PWS Fitness Equipment Maintenance - 5 MAR 25 - Draft.pdf

PERFORMANCE WORK STATEMENT

FOR

FITNESS EQUIPMENT MAINTENANCE

FA4800-25-R-0008

633 & 733 Force Support Squadron Joint Base Langley-Eustis, VA

PWS FA4800-25-R-0008 Fitness Equipment Maintenance 3 5 25

TABLE OF CONTENTS

1.0. SCOPE OF WORK

2.0. DESCRIPTION OF SERVICES

3.0. GENERAL INFORMATION

4.0. SERVICES SUMMARY

5.0. GOVERNMENT AND CONTRACTOR FURNISHED PROPERTY, SUPPLIES AND

SERVICES

6.0. SERVICE CONTRACT REPORTING REQUIREMENTS MANPOWER REPORT

1.0 SCOPE OF WORK.

The contractor shall perform the following services to the exercise equipment listed in Appendix (A). The contractor shall provide all labor, personnel, tools, parts, supervision, and items necessary to inspect, repair and perform preventive and remedial maintenance on the fitness equipment in the Fitness Centers as defined in this Performance Work Statement (PWS). The equipment listed in Appendix A is subject to change as equipment will be updated on a yearly basis. All equipment shall be maintained in accordance with the manufacturer specifications. Preventative and remedial maintenance shall consist of cleaning;

lubrication; and adjustment and replacement of worn, defective parts to maintain each piece of equipment listed in Appendix (A). All replacement parts required to maintain equipment will be ordered within 24 hours after the initial service call.

2.0 DESCRIPTION OF SERVICES.

2.1 SERVICES TO BE PERFORMED. Services shall be performed at the Shellbank Fitness Center and Air Combat Command (ACC) Fitness Center on Langley AFB (LAFB); the Air Force Command and Control Integration Center (AFC2IC) in Hampton (LAFB tenant); and the Anderson Field House, the McClellan Fitness Center (MFC) and the TRADOC Satellite Fitness Center on Ft. Eustis. There will be 6 different locations in all to be serviced. The addresses/locations of each of these centers are listed in PWS paragraph 3.5. These services include performance of the following tasks in accordance with (IAW) the specific manufacturer’s recommendation:

2.1.2 The inspection, proper operation, and detection/correction of equipment defects.

2.1.3 The lubrication and adjustment of all moving parts, cables, and guide rods.

2.1.4 On a quarterly basis, the interior cleaning of all cardiovascular equipment.

2.1.5 Ordering of replacement parts and the installation of repair parts. Repair parts, not on hand at the contractor’s location, will be ordered no later than (NLT) 24 hours after the initial service call. If not already covered under manufacturer’s commercial warranty, all replacement parts shall be new factory warranted items. The Contracting Officer’s Representative (COR) may approve any rebuilt replacement part prior to its purchase or installation.

2.1.5.1 If the ordering and installation of replacement parts will cost more than $500 per transaction, there must be written approval from the CO before ordering the parts. The CO reserves the right to require the contractor to provide quotes from at least two (2) different vendors to compare the contractor’s price on parts over $500, to ensure the price being paid is fair and reasonable.

2.1.6 All repairs will be completed under the designated Contract Line Item Numbers (CLINs) with a “Not To Exceed (NTE)” cost constraint. This NTE cost constraint means that the Government has set a “ceiling” amount that we will not pay above for any repairs that need to be accomplished. Conversely, the contractor shall only bill against this CLIN when a repair is completed, thus, billing should be on a “per job” basis. The contractor shall submit all supporting documentation to go along with their invoice detailing the cost of the job.

2.1.7. The calibration of all electronic components.

2.1.8 Repair/replace worn or torn upholstery. The covering must be within the specifications of the manufacturer and match the color of the existing upholstery.

2.1.9 Technicians shall maintain a service log detailing the maintenance, repair and/or replacement of parts for each piece of equipment. This log shall include:

- manufacturer

- serial number

- item name

- unit I.D. number

- date work performed

- description of work performed

- cost of repair and parts installed

- signature of technician (will each technician maintain his own log or 1 log for all) A copy of this log shall accompany the monthly invoice when delivered to the Fitness Center Directors in Wide Area Work Flow (WAWF).

2.1.10 ROUTINE SERVICE CALLS. Preventive maintenance shall be accomplished within the prescribed time frame as recommended by manufacturer.

2.1.10.1. All Langley AFB Fitness Centers (Shellbank and ACC) shall be serviced on a weekly basis. In accordance with paragraph 3.3.4 of this PWS, the contractor must set up a regular schedule with each of the fitness center directors for regular maintenance within seven (7) calendar days of contract award.

2.1.10.2. All Ft. Eustis Fitness Centers (Anderson Field House, McClellan Fitness Center and TRADOC Satellite Gym) shall be serviced on a bi-weekly (every other week) basis. In accordance with paragraph 3.3.4. of this PWS, the contractor must set up a regular schedule with each of the fitness center directors for regular maintenance within seven (7) calendar days of contract award.

2.1.11 Contractor shall be responsible for knowledge of maintaining manufacturer technical specifications on all brands/models of equipment covered under this contract.

2.1.12 FT. EUSTIS UNSCHEDULED SERVICE CALLS: Routine service calls shall only be performed bi-weekly at Ft. Eustis, thus, the three (3) fitness centers at Ft. Eustis will have an optional line item for Unscheduled Service Calls to the Anderson Field House, TRADOC Satellite Fitness Center, and the McClellan Fitness Center. Contractor must respond to unscheduled service calls within 48 hours of the call. Ft Eustis Fitness Centers hours of operation are Monday – Friday 0600 until 2300; Saturday, Sunday and holidays 0800 until 1800. Unscheduled service calls will be placed by the Primary COR, Alternate COR or designated government representative. The contractor will be provided a list of all government personnel authorized to place calls.

2.1.13 Contractor shall be responsible for maintaining documentation of manufacturer’s specifications for all equipment listed in appendix A.

2.1.13.1 Have the ability to consult with manufacturer service and maintenance representatives at no additional cost to the government.

2.1.13.2 Only original equipment manufacturer standard parts shall be used in repairs.

2.1.13.3 The contractor shall provide the government with a primary and an alternate point of contact to receive repair service requests and make arrangements for them to receive this requirement via telephone.

3.0 GENERAL INFORMATION

3.1 Contract Manager. The contractor shall provide a contract manager and an alternate that shall be responsible for the performance of the work. These individuals shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract and shall be designated, in writing, to the Contracting Officer (CO) within ten (10) days of contract award. The alternate contract manager shall act for the contract manager when the manager is absent. The contractor shall notify the CO when the alternate has primary responsibility.

3.2 The contract manager or alternate shall be available within 24 hours to meet on the installation or by telecom with government personnel designated by the CO during normal duty hours. After normal duty hours the manager or designated alternate shall be available via telecom within 3 hours. This requirement falls under the “Unscheduled Visits” CLINs within the contract.

3.3 Contractor Personnel. The contractor personnel shall have the experience necessary to perform services specified within this PWS. Contractor personnel shall be certified by the manufacturer of the equipment. The contractor must identify the technicians to be assigned to the contract by name. Technicians shall:

3.3.1 Have a minimum of five (5) years of specialized experience maintaining and repairing commercial grade fitness equipment to include, but not limited to: Life Fitness, Cybex, Stair Master, Nautilus, Body Master, Paramount, Matrix, Hammer Strength, Precor, Star Trac, Versa Climber, Nordic Track, Woodway, Octane, Rogue Fitness and Cycle Reebok. Contractor must provide these certificates with proposal.

3.3.2. Have knowledge and experience with applicable Federal, State of Virginia, and local laws, regulations and guidance in the subject area of fitness equipment maintenance and repair.

3.3.3 Hours of Operation. All work shall be performed between the hours of 0730 hours to 1630 hours, Monday through Friday, excluding federal holidays.

3.3.4 Work Schedule. The contractor shall submit its planned work schedule to the CO and the COR within seven (7) calendar days upon award of contract. This schedule must specify the day of the week that the services are to be performed. The schedule is subject to approval by the COR. Changes to the work schedule will be coordinated with and approved by the Fitness Center Directors. The contractor is advised that events such as exercises or other activities may require the contractor to change its schedule. Although the government will make reasonable efforts to provide advance notice, in some circumstances, adequate notice may not occur. Such schedule changes shall not be grounds for a claim against the government.

3.4 Recognized Holidays. The contractor is not required to provide service on federal holidays:

the holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June

Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If any holiday falls on Saturday, the preceding Friday shall be observed. If any holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post-holiday observance, per arrangement with the COR.

3.5 Contractor Sign-In. When performing work at any of the fitness center locations, the contractor shall sign in at the front desk, and, upon entry, report to the Fitness Center Director.

For work done at the AFC2IC fitness center, the contractor must call the COR at that location to gain entry to the building. The contractor shall sign the contractor sign-in log located in the office. This is to ensure the COR is aware of the contractor’s presence and to provide documentation of work being performed. Below are the addresses/sign-in locations of each fitness facility:

3.5.1 Shellbank Fitness Center: Building 226 Elm Street, Langley Air Force Base, VA 23665. Telephone: 757-225-8165

3.5.2 ACC Fitness Center: Building 658 Dodd Blvd., Langley Air Force Base, VA 23665. Telephone: 757-225-8165

3.5.3 Anderson Field House: Building 643 Dickman Street, Fort Eustis, VA 23604.

Telephone 757-878-6075

3.5.4 McClellan Fitness Center: Building 673 Monroe Avenue, Fort Eustis, VA 23604.

Telephone: 757-878-4380

3.5.5 TRADOC Satellite Gym: Building 1501 Victory Boulevard, Fort Eustis, VA 23604 Telephone: 757-501-5692

3.6 Contractor Identification Badge. Contractor personnel shall always display a contractor badge and in plain view.

3.7 Appearance. Contractor personnel shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire and having complied with socially acceptable standards of personal hygiene.

3.8 Communication. Contractor personnel shall maintain open and professional communication with members of the 633d FSS/FSVS (Langley AFB) and 733d FSS/FSVS (Ft. Eustis) staff.

Complaints validated by the 633d FSS/FSVS or 733d FSS/FSVS will be reported in writing to the CO and the contractor for action. Failure of the contractor to correct validated complaints by the 633d FSS/FSVSS or 733d FSS/FSVSS staff and the COR will be considered a failure to perform.

3.9. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with (IAW) Department of Defense (DOD, DoD or DD) Directive 5500.7 and Air Force policy.

If prior military, must have been discharged under honorable conditions with no administrative discharge actions taken against them.

3.10. Security Requirements for Unclassified Contracts.

3.10.1 Listing of Personnel. The contractor shall maintain a current listing of personnel.

The list shall include the name of personnel, social security number and contact phone number. The list shall be validated and signed by the company owner. An updated listing shall be provided when any personnel’s status or information changes.

3.10.2. Pass and Identification. The contractor shall ensure all pass and identification items required for contract performance are obtained for contractor and non-government owned vehicles. Base identification badges will be furnished by Security Forces Squadron personnel for each contractor personnel upon presentation of evidence of assignment to this task. The contractor shall obtain the following pass and identification items: all necessary cards, passes, button, decals, or other items required for access to the areas in which work shall be accomplished. The contractor shall be required to apply for personnel identifications at the Langley AFB Visitor Center and the Ft. Eustis Visitor Center.

3.10.3. Contractor Passes. The contractor shall coordinate with the CO and designated government representative on the processing of contractor base passes. The contractor shall provide to the CO the following documentation:

3.10.3.1 Name, address and telephone number of contractor personnel

3.10.3.2 Name, address and telephone number of the contractor

3.10.3.3 The contract number and contracting agency

3.10.3.4 The reason for the contract (i.e., the work to be performed)

3.10.3.5 The location(s) of contract performance

3.10.3.6 The date contract performance begins

3.10.3.7 Any change to information previously provided under this paragraph

3.10.3.8 Access to Base. The contractor shall comply with Air Force Federal Acquisition Regulation Supplement (AFFARS) clause 5352.242-9000 “Contractor Access to Air Force Installations”. Security and base access requirements are contained in this clause. Contractor personnel shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

3.11 Retrieving Identification Media. The contractor shall retrieve all identification media from personnel who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc; and return all media to the 633d Security Forces Squadron, 733d Security Forces Squadron or COR upon contractor personnel turnover.

3.11.1 Returning Identification Media. The contractor shall return all identification media to the 633d Security Forces Squadron and 733d Security Forces Squadron Pass & ID Offices upon completion/termination of the contract, as appropriate. Failure to do so may delay payment to the contractor. Final payment may be withheld until identification media is returned.

3.12 Traffic Laws. The contractor shall comply with the installation traffic code as specified in Virginia State Law and Air Force Instruction (AFI) 31-218, Motor Vehicle Traffic Supervision.

3.13 Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any Government Facility.

3.14. Physical Security. The contractor shall safeguard all government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and Squadron assets and materials shall be secured.

3.15 Contractor Furnished Items and Services. Except for those items or services specifically stated in Section 3 of this PWS to be government-furnished, the contractor shall furnish everything required to perform this contract IAW all of its terms. It is the contractor’s responsibility to ensure their contractor personnel are familiar with and understand the contents of this PWS as well as the company’s handbooks/handouts, etc. prior to beginning work on Langley AFB, Ft. Eustis, or the Air Force Command and Control Integration Center.

3.16 Smoking in Government Facilities. Contractors are advised that the ACC Commander has placed restrictions on the smoking of tobacco products in ACC facilities. AFI 40-102, Tobacco Use in the Air Force (current edition), outlines the procedures used by the commander to control smoking in our facilities. Contractor personnel and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas.

4.0 SERVICES SUMMARY (SS)

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of the contractor’s performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) clause 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. The absence of any contract requirements from the SS shall not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract, including the clauses entitled “Inspection of Services” and “Default.” The government has the right to inspect all services required in the contract.

Performance Objective

PWS Para Per Surveillance Remedy Method of Assessment

SS-1

Weekly, perform inspection for proper operation, detect/correct defects

2.1 & 2.1.13.3

Inclusive

Less than 3 deficiencies per occurrence

Re-performance within 8 hours of notification

100% Inspection

Customer Complaint

SS-2

Bi-weekly, perform inspection for proper operation, detect/correct defects

2.1 & 2.1.13.3

Less than 3 deficiencies per occurrence

Re-performance within 8 hours of notification

100% Inspection

Customer Complaint

SS-3

Lubricate & adjust all moving parts, cables, and guide rails

2.1.3 Inclusive Less than 3

deficiencies per occurrence

Re-performance within 8 hours of notification

100% Inspection

Customer Complaint

SS-4

Clean interior of equipment

2.1.4 Inclusive Less than 3

deficiencies per occurrence

Re-performance within 8 hours of notification

100% Inspection

Customer Complaint

SS-5

Order repair parts and install

2.1.5 Less than 3

deficiencies per occurrence

Re-performance within 8 hours of notification

100% Inspection

Customer Complaint

SS-6

Calibrate Electronics

2.1.7 Less than 3

deficiencies per occurrence

Re-performance within 8 hours of notification

100% Inspection

Customer Complaint

SS-7

Repair/replace worn/torn upholstery

2.1.8 Within 10 days

of award of contract

Re-performance within 8 hours of notification

100% Inspection

Customer Complaint

SS-8

Maintain Service Log

2.1.9 Less than 3

deficiencies per occurrence

Re-performance within 8 hours of notification

100% Inspection

Customer Complaint

4.1. Performance Evaluation. The purpose of the Services Summary is to define performance evaluation. The Performance Objective (column 1) describes what the government will survey.

Performance of a service will be evaluated to determine whether or not it meets the Performance Threshold (PT) of the contract. When the PT is exceeded, the COR will document the file with a Corrective Action Report (CAR) or a Performance Assessment Report (PAR) and forward these documents to the Contracting Officer for his determination if further action is necessary.

4.1.1. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through inspections of reports and contractor services documentation. The government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

4.1.2. If any of the services do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements at no increase in contract amount. Most re-performance requests shall be accomplished within 8 hours of notification. All others IAW the timelines stated in the Services Summary matrix. When the defects in services cannot be corrected by re-performance, the government may:

4.1.2.1. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and

2.1.2.2. Reduce the contract price to reflect the reduced value of the services performed.

4.1.3. Government Remedies. The government may exercise its rights under FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items (July 2013), for contractor's failure to correct nonconforming services.

4.2. Quality Control. The contractor shall develop and maintain a complete quality control program for the performance requirement of this contract to ensure services are performed in accordance with this contract and PWS. The program/plan shall identify a quality control inspector and phone number with whom the government can discuss quality issues. A written Quality Control Plan (QCP) shall be submitted to the CO for review and feedback. The contractor shall submit the QCP to the Contracting Officer NLT 30 business days after contract award. Once reviewed and feedback provided, the QCP shall not be changed without prior review by the CO. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The plan shall specifically address the contractor’s strategy to provide quality workmanship; continual process improvement; preventing deficiencies and for correcting deficiencies as required. The contractor shall ensure that the following issues are addressed in their QCP:

4.2.1. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

4.2.2. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

4.3. Quality Assurance. The government shall inspect and evaluate the contractor’s performance to ensure services are received IAW requirements set forth in this contract. The COR shall inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Only one (1) method will be used at a time to evaluate a listed service during an inspection period for payment computation purposes. The COR will record surveillance results. Results of the surveillance then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the contractor with a CAR, PAR or a Contract Discrepancy Report (CDR). The contractor shall respond to the report IAW instructions provided and return it to the COR within the suspense date on the form or ten

(10) calendar days of receipt.

4.3.1. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one (1) month period shall result in an immediate progress meeting with the CO and other government personnel.

4.3.2. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two (2), or more consecutive or non-consecutive months during a contract period shall result in a warning or letter of concern from the CO.

4.3.3. All remedies shall be in accordance with the FAR clause 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. Surveillance Methods.

4.4 100 Percent Inspection. This method requires the COR to inspect the service each time it occurs. The COR will use the Quality Assurance Surveillance Checklist (QASC) during inspection. The COR’s inspection will be on items identified in the Services Summary as 100% Inspection as the Method of Surveillance and the results of the inspection will be documented on the checklist. Any deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within the criteria described in the SS at no increase in contract amount. Any unsatisfactory inspection identified but re-performed acceptably shall still be counted as an unsatisfactory inspection for trending purposes.

4.5 Customer Complaint. This method requires the customer to fill out a Customer Compliant Record (CCR) or a locally generated form provided by the COR or CO. The COR will validate the complaint and notify the contractor of valid complaint(s). The contractor shall acknowledge the complaint within two (2) hours and inform the COR of its recommendation. Any deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount. The contractor shall respond to the Customer Complaint in accordance with the instructions provided and return it to the COR within five (5) calendar days of receipt. Any unsatisfactory inspection identified but re-performed acceptably shall still be counted as an unsatisfactory inspection.

4.6. Performance Evaluation/Periodic Progress Meetings. The CO, Contract Administrator, Functional Commander, COR, other government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The contractor may request a meeting with the CO when deemed necessary. Meetings will be documented in the contract file with written minutes signed by the CO, the contractor and any other signatures as deemed appropriate. The signed minutes will be distributed to the functional area and the contractor.

4.6.1. The following issues shall be discussed: opportunities to improve the contract; any modifications required of the contract; unsatisfactory inspections and trends against each performance objective; observed positive performance; and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

4.6.2. Should the contractor not concur with the minutes, the contractor shall provide a written response to the CO within ten (10) calendar days of receipt of the minutes identifying areas of non-concurrence for resolution.

4.7. Government Receipt and Acceptance of Goods.

4.7.1. Wide Area Work Flow. The COR will certify receipt of contractor services via the Wide Area Work Flow (WAWF) website. Certification of services will be accomplished using the contractor’s combination invoice/receiving report following the completion of the contract payment period.

4.8. Government Personnel. After contract award, the CO will designate, in writing, for each Fitness Center the Contracting Officer’s Representatives (CORs) to the contractor. The CORs will have, at minimum, the following responsibilities:

4.8.1. Authorized to place service calls

4.8.2. Authorized to sign Receiving Reports for work performed

4.8.3. Authorize the contractor to purchase replacement parts.

5.0 GOVERNMENT AND CONTRACTOR FURNISHED PROPERTY, SUPPLIES

AND/OR SERVICES.

Equipment Inventory. The Contractor and CORs shall conduct a joint inventory of all Government equipment and the Contractor shall sign a hand receipt for all equipment provided by the Government. During joint inventory, any items of equipment missing or not in working order shall be recorded and the Contracting Officer notified in writing. The Contractor and the Government representative shall jointly determine the working order and condition of all equipment and document their findings on the inventory.

5.1 Contractor Furnished Items and Services. Except for those items or services specifically stated in this PWS to be government-furnished, the contractor shall furnish everything required to perform this contract in accordance with all of its terms and conditions. It is the contractor’s responsibility to ensure contractor personnel are familiar with and understand the contents of this PWS as well as the company’s handbooks/handouts, etc. prior to beginning work.

5.2 Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance services for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

6.0. SERVICE CONTRACT REPORTING REQUIRMENTS MANPOWER REPORT

6.1. The Contractor shall comply with FAR 52.204-14 Service Contract Reporting Requirements when applicable.

6.1.1CONTRACTOR MANPOWER REPORTING. The Contractor shall provide a Contractor Manpower Report IAW the Secretary of the Air Force/Acquisition (SAF/AQ), 13 Nov 12 Letter, Implementation of Fiscal Year (FY) 11 National Defense Authorization Act (NDAA) Section 8108, Contractor Inventory. Contract Manpower Report should contain the following: 6.1.2AUTHORITATIVE REFERENCE. SAF/AQ Letter 13 Nov 12 (Implementation of FY11 NDAA Section 8108, Contractor Inventory).

6.1.3FORMAT. Format shall be narrative as determined by the Contractor.

6.1.4 CONTENT. The report shall include the following:

“The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Adult Sports Officials, Intramural and Varsity Level, via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 30 September of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.