PWS for November 2024 DRAFT.pdf

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Department of Justice (DOJ) United States Marshals Service (USMS)

Training Division (TD)

Performance Work Statement (PWS) Physical Readiness and Wellness Program

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1.0 General: This is a service contract to provide Contractor Support Personnel to the United States Marshals Service (USMS) Training Division (TD) for a Physical Readiness and Wellness Program. Contractor personnel will be responsible for implementing and maintaining a physical fitness program for USMS personnel, and for instructing personnel on proper techniques to prevent injuries. The contractor shall provide two (2) Injury Risk Reduction and Recovery Specialist and one (1) Certified Athletic Trainer. See PWS Section 6.0 “Special Qualifications” for contractor requirements. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform physical readiness and wellness program duties to include physical/sports trainer duties. The support provided will assist in developing innovative training techniques, maximize use of the most up-to-date practices to improve resilience, development and support among USMS personnel and provide medical trainer services.

1.1.1 Objectives: To establish and administer effective strength and conditioning protocols designed to maximize the physical performance, and to prevent injuries of agency personnel.

1.2 Background: It is well-documented how law enforcement stressors impact overall health, mental wellness, rate of injury, and cognitive performance. Due to the dangerous nature of law enforcement, removing occupational risk is unrealistic. However, by recognizing risk and human limitations, threats and errors can be anticipated and managed before a potential adverse outcome becomes a reality.

Extensive research has proven the importance of innovative training to improve officer performance, professionalism, survival, well-being, and mitigate risk. The Training Division (TD), located at the Federal Law Enforcement Training Center (FLETC), is responsible for training and preparing the agency’s diverse workforce to operate safely and professionally. While the job of a DUSM is inherently dangerous, training is the key to navigating the physical and mental demands of the position in the safest manner possible.

1.3 Period of Performance (POP): The POP shall be one (1) base period of 12-months, four (4) 12-month optional periods and one (1) optional not-to-exceed (NTE) 6-month extension is accordance with (IAW) FAR 52.217-8.

Period(s) of Performance Base Period 01 December 2024 – 30 November 2025 Optional Period One (1) 01 December 2025 – 30 November 2026 Optional Period Two (2) 01 December 2026 – 30 November 2027 Optional Period Three (3) 01 December 2027 – 30 November 2028 Optional Period Four (4) 01 December 2028 – 30 November 2029 NTE 6-Month Extension IAW FAR 52.217-8 01 December 2029 – 31 May 2030

1.4 General Information:

1.4.1 Place of Performance: The contractor shall provide on-site services at the Federal Law Enforcement Training Center (FLETC) in Glynco, GA. Core business hours are between 7:30 AM and 4:30 PM EST, Monday through Friday.

1.4.2 Telework and Alternate Work Schedule (AWS): The requirement is for “on-site” services and the Government does not anticipate allowing telework; however, specific telework request can be presented to the Contracting Officer Representative (COR) for consideration and potential approval. All telework request must be made in advance and approved by the COR prior to being scheduled.

An AWS may be approved depending on the needs of the Government. The request for an AWS must be made to the COR for review and approval. If an AWS is approved, the Government reserves the right to terminate the AWS at any time and require on-site personnel to work the core business hours identified in Section 1.4.1. Regardless of the approved schedule, contactor personnel shall be required to provide 80-hours of service for each two-week Government pay period. The Government makes no guarantee that an AWS will be available or approved.

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1.4.3 Unscheduled Gate Closures: FLETC is an access-controlled location and unscheduled gate closures by FLETC Security Forces may occur at any time resulting in all personnel entering or exiting the installation to experience a delay. These closures cannot be anticipated or prevented, and any resulting delays are not considered billable hours. Contractor personnel are not compensated for unexpected closures or delays.

1.4.4 Installation Requirements: The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation. All contractor employees shall always carry proper identification and shall be subject to such checks as may be deemed necessary.

The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of any contractor employee from Government property or revoke access to Government locations for misconduct, security reasons, any overt evidence of communicable disease or for any reason deemed appropriate by the COR. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.5 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days. Occasionally a holiday may fall on a weekend resulting in the Government observing the holiday on the weekday immediately prior to after the holiday. The contractor shall not perform services on these days:

1.4.5.1 New Year’s Day: January 1st

1.4.5.2 Martin Luther King, Jr.’s Birthday

1.4.5.3 President’s Day

1.4.5.4 Memorial Day

1.4.5.5 Juneteenth National Independence Day: June 19th

1.4.5.6 Independence Day: July 4th

1.4.5.7 Labor Day

1.4.5.8 Columbus Day

1.4.5.9 Veteran’s Day: November 11th

1.4.5.10 Thanksgiving Day

1.4.5.11 Christmas Day: December 25th

1.4.6 Quality Control Plan (QCP): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award.

1.4.7 Installation Access and Security Requirements: The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation’s Security Office.

1.4.8 Security Requirements: The vendor shall ensure that the person(s) to be utilized in the performance of this contract shall have submitted to the Federal Government completed security/suitability background investigation required in this clause. The intent and purpose of the investigation is to preclude the assignment of any individual who poses a threat or unacceptable risk to the United States Marshals Service (USMS) due to past unlawful/inappropriate behavior or any issues which negatively affect his/her suitability for work on a USMS contract. The vendor shall assure that each prospective contract or sub-contract employee furnishes all required data in the form and format determined by the USMS Personnel Security Branch (PSB) or the Security Programs Manager at least 30-days prior to contract start date.

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The government reserves the right to reject any personnel proposed to work on this contract if any derogatory information is discovered during or after the background investigation. The government also reserves the right to reinvestigate any individual working on this contract, as deemed necessary.

After completion of the background investigation, the government will review the results and determine if the individual is suitable to perform under the contract. The vendor will be informed of the suitability determination for each person in writing. The vendor is prohibited from allowing or directing any individual to perform under this contract prior to the authorization of PSB.

Acceptability of Previous Investigations/Clearances:

Whenever a Vendor employee has been the subject of a prior background investigation that was conducted by an investigative unit of another Federal Government agency and the investigation meets the standards prescribed in the following paragraphs, an approval may be granted provided that: there has been no continuous (not cumulative) break in federal contract/service employment of more than two (2) years, and the required investigation was conducted no more than 60 months prior to the date of the award and a favorable adjudicative decision was made. If the prior investigation does not meet such standards, a supplemental or additional investigation shall be conducted.

Even though a previous investigation is accepted as meeting the standard, a current FBI National Crime Information Center (NCIC) check must be completed. An OF-306, Declaration for Federal Employment and a Department of Justice form 555 may also be required. Acceptance of a prior investigation does not in and of itself convey approval for access to USMS facilities or information systems. The PSB will be the final authority on the suitability of the previous investigation.

Provisions required by Homeland Security Presidential Directive 12 (HSPD-12):

These positions are to be considered low, moderate, or high-risk public trust positions. Work under this contract is SENSITIVE BUT UNCLASSIFIED (SBU). Applicants selected, and subsequently approved by the USMS, shall have limited unescorted access to USMS space while in the performance of their duties and during normal business hours.

All personnel employed by the vendor under this Performance Work Statement (PWS) are subject to meeting personnel security requirements as set forth by the USMS and other applicable rules and regulations. Vendor personnel who require access to a USMS facility for six months or longer, and/or who require “unescorted access” to USMS space and/or access to USMS IT systems, will be subject to identity proofing and other provisions of HSPD-12. A USM-394 is designed for this purpose. Vendor applicants must appear in person before the COR or other government employee and present two original forms of proper identification, one of which is a valid federal, state or county government issued picture identification. Please refrain from using a Social Security card or a copy of a birth certificate. (Photo IDs are preferred). The USMS representative must then authenticate the identity of each person and complete sections II of the USM 394 and sign on line 25. The vendor must supply an e-mail address for each applicant and should be included on the USM-394. If no e-mail address is available, an e-mail address for the vendor or other point-of-contact (POC) shall be provided. The COR will then be responsible for forwarding this information to the PSB. The PSB team will then create an online account in the Office of Personnel Management (OPM) system known as the Electronic Questionnaire Investigative Processing (e-QIP) and transmit instructions via e-mail to the applicant or point of contact if a new background is needed. The vendor applicant must comply with the instructions as failure to do so could adversely affect their ability to commence work. The PSB will advise the COR of the results of the background investigation by issuing either an approval or disapproval notice.

The vendor is responsible for pre-screening prospective employees for suitability to work on this contract and for assuring that all prospective employees have a government performed background investigation completed prior to assignment to the contract. The vendor shall ensure that the person(s) to be utilized in the performance of this contract have been approved by the USMS PSB as a result of the government performed background investigation required by this contract section.

The PSB may grant a temporary waiver (conditional approval) after receipt of favorable NCIC/NLETS inquiries, a review of a recently completed security questionnaire, favorable results of the FBI fingerprint check and verification

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During the life of the contract, the Vendor or COR shall report to the PSB any significant incidents involving individuals previously cleared and assigned to this contract. Significant incidents include, but are not limited to arrests, convictions, adverse civil judgments, liens, seriously delinquent financial accounts or administrative disciplinary actions or any other matter which could negatively affect the integrity and efficiency of the USMS.

Based on the information provided, the USMS PSB will decide as to whether an employee may continue to work on this contract. Persons convicted of felonies will be considered unsuitable for employment under this contract. If the Vendor fails to report current significant incidents and the USMS subsequently uncovers such information, the matter could be referred to the USMS Office of General Counsel and/or the Procurement Office for further review for default.

Employment of Foreign Nationals:

In compliance with Section 24, Personnel Security, of DOJ order #2640.2E, Information Technology Security, foreign nationals are not authorized to access or assist in the development, operation, management, or maintenance of Department of Justice IT systems including all component systems unless a waiver is granted by the Head of the Component, with the concurrence of the Department of Justice Department Security Officer (DSO) and the Chief Information Officer (CIO).

2.0 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.9 Contracting Officer (CO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.10 Contracting Officer’s Representative (COR): An employee of the U.S. Government designated by the CO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

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2.1.11 Workday: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

BBP Best Business Practice BI Background Investigation CFP/M/E Contractor Furnished Property/Materials/Equipment CM Contract Manager CO Contracting Officer COR Contracting Officer Representative FPCON Force Protection Condition FAR Federal Acquisition Regulation FSO Facility Security Officer FY Fiscal Year GFP/M/E/S Government Furnished Property/Material/Equipment/Services GSA General Services Administration HSPD Homeland Security Presidential Directive NACI National Agency Check with Inquiries POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the following property, material, equipment and /or services listed below for the purpose of this contract:

Access to physical training area (gym) to include weightlifting and cardiovascular equipment.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as described in Paragraph 1.1. Contractor is required to furnish all equipment necessary to successfully fulfill the contract in accordance with the PWS; however, the contractor shall have access to equipment, resources, office space, telephone and computer equipment while on-site.

4.1 Proprietary Rights: All proprietary rights with respect to the information, data and materials produced by the vendor in connection with this contract shall vest in the Government. Such information and materials include reports, databases, plans, designs, procedures, recommendations, and any other such physical or intellectual property. The vendor shall not publish or otherwise publicly provide any of the above without written approval by the CO/COR. This provision shall be placed into any subcontracts supporting this effort when a subcontract is entered into by the prime vendor and a sub vendor.

5.0 Requirements: The Contractor shall provide:

5.1 Monthly Reports: The vendor will provide a monthly report on the 15th of every month (or the last workday, prior to the 15th, if the 15th falls on a weekend or holiday). This monthly report will provide the following information: specify monthly costs; list hours worked per employee; identify and describe the major accomplishments for that previous month; describe any issues, technical or contracted-related, that have arisen in the previous month; and list any anticipated accomplishments for the coming month. This report must be provided to the Contracting Officer’s Representative (COR).

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5.2 Ad-Hoc Reports: The Vendor shall provide Ad Hoc Reports as requested. Occasionally the CO or COR may request reports as a result of data calls from the Department of Justice, USMS senior leadership, auditors and/or inspectors. Data calls for information will be provided by written requests to include description, format, distribution, and due date.

5.3 Correction of Errors: The Government reserves the right to return to the contractor all deliverable products that contain errors at no additional cost to the Government. Upon receipt of requests for correction, the contractor shall correct all errors and furnish corrected versions as required by the COR within five (5) working days.

5.4 Subject Matter Expert: The contractor shall serve as the subject matter expert in the planning and execution of this contract. The contractor shall provide recommendations to the COR if the contractor feels changes are needed to successfully fulfill or improve contract execution.

5.5 Transition Plan Meeting: The Vendor shall participate in a “Kickoff Meeting” with the COR and key Government personnel within ten (10) calendar days of contract award. A final Transition Plan shall be delivered by the selected Vendor in electronic format no later than thirty (30) calendar days post contract award. The Transition Plan shall encompass a comprehensive understanding of the USMS transition imperatives and establish a program specific plan with detailed timelines and activities to transition, including the proposed process, requirements, and transition management guidance for Transition-In, Key Personnel Resource transition, and Transition-Exit. At the time of the kick-off meeting the personnel identified as Key Personnel in the RFQ response and as identified by the Vendor to fill the roles outlined in the SOW shall have completed the following USMS forms necessary as part of the USMS background investigation and government suitability process requirements:

• USM-394 Personal Identity Verification (PIV)-Building Access Request(s).

• DOJ Rules of Behavior (ROB) for General Users (current year version).

5.6 Transition-In Plan: The contractor shall provide a transition-in plan that includes provisions for a seamless transition from the out-going incumbent to the new incoming contractor. The transition plan shall also include provisions for integration to external vendors that provide Government-owned services and Business Mission services, and that are considered interdependencies as part of the USMS IT enterprise ecosystem. The transition-in plan shall also include the transition approach summary elements including proposed schedule and milestones to ensure minimal disruption of service. The transition-in plan shall also identify and discuss the roles and responsibilities of the departing vendor, and the information expected from the departing vendor staff for successful transition. The vendor shall identify any actions for consideration on the part of the Government. The transition-in plan shall incorporate constant monitoring of activities to complete all tasks on schedule, identify and mitigate all risks to successful transition, and to address all issues in a timely manner. The vendor will provide the Government with transition status reports on a weekly basis. The vendor shall be ready to start transition within thirty (30) calendar days of contract award, to minimize any decreases in productivity and to prevent possible negative impacts on additional services. During this period, the vendor shall plan and manage those activities necessary to transition service from the existing service provider. The vendor shall be responsible for transitioning current operational responsibilities and open projects to its control. Transition activities include planning, discover, and programmatic functions necessary to transfer all logistical and technical support to the new vendor’s operations. Transition shall include all activities necessary to establish information security support or other vendor resources (e.g., personnel, sub vendors, vendors).

The USMS has a developed a very productive working relationship with the contractors currently servicing this requirement. The incoming Contractor is advised to offer “Right of First Refusal” to the incumbent contractors servicing this requirement.

5.7 Transition-Exit Plan:

At the conclusion of the contract period, the contractor shall fully participate in a transition-exit plan to assist with a smooth transition to the new incoming contractor.

5.8 Close Out Report: The contractor shall submit a close out report that includes the status of funding and all outstanding issues no-later-than 15 days prior to the end of contract performance.

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5.9 Post-Award: Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the CO in accordance with FAR 42.5. The CO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the CO, or COR if CO is unavailable, will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

5.10 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the COR within 10-days of contract acceptance. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employee(s) do not perform any services outside the scope of the contract without an official modification issued by the CO. Neither the COR, nor any other Government official (except for a CO) is authorized to modify the scope of this contract. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

The CM position will not be a line item or billable position for this contract. Any anticipated cost for this position should be incorporated into the overall cost of the contract.

6.0 Special Qualifications:

6.1 Injury Risk Reduction and Recovery Specialist: All potential Injury Risk Reduction and Recovery Specialist must meet the following requirements:

Education:

Bachelor’s degree in an accredited exercise science, health science or physical education related discipline.

Currently certified as a Certified Strength and Conditioning Specialist by the National Strength and

Conditioning Association.

Currently certified as a Tactical Strength and Conditioning Facilitator by the National Strength and

Conditioning Association.

Currently certified in basic Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator

(AED) training.

Experience:

Five or more years of specialized experience, which includes sustained experience developing short and long-term sport or mission-specific performance programs resulting in attributable success for elite athlete populations (i.e., Division I collegiate, Olympic, professional level, or military SOF tactical professionals).

Specific knowledge and experience in the use of state-of-the-art computer-based software and other instructional/evaluative material, modern and highly specialized strength and conditioning equipment, and training aids and devices applicable to program objectives.

Candidates should possess strong program and project management skills with an emphasis on human performance metrics.

Performance:

Given the physical nature of this requirement, all potential contractor employees must complete and pass a

USMS Physical Efficiency Battery and achieve a minimum of “Excellent” in all areas for the contractor employee’s gender and age group.

The position requires that all applicants be physically capable of lift, pushing and dragging 100 pounds.

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Contractor must respond to all phone calls/emails for assistance from all USMS students and instructors with-in 24 hours.

Specific Responsibilities:

Provide expert guidance to develop a physical training and injury prevention program to complement and enhance existing TD training courses.

Provide qualified instruction to employees on physical conditioning, injury prevention, and general health.

Assist in developing standard operating procedures, guidelines, and exercise protocols including the safe use of strength and conditioning equipment.

Provide expert guidance and consultation to support the USMS FIT Program.

Coordinate individualized exercise and rehabilitation programs with the TD or SOG staff to ensure the safe and expeditious return to training for individuals recovering from injury.

Evaluate personnel with apparent new or undiagnosed medical conditions and suggest appropriate solutions to address them.

Participate in periodic meetings to review and evaluate physical training programs and associated curriculum and identify opportunities for improvement.

Conduct research on and implement new technology that will enhance program and personnel capabilities.

Attend required training in accordance with guiding instructions to complete continuing education requirements or to maintain professional certifications (Any expense associated with the maintenance of required, stated certifications and/or education is borne by the contractor).

Perform administrative duties, such as data collection and analysis, records maintenance, and documentation, writing reports, conducting or participating in education programs, and participating in staff quality assurance functions.

Maintain relevant supply inventories (including any “medical trainer” supplies such as medical tape, wraps, braces, etc.) and provide input regarding supply needs.

Ensure that equipment and facilities are properly organized, utilized and are in safe working condition.

Provide expert guidance to foster an agency-wide culture focusing on health, fitness, nutrition, and overall wellness.

Perform other tasks, within the scope of the position description, as assigned by TD leadership.

Participate in limited travel in support of stated objectives and responsibilities.

The Program Manager may be required to plan and conduct one conference outside his/her duty station regarding improving the strength, conditioning, and injury prevention strategies for operational employees of the United States Marshals Service.

6.2 Certified Athletic Trainer: All potential Certified Athletic Trainers must meet the following requirements:

Education:

Bachelor’s or master’s degree from a Commission on Accreditation of Athletic Training Education (CAATE) program.

Currently certified as an Athletic Trainer by the Board of Certification (BOC).

Eligible to obtain licensure of an Athletic Training in the state of work.

Currently certified in basic Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator

(AED) training.

Experience:

One or more years of specialized experience, which includes managing sports or activity related injuries by acute care, creating and implementing patient-specific rehabilitation programs, and therapeutic modality treatments for the elite athlete populations (i.e., Division I-III collegiate, Olympic, professional level, federal law enforcement tactical professionals, or military SOF tactical professionals).

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Specific knowledge and experience in the use of state-of-the-art computer-based software and other instructional/evaluative material, modern and highly specialized rehabilitation equipment and therapeutic modalities, and training aids and devices applicable to rehabilitation/treatment objectives.

Candidates should possess strong program and project management skills with an emphasis on human performance metrics.

Performance:

Given the physical nature of this requirement, all potential contractor employees must complete and pass a USMS Physical Efficiency Battery and achieve a minimum of “Excellent” in all areas for the contractor employee’s gender and age group.

The position requires that all applicants be physically capable of lift, pushing and dragging 100 pounds.

Contractor must respond to all phone calls/emails for assistance from all USMS students and instructors with-in 24 hours.

Specific Responsibilities:

Provide expert guidance to develop a physical training and injury prevention program to complement and enhance existing TD training courses.

Provide qualified instruction to employees on physical conditioning, injury prevention, and general health.

Assist in developing standard operating procedures, guidelines, and exercise protocols including the safe use of strength and conditioning equipment.

Provide expert guidance and consultation to support the USMS FIT Program.

Coordinate individualized exercise and rehabilitation programs with the TD or SOG staff to ensure the safe and expeditious return to training for individuals recovering from injury.

Evaluate personnel with apparent new or undiagnosed medical conditions and suggest appropriate solutions to address them.

Participate in periodic meetings to review and evaluate physical training programs and associated curriculum and identify opportunities for improvement.

Conduct research on and implement new technology that will enhance program and personnel capabilities.

Attend required training in accordance with guiding instructions to complete continuing education requirements or to maintain professional certifications (Any expense associated with the maintenance of required, stated certifications and/or education is borne by the contractor).

Perform administrative duties, such as data collection and analysis, records maintenance, and documentation, writing reports, conducting, or participating in education programs, and participating in staff quality assurance functions.

Maintain relevant supply inventories (including any “medical trainer” supplies such as medical tape, wraps, braces, etc.) and provide input regarding supply needs.

Ensure that equipment and facilities are properly organized, utilized and are in safe working condition.

Provide expert guidance to foster an agency-wide culture focusing on health, fitness, nutrition, and overall wellness.

Perform other tasks, within the scope of the position description, as assigned by TD leadership.

Participate in limited travel in support of stated objectives and responsibilities.

The Program Manager may be required to plan and conduct one conference outside his/her duty station regarding improving the strength, conditioning, and injury prevention strategies for operational employees of the United States Marshals Service.

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7.0 Productive / Non-Productive Hours:

Under this FFP Contract, a typical work week shall be comprised of 40 productive labor hours. Core hours are from 7:30 am – 4:30 PM, Monday to Friday.

Productive hours are defined as those hours ordered and to be paid by the Government to the Vendor for an equivalent number of actual labor hours received, except when a condition described below applies. This contract does not prohibit the Vendor from paying its employees' or sub vendors from paying their employees' salaries for non-billable hours from overheard or other accounts.

Productive hours do not include (also referred to as non-productive hours):

Leave time (holiday, sick, vacation, administrative).

The time required for "qualification" training of new or substandard vendor employees or "upgrade" training which is provided by the Vendor.

Any expected or unexpected closures/shutdowns of the Federal Government, the USMS or FLETC.

Leave

The Contractor shall ensure that USMS does not suffer a major lapse in support because Contract Personnel are on leave. All leave shall be approved by the Contractor, not the USMS. The Contractor should have discussions with the COR to ensure that there is proper coverage, especially if a long period of leave is being considered. The COR may request temporary contract support if Contract Personnel will be taking extensive leave. USMS shall receive courtesy notification of pending leave with enough notice for workload transition (if applicable).

In no case will any compensable administrative leave, which might be approved for Federal employees in connection with official holidays or other events be extended to Contract Personnel.

8.0 Applicable Publications:

Publication Date of Publication Mandatory (M) or Advisory (A)

Website

Federal Acquisition Regulation (FAC) Number

2024-04

01 May 2024 A www.acquisition.gov

Technical Exhibits Follow

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TECHNICAL EXHIBIT I

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine Contractor performance and will compare Contractor performance to the Acceptable Quality Level(s) (AQL).

Performance Objective Performance Standard AQLs Surveillance Method / By Whom

5.1 Monthly Reports Provide monthly status

reports

Reports to be provided on the 15th of each month (or last workday of the week preceding the 15th if the 15th is an observed holiday.

95% must meet standard.

Monthly review of the reports by COR

5.2 Ad-Hoc Reports Provide ad-hoc reports as

requested.

Provide reports as requested by the COR or

CO.

100% must meet standard.

Periodic review by COR (as necessary)

5.3 Correction of Errors Correct any deliverables

identified as incorrect.

Correction of errors must be submitted with-in five

(5) working days of notice issued to contractor.

Periodic review by COR (as necessary)

5.4 Subject Matter Expert Contractor shall submit

any recommendations that could improve performance.

Recommendations to be provided as warranted.

Surveillance not required

5.5 Transition Plan

Meeting

Vendor shall attend transition plan meeting with Government POCs.

Meeting must be held within ten (10) days of contract award.

Once by COR

5.6 Transition-In Plan Vendor shall develop

transition in plan.

Plan to be submitted to COR and weekly updates provide until performance start date.

90% must meet standard

Weekly by COR until start of performance

5.7 Transition-Exit Plan Vendor shall participate in

transition-exit plan if required.

Vendor to provide required information at conclusion of service period.

100% must meet standard

One by COR

5.8 Close Out Report Vendor shall submit close

out report and conclusion of performance period.

Vendor to provide information within 15-days of performance period end.

Once by COR

5.9 Post Award

Conference(s)

Vendor shall attend all post award conferenced convened by the CO or

COR

Vendor to attend either in person or via electronic means.

As Necessary by COR

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5.10 Contract Manager

(CM)

Contractor shall designate a CM for this contract.

CM shall ensure performance under this contract and serve as the main POC to the

Government for the Contractor

Continuous

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium / Format

Submit To

Quality Control Plan

(QCP)

1.4.6

The Contractor’s QCP shall be submitted to the COR within 10-days of contract award.

1 Electronic Submission

COR

Security Requirements 1.4.8

The Contractor shall submit all information required for security/suitability background investigations a minimum of 30-days prior to contract start date.

1 Electronic Submission

COR

Close Out Report 5.8

Vendor shall submit close out report and conclusion of performance period.

1 Electronic Submission

COR

Contract Manager 5.10

The contractor shall provide the name of the CM and alternate CM (if applicable) to the COR within 10-days of contract acceptance.

1 Electronic Submission

COR