organ/piano/electric keyboard for a variety of church hymns, and contemporary music as found in the prescribed Protestant worship aides.

4. GENERAL CONTRACT SUPPORT:

Development and delivery of a proposed plan of special music arranged from outside sources, as deemed appropriate and necessary for the church year, in order to provide musical presentations at each worship service, in the form of Prelude, Offertory, Recessional, etc. Liaison with the Senior Installation Chaplain for planning and coordination of music is required.

5. OBJECTIVES AND TASKS:

Once each Sunday (for 52 Sundays) provide musical accompaniment during Sunday services and congregational singing. Also provide prelude, postlude/recessional, choir or music team selections, and hymns during the regular worship on Sundays and other such services as may be scheduled by the on-site Protestant Chaplain to include up to six (6) special occasion services, such as:

Ash Wednesday Good Friday

Easter Vigil/Easter Sunrise Thanksgiving

Christmas Eve Memorial Services (4 per year)

Provide a choir rehearsal 30 Minutes prior to each 1100 Sunday service.

The Contractor will provide and coordinate all programming with the assigned Protestant chaplain, and will schedule music using the church calendar, i.e., Advent, Lent, Easter, Pentecost.

6. PERFORMANCE REQUIREMENT SUMMARY: This table specifies the standard for satisfactory performance of the tasks in this PWS.

Coordinate and provide

Protestant Sunday Service music

Provide 100% of The time

Review of Submitted invoices by Surveillance

Officer

Direct choir practice Provide 100% of The time Review of Submitted invoices by Surveillance

Officer

Submit proposed plan for

Sunday services and special music to Protestant

Chaplain

Provide 100% of The time Review of Submitted invoices by Surveillance

Officer

Provide 100% of The time Review of Submitted

7. GOVERNMENTAL MANAGERIAL CONTROLS:

7.1. Government personnel: Do not exercise any of the following functions over contractor employees:

7.1.1 Supervise or direct.

7.1.2 Approve leave or other absences.

7.1.3 Train or approve training.

7.1.4 Conduct performance appraisals or other evaluations.

7.1.5 Provide or approve awards and recognition.

7.1.6 Tell or suggest to a contractor whom to hire or fire.

7.1.7 Discipline contractor employees.

7.2 Contractor/Vendor: May not exercise any of the following functions:

7.2.1 Supervise government personnel.

7.2.2 Supervise employees of other contractors.

7.2.3 Administer or supervise government procurement activities.

7.2.4 Perform inherently governmental functions.

7.2.5 Evaluate, discipline or reward government personnel

7.3 The vendor interprets new requirements on their own initiative; apply new methods to resolve complex and/or intricate, controversial or unprecedented issues and problems, resolving most of the conflicts that arise. The vendor will keep the Region Chaplain informed of progress and potentially controversial matters.

DEFINITIONS & ACRONYMS

DEFINITIONS AND ACRONYMS:

DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the

Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

DEPARTURE FROM SPECIFICATION (DFS). Deviation from standard parameters and specifications established in one or more of the Applicable Publications listed herein.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in Lowest Price Technically Acceptable procurement, an offer can be rejected if it does not have a firm commitment [in the form of signed and dated “Letters of Intent”] from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. 5-7 days a week, to include weekends only on an emergent need. NTE 40 hours per week.

ACRONYMS:

ACOR Alternate Contracting Officer’s Representative

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COMNAVSURPAC Commander Naval Surface Force Pacific Fleet

COMUSFLTFORCOM Commander U.S. Fleet Forces Command

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense eDFS Electronic – DFS System

FAR Federal Acquisition Regulation

ISIC Immediate Superior in the Chain of Command

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TA Technical Assistant

TE Technical Exhibit

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

9. GOVERNMENT FURNISHED EQUIPMENT: Government furnished equipment under this contract are incidental to the place of performance and remains accountable to the Government (FAR 45.000(b)(5) exception) and shall remain in the Government facility at all times. Government will furnish to the contractor the following:

9.1 NB San Diego will provide a government-furnished organ/piano/keyboard in good working order for the duration of this task order. The Contractor shall not remove any government-furnished supplies from the complex.

A CAC Card is not required for this position.

10. EVALUATION, GUIDELINES, PERSONAL CONTACTS, PHYSICAL DEMAND WORK

ENVIRONMENT

10.1 Evaluation: The Contractor will be evaluated on the following components:

a. On-going flexibility and the ability to work well with the chapel staff, Protestant service and family members.

b. Success in providing quality customer services and support skills to the Protestant community.

c. Professionalism, timeliness, availability and thoroughness in accomplishing tasks and responsibilities.

10.2 Guidelines:

10.2.1 Normally accepted professional ministry standards will usually service as guidelines for more work. In many cases, guidelines and expectations will be established by the Navy Chief of Chaplains, CNRSW or CNIC. The

Contractor uses judgment, initiative and resourcefulness in deviating from established methods to modify, adapt, or refine broader guidelines to resolve specific complex and/or intricate issues and problems; treat specific issues or problems; and propose new policies and practices.

10.2.2 The Contractor is responsible to arrange for providing all uninterrupted services in accordance with contract terms and conditions in the event of personal illness, vacations, or any other times that they are unavailable. If the absence is scheduled, the name of the replacement will be provided 15 days prior to absence (except in the case of an emergency when the Installation Chaplain and/or staff should be contacted immediately.)

10.2.3 Must uphold and adhere to the highest standards of personal conduct, morals, and ethics for a professional and must always be conscious of the trusted position they hold and the reputation she or he embodies as a Contractor of the NB San Diego Religious Ministries Program.

10.3 Physical Demands: The Contractor performs primarily sedentary work. Some walking, standing, carrying of light items (i.e. microphones, music stands, hymnals), cleaning of immediate work area. Travel is not required for this contract.

10.4 Work Environment:

10.4.1 The majority of work is performed in a Chapel setting, with no unusual risks or discomfort. The Contractor must obtain and maintain an organizational Conflict of Interest affidavit on file with the client organization.

Government point of contact is the Installation Chaplain

10.4.2 Type of Contract: A Firm Fixed Price

10.4.2 Labor: This position is ¼ time, no more than 12 hours per week.

10.4.3 Security Requirements: A security clearance is not required for this position.

10.4.4 A CAC is not required for this position.

ATTACHMENT/TECHNICAL EXHIBIT LISTING

11. ATTACHMENT/TECHNICAL EXHIBIT LIST:

11.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirement Summary:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Coordinate and provide

Protestant Sunday Service music

Provide 100% of The time

Review of Submitted invoices by Surveillance

Officer

Direct choir practice Provide 100% of The time Review of Submitted invoices by Surveillance

Officer

Submit proposed plan for

Sunday services and special music to Protestant

Chaplain

Provide 100% of The time Review of Submitted

Provide 100% of The time Review of Submitted

12. Performance Goals and Standards: Contractor’s performance will be measured on the ability to provide the deliverable products in the specified format and on time.

13. Hours of Operation: This position is ¼ time, no more than 12 hours per week.

14. Place of Performance: Work is to be performed at the Naval Base San Diego Chapel. The Government point of contact is the Installation Chaplain.

16. Deliverables: All deliverables must meet professional standards and the requirements set forth in the contract.

MSRs will be submitted by email to The Program Analyst for review and electronic acceptance. This is an important step in the invoicing process.

18. Invoicing Instructions and Acceptance: The vendor will invoice for monthly payment by, (1) Receive and

Acceptance form (R&A) submitted to the Senior Installation Chaplain or designee for acceptance, and (2) Payment will processed each month via electronic submission of invoice in Wide Area Work Flow –Receipt and Acceptance

(WAWF).

19. Period of Performance: Period of Performance of this contract shall be from:

FY24 Base Year: 1 April 2024 – 31 March 2025

FY25 Option Year 1: 1 April 2025 – 31 March 2026

FY26 Option Year 2: 1 April 2026 – 31 March 2027

FY27 Option Year 3: 1 April 2027 – 31 March 2028

20. Payment and Invoicing:

Payment shall be made through the WAWF:

WAWF Routing Data Table*