PWS Flamholder 29Oct20.pdf

Ver. May 2018

PERFORMANCE WORK STATEMENT (PWS) FOR

REPAIR OF AIRCRAFT PARTS THROUGH THE AIR FORCE REPAIR ENHANCEMENT

PROGRAM (AFREP)

October 29, 2020

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform repair of Flame Holders NSN 2840-01-326-4066, P/N 4075497 per Technical Order 2J-F100-46-5 as defined in this PWS.

1.2 Background: Vendors shall be an approved source for repair. The process of becoming and maintaining an approved vendor is determined by those who are authorized in accordance with AFMCI 23-

113. Compliance with FAR Part 9.207 (a) and Air Force Material Command Instruction (AFMCI) 23-113, paragraph 3.6.2. Contractors are subject to other regulations for aircraft repair such as Air Force Instruction (AFI) 20-106, Management of Aviation Critical Safety Items. Shipping will be included in the price of the repair. The contractor must be able to return the part in a minimum amount of time (not to exceed 30 days). If the part is identified as mission essential in the BPA call, within 10 calendar days.

1.3 Period of Performance (PoP): This BPA will have a five (5) year ordering period. Maximum order per call is $10,000.00 with a maximum threshold of $125,000.00

1.4 General Information:

1.4.1 Quality Control (QC): A Quality Control Plan is not required provided the contractor follows all procedures in Technical Order 2J-F100-46-5 dated 15 April 2020.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s). The contractor will ensure a Defense Contracting Management Agency (DCMA) has final approval of all repaired parts in accordance with AFI 21-101 dated 16 Jan 2020. If in compliance, then DCMA completes the DD250, Receiving Report.

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0730-1630 on Monday through Friday except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this

PWS.

1.4.4.1 Telework: N/A

1.4.4.2 Unscheduled gate closures: N/A

1.4.4.3 N/A

1.4.5 Security Requirements: N/A

1.4.5.1 For contractors requiring Common Access Card (CAC): Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control: N/A

1.4.7 Special Qualifications: N/A

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: N/A

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: N/A

1.4.13 Data Rights; N/A

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase-In / Phase-Out Periods: N/A

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control ProgramSSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP):

3.1 Property: N/A

3.2 Materials: N/A

3.3 Equipment: N/A

3.4 Services: N/A

3.5 Utilities: N/A

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Secret Facility Clearance: N/A

5.0 Requirements: The contractor shall:

5.1 Repair Engine Flame Holders, NSN 2840-01-326-4066, P/N 4075497 per Technical Order 2J-F100-46-5

5.1.1 The contractor will perform an inspection upon receiving the item.

5.1.2 The contractor will inspect the item following the repair.

5.1.3 The contractor will provide a record of the repair and test results to the customer and will make them available for the Government Inspector (such as, Defense Contract Management Agency (DCMA)).

5.1.4 Shipping will be included in the price of the repair.

5.1.5 The contractor will be responsible for all materials required for the repair of parts.

5.1.6 The contractor will be responsible for all hazardous material items.

5.1.7 The price quoted for repair must not exceed 45% of the cost of a new part as found in FEDLOG.

FEDLOG is available by downloading from within FedMall. https://www.fedmall.mil/index.html

5.1.8 The contractor must be able to return the part in a minimum amount of time (not to exceed 30 days). If the part is identified as mission essential in the BPA call, within 10 calendar days.

5.1.9 The contractor must provide evaluation on the capability of repair at no cost to the government.

5.1.10 If unable to repair the part, the part must be returned to the organization at no cost.

5.1.11 The product service code will include, but not limited to the following: J016, Repair Aircraft.

5.1.12 The organization will accept or reject the part within 30 days or upon first installation, whichever is longer, not to exceed one year. Acceptance is automatically implied if the part is not rejected.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publicatio

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsef ar or

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/cur rent

DoDM 5200.2 Regulation

5200.02 Procedures for the DoD

Personnel Security Program (PSP)

04/03/2017 http://www.dtic.mil/whs/directives/corres/pub 1.htm l

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors

08/27/2004 https://www.dhs.gov/homeland-security- presidential-directive-12

DoDD 5400.11 Department of Defense Privacy Program

10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.h tml#

DoD 5400.11-R Department of Defense Privacy Program

05/14/2007 http://www.dtic.mil/whs/directives/corres/pub 1.htm l

DoD 5220.22-M National Industrial Security Program Operating Manual

02/28/2006 (Change 2:

05/18/2016)

OK http://www.dtic.mil/whs/directives/corres/pub 1.htm l

Technical Order 2J-F100-46-5 Intermediate Maintenance Instruction-

04/15/2020

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 250

Material Inspection and Receiving Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001-

0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective Performance Standard Acceptable Quality Levels (AQL) Surveillance

Method / By Whom

5.1 Repair Engine Flame

Holders, NSN 2840-01- 326-4066, P/N 4075497 per Technical Order 2J-

F100-46-5

The contractor shall repair Flame Holder per applicable Technical Order

If the Flame Holder is repaired it must meet the standard of the Technical

Order 100% of the time

Inspection /

COR

5.1.2 The contractor will inspect

the item following the repair.

The contractor will inspect the item following the repair for any defects

If the Flame Holder is repaired it must be inspected 100% of the time

Inspection /

COR

5.1.3 The contractor will provide a record of the repair and

test results to the customer

The contractor will provide a record of the repair and test results to the customer when the

Flame Holder is returned

All serviceable Flame Holders must have a record of the repair and results 100% of the time

Periodic Inspection /

COR

5.1.8 The contractor must be able

to return the part in a minimum amount of time (not to exceed 30 days).

The contractor must be able to return the part within 30 days.

All serviceable Flame Holders must be returned within 30 days

80% of the time.

Periodic Inspection /

COR

5.1.10 If unable to repair the part, the part must be returned to the organization at no cost.

Unserviceable parts must be returned to the organization at no cost.

All unserviceable Flame Holders must be returned at no cost to the organization 100% of the time

Periodic Inspection /

COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.2 Vendors shall be an approved source for

repair.

Provide within 10 calendar days after award of contract.

1 Electronic Submission

COR