PWS for Niton XL5 XRF Calibration Service Contract.pdf

PERFORMANCE WORK STATEMENT (PWS)

Calibration service for the Thermo Fisher Scientific Niton XL5 Handheld X-Ray Fluorescence (XRF) Analyzer, Trident Refit Facility, Bangor, Code 640 Scientific Services Division

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide calibration service on the Thermo Fisher Scientific Niton XL5 Handheld XRF Analyzer. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and other items necessary to perform calibration and, if necessary, repair service on the Thermo Fisher Scientific Niton XL5 Handheld XRF Analyzer as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards outlined in paragraph 7.1, Technical Exhibit 1, in this contract.

1.2 Background: Thermo Fisher Scientific Niton XL5 Handheld XRF Analyzer analyzes the material composition of metallic submarine parts and components in order to verify the chemical make-up against specifications. This allows the production shop(s) to either proceed with work or pause to obtain the proper components that are made to specifications. The Niton XL5 Handheld XRF Analyzer is also used to determine the chemical composition of metallic submarine parts and components, as well as raw materials used to manufacture submarine parts and components, which allows the command to verify the correct material received from vendors. The Niton XL5 Handheld XRF Analyzer needs calibration that requires specialized equipment to complete.

1.3 Objectives:

a. Maintain TRF’s Niton XL5 Handheld XRF Analyzer

b. Provide a full factory re-calibration and certification

c. Provide Tier 1 & 2 repairs, when necessary, to bring Niton the XL5 Handheld XRF Analyzer to a functional state.

1.4 Scope.

The contractor shall accomplish the calibration and certification of the Thermo Fisher Scientific Niton XL5 Handheld XRF Analyzer (serial #: X501684)., and utilize a qualified factory trained service engineer to accomplish this service.

1.5 Period of Performance: The period of performance shall be for one (1) year from the date of the service plan purchase from the vendor.

1.6 Quality Control: The contractor is responsible for all internal quality controls to ensure all re-calibration and certification are performed in accordance with OEM requirements and is responsible for the quality of services provided. Quality of services will be evaluated with government quality assurance.

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The Niton XL5 Handheld XRF Analyzer will be shipped to the contractor’s depot repair facility located at 2 Radcliff Rd, Tewksbury, MA 01876, and the work will be performed there.

1.7.2 Hours of Operation: The contractor is responsible for conducting business per its established working hours Monday thru Friday except on holidays or when the its facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.8 Security Requirements: None since the work will be performed at the contractor’s depot repair facility.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment and materials. At the close of each work period, government equipment and materials shall be secured.

1.8.2 Key Control: NA

1.8.3 Lock Combinations: NA

1.9 Special Qualifications: NA

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The (COR) will be Mr. Kevin Hooker (kevin.m.hooker.civ@us.navy.mil, 360-315-4949). The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12 Key Personnel: NA

1.12.1 Identification of Contractor Employees: The Contractor shall ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.13 Contractor Travel: NA.

1.14 Other Direct Costs: NA

1.15 Data Rights: NA

1.16 Organizational Conflict of Interest: NA

1.17 Phase In /Phase Out Period: NA

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

NMCARS Navy and Marine Corp Acquisition Regulation Supplement CFR Code of Federal Regulations COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense

FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program XRF X-Ray Fluorescence TE Technical Exhibit TRF Trident Refit Facility

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish the following to perform work under this contract that are not listed under Section 3 of this PWS.

a. Tools for re-calibration and services, and, if necessary, repairs

4.2 Secret Facility Clearance: NA

4.3. Materials: The Contractor shall provide all material required to complete the requirements of the PWS.

4.4. Equipment: The Contractor shall provide all equipment required to complete the requirements of the

PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for one (1) Niton XL5 Handheld XRF Analyzer (serial #: X501684).

a. Service Items:

Re-calibrate and certify one (1) Niton XL5 Handheld XRF Analyzer (serial #: X501684).

For one year, provide Tier 1 & 2 repairs on the one (1) Niton XL5 Handheld XRF Analyzer

(serial #: X501684) and return to OEM specifications.

For one year, provide Tier 3 repairs at 50% discount on the one (1) Niton XL5 Handheld XRF

Analyzer (serial #: X501684) and return to OEM specifications.

5.2. Task Heading: NA

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): NA

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary:

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule:

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data:

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall provide re-calibration and certification services on one (1) Niton XL5 Handheld XRF Analyzer.

The contractor return Niton XL5 Handheld XRF Analyzer. to the OEM specifications

Zero deviation from standard.

100 Percent Inspection by laboratory personnel (i.e. customer) who is qualified to operate the equipment.

PRS # 2.

The contractor shall provide Tier 1 & 2 repairs on one (1) Niton XL5 Handheld XRF Analyzer.

The contractor provide Tier 1 & 2 repairs on one (1) Niton XL5 Handheld XRF Analyzer. to return the equipment to OEM specifications

[Same as above.]

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Calibration Certificate

Provided within 30 days after the completion of the service.

One (1) copy within 30 days after the completion of the service.

Electronic copy in

PDF.

Delivered to the following:

1. Juanito (John) Boydon, TRF Bangor Code 640 Supervisor, juanito.f.boydon.civ @us.navy.mil.

2. Kevin Hooker, TRF Bangor Code

640 COR,

kevin.m.hooker.civ @us.navy.mil

Repair service report.

TECHNICAL EXHIBIT 3

Estimated Workload Data

ITEM

NAME

ESTIMATED

WORKLOAD

1 Re-calibration and certification labor on one (1) Niton XL5 Handheld XRF Analyzer.

8 HRs

2 Tier 1 & 2 repairs on one (1) Niton XL5 Handheld XRF Analyzer.

8 HRs

3 Total for the Year (1 re-calibration service and repairs) 16 HRs