PWS FOR WASHERS AND DRYERS RENTAL AND MAINTENANCE_Redacted.pdf

PERFORMANCE WORK STATEMENT FOR WASHERS AND DRYERS RENTAL AND

MAINTENANCE

MULTIPLE LOCATIONS

DESCRIPTION

1. WORK TO BE PERFORMED:

The Contractor shall furnish all new washers and dryers (collectively known herein as “Units”), labor, supervision, material, repair parts, supplies, equipment, and repairs of washers and dryers as specified herein. The Contractor shall perform all necessary measurements to ensure equipment will fit properly into laundry areas.

2. WASHING MACHINE MINIMUM SPECIFICATIONS:

The Contractor shall furnish only front-loading washers that meet or exceed the following requirements: Machines shall be new, commercial grade, multi-housing electric (120 Volt), fully automatic clothes washers with a minimum capacity of fourteen (14) pounds. The washers shall be capable of washing, rinsing, spin drying, and shutting off automatically when the door is opened during the spin cycle. Washers shall have a temperature selector with the minimum settings of hot, cold, and warm, and be Underwriters Laboratories (UL) approved.

3. DRYER MINIMUM SPECIFICATIONS:

The Contractor shall furnish new commercial grade dryers that meet or exceed the following requirements:

Machines shall be electric (3 wire nominal 120/240 volts, 60 cycle A.C.), commercial motor and cabinet construction, minimum 5.75 cubic foot drum capacity, three selections for drying temperature, and a minimum of 60 minutes of timed drying. Dryer shall have overload protection, push button starting switch, a door switch to stop tumbling and heat when door is open, heating elements which shut off when motor stops, removable lint screen, and standard dryer fabric settings to include permanent press, delicate, and heavy duty. Dryers shall be UL approved.

Dryers shall have semi-rigid aluminum dryer exhaust hose. The Contractor shall provide dryers that can be stacked on top of each other as a set two dryers.

4. MACHINE SALIENT CHARACTERISTICS:

All Units shall not include coin devices. All Units shall be white in color.

5. DELIVERY:

Contractor shall deliver and install the Units to the following Areas of Responsibility (AOR) at no expense to the Government:

a. CID Corry Station in Pensacola, FL

b. Naval Air Station (NAS) Pensacola, FL

c. Naval Air Technical Training Center (NATTC) Unaccompanied Housing in Pensacola, FL

d. Explosive Ordnance Disposal (EOD) School, Eglin Air Force Base, Fort Walton Beach, FL.

The Contractor shall perform on-site visits at each AOR prior to installation to ensure correct power supply cords for receptacles and building. The Government will supply hot and cold-water connections, electrical outlets, exhaust vents, and drainage for the rental units within ten feet of the proposed locations of Units.

Contractor shall install Units, including unit hook-ups, and shall connect each unit (including providing required parts and materials) to the existing Government discharge vents. When outside venting is not available, the Contractor shall furnish and attach lint troughs to the venting hose.

At least one week prior to delivery and installation, the Contactor shall contact the facility Points of Contact (POC) between the hours of Monday to Friday from 6:00AM to 3:30PM to arrange the installation schedule. POCs include:

a. CID Corry, the Site Manager (TR) Mr. Ruperto Ventura at

b. POC at NAS Pensacola and NATTC Site Manager, Mrs. Frances Wilder at

c. POC at EOD School Eglin, Front Desk Supervisor Ms. Whitney Mason at

In order to ensure a smooth transition between the incumbent contractor and Contractor, communication between both is very important. The Government does not anticipate more than two days without service, while current machines are removed, and the new Units are installed.

6. TRANSPORTATION: The Contactor shall assume all expenses for transportation and cartage for the delivery and removal of the Units. The Contractor is responsible for removal and clean-up of any waste caused by installation or removal of equipment.

7. SIGNAGE:

The Contractor shall post operating instructions for the washer and dryers at each location. Contractor shall also post a sign reading, “Ruperto Ventura” for CID Corry Station, “Frances Wilder” for NAS Pensacola and NATTC, and “Whitney Mason” for EOD School Eglin as the point of contact for personnel using the washers and dryers to report any problems with the equipment. The use of handmade or improvised signs is prohibited. In addition, the sign shall read the applicable phone numbers (Phone numbers will be provided upon award). The Contractor shall request the Government’s review of the signs prior to posting.

8. LIABILITY AND DAMAGES:

At no additional cost to the Government, Contractor shall:

8.a. Be responsible for any losses due to damaged, broken, or stolen equipment. The Contractor shall maintain liability for fire, theft, accident, or any other cause resulting in damage or loss of Contractor’s Units (or any part of them), including but not limited to supplies, materials, and equipment, and the personal property or belongings of Contractor’s employees.

8.b. Assume full responsibility for any and all damages or claims for damage or injury to persons, property, or equipment which may result from any service performed under this contract. Contractor shall be held liable by the Government for any damage caused by Contractor’s employees to any equipment, apparatus, or installed property in Government buildings in which work is performed under this contract. Contractor shall replace or repair all surfaces, fixtures, or furnishings damaged by Contractor’s personnel to the satisfaction of the Government’s Contracting Officer’s Representative (COR) at no additional cost to the Government.

8.c. Be held liable for all damages to Government property and shall hold the Government harmless for all claims for damages caused by third persons or property arising out of: (i) the Contractor’s providing of defective rented property, (ii) the Contractor’s defective maintenance of rented property, (iii) the negligent operation of the rented property by the Contractor or its employees.

8.d. In the event that damage is caused by a military member (Student), the facility shall identify the individual responsible, assess the damage, and issue an invoice directly to the military member for reimbursement.

9. UTILITIES

The Government will provide the utilities required for operation of the Units including hot and cold water, and electricity.

10. REMOVAL AT END OF CONTRACT

Contractor shall contact the POCs in Section 5 of this PWS to schedule the removal of the Contractor’s property at least one week prior to contract expiration. Contractor shall remove all Units and associated Contractor-provided peripheral equipment within seven calendar days after contract expiration. The Contractor shall coincide their removal with the installation of the equipment provided for the follow-on/new contract. Contractor shall ensure removal schedule mitigates risk that anyone building will be without Units more than 24 hours.

11. EQUIPMENT SPECIFICATION

The Contractor shall provide only Units that meets specifications established by the U.S. Public Health Federation and National Sanitation Foundation, and /or military authority having jurisdiction in the areas of responsibility and shall be subject to inspection by the installation medical authority. Contractor shall install all electrically operated equipment in accordance with the standards of the National Electrical Code and in compliance with all safety and security measures.

12. MAINTENANCE AND REPAIRS (CLINs XXXX – XXXX) Contractor shall perform all necessary maintenance and repairs to keep Units in proper working order in accordance with sound commercial practices. The Contractor shall maintain a Service Order Form of all equipment breakdowns, reflecting machine number, location, and time breakdown is discovered or reported, nature of failure, and time and date of repair. Upon completion of work, the Contractor shall give a copy of the form to the respective POCs.

At no additional cost to the Government, Contractor shall:

(a) Provide service between Monday through Friday from 7:00 AM to 3:30 PM (referred to herein as “Operating Hours”) not including U.S. Federal Holidays.

(b) Service strainers or screens on each Unit as required for proper operation of the equipment in accordance with the manufacturer’s specification.

(c) The Contractor shall clean and wipe down the interior and exterior of each Unit (including the rim under the lid of the washing machine) to ensure Units are free of dirt, grime, and build-up, and clean the immediate area and remove all debris or trash each time a machine is serviced.

(d) The Contractor shall receive work orders as required from AORs POCs during Operating Hours. The Contractor shall receive work orders via e-mail.

(e) The Contractor shall repair or replace Unit within one day of Operating Hours (per paragraph a) after notification by COR, weekends and holidays excluded. Contractor shall ensure no more than 5% of the rental units in any building shall be out of service simultaneously. Should more than 5% of the rental units in any building be out of service simultaneously, the Government shall impose an adjustment of the rental price. A deduction of 1/30 of the monthly rate per machine shall be taken for each day a machine is inoperable. An additional penalty of ½ of the monthly rental charge per machine shall be deducted as an additional fee. All replacement machines shall be no older than machines being replaced.

(f) Contractor shall maintain a stock of repair parts sufficient to complete repairs by close of business of the next business day for all Units.

(g) Contractor shall replace all missing parts (i.e. knobs, buttons, lint traps and covers, doors/handles, hoses, dispenser cups, levelers, and electrical cords) for the duration of the contract.

13. CONTRACTOR’S REPRESENTATIVE

The Contractor shall provide to the COR, in writing, the Contractor’s representative point of contract information for who will be in charge of the work during Operating Hours. The Contractor’s representative shall be empowered with sufficient authority to enable him to meet conditions which arise in the operation of the contract without undue delay.

14. IDENTIFICATION

The Contractor shall provide a distinctive nameplate, emblem, insignia, or other approved method of identification for Contractor’s employees. This identification shall be attached above the waist to employee’s apparel and shall be worn at all times while performing work under this contract so as to distinguish the Contractor’s workers from Government employees. The Contractor shall also furnish suitable identification for Contractor’s property by marking or tagging assets (including but not limited to vehicles) to distinguish from Government-owned property.

15. CONTRACTOR PASSES

To gain access to AORs, Contractor shall contact POCs (see Section 5) for each location during Operating Hours.

The POC will work with the Pass and Tag Office to ensure Contractor’s base access.

16. MOVEMENT OF MACHINES

If at any time, the Government deems it necessary to move a Unit for the Government’s convenience (i.e., other than for repair, replacement, or exchange for another machine), Contractor shall provide two movements per Unit within all AORs per year. The Contractor shall provide to POCs notification of movement of Units or the exchange, replacement, or discontinued use of any machine.

17. DELIVERABLES

Table 1 Contractors Data Requirement Listing (CDRLs)

Item # Description Due Date Frequency A0001 Service Order Form As Requested Submit report to site POC via email.

Written reports shall be submitted as described within the PWS IAW Table 1 Deliverables. CDRLs shall be submitted in the Contractor’s format and shall include the data provided below. CDRL distribution requirements listed above. The Government will notify the Contractor if CDRLs are found deficient. The Contractor shall submit corrected CDRLs to the Government within three working days.

CDRL A0001 Service Order Form The Contractor shall include the following data in this report:

a. Machine number

b. Location

c. Time breakdown is discovered or reported

d. Nature of failure

e. Time and date of repair

18. DISTRIBUTION

The Units will be delivered in the phases during base year of the contract.

PHASE ONE: Period of performance 01 June 2025 – 31 May 2026

The Contractor shall deliver and install Units in accordance with the following tables:

Location 1. CORRY STATION CID PENSACOLA Bldg. # Qty Washers Qty Dryers Qty Stacked Dryers 1082 11 15 0 1084 11 15 0 1090 10 11 0 3706 40 40 0 3715 24 0 24 3717 24 0 24 1094 32 0 48 3701 9 0 9 3702 9 0 9 3707 9 0 9 3708 9 0 9 Total 188 81 132

Location 2. NAVAL AIR STATION PENSACOLA Bldg. # Qty Washers Qty Dryers Qty Stacked Dryers 601 14 0 13 602 10 0 9 Total 24 0 22

Location 3. NAVAL AIR TECHNICAL TRAINING CENTER (NATTC) Unaccompanied Housing Bldg. # Qty Washers Qty Dryers Qty Stacked Dryers 3901 6 0 6 3902 6 0 6 3903 6 0 6 3904 6 0 6 3905 36 0 36 3906 36 0 36 3907 36 0 36 3908 36 0 36 3910 30 0 14 Total 198 182

Location 4. EXPLOSIVE ORDNANCE DISPOSAL (EOD) SCHOOL EGLIN AFB Bldg. # Qty Washers Qty Dryers Qty Stacked Dryers 848 16 0 16 858 30 0 30 Total 46 0 46

PHASE TWO: Period of performance 01 September 2025 – 31 May 2026

The Contractor shall deliver and install Units in accordance with the following tables:

Location 5. CORRY STATION CID PENSACOLA Bldg. # Qty Washers Qty Dryers Qty Stacked Dryers 1095 16 0 16 3709 9 0 9 3710 9 0 9 Total 34 0 34

19. DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations.

DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

For more information https://www.cnic.navy.mil/om/dbids.html

20. NON-PERSONAL SERVICES STATEMENT

Contractor employees performing services under this contract shall be controlled, directed, and supervised at all times by Contractor’s management personnel. Contractor’s management shall ensure that employees properly comply with the performance work standards outlined in the Performance Work Statement. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

21. GOVERNMENT QUALITY ASSURANCE.

The Government will use a Quality Assurance Surveillance Plan (QASP) during the life of the contract to ensure that the Contractor is in fact performing the services required by this contract in an acceptable manner. The QASP will be administered by the COR after contract award. The COR will monitor and survey the Contractor's performance according to the terms of this PWS. The COR will report the Contractor's performance under this PWS to the KO according to the procedures, methods, and guidelines set forth in the QASP.

The COR will continuously observe the Contractor’s performance under this PWS and record all observations of incomplete or defective performance, and all safety and health standards violations. The COR will issue to the Contractor a Contractor Discrepancy Report (CDR) for incidents of unacceptable performance. The Contractor shall reply in writing within two business days after receipt, explaining reasons for reported performance deficiencies and standards violations, the corrective action, and procedures taken to prevent reoccurrence.