PWS FY23 ODS Access Control Safe Secure System.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Access Control/Safe & Secure System U.S. Army Ordnance School, Fort Gregg-Adams, VA

C.1. GENERAL: This PWS includes the requirements necessary to ensure all 59th Ordnance Brigade building access control systems in the barracks are running at 100% proficiency. The contractor shall perform the tasks and subtasks listed in this Performance Work Statement (PWS) to provide for the maintenance and services to support the security surveillance, intrusion and access control system initiative required by TRADOC Regulation 350-6.

C.2. SCOPE OF WORK: The Contractor shall provide all personnel, vehicles, tools, test equipment, operation, replacement parts and maintenance, and any other items and services necessary to support the operation, repair and maintenance of the existing Surveillance safe and secure system for buildings: 18013, 18016, 18018, 18021, 18022,18023,18024,18025, 18027, 18026 18029,18030,18031,18032, 18033, 18034, 18035, 18037, 18038, 18039, 18040, 18041, 17500 and building (00758) located at AP Hill. The contractor will ensure all current software is updated and licensed.

C.2.1. Period of Performance. The Period of Performance (PoP) shall be for a 12-month base period. The PoP shall read: Base year 18 Sep 2023 thru 17 Sep 2024 with three option years:

3rd Option Year: 18 Sep 2026 thru 17 Sep 2027

C.2.2 The Contractor shall alert the Contracting Officer (KO) and Contracting Officer’s Representative (COR) of any Government requested changes to this PWS that will impact scope (schedule/cost). Prior to execution of any changes which impact scope, the contractor shall seek approval from the COR and KO.

The contractor shall not perform any services beyond what is specified in the PWS until a modification to the contract has been executed by the KO authorizing the requested changes.

C.2.3 The Government shall be advised in writing of the name of the designated service representatives, and of any change in personnel.

C.2.4 Hours of Operation: The contractor is responsible for performing maintenance between the hours of 8:00 am to 5:00 pm, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

C.3. SPECIFIC TASKS

C.3.1. Preventive maintenance: The contractor shall perform preventive maintenance bi-annually. Service(s) shall consist of a thorough cleaning, calibration, adjustment, inspection, lubrication, and testing of all equipment in accordance with the manufacturer’s latest established service procedures. All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of each preventive maintenance inspection to assure optimal and efficient performance of the equipment.

C.3.2. Minor Inspections: These inspections will be conducted at the beginning of the contract and shall include:

C.3.2.1. Visual checks and operational tests of all security console equipment, peripheral equipment, and local processors.

C.3.2.2. Clean all system equipment, local processors, including interior and exterior surfaces.

C.3.2.3. Perform required diagnostics on all equipment.

C.3.2.4. Check, test, and calibrate each sensor.

C.3.2.5. Run all system software diagnostics and correct all diagnosed problems.

C.3.2.6. Resolve any previous outstanding problems.

C.3.2.7. Ensure all system panels have proper battery power back-up that will provide a minimum of 30 minutes.

C.3.3. Service Calls: All service calls will be accomplished within 2 business days. All work will be performed during regular working hours 0800 – 1700 hours, Monday through Friday excluding legal federal holidays. We have experienced on average 8 service calls a month.

C.3.3.1. The contractor will provide a service call report quarterly that provides the building, date, time, discrepancy, and a full description of the corrective action of all service calls.

C.3.3.2. Items Not Covered: This includes damage caused by misuse, abuse, accident, disaster, fire, flood, water, wind, lightning, and Acts of God. In addition, items designed to fail to protect the equipment, such as power and/or lightning suppressors, are also not covered by this contract.

C.3.3.3. Operation: Performance of scheduled adjustments and repair shall verify operation of the intrusion detection system as demonstrated by the applicable tests of the performance verification test.

C.3.3.4. Remedial Maintenance: Remedial maintenance for existing access and safe/secure systems and any additional equipment installed under this contract shall be performed on an “as needed” basis.

C.3.3.5. Equipment, Parts, and Supplies: The contractor will provide all equipment, replacement parts (to included backup batteries for system panels) and supplies to perform maintenance/repairs on the attached equipment list and newly installed equipment as listed in and in the scope of work for this contract.

C.3.3.6. Systems Software and License: The contractor shall purchase and install C-CURE & Software House with two licenses for the access controls systems, ensure the licenses for Lenell in the barracks Safe & Secure systems are up to date. Additionally, the contractor shall provide data base management services required to maintain the systems.

C.3.3.7. The contractor will be responsible for installing any upgrade equipment purchase to ensure the system is meeting mission requirements.

C-4 SUMMARY OF REQUIREMENTS.

C.4.1. Site Survey. Contractor shall perform a site survey, coordinate with all stakeholders, gather the necessary site data, analyze the site(s) or facilities, perform any required testing of existing equipment, validate equipment quantities, and identify any unique site features, characteristics, or operational limitations that will affect the recommendations. Prior to visiting the site, and to the extent possible, Contractor shall identify any existing site data (such as As-Built Drawings) that will be needed. Contractor shall provide the names and any other information needed for access to the installation of all Contractor personnel who will be part of the survey team and a list of data needed to the Project Manager and Project Engineer.

C.5. Quality Control by the Contractor: The Contractor shall be responsible for establishment of quality control, reliability, and performance test procedures required fabricating or otherwise furnishing, delivering, installing, and maintaining security devices/systems which meet or exceed these specifications.

C.6. CONDUCT OF EMPLOYEES. The Contractor is fully responsible for the performance and conduct of the company employee at all times while on post performing work under this contract. The Contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs or any other incapacitating agent. The contractors do not need a common access card. Military police and any other enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct which endangers the health or safety of people or property or for any reasons of security. In addition, the Post Commander may bar any individual from entering the post under the authority of 18 U.S.C. 1382. Removal from post of a contractor employee in accordance with the above shall not relieve the Contractor from the requirement to meet all of the terms and conditions of the contract.

C-6.1 Prohibition of Photography on the Installation: In accordance with ALARACT 087-2008, Commercial Imagery 1, Department of Defense Instruction Number 5200.08, 10 Dec 05, and Department of Defense 5200.08-R, Physical Security Program, 9 Apr 07, contractors in support of Government contracts shall not take photographs or videotape on the installation without the Senior Commander’s written approval. Approval shall be coordinated in advance through the COR.

C-6.2. Identification of Contractor Employees: The contractor shall provide each employee an identification (ID) badge on the contract start date or on employment start date. The ID badge shall be made of a nonmetallic material. The badge shall be easily readable and include employee name, company name, functional areas of assignment, security clearance, if applicable, and color photograph. The contracting officer or his/her designee shall approve the ID badge template before contract start date. Each contractor employee shall wear the ID badge in a conspicuous place on the front of the exterior clothing and above the waist except when safety or health reasons prohibit such placement.

C-6.3 Restricted Access to Military Installations: The work to be performed under this contract is located on a military installation. The installation has controlled access. Controlled access means there will be military police or contracted security personnel located at the entry gates. Vehicles entering the installation may be subject to stop and search procedures. At times of increased security alerts, control may be increased, or access may be restricted completely. Some gates may be closed during periods of the day or night.

C.7. Anti-Terrorism and Operational Security C.7.1. AT Level 1 Training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within two calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jkodirect.jten.mil.

C.7.2. Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

C.8 Deliverables

C.8.1. ACCOUNTING FOR CONTRACTOR SERVICES. Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the CASCOM Ordnance via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at http://www.ecmra.mil.

8.2. Contractor will provide a Quarterly Service Call Report (QSCR) in contractor format to the COR. The QSCR shall address all activity under the contract through the last day of the last month and cumulative for the contract. The QSR shall as a minimum, contain the following information: building, date, time, discrepancy, and corrective action.

C.9. Performance Requirements Summary

C.9.1 Performance Requirements Summary (PRS) Table

Performance Requirement Summary Performance Objective

PWS

Para.

Performance Standard

Surveillance Method

Maximum Allowable Performance Deviation

Remedy Amount of Task Order Monthly Price

PO1: Service Calls

A deviation is a continuous, 72 hours of interrupted service.

3 or more responses with greater than 72 hours of interrupted service = Loss of 5%

N/A