PWS for Sources Sought N4008523R2535.pdf

1501000 – Facility Management Spec Item

Title

Performance Objective

Related Information

Performance Standard

3 Recurring Work The Contractor shall provide facility management services to ensure real property infrastructure supports installation mission requirements.

The current facility inventory is provided in J-1502000-03.

The Contractor shall be knowledgeable of and comply with installation facility management reporting and coordination requirements.

Facility management services are performed as specified.

Facility management services are completed within the specified time.

3.1 Infrastructure

Condition Assessment Program

(ICAP)

Services

The Contractor shall perform ICAP services to ensure accurate asset inventory and condition information to properly support Condition Based Maintenance Management

(CBMM).

As part of CBMM, the Contractor shall perform ICAP services by maintaining an accurate asset inventory within MAXIMO and performing periodic condition assessments.

An initial asset inventory will be available in MAXIMO at contract start.

MAXIMO asset data is complete and accurate.

Asset condition assessment is complete and accurate.

MAXIMO data is updated within the specified time.

3.2 Inventory

Management

The Contractor shall manage asset inventory to ensure accurate asset information is available for

CBMM.

The Contractor shall be responsible for all changes to asset inventory updates within MAXIMO including adding, deactivating, and updating assets.

The Contractor shall update MAXIMO upon identification of discrepancies in inventory (e.g. assets with incorrect data elements, assets that no longer exist, or assets found that are not within current inventory).

MAXIMO asset data is updated within 10 days of identification or notification of change.

Asset data fields required in MAXIMO are complete and accurate.

The process for providing MAXIMO asset updates are specified in Spec Item 2.6.6 in Annex 0200000.

1501000 - Facility Management

Item

Title Performance Objective

Related Information Performance Standard

4 Non-recurring Non-recurring work Refer to Non-recurring work Work may be ordered ELINs for task listings, utilizing DoD descriptions and related FEDMALL in requirements. All periods of accordance with performance are measured from Section H or on a task issue date of order to acceptance of order in accordance the work. Performance Standards with the for Non-recurring work will be the PROCEDURES FOR same as those in Spec Item 3 where ISSUING ORDERS applicable.

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

ANNEX 1502000

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.3.3 Contractor Qualifications

2.3.4 Management Requirements

2.3.5 Inspection Testing and Maintenance Requirements

2.3.6 Repair Work

2.3.6.1 Fire Alarm Systems

2.3.6.2 Water Based Suppression Systems

2.3.6.3 Special Hazard Systems

2.3.6.4 Pre-Engineered Kitchen Fire Extinguishing Systems

2.4 References and Technical Documents

3 Recurring Work

3.1 Integrated Maintenance Program (IMP)

3.1.1 Fire Protection Systems IMP Inspection and Acceptance

3.1.2 Fire Protection Systems periodic Inspection and Service

4 Non-Recurring Work

1502000 – Facility Investment

Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for facilities at Portsmouth Site including - Norfolk Naval Ship Yard, Portsmouth; Little Creek Site including - Naval Amphibious Base Little Creek, Norfolk; Sewells Point Site including – Naval Station and Chambers Field, Norfolk; Oceana Site including – Naval Air Station, Fleet Training Center Damn Neck, Camp Pendleton and, Fentress Airfield, Virginia Beach; Peninsula Site including – Naval Weapons Station, Yorktown and Cheatham Annex, Williamsburg. Also included are various locations within a 50-mile radius of the above.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems

-Fire Protection

The following services are not included in this Template:

• Infrastructure Condition Assessment Program (ICAP) services including asset updates and condition assessment is covered under 1501000 Facility Management.

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

Personnel working on fire protection systems must be certified per UFC 3-600-02.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

The Contractor shall notify the Performance Assessment Representative (PAR) and NAVFAC MIDLANT Fire Protection Engineering of all major components being altered or replaced.

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.3.3 Contractor

Qualifications

The Contractor shall, at a minimum, provide either in-house or contracted staff that has the following:

• NICET Level III certification in Fire Alarm Systems

Item

Title Description

• NICET Level IV certification in Special Hazards Suppression Systems

• NICET Level III certification in Water-Based Fire Protection Systems Layout

• NICET Level III certification in Inspection and Testing of Water-Based

Systems

• Register Fire Protection Engineer as defined in UFC 3-600-01

2.3.4 Management

Requirements

The regional maintenance contract shall be managed by a qualified individual who is NICET level III certified in fire alarm or special hazards systems. The manager shall provide daily supervision over all contracted inspection testing and maintenance operations.

2.3.5 Inspection

Testing and Maintenance Requirements

Inspection Testing and Maintenance (ITM) shall be performed by qualified individuals. The following certifications are required by at least one member of the crew performing the ITM tasks.

Fire Alarm Systems Fire Alarm: NICET Level II certification in Fire Alarm Systems.

Detection and releasing systems for Special Hazard Systems such as those found in aircraft hangars and computer server rooms: NICET Level II certification in Special Hazard Systems.

Water Based Suppression Systems Wet Pipe and Dry Pipe Sprinklers: NICET Level II certification in Inspection and Testing of Water Based Systems.

Pre-Action, Deluge, Foam and Antifreeze Systems: NICET Level III certification in Inspection and Testing of Water Based Systems.

Special Hazard Systems Clean Agent, CO2 and Combination Detection/Releasing Systems: NICET Level II certification in Special Hazard Systems.

Pre-Engineered Kitchen Fire Extinguishing Systems NICET Level II certification in Special Hazards Suppression Systems or certified by ICC/NAFED in Pre-Engineered Kitchen Fire Extinguishing Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins.

2.3.6 Repair Work All repair work that involves a direct component replacement may be accomplished by the ITM qualified personnel meeting the requirements stated above for ITM tasks.

Any repair work that is not a direct replacement and requires modification, design, engineering work, or that requires changes to system programming must follow the requirements outlined below for the type of work being performed.

This repair work must be approved by a NAVFAC Fire Protection Engineer prior to beginning the work. The NAVFAC Fire Protection Engineer may require additional design or manufacturer documentation prior to approving repair work. Once completed, repairs shall be successfully tested in the presence of a NAVFAC Fire Protection Engineer or a representative designated by a NAVFAC Fire Protection Engineer. Acceptance testing of repair work shall follow the requirements of applicable NFPA criteria.

2.3.6.1 Fire Alarm

Systems

Repair work on fire alarm systems that is not a direct replacement or that requires modifying the fire alarm panel software shall be performed by an individual with a NICET Level II certification in fire alarm systems and who is factory certified by the equipment manufacturer of the fire alarm control panel. All repair work shall be coordinated and reviewed by a person who is NICET Level III certified in fire alarm systems or a Registered Fire Protection Engineer.

Item

Title Description

2.3.6.2 Water Based

Suppression Systems

Repair work shall be performed by a licensed plumber or licensed pipe fitter with NICET Level II certification in water based suppression systems layout or NICET Level III in Inspection and Testing of Water Based Systems. All repair work shall be coordinated and reviewed by a person who is NICET Level III certified in water based suppression systems layout or a Registered Fire Protection Engineer.

2.3.6.3 Special Hazard

Systems

Repair work shall be performed by an individual with a NICET Level II certification in Special Hazards Suppression Systems and who is factory certified by the equipment manufacturer of the piece of equipment needing repair.

All repair work shall be coordinated and reviewed by a person who is NICET level IV certified in special hazard systems or a Registered Fire Protection Engineer.

2.3.6.4 Pre-Engineered

Kitchen Fire Extinguishing Systems

Repair work shall be performed by a person who holds a current NICET Level II certification in Special Hazards Suppression Systems or certified by ICC/NAFED in Pre-Engineered Kitchen Fire Extinguishing Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins. All repair work shall be coordinated and reviewed by a person who is NICET level IV certified in special hazard systems or a Registered Fire Protection Engineer.

It shall be the contractors’ responsibility to coordinate the approvals and testing of all systems.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter installed Fire Protection equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute an Integrated Maintenance Program, (IMP) to maintain and repair installed fire protection equipment and systems.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in NAVFAC MAXIMO in accordance with Annex 2.

Installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The current facility inventory for FI is provided in J-1502000- 03, 04 and 05.

3.1 Integrated

Maintenance

The Contractor shall develop and

The Contractor shall develop and submit an IMP per Section

Maintenance is performed in

Item

Title Performance Objective

Related Information Performance Standard

Program (IMP) implement an IMP program for installed Fire Protection Equipment and systems to ensure they are safe, fully functional, and operational.

This IMP shall be based on all requirements in the most current version of UFC 3-601-02 and the OEM requirements of each brand named system.

F.

The IMP shall include the Contractor’s approach for integrated maintenance, including maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including, $5,000 in direct material and labor cost. The Contractor shall, per Annex 2, notify the KO upon identification that the repair will exceed the liability limit listed above. If the estimated cost of the repair exceeds the Recurring Work liability limit, the Government may order the work under the Non-Recurring Work section of this contract;

however, the Government will only be liable for the amount of cost exceeding the Recurring Work liability limit.

accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within two hours and complete the repair within 48 hours.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government that a breakdown or malfunction has occurred.

If the Government identifies a problem or a need for repair, the Government will contact the Contractors work reception desk. Service orders will not be issued for accomplishment of repairs on systems and

Item

Title Performance Objective

Related Information Performance Standard equipment maintained under

IMP.

The IMP Fire Protection inventories are provided in J- 1502000-03, 04 & 05.

Repairs and/or replacements which are caused by the improper action(s) or inaction(s) of the base personnel, other contractors, Acts of God, lightning strikes or vandalism which could result in incidents such as a sprinkler foam, CO2, Halon, or any other special gas dumps or Fire Alarm system failures will not be the responsibility of the Contractor or be part of the

IMP.

The Contractor shall submit a monthly IMP schedule and IMP maintenance and repair status report per Section F.

3.1.1 Fire Protection

Systems IMP Inspection and Acceptance

The Contractor shall within 30 days of award of the contract (or as soon as possible thereafter) complete an IMP acceptance inspect of all fire protection systems, fire alarm systems and fire pumps covered under this contract.

The Contractor shall accept into the IMP all systems found to be operable and that meet OEM specifications.

The Contractor shall provide a complete list of repairs / modifications required before the system can be accepted into the Contractors IMP program. Each report shall be complete with cost estimate for

All systems found to meet OEM standards for operation will become the responsibility of the Contractor and shall be maintained for the duration of the contract in accordance with the IMP, the IMP repair limit, and the terms of this contract.

All systems found to be in operational condition but needing minor repairs shall be accepted into the IMP by the Contractor exclusive of those minor repairs reported to the Contracting officer. When the minor repairs have been completed they will also be part of the IMP.

Fire protection systems that are operable but otherwise do not meet current fire protection standards (because of change of building use or because of the system age) shall be accepted into the IMP. In these cases the

Contractor provides inspection / acceptance report in a timely manner. Contractor provides repair / modification list including a cost estimate for each system needing repair in a timely manner.

Item

Title Performance Objective

Related Information Performance Standard repairs suggested by the Contractor. Submit per Section F

Contractor will bear no responsibility for up-grade of the systems, and will only be required to maintain the systems in their current condition of operation. As noted in the inspection report to the Contracting Officer.

Systems that are non-operable due to needed repairs / modifications shall be accepted into the IMP as soon as repairs / modifications have been completed.

The Government at its sole discretion will have the option to have all repairs / modification completed through this contract, through other government contracts, or through Government forces.

The Government may also choose to not have repairs / modifications completed and to withdraw any effected system from this contract.

3.1.2 Fire Protection

Systems periodic Inspection and Service

Within the IMP, the Contractor shall be responsible for tracking and executing all periodic service tasks as called for in UFC 3-601-02 up to required 5 year service tasks.

Fire Protection Systems periodic inspection and service frequency as specified in UFC 3-601-02.

If the Contractor becomes aware that a long term inspection or test is due they shall inform the Contracting Officer in a timely manner so those events can be ordered and completed in a timely manner to

It shall be the Contractors responsibility to work with Government property managers to help identify when 5 year and beyond service events are due to be performed based on field records, contractor records, and equipment age.

When 5 year inspection / service and beyond is required the Government will order that work to be performed under the Non-Recurring Work portion of this contract.

All inspections, tests and services are completed within a timely manner and are done in accordance with the guiding documents. The Contracting Officer is informed of long term events that are due to be performed.

Item

Title Performance Objective

Related Information Performance Standard maintain system certification.

Provide a list of required 5 year and beyond, inspections that need to be performed per section F.

Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Non-recurring work Refer to Non-recurring work Work may be ordered ELINs for task listings, utilizing DoD descriptions and related FEDMALL in requirements. All periods of accordance with performance are measured from Section H or on a task issue date of order to order in accordance acceptance of the work.

with the Performance Standards for PROCEDURES FOR Non-recurring work will be the ISSUING ORDERS same as those in Spec Item 3 clause in Section G. where applicable.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.