PWS - Fort Eustis Operations Management Sources Sought.pdf

OPERATIONS MANAGEMENT PWS

FOR

BASE MAINTENANCE CONTRACT (BMC)

733d CIVIL ENGINEER SQUADRON (CES)

Joint Base Langley-Eustis (F rt E tis), VA

REVISIO DATE: January

DRAFT

1. OPERATIONS MANAGEMENT

1.1. Description of Services

1.2. Overview

1.3. Imperatives

2. OPERATIONS ENGINEERING

2.1. Requirements and Optimization (R&O)

2.2. Service Contracts

2.3. Material Control

2.4. Building Automation Energy Analysis

2.5. Ancillary Programs

3. OPERATIONS & MAINTENANCE

3.1. Heavy Repair

3.2. Infrastructure Systems

3.3. Facility Systems

4. SERVICES SUMMARY

5. CONTRACT DATA REQ IREME T LIST CDRL)

6.L RELATED PUBLIC TIONS

7. APPENDICES

8. ACRONYM IST

9. SPECIA TRAINING, CERTIFICATIONS AND LICENSING REQUIREMENTS

1. OPERATIONS MANAGEMENT

1.1. Description of Services:

The Operations activity is responsible for effectively and efficiently operating, maintaining, and repairing Air Force Real Property (RP) and Real Property Installed Equipment (RPIE) through employment of asset management principles at any attached, geographically separated or other related properties. This is accomplished by providing execution, management, and oversight of facility and infrastructure operations, maintenance and repair, materiel control, work planning, customer ser ce rvice contract management, and operations engineering capabilities. Also i s capabil to respond to and mitigate any infrastructure-related emergency condition and con gency op rations when necessary.

The functional organizatio chart i desig provide a reference to how the Air Force Civil Engineer community organiz nd labels both similar trade crafts as well as overall operations maintenance ma gem t Thi Performance Work Statement (PWS) will make use of this convention t provide co istency with all other published guidance and training for civil engineers he contractor is ot required to organize their staff in this manner. The contractor is required to llow standard maintenance work record keeping using trade focused ‘shop’ assignments us g standard workgroup conventions used in Next Generation Information Technology (NexG IT) to ensure enterprise, Major Command (MAJCOM), and base data supports data analytica equirements and preserves maintenance history in a consistent manner.

1.2. Overview

Service Provider (SP) shall:

1.2.1. Provide all management, labor, tools, vehicles, equipment and training required to fulfill all life-cycle operations and maintenance of facilities, non-privatized infrastructure, RP, RPIE and geographically separated properties to support the local missions. Comply with all applicable and most current Occupational Safety & Health Administration (OSHA), Environmental Protection

Agency (EPA), National Fire Protection Association (NFPA), National Electric Code (NEC), National Plumbing Code (NPC), International Building Code (IBC), Unified Facilities Criteria, (UFC), Department of Defense (DoD), AF, federal, state and local codes and requirements, and environmental regulations as well as Higher Headquarters (HHQ) standards and instructions.

1.2.2. Populate, maintain, update, generate, and manage data and reports from current and government designated replacement database system(s), for example NexGen IT, Air Program Information Management System (APIMS), etc. ensuring data is complete and accurately updated.

1.2.3. Generate, distribute, file, and maintain records of all required inspections, testing, training, certifications, operating instructions, appointments, and policy letters.

1.2.4. Provide data, reports, information and support to governm designated Civil Engineer (CE) representatives or higher headquarters upon request.

1.2.5. Conduct and participate in ad hoc meetings, teleco erences, briefing and information exchange with base and higher headquarters staff when eded.

1.2.6. [[RESERVED]]

1.2.7. Develop and implement a self-inspection program respective functions to address the areas outlined in the current AF Inspector General (IG) Ins ection Guidance take appropriate action(s) to comply with the IG Guidance.

1.2.8. Provide courteous, responsive, and prof ssion custom r service and ensure personnel are timely in support of scheduled ap i tments.

1.2.9. Provide efficient and onomic p fessional nspection, maintenance, repair, operations, and minor alterations, consid ing total s stem life cy le costs and impact on the quality of service received by the customers.

1.2.10. Accompli ices in a imely manner using standardized work methods and procedures in accordance with (IAW) comme ial practices and be continually evaluated to improve their effectivene .

1.2.11. Provid priority servic to facilities RPIE, Real Property Similar Equipment (RPSE), and systems designat as critic by the Government.

1.2.12. Ensure and do ment proper coordination of all maintenance and alterations on structures listed on the historic registry.

1.2.13. Effectively utilize new technology and engineering methods to reduce operational and maintenance cost and maximize the use of highly efficient products and maintenance processes wherever practical and as warranted by life cycle analysis.

1.2.14. Ensure finished work request meets customer requirements.

1.2.15. Be aware of asbestos, lead based paint and Polychlorinated Biphenyls (PCBs) during construction, maintenance, repair activities, and take necessary actions in coordination with the Environmental Activity.

1.2.16. Provide refuse collection, disposal and recycling of self-generated construction and demolition debris.

1.2.17. Ensure worksite is clean and free of work material debris upon completion of work.

1.2.18. Ensure Privacy Act information is properly marked and protected from unauthorized access, disclosure, or manipulation.

1.2.19. Support government provided assessments, for example, C vil Engineer Maintenance Inspection and Repair Team, Functional Configuration Audit, En gy udits, Airfield Pavement Evaluation, and related support requirements.

1.2.20. Participate and support Base exercises when requi d.

1.2.21. Provide continuous emergency support 24/7.

1.2.22. Perform base recovery operations following man m de and natural disasters by quickly identifying damage, establishing repair priorities, and determ ing and reporting estimated cost for securing temporary and permanent repairs nd mpleting facil y and infrastructure restorations.

1.2.23. Document all damages on the Damag Assessmen T ol database.

1.2.24. Support Special events su Air Sho Picnics, Distinguished Visitor visits, etc.

1.3. Imperatives.

Imperatives are provided docum nment’s most important work items. The SP shall use these imperatives to pr ri ze work, staff, and other limited resources. Communication between the SP governm nt must occur on these topics to ensure they are meeting the government’s xpectation

1.3.1. Overa

• Respo d to eme encies and mitigate (refer to Unscheduled Corrective Maintenance section o his document).

• Provide government with Courses of Action (COA) resulting in cost effective lifecycle management on Ops maintenance and repair investments.

• Maintain assets at current condition, if rated deficiency free, or improve condition and performance over Period of Performance.

• Life cycle management planning feeding asset management (AMP, sub-AMP) optimizing maintenance investment of in-house (Contractor) vs third party contracted (Cap Project) actions (refer to the Work Request Review Board [WRRB] section of this document).

• Respond to established planned timelines to meet and resolve Customer / mission needs.

• Materiel Management – acquire all materiel necessary to meet work requirements and enter costs into government owned Information Technology (IT) system.

1.3.2. Operations Management.

• Manage and perform all demand maintenance activities and functions related to operations maintenance and repair of RPIE, and RPSE (refer to Demand Maintenance / Customer Service section of this document).

• Utilize government standardized asset data collection and SM / analysis tools.

1.3.3. Operations Engineering.

• Manage, train, and perform all activities and functions relate to requirements and optimization, customer service, facility mana r program, real p operty inventory, work task planning, systems engineering, ma rial control, and U-Fix I Program (refer to the Operations Engineering section of t s of this d ument).

1.3.4. Operations and Maintenance.

• Provide professional inspection pr tive/reactive aintenance, repair, operations, and minor alterations.

• Provide priority service to facil es nd systems designated as critical by the Government.

• Perform Plant Op rations ( required

1.3.4.1. Heavy Repair

• Em l y Asset Management Principles to provide Heavy Repair functions a ociated w h horiz ntal, structural and pavements activities as directed in the Heavy Repair s tion of his document.

1. 4.2. Infrastru ture Systems:

• Emp y A et Management Principles to provide Infrastructure Systems functions associated with Entomology, Heating, Ventilation, Air Conditioning (HVAC), Water and Fuels Systems, and Energy Management Control System activities as directed in in the Infrastructure Systems section of this document.

1.3.4.3. Facility Systems:

• Employ Asset Management Principles to provide Facility Systems functions associated with Alarms / Controls, Electrical (interior / exterior), Power Production, and Airfield Lighting System activities as directed in the Facility Systems section of this document.

2. [[RESERVED]]

2.1. [[RESERVED]]

2.1.1. Demand Maintenance / Customer Service (FO Funds: CEO-01; CEO-07).

2.1.1.1 [[RESERVED]]

2.1.1.2. [[RESERVED]]

2.1.1.2.1. Work execution record keeping shall ensure timely and acc ate ability to track and monitor customer requests accepted for CE maintenance action m receipt to completion.

Additionally, record keeping for Operations internal maintenance equi ments without SRs, like system generated PM work tasks or continuous work documentation of pl t operations or street sweeping, shall support appropriate work management requirements. ejected customer requirements shall be appropriately documented in NexG n IT.

2.1.1.2.2. Work Execution Record keeping and shal ccurate capture costs of all labor and materiel on a per task basis and correctly assign the w k ask record to both the correct real property asset and end-customer ensuring that accumulated eal property annual operating costs are captured and enable cost reimbursemen bil g when appli ble.

2.1.1.2.3. Record keeping shall capture and reserve ma nance history in NexGen IT, using both standard enforced maintenance / outage eas n codes as well as SP entered maintenance notes. SP data entry directly s ppor CE enter ise advocacy of maintenance requirements and life-cycle investment decisi n-making Data ana tical tools developed by the Air Force rely on this data and will be prov ed to the S .

2.1.1.3. The SP shall adhere l data entry quality and accuracy standards in NexGen IT and BUILDER Sustai t Manag ment Systems (SMS) as specified by AF policy, NexGen IT procedures, te hnical guid ce, SM Playbooks and Air Force Civil Engineering Center (AFCEC) Business P cess Library Sh ePoint.

2.1.1.4. The S shall train IT ystem users on data entry standards (e.g., cost accounting, type of work, prioritizat n, asset oding, maintenance performed, failure descriptions, and direct inspections) and acti ly aintain an up-to-date training roster.

2.1.1.5. At a minimum, the SP shall conduct a monthly review of each shop’s data entry quality, timeliness, and accuracy, and address corrections through cognizant shop leadership. Provide summary to the government no less than quarterly.

2.1.1.6. The SP shall develop unique reports required for local needs or Higher Headquarters taskers upon request.

2.1.1.7. Comply with Work Management Playbook and NexGen IT specific guidance on AFCEC Business Process Library (Government representative will provide access).

minutes after notification. Complete or eliminate emergency condition with labor and/or materials as required within 24 hours after notification.

2.1.2.2.6. SP shall provide a projected critical materials list by system (electrical, exterior plumbing etc.) supporting rapid response to Priority 1 activities for Government approval within 60 days contract award. Upon approval, SP will acquire materials and sustain minimum levels.

Critical material list will be reviewed/validated annually.

2.1.3. Priority 2A. Plant Operations (Chilled Water) and PM (FO Funds: CEO-01; CEO-07; CEO-

08; CEO-09).

2.1.3.1. Day-to-day operation of plants is accomplished as work task priority code 2A - Plant Operations work. This category of work allows for simplified rec eeping under a degree of control and oversight desired by the supervisor.

2.1.3.2. Generally, 2A - Plan Operations work is internally i ntified, approve and accomplished with minimized record keeping within NexGen IT as a Fa lity Operations Facility Project (FOFP).

Refer to the AFCEC Business Process Library for det s (Govern ent representative will provide access).

2.1.3.3. The 2A - Plant Operations FOFP can be opened for a full year fiscal year (1 Oct - 30 Sept).

These FOFPs are only intended to capture ct ities directly r ted to the daily operation of the plant, they are not intended to capture emerg ncy wo 2A - PM, or corrective maintenance.

2.1.3.4. Within the work task priority code of 2 , th re are two sub-categories tracked in NexGen

IT.

• One is “2A – PM” nd the other s “2A - Pla t Operations” and each have different Program Element Codes (P C) that t funding. Workgroups typically tasked with plant operations, such as th Ch lled Water Plant are funded by PEC 79.

• Those wo ps not ty ically assigned plant ops duties are funded by PEC 78. In the end Pl nt Ops is PEC 79, an normal sustainment activities fall under PEC 78. Priority 2B shal not be used by t SP.

2.1.3.5. Oper maintain, modify, conduct inspections, repair and replace plant system components. Mo tor on a 4-hour, seven-day a week basis. Plants will be operated under appropriate licensing nd ertifications.

2.1.3.6. [[RESERVED]]

2.1.3.7. SP shall ensure all materials are available to support continuous plant operations.

2.1.4. Scheduled Sustainment Corrective Maintenance- Priority 3 (R&O oversight of the program, FO Funds: CEO-01; CEO-07 / In-Shop work will be FSRM Funds and captured in the Operations and Maintenance section of this PWS).

2.1.4.1. Work Task Priority Code 3 is maintenance or repair, including repair by replacement, of Real Property up to 150-man hours and less than $40,000 in material cost (unless approved by the

CO), per request, that does not require detailed planning. This may require capitalization of the Real Property records to sustain and restore complete functionality.

2.1.4.2. Priority 3A categorizes and prioritizes all work carrying an unabated Risk Assessment Code (RAC) 1-3 or unabated Fire Safety Deficiency (FSD) code 1 and 2. 3A is also scheduled sustainment work for Tier 1 and 2 assets (Core Vulnerability Assessment Management Program [CVAMP], Installation Development Plan [IDP], Air Force Commander’s Assessment Management System [AFCAMS], critical utility nodes, statutory requirements, Tactical Mission Dependency Index > 80) as this represents the greatest mission risk if not completed, therefore the highest level of scheduled sustainment work.

2.1.4.3. Respond to and complete all directed Work Task Priority 3A C rrective Maintenance work within 30 calendar days of receipt, excluding material delays unl ss o erwise approved by the Government.

2.1.4.4. Priority 3B categorizes and prioritizes all work arrying an unabate RAC 4 and 5 or scheduled sustainment work for Tier 3 assets (Comp ny Commander focus items or Mission Dependency Index [MDI] 79-69).

2.1.4.5. Respond to and complete all directed Work Priori y B CM work within 60 calendar days of receipt, excluding material delays unless therwise approv d by the Government.

2.1.4.6. Priority 3C categorizes and prioritiz s sched d sustainment work for Tier 4 assets (all other sustainment work as defined and prioriti ed thr ugh th Facility Utilization Board process).

2.1.4.7. Respond to and comple all rected W k Priority 3B CM work within 60 calendar days of receipt, excluding materi delays u ess other ise approved by the Government.

2.1.4.8. The following ch provide e on category description and prioritization:

2.1.4.9. Material requirements for all Work Priority 3 Corrective Maintenance work shall be processed for acquisition within 14 calendar days.

2.1.4.10. No more than 50% of any sustainment corrective maintenance, Priority 3s, may be assigned annually to a single Priority 3 sub-category unless approved by the Government.

(Example: 75% applied to Work Priority 3C).

2.1.5. Facility Operations Facility Projects (FO Funds: CEO-01; CEO-02; CEO-07; CEO-08;

CEO-09).

2.1.5.1. When there is little benefit from the repeated creation of individual Work Tasks for an activity performed throughout the year, FOFPs provide an alternative application of the Facility Project Form to reduce this administrative burden. There are also instances where it may not be feasible to create a Work Task for each facility or when essential mission support work is not a sustainment activity performed on real property. For guidance when these situations arise, Pseudo Locations and FOFPs provide the solutions. The government representative can provide specific details and access to on-line resources. The FOFP process is intended to package Work Tasks shops can use for labor and in some cases materiel, for up to an entire FY. R&O creates FOFPs and their associated Work Tasks on a Fiscal Year (FY) basis; it is done this way for two primary reasons.

2.1.5.2. The following activities are most often recorded on FOFPs:

• Snow Removal Operations.

• Street and Airfield Sweeping Operations.

• Utility Plant Operations.

• Work Clearance / AF Form 103 shop support hen need for requirements not executed by the Operations Flight.

• Emergency and Special Program (ESP) Code or N ural Disaster FOFPs (Go to the ESP

Code or Natural Disaster FOFP library for mo information, the Government representative will provide access.

2.1.5.3. The SP will use FOFPs and associate Wo k Task t track all work in these respective activities IAW Government dire FOFP w k tasks are NOT required to follow established timelines of other corrective aintenan e work d scribed above.

2.1.6. Enhancement 4A/ B (Fundin is dependen and could possibly be FO Funds: CEO-01;

CEO-02; CEO-07; CEO-08 CEO 09 or FSRM Funds: CEO-10; CEO-12; CEO-13; CEO-14;

CEO-15. Government represen ive can provide further guidance).

2.1.6.1. Priori y 4A/B wor is class fied as Enhancement and/or discretionary non-real property maintenan work. Enhan ment defined as work that is required to enhance missions or infrastructur therefore NO sustainment. Because this category does not sustain the installation’s as state, pro de recommendation and justification for Work Request working Group (WRWG) / RRB pproval decision of execution of Priority 4 work by on-site workforce that shows return on in stment (ROI) of accomplishment versus impact to all other.

2.1.6.2. Priority 4A work is classified as Restoration and Modernization or work required for facility/infrastructure enhancement/mission sustainment/support work. These requests could also be for a new mission requirement when an addition (add new) or modification to RPIE is required.

Examples include replacement of carpet with different material, lighting upgrades, installation of additional electrical outlets, or repair of aesthetic appurtenances, such as landscape lighting. Work tasks in this category may require capitalization. Coordination is required with the Real Property Officer to make the final determination of whether capitalization is required and if so, SP will create the DD Form 1354.

2.1.6.3. Priority 4B work is also classified as discretionary (non-RPIE maintenance) work such as Airshows, Ceremonies, etc.

2.1.6.4. All Priority 4 work execution (to include execution timelines) must be approved by the Government. There might be situations when completing Priority 4 enhancement work ahead of Priority 3 sustainment work is required and is approved of the Government.

2.1.6.5. No more than 10% of Work Priority 4 work (hours) annually shall be assigned and completed unless approved by the government. Funding for enhancement labor will come from a separately government funded CLIN with one sub-CLIN for 4A and one for 4B.

2.1.6.6. Develop written estimates on work 4A/B category when direct d by the Government.

2.1.7. Preventive Maintenance (R&O oversight of the program, FO Fun : CEO-01; CEO-07 / In- Shop work will be FSRM Funds and captured in the Operations and Main nance section of this

PWS).

2.1.7.1. Accurately record the inventory and condition f all real property assets and RPIE in in the appropriate SMS to facilitate PM investment dete ination rocesses. Establish PM records in NexGen IT.

2.1.7.2. IAW AFMAN 32-1062, para 1.9.5 th SP shall cond t an annual inventory of all CE-operated and maintained RPIE and equipm t auth ed in-use etails (EAID) generators by 1 August each year, including generators tha are rep ace t-eligible, and forward a copy to

AFCEC.

2.1.7.3. RPIE generators sh be recon iled with al property records and EAID generators with Custodian Authorization nd Custod Receipt Lis ng records (CDRL 0001).

2.1.7.4. SP shall develop an n pection schedule in conjunction with annual PM requirement completion to ac f r 20% all RP and RPIE condition assessments in BUILDER annually to ensure 100% of all buil g asse are assessed every 5 years for PM assets.

2.1.7.5. Th SP shall exami e the unconstrained asset inventory and develop an executable portfolio of PM requirements or government review and approval, to sustain the assets, support the mission, and y ld an eff ctive Return on Investment. The PM program shall comply with the AFI 32-1001, Chap r 3 the PM Playbook, and the AFCEC PM Business Process Library (Commercial and Air Force specific PM task lists and associated PM execution frequencies are contained in NexGen IT to provide estimated completion times and support NexGen IT PM execution). The SP’s PM program shall consider as a minimum:

• Policy driven maintenance requirements.

• Criticality of how the asset supports the mission.

• ROI and cost effectiveness of the PM investment.

• The condition of the asset and its expected life cycle.

• Impacts of warranties that are tied to the asset.

• Annual review and Gov’t approval.

2.1.7.6. Any deviations/recommendations to set PM frequencies must be approved by the Government prior to adjustments. SP will provide sound business case for recommended frequency change.

2.1.7.7. If a required PM task is not identified, SP shall refer to the PM Playbook and/or AFI 32- 1001 as necessary to determine required actions.

2.1.7.8. PM for all assets in the PM Program must be prioritized over all other forms of work, except for Priority 1 Emergency Work defined in the PWS.

2.1.7.9 Execute a minimum of 95% of the scheduled PM requireme for assets included in the PM program, except for Government-approved deviations.

2.1.7.10. These deviations are limited to issues outside the SP’s control, su as a lack of access by facility occupants, facility/equipment under renovation or other Governmen determinations.

2.1.7.11. Shall account for the fluctuations of assets, g., additio and deletions, throughout the life of the contract.

2.1.7.12. SP shall ensure all materials are available to meet M schedule requirements.

2.1.8. [[RESERVED]]

2.1.8.1. [[RESERVED]]

2.1.8.2. [[RESERVED]]

2.1.8.3. [[RESERVED]]

2.1.8.4. [[RESERVED]]

2.1.8.5. [[RESER ]

2.1.8.6. [[RESERVED]]

2.1.8.7. [[RE ERVED]]

2.1.9. In-House M intenan & Repair Capability / Planning (FO Funds: CLIN CEO-01; CEO- 07).

2.1.9.1. Analyze, design, and plan maintenance activities for shop craftsmen execution management using the Playbooks. The efforts shall be limited to small scale in-house actions within WT or facility projects including, but not limited to, inadequate facility lightning protection, resize boiler, drop ceiling repair, install backup power capability, and utility infrastructure bores (including communication bores and hand holes).

2.1.9.2. All personnel performing in-house maintenance and repair planning activities shall possess a minimum of five (5)-years' experience in General Construction with expertise in civil, electrical, and mechanical work.

2.1.10. [[RESERVED]]

2.1.10.1. [[RESERVED]]

2.1.10.2. [[RESERVED]]

2.1.10.3. [[RESERVED]]

2.1.10.4. [[RESERVED]]

2.1.10.5. [[RESERVED]]

2.1.10.6. [[RESERVED]]

2.1.10.7. [[RESERVED]]

2.1.10.8. [[RESERVED]]

2.1.10.9. [[RESERVED]]

2.1.10.10. [[RESERVED]]

2.1.10.11. [[RESERVED]]

2.1.10.12. [[RESERVED]]

2.1.10.13. [[RESERVED]]

2.1.10.14. [[RESERVED]]

2.1.10.15. [[RESERVED]]

2.1.10.15.1. [[RESERVE ]]

2.1.10.15.2. [[RESERVED]]

2.1.10.15.3. [[RESERVE ]]

2.1.10.15. [RESERVED]]

2.1.10.15.5. [[R SERVED]]

2.1.10.15.6. [[RESE VED]]

2.1.10.15.7. [[RESERVED]]

2.1.10.15.8. [[RESERVED]]

2.1.10.15.9. [[RESERVED]]

2.1.10.15.10. [[RESERVED]]

2.1.10.15.11. [[RESERVED]]

2.1.10.15.12. [[RESERVED]]

2.1.10.15.13. [[RESERVED]]

2.1.10.15.14. [[RESERVED]]

2.1.10.15.15. [[RESERVED]]

2.1.10.15.16. [[RESERVED]]

2.1.10.15.17. [[RESERVED]]

2.1.10.15.18. [[RESERVED]]

2.1.10.15.19. [[RESERVED]]

2.1.10.15.20. [[RESERVED]]

2.1.10.16. [[RESERVED]]

2.1.10.16.1. [[RESERVED]]

2.1.10.16.2. [[RESERVED]]

2.1.10.16.3. [[RESERVED]]

2.1.10.17. [[RESERVED]]

2.1.10.17.1. [[RESERVED]]

2.1.10.17.2. [[RESERVED]]

2.1.10.17.4. [[RESERVED]]

2.1.10.17.5. [[RESERVE ]]

2.1.10.18. [[RESERVED]]

2.1.10.18.1. [[RESERVE ]]

2.1.10.18. [RESERVED]]

2.1.10.18.3. [[R SERVED]]

2.1.10.19. [[RESER ED]

2.1.10.19.1. [[RESERVED]]

2.1.10.19.2. [[RESERVED]]

2.1.10.19.3. [[RESERVED]]

2.1.10.19.4. [[RESERVED]]

2.1.10.19.5. [[RESERVED]]

2.1.10.19.6. [[RESERVED]]

2.1.10.19.7. [[RESERVED]]

2.1.10.20. [[RESERVED]]

2.1.10.20.1. [[RESERVED]]

2.1.10.20.2. [[RESERVED]]

2.1.10.20.3. [[RESERVED]]

2.1.10.21. [[RESERVED]]

2.1.10.22. [[RESERVED]]

2.1.10.23. [[RESERVED]]

2.1.10.24. [[RESERVED]]

2.1.10.25. [[RESERVED]]

2.1.11. BUILDER Sustainment Management System O Funds LIN CEO-01; CEO-07).

2.1.11.1. SP use of BUILDER is mandatory. SP shall use, ntain, and update an SMS, currently BUILDER, capable of batch filing and producing reports tha meet the requirements of this PWS.

2.1.11.2. Manage and administer functions f the UILDER SMS database to ensure optimum access and usage of the database, and to ens e the a cur integrity, and currency of the data IAW established guidelines provided

2.1.11.3. SP shall develop n inspe on sche ule for 20% of all RP and RPIE condition assessments in BUILDER annually to ensure 100 of all building assets are assessed every five

(5) years for PM assets. S shall re rt p no less than annually to the Government.

2.1.11.4. Input all necessary d abase entries in conjunction with other squadron flights. The guidance contai ed in th SMS Pl book and its attachments will supplement the requirements of this PWS.

2.1.11.5. The P shall genera short term work requirements at least twice per year separated by approximately 6 onths each ime using the Work Planning BUILDER data. The SP shall review and validate the bu asse facility condition index and life-cycle requirements generated by the cycle cost analysis wi n 14 calendar days after the day the list of potential requirements was created. The SP shall conduct follow-up inspections and validate the accuracy of the requirements and shall consider Tactical Mission Dependency Index (T-MDI) ratings during short term requirements validation.

2.1.11.6. Comply with all performance objectives provided within the guidelines outlined on CE DASH (Government representative can provide access to CE DASH). Locally generated at the installation.

2.1.12. [[RESERVED]]

2.1.12.1 [[RESERVED]]

2.1.12.2. [[RESERVED]]

2.1.12.3. [[RESERVED]]

2.1.12.4. [[RESERVED]]

2.1.12.5. [[RESERVED]]

2.1.12.6. [[RESERVED]].

2.1.12.7. [[RESERVED]]

2.1.12.8. [[RESERVED]]

2.2. Service Contracts Management (FO Funds: CLIN CEO-01; CEO 7). (Government representative will provide further information / guidan )

2.2.1. [[RESERVED]]

2.2.2. [[RESERVED]]

2.2.3. [[RESERVED]]

2.2.4. Others as applicable (grease traps, oil ter sep rat leaning, septic system cleaning etc.

[could be FO Funds: CEO-06 or FSRM Funds: CE -11]).

2.3. Material Control (FO Fu ds: CLIN CEO-01; CEO-07).

2.3.1. Provide and man e material acquisition, ogistical support, and associated warehouse activities. Issue materials to ork ctivities, to include log materiel costs and close out work tasks in NexGen IT. Ensure any item sed in the maintenance, repair, and replacement of real property, to include renta equipm t or item used in support of real property, are available.

2.3.2. Per m materiel acq sition to include determining requirements, acquiring materials, issuing, and cking material and proper cost accounting.

2.3.3. Receive ma ial, t nclude maintaining and monitoring stock levels, managing holding areas, managing resid storage.

2.3.4. Maintain material handling equipment.

2.3.5. Manage hazardous material (HAZMAT) program.

2.3.6. Demonstrate residual funds reporting on materiel CLIN at the request of a COR.

2.3.7. Maintain a bench stock for needed items for emergency work, PM and highly consumable items to increase material availability and decrease material lead time.

2.3.8. Material items will be from CLIN CEO-13 unless CE leadership decides to incorporate material costs into the Minor Project Program or another CLIN. Materiel Acquisition System (MAS): Contractor shall procure and assume responsibility of material acquisition system and be responsible for annual subscription renewal use.

2.3.9. The Government requires the contractor to assume all required licenses and access rights to ensure continuity.

2.3.10. Upon the COR request, the contractor shall be capable of providing all materiel control program reports. The contractor shall provide inventory listings and Inventory discrepancy adjustments reports monthly.

2.3.11. U-Fix-It Program Management (Labor, FO Funds: CLIN CEO 01; CEO-07 / Materials, FSRM Funds: CLIN CEO-13).

2.3.11.1. The contractor shall operate a U-Fix-It program within Government-f nished space to provide installation facility managers with materials d loanable tools required to fulfill minor repairs at their respective facilities within their techni l capabil y IAW NexGen IT processes.

2.3.11.2. The U-Fix-It function shall be available for facility anagers between the hours of 0700

– 1500, Monday through Friday, except for ral holidays.

2.3.11.3. In fulfilling the U-Fix-It Program re uireme s, t ontractor shall:

2.3.11.3.1. Coordinate and issu all r uisite ma rials and loanable tools as required to fulfill all WTs approved by the Contr tor.

2.3.11.3.2. Be responsible f orderi g, rece p d maintaining an adequate inventory of materials and supplies to support facility anager requirements.

2.3.11.3.3. M ntain an ad uate be h stock of common U-Fix-It program materials and supplies such as pic re hangars, ceili g tiles, carpet squares, light bulbs, outlet covers, toilet seats, etc.

2.3.11.3.4. Mai ain an adequ te stock of common hand tools to be loaned to facility managers.

2.3.11.3.5. Provide t h cal oversight and inspection of U-Fix-It WTs to ensure finished work meets building codes.

2.3.11.3.6. Inspect completion of work by facility managers to ensure compliance with all applicable codes and standards.

2.3.11.3.7. Manage and perform all activities and functions related to supporting a U-Fix-It store for designated facility managers.

2.3.11.3.8. Coordinates ordering of materials for store.

2.3.11.3.9. Equip U-Fix-It store to support “one-stop service” for customers.

2.3.11.3.10. Use customer inputs to coordinate adjustments to the approved product list.

2.3.11.3.11. Provide training, technical advice, and materials to perform minor maintenance for example patching walls and touch up paint to foster feeling of pride, and ownership.

2.3.12. [[RESERVED]]

2.3.12.1. [[RESERVED]]

2.3.12.2. [[RESERVED]]

2.3.12.3. [[RESERVED]]

2.3.12.4. [[RESERVED]]

2.3.12.5. [[RESERVED]]

2.4. Building Automation Energy Analysis (FO Funds CLIN CEO-01; CEO-07).

2.4.1. Oversee the Environmental Management Control yste (EMCS) program and ensure that O&M activities are aligned with installation energy manage ent goals and prioritized to optimally reduce the installations energy consumptio hrough coordina on with the Energy Manager and IAW the EMCS Playbook (Government rep senta will provi access).

2.4.2. Provide the energy manager with sup orting performance data, analysis, and recommendations for key buildi tems (e.g VAC, controls, lighting, power systems, water systems) to ensure optimal ef ciency a d to iden fy areas of concern.

2.4.3. Establish HVAC nd mechan cal set poin s strategy for optimal building operation as determined in coordination ith b e energy m nager.

2.4.4. SP shall h inimum f 3 years of experience in building automation control systems to support I tallation o the Fu re Initiatives and provide recommendations for system expansion andardization, a d reliability.

2.5. Ancillary ograms (FO unds: CLIN CEO-01; CEO-07, CEO-08).

2.5.1. Support spec l eve s when approved by the Government (Classy as Priority 4B).

2.5.2. Special events include but are not limited to Morale, Welfare and Recreation (MWR) events, presidential visits, air shows, retirement ceremonies, change-of-command ceremonies, distinguished visitors, operational readiness/inspections, or any other VIP-type event.

2.5.3. This support may include but is not limited to creation of signs, procurement of materials, and construction/assembly of stages.

2.5.4. SP shall log support activity per guidance on the AFCEC Business Process Library to accommodate special actions required in NexGen IT to properly log special event support from a real property cost perspective (Government representative will provide access).

2.5.5. [[RESERVED]]

2.5.5.1. [[RESERVED]]

2.5.5.2. [[RESERVED]]

2.5.5.3. The Government shall be responsible for correcting all deficiencies outside of the control of the SP.

2.5.5.4. RP Asset Disposal: Evaluate real property and/or real property installed equipment assets for use in other facilities, salvage value or recycled through the Base Recycling Center or through the DLA Disposition Services. Accomplish building decommissionin IAW AFCEC Business Process Library (Government representative will provide access).

2.5.5.5. Work Clearance: Develop and implement a work clear ce and ility outage process to meet all safety and Mission Impact Coordination Requiremen s.

2.5.5.6. SP shall be responsible for the oversight of the rocess. The requestor must perform all coordination action and provide completed coordinati n to the SP

3. OPERATIONS & MAINTENANCE

3.1. Heavy Repair (FSRM Funded: CEO-1 CEO-12 unless oted otherwise; Individuals 100% dedicated to management will be FO Funde CEO 1; CEO-07)

The SP shall be responsible for inspection, ma ntena ce, and epair of all structures, storm water, paved/unpaved roads, and airfi avements l arance for real property assets including for example facilities, pavements roads, s ewalks, d fences.

Review plans and drawin submitted y the Gover ment to verify code compliance, functionality, and maintainability and pro de fe dback as required.

Ensure accuracy grity of isting SMS data systems and provide updates if deviations have occurred. Th includes ear segmentation data for pavements (airfields, streets, roads and parking lot assets.

Ensure utility rvice outage under the SP’s control shall be no more than 60 minutes unless previously sched d and ap roved by the Government.

Provide support for d ter recovery operations for example, 24 hours a day, seven (7) days a week, including federal holidays. SP shall at a minimum, but not limited to, provide:

• Brush clearance for search and recovery teams.

• Cutting a diversion ditch for emergency spill response team.

• Debris clearance due to natural disasters.

• Aircraft wreckage removal.

• Move concrete barriers / planters.

• Haul loads of topsoil or base course materials.

• Provide backhoe excavation support, lift heavy objects.

• Provide debris/dirt removal.

• Dispose of unsatisfactory materials generated by excluding environmentally contaminated materials and other emergencies.

3.1.1. Structures (FSRM Funds: CLIN CEO-10; CEO-12; CEO-13; CEO-14; CEO-15).

3.1.1.1. Maintain, construct, repair, paint, and modify structural systems and wooden, masonry, metal, and concrete buildings to a fully functional state that operates as designed.

3.1.1.2. Fabricate and repair components of buildings to include for example, doors, windows, floor, ceilings and other real property, and associated non-RPIE items. No : Carpeting, except for unaccompanied housing, is limited to small sectional repair, not a who room.

3.1.1.3. An AWS certified welder shall perform all welding.

3.1.1.4. Provide locksmith capabilities repair interior and ext ior of facilitie

3.1.1.5. SP shall ensure all inspections; trained and qual ied personnel conduct maintenance and opening and repair actions IAW FED-STD-809C To ensu the protection of classified information, US Citizens shall perform locksmith servic or US Persons subject to US law.

3.1.1.6. SP shall install, remove, and maintain General Serv s Administration (GSA) approved secure container locks (e.g., vaults, safes), RP k / padlocks, c her locks, cylinder locks.

3.1.1.7. SP shall fulfill all after-duty-hours s vice c ls f lockouts, which shall be performed jointly with Security Forces.

3.1.1.8. In addition, the SP sh ll fulfill he follow g tasks:

• Review all key re ests to en r the appropriate facility manager has a valid request. The Government shall app ove ll mechanical room key requests.

• Ensures key re issued facility managers as required.

• Mainta a record r keys gned out to facility managers for tracking purposes.

• Ens es key blanks, m ster keys, key codes, and duplicates are secured while in possession to a id misuse or una thorized access to Government facilities.

• Secure ontainer Co bination Locks. Personnel with the requisite certifications shall perform al ocksmi h services for Federal Standard FF-L-2740 combination locks. All work associa d with defective GSA approved container locks shall be a Priority 1 Emergency repair.

3.1.1.9. Signs. SP shall install, replace, update, and maintain exterior signs IAW with UFC 3-120- 01, Design: Sign Standards.

3.1.1.10. The SP shall coordinate all traffic signage with the Base Traffic Engineer to ensure compliance with applicable standards.

3.1.1.11. The SP shall coordinate with the base architect as necessary to ensure compliance with Installation Facilities Standards.

3.1.1.12. Repair interior and exterior of facilities.

3.1.1.13. Establish and maintain an active Roof Inspection Program.

3.1.1.14. Maintain and repair roofing distresses, waterproof membranes, insulation, caulking, flashing, decking, gutters, rooftop equipment, coping, debris removal from roof/gutters, and other structural roof elements IAW UFC 3-110-03 Roofing and AFI 32-1001, Civil Engineer Operations.

3.1.1.15. Conduct periodic inspections, annotate existing conditions, conduct investigation into failures, input data into SMS, and maintain the accuracy of roofing data.

3.1.1.16. Conduct periodic inspections and maintain temporary roofs ( g., TPO, tarps). Temporary roofing maintenance/repair is limited to recovery solutions for damaged oofing.

3.1.1.17. Refurbish temporary roofs to serviceable condition by replacing w terproof membrane sections, insulation, caulking, flashing, decking, gutters, r ftop equipment, cop ng as necessary.

3.1.1.18. Replace stretched fabric covers/canopies/su hades (air aft sunshades not included) on metal frame structures as required.

3.1.1.19. Complete change of occupancy maintenance for un ccompanied housing

3.1.1.20. Provide support for events for example p ide and set ropes, stanchions, stages, and fences.

3.1.2. Pavements / Equipment (F M Funds: CE -10; CEO-12; CEO-13; CEO-14; CEO-15).

3.1.2.1. SP is limited to min r repairs o road surf e defined as no larger than 200 sq. ft. per WT.

SP shall prioritize roadw damage a a Priority 1- Emergency if fire response routes are affected or Priority 3A (High) repair f nor al traffic fl is impacted.

3.1.2.2. Recreati hs. Insp t and perform minor repairs to sidewalks, biking paths, jogging paths, and bo dwalks to i lude bo dwalk gazebos.

3.1.2.3. Pa d Roads Mainte nce. Inspect and repair paved roads, curbs, gutters, drainages and culverts, guard ils, and other oad components including pavement markings.

3.1.2.4. Unpaved R ads M intenance. Inspect, maintain, and repair unpaved roads identified on the base maps.

3.1.2.5. Grade unpaved roads as required. The SP shall grade secondary unpaved roads on an annual basis. Impassable unpaved roads will initially be scheduled as a Priority 3A (High) repair.

The contractor is not responsible for hunting or fire access roads.

3.1.2.6. Storm Drainage. Maintain and repair storm water drainage systems such as drains, inlets, culverts, headwalls, weirs, ditches, and swales. For open drainage ditches, the SP shall scrape debris, sediment, and overfill as necessary to maintain a free-flowing condition. All storm water control infrastructure requiring ground disturbance shall be coordinated through the Government prior to work.

3.1.2.7. Containment. Provide the required equipment and perform both routine and emergency containment capability for spills, flooding, surges, pipeline breaks, and sinkholes in order to mitigate damage and environmental impact.

3.1.2.8. Response time for emergency containment shall not exceed 30 minutes during duty hours, 60 minutes after duty hours.

3.1.2.9. Driveways, Parking Lots, and Storage Areas. SP Inspect, repair, a d maintain driveways, parking lots, and storage areas. Restripe parking lines in parking lots u on receipt of an approved WT. This does not include privatized housing assets.

3.1.2.10. Fences. Inspect base perimeter, security, and safety fences, gat anti-intrusion wire, other fence components annually and perform repairs as nec sary. Any damag to base perimeter or facility security fencing that allow for unimpeded a ess shall be complete as a Priority 1 Emergency repair. All other types of fence damage sh be consid ed a Priority 3A (High) repair.

3.1.2.11. [[RESERVED]]

3.1.2.12. Airfields. Provide minor inspection nd repair to airf ld pavements, markings, joints and shoulders. Such efforts shall be limited to he sc of a WT quirement. Prior to any minor airfield pavement maintenance or inspection ervices h P shall obtain approval from Airfield Management.

3.1.2.13. Inspect, maintain, a d repai inear inf astructure, to include recreational paths, storm water control, paved/unpav d surfaces fences, an pavement clearance operations IAW AFMAN 32-1041, Pavement Evalu ion Prog

3.1.3. Pavement Sweeping / S ainment / Clearance (FO Funds: CLIN CEO-01; CEO-02; CEO-

07; CEO-08).

3.1.3.1. Re ew plans and drawings for all new requirements provided by the Government to verify code compli ce, functionalit and maintainability and provide feedback as required.

3.1.3.2. Develop d mainta n a record of pavement and grounds related linear infrastructure in a local database that in lud all relevant inspection and condition information.

3.1.3.3. Sweeping Operations. Provide sweeping of paved areas to include airfields, streets, parking lots, walkways, and other similar surfaces. The SP is responsible for providing the requisite sweeping equipment.

3.1.3.3.1. Ensure that sweeping on the airfield does not inhibit airfield operations, unless previously approved by airfield management. Airfields include main airfield, drone runway, all associated taxiways and parking aprons.

3.1.3.3.2. All static workload sweeping operations can be found on the BMC Technical Exhibit (TE 3-002). All non-static workload sweeping operations will be submitted as a Service Request through NexGen It.

3.1.3.3.3. All airfield-sweeping operations shall commence IAW local operations. The SP shall respond to after-hours emergency sweeping requests within 60 minutes and coordinates all airfield-sweeping operations with Airfield Management.

3.1.3.4. Develop and maintain a Snow and Ice Removal / Control Plan

3.2. Infrastructure Systems (FSRM Funded: CEO-10; CEO-12 unless note otherwise; Individuals 100% dedicated to management will be FO Funded: CEO-01; CEO-07

3.2.1. Inspect, maintain, and repair all infrastructure systems (FSRM Fu ds: CLIN CEO-10; CEO-

12; CEO-13; CEO-14; CEO-15).

3.2.1.1. Systems include utilities maintenance, HV C, interior plumb g, liquid fuels maintenance, fire suppression systems, potable / non-p able water systems, wastewater systems, natural gas, EMCS, Entomology / Pest Management nd assoc ted tasks. Ensure infrastructure systems comply with the most current DoD, AF, de al, state, local requirements and environmental regulations.

3.2.1.2. Review plans and drawings submi ed by he Governm nt to verify code compliance, functionality, and maintainability and provid feedbac a quired.

3.2.1.3. Ensure accuracy and inte of existin SMS data and provide updates if deviations have occurred.

3.2.1.4. For all water and uels system , the SP sha perform corrosion control IAW UFC 3-570- 06, Operation and Maintena ce: C hodic Pro tion Systems.

3.2.1.5. Maintain e lines, ains and repair, replace, and collect data from all utilities to include for e mple, wa electr and gas meters except for those utilities that have been privatized

3.2.1.6. Notify he BCE and acility Manager or their designated government representative at least 10 business ys (two ) weeks) in advance of scheduled outages.

3.2.1.7. Scheduled ou s that affect the base populace, traffic flow or a critical mission will be approved thru wing leadership, published in the base bulletin, and sent to all facility managers (Typically requirement known well in advance of the 10- business day requirement).

3.2.1.8. Utility System Outage Report Tracker (USORT) is the approved energy management information technology system approved by AFCEC to track and report utility system performance IAW AFMAN 32-1061. SP shall log outage events using within five business days using USORTS and guidance found on CE DASH (Government representative will provide access). Record outage related maintenance and repair work IAW AFCEC guidance (Government representative will provide access).

3.2.1.9. Ensure interruption of service does not exceed 60 minutes unless pre-scheduled, emergency in nature, caused by natural or man-made disaster, or approved by the Government.

3.2.1.10. Notify the BCE and affected occupants of expected downtime due to emergency outages.

3.2.1.11. Ensure real property and RPIE is made operational immediately after utility is restored.

3.2.1.12. Gather linear segmentation data for utilities (water, sewer, storm water, gas and electric) assets and provide supporting documentation.

3.2.1.13. Coordinate with Geospatial personnel and ensure all exposed utility locations, sizes, and composition are correct on base maps.

3.2.1.14. Ensure infrastructure systems comply with the most curren D D, AF, federal, state, local requirements, and environmental regulations.

3.2.2. Environmental Management Control Systems (EMC ) / Operations (F RM Funds [unless noted below]: CLIN CEO-10; CEO-12; CEO-13; CEO-1 ).

3.2.2.1. EMCS Management.

3.2.2.2. Supervise EMCS shop and set work schedules.

3.2.2.3. Identify facility control systems lif cy requirement hrough the CE Control Systems AMP program.

3.2.2.4. Develop PM Plan for system control d vic .

3.2.2.5. Coordinate with Info mation S stem Sec ity Officer (ISSO) and installation Information Assurance Manager (IAM) to ensure that all access rivileges to EMCS are properly approved and managed, and regularly r valuat t for changes to mission, system, and operating requirements.

3.2.2.6. Provid on-the j b-traini (OJT) for engineers, workforce managers, and shop-level personnel o ools provided rough MCS.

3.2.2.7. Ens EMCS opera rs, maintainers, and analysts are trained as required to fulfill all EMCS requirem ts.

3.2.2.8. Calibrate, r ai and replace malfunctioning equipment components as necessary to ensure fully functioning system.

3.2.2.9. Conduct PM on control systems IAW established (Preventive Maintenance Task Lists

(PMTL).

3.2.2.10. Maintain the hardware and software components of the EMCS up through the point of demarcation as established by the Government.

3.2.2.11. EMCS Operation (FO Funded: CEO-01; CEO-07). The SP shall be responsible for the following EMCS requirements:

3.2.2.11.1. Monitor system status 24/7, 365 days a year.

3.2.2.11.2. Respond to and clear control system alarms.

3.2.2.11.3. Respond to emergency situations (e.g., a shelter in place (SIP) shutdown)

3.2.2.11.4. Identify and report EMCS component issues using the front-end platform within three

(3) business days of discovery.

3.2.2.11.5. Identify predictive maintenance opportunities utilizing EMCS tools and applications through AMP/Sub-AMP management processes.

3.2.2.11.6. Program and adjust temperature setbacks and set points IAW AF Energy guidance.

3.2.2.11.7. Program wire sheets into the EMCS.

3.2.2.11.8. Program and maintain system topology IAW G vernment pro ded floorplans and revise as necessary when changes are made.

3.2.2.11.9. Respond to customer inquiries, concerns, d request f special schedules/adjustments related to the EMCS.

3.2.2.11.10. [[RESERVED]]

3.2.3. Water & Fuels Systems Maintenanc (FSR Funds: CL N CEO-10; CEO-12; CEO-13;

CEO-14; CEO-15). Inspect, maintain, repair and m dify fire suppression systems, liquid fuel systems, natural gas and liquid petroleum syste s astewater, and secondary water distributions IAW UFC 3-420-01 Plumbing ystem UFC 3- 0-05 Natural Gas and Liquefied Petroleum Gas Distribution Pipelines, UFC -460-03 &M: Mai enance of Petroleum Systems.

3.2.3.1. Fire Deluge / Pum

3.2.3.1.1. Inspect maintain, pair, replace, and modify fire deluge pumps and associated components. SP shall en re a cer fied technician, as required, performs all work.

3.2.3.1.2. I spect, maintain, pair, replace, and modify fire suppression systems…