PWS_FT Laundry Service (Draft).pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

AIR FORCE RESERVE OFFICER TRAINING CORPS (AFROTC)

FIELD TRAINING LAUNDRY SERVICES

Date: January 23, 2025

PWS – FT Laundry Service 23 Jan 25

1.0 GENERAL: This is a non-personal services contract to provide laundry cleaning services to Air Force Reserve Officer Training Corps (AFROTC) during Field Training. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.0 BACKGROUND AND OBJECTIVES: AFROTC Field Training will be conducted at Maxwell AFB to allow our cadets to apply their knowledge and leadership skills that they have acquired during the first two years in the program. AFROTC will process 2,400 cadets during Field Training.

The objective of this contract is to obtain laundry cleaning services for the AFROTC cadets attending field training from May - August in order to maintain clean uniforms, linens, blankets, camelbacks and other items while in field training.

3.0 PERIOD OF PERFORMANCE: The period of performance (PoP) shall be for one base year and four option years. The period of performance reads as follows:

Base Year: 05/01/2025 to 08/31/2025

Option Year 1: 05/01/2026 to 08/31/2026

Option Year 2: 05/01/2027 to 08/31/2027

Option Year 3: 05/01/2028 to 08/31/2028

Option Year 4: 05/01/2029 to 08/31/2029

4.0 DESCRIPTION OF SERVICE: The contractor shall provide all management, tools, equipment, and labor necessary to provide 24-hour turn around laundry services to AFROTC at Maxwell AFB in accordance with federal, state, and local regulations, commercial standards and this PWS. The contractor shall be responsible for loading and unloading of laundry. Contractor shall ensure that soiled laundry does not come into contact with clean laundry. Should primary service facilities become inoperable during a period of performance, the contractor shall determine a suitable replacement service at no additional cost to the government within 48 hours.

4.1 PICKUP:

4.1.1 All pickups shall be between the hours of 0700-0800 Central Time.

Pickup locations, identified in Technical Exhibit 1, may change with 24-hour notification from the COR.

4.1.2 The contractor shall pickup all items for laundering in the center courtyard of the ROTC dorm campus and in the lobby of Building 1489 (OTS Campus).

4.1.3 The contractor shall provide 26 large commercial size (33-36 cubic feet) laundry bins at least one day prior to the first pickup at the aforementioned locations. Bins will be clearly labeled; 26 bins labeled sequentially, A through V, and two bins labeled Cadet Cadre. A government representative will establish which bins belong on the ROTC Campus, OTS Campus.

4.1.4 AFROTC will place mesh bags and OCP uniform sets (OCP blouse and trousers pinned to each other) in the laundry bins. AFROTC will also place linens and other items identified in paragraph 4.2 for laundering at the pickup locations.

4.2 LAUNDERING: THE CONTRACTOR SHALL ENSURE ALL LAUNDRY IS

FREE OF ITEMS THAT WILL DAMAGE LAUNDERED ITEMS (pens, pencils, etc.). Items provided to the contractor in mesh bags will remain in the mesh bags while being washed and dried as well as returned in the same mesh bags; no folding of these items is required. This will ensure that no items in the mesh bags will be lost or mixed with other laundered items. Each OCP uniform set will be provided pinned together and will be returned pinned together. The contractor will only unpin the OCPs uniforms to fold them. Each OCP uniform set will be washed, dried, and returned as the same set. All other items will be laundered or dry cleaned according to industry standards and IAW this PWS. Wool blankets will be dry cleaned. A list of possible items to be laundered include, but not limited to:

4.2.1 UNIFORM ITEMS

4.2.2 UNDERGARMENTS

4.2.3 MESH BAGS (Filled w/ various types of daily clothing items)

4.2.4 SHEETS

4.2.5 PILLOWCASES

4.2.6 COMFORTERS

4.2.7 HYDRATION PACK BACKPACKS (Various sizes)

4.2.8 WOOL BLANKETS

4.2.9 PONCHOS

4.2.10 SLEEPING BAGS

4.2.11 PILLOWS

4.2.12 SPORT PINNIES

4.3 FOLDING: Laundered OCP uniform sets, sheets, pillowcases, comforters, blankets, and ponchos shall be folded to ensure a neat and uniform appearance that is not marred by excessive loose ends. OCP uniform sets will be folded where the personal identifier written on the back of the collar of the OCP blouse is visible for identification purposes. Comforters and blankets, shall be rolled together. Items provided in mesh bags will not be folded or wrapped.

4.4 RETURN OF ITEMS/ DELIVERY: All deliveries shall be no later than 0900 Central Time the following day of pickup.

All laundered items shall be placed in the same designated flight laundry bins as picked up from, indicated in writing on the mesh bag and/or laundry bin. All delivered items shall be properly finished and packaged.

The contractor shall provide a delivery ticket when delivered each time reflecting the daily weight for OCPs and mesh bags and reflecting the quantity for all other items. All shortages must be annotated on a separate delivery ticket. Any shortages noted shall be delivered on the next scheduled delivery day. A copy of the delivery ticket will be retained by government at each applicable delivery point. Any discrepancy between the government’s and the contractor’s weight/count shall be resolved prior to delivery departure.

4.5 COUNT OF ARTICLES: The contractor shall provide a laundry ticket/weight sheet when items are delivered for that day’s delivery. The contractor shall furnish the original copy of the laundry ticket/weight sheet to the Government. The contractor shall be liable for return of the number of articles turned in for service under this contract. No substitute items will be allowed.

4.6 CLEANING: The contractor shall clean all items in accordance with Commercial Standards and the specifications for Laundry and Dry-Cleaning Operations. This will include the removal of all non-permanent soil, spots, and stains. Each article shall be thoroughly dried and free of lint. Whites will be white and free of gray and yellow and color fabrics shall be clean. The delivered laundry shall be free of all visible dirt, debris, dampness, offensive odors, mildew, cleansing chemicals residue and have a uniform appearance.

4.7 REPERFORMANCE OF LAUNDERING: Any items found to have been unsatisfactorily laundered as determined by the government representative shall be re-cleaned at no additional cost to the Government. This includes items not fully dried. Such items will be identified to the contractor’s representative after the unsatisfactory condition is discovered. The item(s) shall be re-cleaned and returned to the same exchange point the next scheduled normal delivery day. The contractor shall ensure re-cleaned items are segregated from other laundry items and identified when returned. The contractor shall also ensure that items are readily identifiable upon return to the government as re-cleaned items, to include the date and load number with which they were originally returned. For example, items may be labeled with a tag stating, “re-wash”.

4.8 LOST/DAMAGED ARTICLES: See DFARS 252.237-7014 Loss or Damage (Count-of-Articles), and DoD FAR 252.237-7015, Loss or Damage (Weight of articles). If any item is missing from a delivery, the contractor shall on the same day the shortage is identified issue an IOU (shortage) ticket. Lost items must be re-delivered by the contractor within 24 hours at no additional cost to the Government. If a lost item is not delivered by the next scheduled delivery the item is lost and the contractor shall reimburse to the government the replacement cost of the item. That cost will be offset as a deduction to the appropriate invoice.

4.9 WORKMANSHIP AND SANITATION: All work performed under this contract shall be done under sanitary conditions, in accordance with generally accepted industry standards and Department of Health Regulations. Delivered finished articles shall conform to the generally accepted industry standards of quality of cleanliness, finish, and appearance. All items shall be delivered in a sanitary condition after being thoroughly laundered and properly dried. The contractor’s facility shall be open to inspection of sanitary conditions at any time during the contractor’s business hours by a representative of the government, and the government reserves the right to perform or cause to have performed any test necessary, to determine the sanitary conditions of articles delivered by the contractor. The contractor shall ensure that at no time AFROTC FT items come into contact with items of other customers that may be in progress, or in delivery.

5.0 PLACE OF PERFORMANCE: All pickup and delivery will take place at Maxwell AFB.

6.0 HOURS OF OPERATION: Pickup and delivery will take place every day during Field

Training between 0700 and 0900 Central Time to include weekends and all holidays.

7.0 SECURITY REQUIREMENTS:

7.1 Contractor Notification Responsibilities: The contractor shall notify the contracting office within 30 days before on-base performance of the service. The notification shall include:

7.1.1 Name, address and telephone number of contractor representatives

7.1.2 The contract number and contracting agency

7.1.3 The location(s) of service performance and future performance, if known

7.1.4 The date service performance begins

7.1.5 Any change to information previously provided under this paragraph

7.2 Installation Access Requirements: As prescribed by the DAFFARS 5352.242- 9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

7.2.1 The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work at Maxwell AFB. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

7.2.2 The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass. Government ID card holders may not use their credentials to sponsor an individual on to the base to perform work that’s been contracted to an official contractor.

7.2.3 During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

7.2.4 All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

7.2.5 Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

7.2.6 Failure to comply with these requirements may result in withholding of final payment.

7.3 Reporting Requirements: The contractor shall comply with DAFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

7.4 Traffic Laws: The contractor and their employees shall comply with installation traffic regulations. Personnel in violation may be issued a traffic ticket.

7.5 Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the installation commander. These checks are conducted for the purpose of safeguarding the installation and protecting government property by discovering and seizing stolen property, classified information and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

7.6 Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on the installation. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears.

7.7 Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office.

7.8 Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on the installation at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable federal laws.

7.9 Illegal Weapons: The below weapons are considered illegal, unless specifically authorized by competent authority, and are prohibited on the installation. Violations may result in criminal prosecution under the applicable federal laws.

7.9.1 Switchblade knives or knives with any type of automatic blade release

7.9.2 An incendiary/explosive weapon (e.g., grenades, flash bangs)

7.9.3 Fireworks

7.9.4 Homemade mortars, aka "tennis ball launchers" or similar devices

8.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES: No property or services will be provided by the US Air Force.

9.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES: The contractor shall provide: 26 large commercial size (33-36 cubic feet) laundry bins per day, cellophane wrap, and any other items required to meet the conditions of this PWS.

10. TECHNICAL EXHIBITS LIST

• Technical Exhibit 1 – Maxwell AFB Laundry Pick Up & Drop Off Location