PWS for JEOL SEM PM Service.pdf

PERFORMANCE WORK STATEMENT (PWS)

Preventative maintenance on the JEOL JSM-IT300LV Scanning Electron Microscope (SEM) and associated equipment, Trident Refit Facility, Bangor

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide preventative maintenance (PM) service on the JEOL JSM-IT300LV SEM, stage navigation system, backscatter electron unit, and the PCIE PIP.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and other items necessary to perform PM service on the JEOL JSM- IT300LV SEM, stage navigation system, backscatter electron unit, and the PCIE PIP, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards outlined in paragraph 7.1, Technical Exhibit 1, in this contract.

1.2 Background: The JEOL JSM-IT300LV SEM is a unique and proprietary piece of equipment utilized by Code 640/Shop 95A to analyze the microstructure of submarine parts and components to determine the failure mechanisms and to provide recommendations on preventing future failure. The SEM is also used to determine the chemical composition of submarine parts and components, as well as raw materials used to manufacture submarine parts and components, which allows the command to verify the correct material received from vendors. The SEM needs maintenance which requires specialized equipment to complete.

The manufacturer recommends periodic maintenance to this equipment to prevent damage and maintain operability. This is best accomplished by the manufacturer (JEOL USA, Inc.) that is familiar with and equipped to do this type of work.

1.3 Objectives:

a. Maintain TRF’s JEOL JSM-IT300LV SEM, stage navigation system, backscatter electron unit, and the PCIE PIP.

b. Provide regularly scheduled PM visits.

1.4 Scope: The contractor shall accomplish the PM service on the JEOL JSM-IT300LV SEM (serial #:

MP1372002080208), stage navigation system (serial #: MP3556002970297), backscatter electron unit (serial #: MP5475003590359), and the PCIE PIP (CC-A0120-006-PCIE 905-00067). See attached U.S.

NAVY PUGET SOUND #13313 quote. Qualified factory trained service engineer to accomplish all maintenance, alignments and documentation for all repairs to the JEOL JSM-IT300LV SEM. Work center will coordinate with vendor to arrange service call times and dates.

1.5 Period of Performance: The period of performance shall be for five years upon award of contract from August 1, 2026 through July 31, 2031. Upon issuance of the Indefinite Delivery Indefinite Quanty (IDIQ) contract, a Task Order with funding shall be issued for each year (i.e. Base and subsequent follow-on years). The period of performance for each year shall be as follows:

Base Year: August 1, 2026 – July 31, 2027 Year One (1): August 1, 2027 – July 31, 2028 Year Two (2): August 1, 2028 – July 31, 2029 Year Three (3): August 1, 2029 – July 31, 2030 Year Four (4): August 1, 2030 – July 31, 2031.

1.6 Quality Control: The contractor is responsible for all internal quality controls to ensure all maintenance and calibration are performed in accordance with OEM requirements and is responsible for the quality of services provided. Quality of services will be evaluated with government quality assurance.

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The work to be performed under this contract will be performed at Trident Refit Facility Bangor, Building 7000, Room W112, Code 640, Naval Base Kitsap Bangor, Silverdale, WA.

1.7.2 Hours of Operation: The contractor is responsible for conducting business per its established working hours Monday through Friday except on holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.8 Security Requirements: No security clearance required for the contractor; however, the contractor must obtain a security badge to enter the Naval Base Kitsap Bangor Base (upper base) gate and TRF Bangor (lower base) gate and is also responsible for abiding by the TRF Bangor security requirements. The TRF Code 640 supervisor will assist the contractor in obtaining the security badge via the Base Authorization and Base Request (BAVR) website.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment and materials. At the close of each work period, government equipment and materials shall be secured.

1.8.2 Key Control: Not Applicable

1.8.3 Lock Combinations: Not Applicable

1.9 Special Qualifications: Not Applicable

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The (COR) will be Mr. Kevin Hooker (kevin.m.hooker.civ@us.navy.mil, 360-315-4949). The COR monitors all technical aspects of the contract mailto:kevin.m.hooker.civ@us.navy.mil and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12 Key Personnel: Not Applicable

1.12.1 Identification of Contractor Employees: The Contractor shall ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall obtain and wear badges in the performance of this service, see paragraph 1.8 of PWS.

1.13 Contractor Travel: Not Applicable. Travel costs and arrangements are included in the preventative maintenance contract.

1.14 Other Direct Costs: Not Applicable

1.15 Data Rights: Not Applicable

1.16 Organizational Conflict of Interest: Not Applicable

1.17 Phase In /Phase Out Period: Not Applicable

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

NMCARS Navy and Marine Corp Acquisition Regulation Supplement CFR Code of Federal Regulations COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out PM Preventative Maintenance POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SEM Scanning Electron Microscope TE Technical Exhibit TRF Trident Refit Facility

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not Applicable

3.2 Facilities: Not Applicable

3.3 Utilities: Not Applicable

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish the following to perform work under this contract that are not listed under Section 3 of this PWS.

a. Parts for system and computer

b. Tools for maintenance

c. Software updates

d. Shipping of tools and parts

e. Personal protective equipment

4.2 Secret Facility Clearance: Not Applicable

4.3. Materials: The Contractor shall provide all material required to complete the requirements of the PWS.

4.4. Equipment: The Contractor shall provide all equipment required to complete the requirements of the

PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for the JEOL JSM-IT300LV SEM, stage navigation system, backscatter electron unit, and the PCIE PIP.

• Provide scheduled on-site annual service on one (1) JSM-IT300LV SEM (serial #:

MP1372002080208) to include:

1) Electron gun maintenance: clean liner tube, clean and replace filament, clean

Wehnelt, clean or replace o-ring.

2) Column maintenance: clean movable aperture/aperture foil, clean or replace orifice, inspect/exchange secondary electron scintillator if needed.

3) Evacuation system maintenance: change out rotary pump oil if needed, inspect/replace vacuum hoses if needed, inspect/replace foreline trap if needed, inspect TMP, and inspect/replace the piston valve if needed.

4) Specimen chamber system maintenance: clean, inspect, repair or replace, as needed.

5) Unlimited number of emergency on-site service visits.

6) Service technician labor and travel is included.

7) Up to two preventative maintenance visits.

8) Repair parts included.

9) Apertures and scintillators included.

a. Service Items:

• Provide scheduled on-site annual service on one (1) stage navigation system (serial #:

MP3556002970297) to include:

1) Clean packing, apply grease to each axis of the specimen stage and holder mount, and clean the orifice and holder.

• Provide one (1) scheduled on-site annual service on one (1) backscatter electron unit (serial #:

MP5475003590359) to include:

1) Clean, inspect, repair or replace, as needed.

• Provide one (1) scheduled on-site annual service on one (1) PCIE PIP (CC-A0120-006-PCIE

905-00067) to include:

1) Inspect and adjust imaging, as needed.

2) Calibrate magnification.

5.2. Task Heading: Not Applicable

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): Not Applicable

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary:

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule:

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data:

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall provide up to two (2) scheduled annual PM visit for the JEOL JSM-IT300LV SEM, stage navigation system, backscatter electron unit, and the PCIE PIP.

The contractor return JEOL JSM- IT300LV SEM, stage navigation system, backscatter electron unit, and the PCIE PIP to the OEM specifications

Zero deviation from standard.

100 Percent Inspection by laboratory personnel (i.e. customer) who is qualified to operate the equipment.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

CDRL 001

Preventative Maintenance Service Report

Provided within 30 days after the completion of the service.

One (1) copy within 30 days after the completion of the service.

Electronic copy in

PDF.

Delivered to the following:

1. Juanito (John) Boydon, TRF Bangor Code 640 Supervisor, juanito.f.boydon.civ @us.navy.mil.

2. Kevin Hooker, TRF Bangor Code

640 COR,

kevin.m.hooker.civ @us.navy.mil

TECHNICAL EXHIBIT 3

Estimated Workload Data

ITEM

NAME

ESTIMATED

WORKLOAD

1 PM labor on up to two (2) annual scheduled on-site visit for the JEOL JSM-IT300LV SEM, stage navigation system, backscatter electron unit, and the PCIE PIP.

16 HRs

2 Total for the Year (2 PM service)

16 HRs