PWS FRC FM200 manual activation (Draft-2 9Oct2025).docx

DEPARTMENT OF HOMELAND SECURITY (DHS) – U.S. COAST GUARD (USCG)

PERFORMANCE WORK STATEMENT (PWS)

FOR

154 WPC FIXED FIRE SUPPRESSION SYSTEM MANUAL ACTIVATION INSTALL

1.0 GENERAL

1.1 Background/Scope

The Coast Guard’s Fast Response Cutter (FRC) utilizes a Fixed Heptafluoropropane (HFP) Fire Suppression System (FM-200®) for fixed firefighting suppression to the compartments with diesel engines. The installed FM-200 system consists of a (2) two Gamma system bottles (A-Class:550-lb, B-Class:600-lb) protecting the Engine Room, (2) two Gamma system bottles (A-Class:150-lb, B-Class:200-lb) protecting the Generator Room, and a (2) two Beta system bottles (A-Class & B-Class:40-lb): protecting the Emergency Generator Room. The vessels use the Mircom Pro 2000 Fire Detection Panel (FDP) on the first 58 hulls and the Consilium Salwico Workboat Fire Detection Panel (p/n 5102002-02A) on later hulls. Both FDPs utilize electronic modules for monitoring and discharge of the FM-200 system. The electronic modules have been prone to malfunctions resulting in un-commanded discharges and false alarms.

The Coast Guard is soliciting support for design and prototype installation services to replace the electronic activation of the FM-200 fire suppression system with a mechanical activation system and a mechanical time delay, in accordance with USCG Type Approval Series 162.161. The intent is to maintain the existing fire detection systems (Mircom Pro 2000 or Consilium Workboat, dependent on vessel configuration) for all other control functions such as equipment shutdowns, alarm notification, siren/strobe, etc. The proposed mechanical activation system components must be listed in the FM-200 DIOM as approved for the application, and all modifications must interface effectively with the existing fire detection systems without affecting their alarm notification capabilities. The system must be compliant with 46 CFR Subpart 95.16 and 46 CFR Subpart 162.161. Contractors responding to this RFI must be qualified fire protection service providers demonstrating experience with marine FM-200 systems, Mircom Pro 2000 FDP, Salwico Consilium Workboat FDP, and related marine fire safety equipment.

1.2 Objectives

The Contractor shall provide management, supervision, personnel, labor, travel, materials, parts, and tools in support of the following:

· Participate in a Post Award Conference to present a written proposal

· Conduct familiarization ship-checks (2 total, 1 Phase 1 and 1 Phase 2 hull) to review “as-built” system, component configuration and component location. (PWS 2.2)

· Conduct research to identify commercial options and propose suitable replacement for the fixed fire suppression activation system for USCG review/approval (PWS 2.3)

· Remove the existing electrical activated discharge components of the Fixed Fire Suppression system onboard (2) two USCG cutters. (PWS 2.4)

· Install the prototype manually activated component of the Fixed Fire Suppression activation system onboard the (2) two USCG cutters ship-checked per PWS 2.2 (PWS 2.4)

· Provide on-site and remote technical support for the prototype installations for the duration of the prototype period (PWS 2.5)

· Contingent on successful prototype efforts and USCG acceptance, provide install/rip out drawings, operating instruction placard drawing, technical publications, maintenance/inspecting procedures, material list and operating programs/software for future installs. (PWS 2.6)

1.3 Applicable Documents

1.3.1 Compliance Documents

Code of Federal Regulations (CFR), Title 46, Subpart 95.16, Fixed Clean Agent Gas Extinguishing Systems Code of Federal Regulations (CFR), Title 46, Subpart 162.161 Fixed Clean Agent Gas Extinguishing Systems National Fire Protection Association (NFPA) 2001, Standard on Clean Agent Fire Extinguishing Systems

1.3.2 Reference Documents

1.3.2.1 Coast Guard Drawings

154-WPC Class:

Coast Guard Drawing 154-WPC 436-301, FIRE DETECTION SYSTEM Coast Guard Drawing 154-WPC 436-302, FIRE DETECTION SYSTEM COED Coast Guard Drawing 154-WPC 521-201, FIREMAIN SYSTEM ARRANGEMENT Coast Guard Drawing 154-WPC 555-201, FIXED FIRE EXTINGUISHING SYSTEM A&D FM-200 & R-102 Coast Guard Drawing 154-WPC 555-301, FIXED FIRE EXTINGUISHING SYSTEM DIAGRAM Coast Guard Drawing 154B-WPC 436-301, FIRE DETECTION SYSTEM (HULLS 1133-1158) Coast Guard Drawing 154B-WPC 436-302, FIRE DETECTION SYSTEM COED (HULLS 1133-1158) Coast Guard Drawing 154B-WPC 436-311, FIRE DETECTION SYSTEM (HULLS 1159-ON) Coast Guard Drawing 154B-WPC 521-201, FIREMAIN SYSTEM ARRANGEMENT (HULLS 1133-1158) Coast Guard Drawing 154B-WPC 555-201, FIXED FIRE EXTINGUISHING SYSTEM A&D FM-200 & R-102 (HULLS 1133-1158) Coast Guard Drawing 154B-WPC 555-301, FIXED FIRE EXTINGUISHING SYSTEM DIAGRAM (HULLS 1133-1158)

1.3.2.2 Coast Guard Technical Publications

Coast Guard Technical Publication (TP) 8095A-555-A FIRE PROTECTION SYSTEM, FM-200 - DESIGN, INSTALLATION, OPERATION & SERVICE MANUAL Coast Guard Technical Publication (TP) 8303-555-A, FM-200 BETA / GAMMA FIRE PROTECTION SYSTEM INSTALLATION, OPERATION AND SERVICE MANUAL Coast Guard Technical Publication (TP) 8011-436-A, FIRE/GAS DETECTION AND CONTROL SYSTEM - MODEL PRO-2000X2S INSTALLATION AND OPERATION MANUAL

2.0 REQUIREMENTS / TASKS

2.1 Written Proposal

Provide a written proposal for approval by the Coast Guard to include all salient characteristics for the proposed pneumatic or mechanical (pull cable) actuation component of the fixed fire suppression system.

2.2 Engineering Design Ship Check

2.2.1 Upon acceptance of the written proposal, the Contractor shall perform two (2) ship checks on USCG cutters, one A-Class and one B-Class, in support of engineering design efforts to develop proposal plan for the removal of the existing electrical activation system and installation of the manual activation system. Due to equipment configurations / differences in the FRC class, additional ship checks can be made available if deemed necessary.

2.2.2 These ship checks are to be accomplished on Cutters approved by the Coast Guard. Refer to Appendix A “United States Coast Guard 154 WPC Homeports” for locations.

2.3 Engineering Design Package (Preliminary)

2.3.1 The Contractor shall provide a preliminary report and presentation to include the research and recommendations performed for this task.

2.3.2 The presentation and report shall include the following:

· Summary of current fire system configuration, with supporting vendor/manufacturer data

· Summary of proposed replacement components, with supporting vendor/manufacturer data. Summary shall include comparison of the technical attributes between the current system and proposed replacement(s)

· Contractor’s recommended replacement components, including rip out/ installation drawings, installation & testing procedures, technical manuals, required supporting systems/components, and any modifications required to interface with the existing Fire Alarm Panel and any modification to the ships configuration.

2.3.3 The proposed replacement Fixed Fire System Manual Pull activation system shall adhere to the requirements in Section 1.3.

2.4 Prototype Installation (2 cutters)

2.4.1 Upon USCG approval of the Engineering Design Package, the Contractor shall install the replacement fire suppression activation system on the two USCG cutters ship-checked in Section 2.2, in support of prototype evaluation efforts.

2.4.2 The Contractor shall conduct a full operational test of the installed system in addition to any system that interfaces with the newly installed system

2.4.3 The Contractor shall provide on-site technical support for installation, initial crew training, and testing during installation.

2.4.4 The Contractor shall turnover all removed equipment and components to the Government.

2.4.5 The Contractor shall provide a trip report summarizing the results of the testing. The report shall include all inspection findings, test results and assessments. The Contractor shall also provide updated installation drawings in AutoCAD format, technical manuals, installation procedures, required supporting systems, components, programs and configuration settings needed to support future sustainment.

2.5 Operational Prototype Evaluation Period

2.5.1 The Contractor shall provide technical support (on-site or remote as necessary) in support of any issues encountered during the prototype period.

2.5.2. The Contractor shall provide updated installation drawings in AutoCAD 2025 format, programs and configuration settings that were modified during the Prototype Evaluation Period.

2.6 Engineering Design Package (Final)

2.6.1 Upon completion of the prototype period the Contractor shall submit a final report to summarize the successes and issues of the project. The report shall include, at the minimum, casualties experienced with corrective actions, identify all CG-approved changes from the original design, identify any parts supply issues and provide updated drawings, programs and/or system settings if changes were made during the prototype period.

2.6.2 An updated Engineering Design Package shall be submitted to include the updated contract deliverables:

· Rip out/install drawings, incorporating all approved revisions

· Technical publications and manufacturer’s instructions for all installed equipment and components

· Testing procedures

· Parts list

· Operating Instruction placard drawing

3.0 CONTRACTOR PERSONNEL

3.1 Employee Identification

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.2 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.3 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 Period of Performance

The period of performance for this task shall not exceed 365 days after task award.

4.2 Place of Performance

The primary place of performance will be the Contractor’s facilities, with visits to the cutter’s homeports. Additional efforts may be supported at other USCG facilities (300 East Main Street, Norfolk, VA).

4.3 Travel

Contractor travel shall be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

4.4 Post Award Conference

The Contractor shall attend a Post Award Conference with the Contracting Officer (KO), Contracting Officer Representative (COR), and additional USCG representatives to discuss the PWS objectives no later than 7 calendar days after the date of task award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft Project Plan. The Post Award Conference will be held at the USCG facility, located at the SFLC DD Norfolk (300 East Main St, Norfolk, VA) or via teleconference.

4.5 Project Plan

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Project Plan to the COR not later than 5 business days after the Post Award Conference.

4.6 Progress Reports

The Contractor shall provide a monthly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, an assessment of technical progress, schedule status, any travel conducted, and any Contractor concerns or recommendations for the previous reporting period.

4.7 Progress Meetings

The Contractor shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings may be accomplished at Government’s facility, Contractor’s facility, or via teleconference.

5.0 GOVERNMENT TERMS, DEFINITIONS, AND ACRONYMS

6.0 GOVERNMENT FURNISHED RESOURCES

6.1 USCG References

The Government will provide copies of the USCG references cited in PWS 1.3 upon request during solicitation.

6.2 Usage and Release Restrictions

The Contractor shall use Government furnished information, data, and documents only for the performance of work under this contract. The Contractor shall not release Government furnished information, data, or documents to outside parties without the prior and explicit consent of the KO.

7.0 CONTRACTOR FURNISHED RESOURCES

The Contractor shall furnish all facilities, materials, parts, equipment, tools, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in PWS 6.0.

8.0 GOVERNMENT ACCEPTANCE PERIOD

8.1 Deliverable Acceptance

The COR will review deliverables prior to acceptance and will send an e-mail notification to the Contractor attesting that the deliverable has been accepted.

8.2 Deficiencies

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. If the deliverable is non-acceptable, the COR will send an e-mail notification to the Contractor that provides documented reasons for non-acceptance. The Contractor shall have an opportunity to correct the rejected deliverable and return it per delivery instructions.

9.0 DELIVERABLES

9.1 Deliverable Dates

The following deliverable due dates are provided for guidance. Actual dates shall be defined by the Contractor and provided in the Contractor’s proposal for the PWS. Items in bold are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to the next deliverable or event in this PWS. All dates are calendar days after task award unless otherwise noted.

9.2 Format

The Contractor shall provide all deliverables in electronic format with read/write capability, using applications that are compatible with Coast Guard Standard Workstation III (Windows 10, Microsoft Office, and Adobe Acrobat applications).

9.3 Information Technology

The Contractor shall provide current firmware, software, and project data for each component in the system, complete programming procedures for firmware, software, and project data for each component in the propulsion control system, and any and all current interface software required for programming. For restricted computer software or firmware installed on each component in the system, as well as any additional software used to update or maintain that software or firmware (for example, diagnostics and/or programming software), the Contractor shall acquire on the Government’s behalf a paid-up nonexclusive, irrevocable worldwide license.

Appendix A: United States Coast Guard 154-WPC Homeports As of 08/20/25

Note: Cutters denoted with “**” are candidates for ship-checks / prototype installations pending operational availability.

A-Class

B-Class

Draft-1 (9/12/2025)