PWS- Fire Trainer.docx

INSPECTION, MAINTENANCE, REPAIR, TESTING AND CERTIFICATION

OF THE AIRCRAFT FIRE TRAINING FACILITY & STRUCTURAL FIRE TRAINING FACILITY Contract FA480323QB068

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, MAINTENANCE, REPAIR,

TESTING AND CERTIFICATION

OF THE

AIRCRAFT FIRE TRAINING FACILITY & STRUCTURAL FIRE TRAINING FACILITY

AT

SHAW AIR FORCE BASE

SOUTH CAROLINA

7 April 23

1. DESCRIPTION OF SERVICES. The contractor shall provide all supplies, materials, tools, equipment, and qualified labor necessary to inspect, test, and maintain the Aircraft Fire Training Facility (AFTF) & the Structural Fire Training Facility (SFTF) at Shaw Air Force Base, South Carolina in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall comply with manufacturer’s recommendations and procedures, Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, 25 June 2013, NFPA and local, state and Federal OSHA guidelines as applicable to the work involved. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling LP-Gases shall be trained in proper handling and operating procedures, which the employer shall document. After major maintenance or a major problem is discovered, the owner is obligated to contact Air Force Civil Engineer Center (AFCEC), the commissioning authority to determine what actions will be taken. AFCEC will determine if the AFTF will remain out of service, and if a site visit is necessary. Examples of major problems include: Any safety related condition that could lead to an imminent hazard such as: LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure. Any crack or other material defect that impairs the structural integrity or reliability of an LPG tank or piping. Any abnormal movement by environmental causes, such as earthquakes, landslides or floods that may impair the serviceability of a pipeline, tank or controls. Any malfunction or operating error that causes the pressure of an LPG pipeline or tank to rise above its maximum allowable working pressure or a leak in the LPG pipeline or tank that constitutes an emergency. Periodic reviews of the AFTF’s will be conducted by AFCEC to determine the effectiveness of the normal 6-month inspection procedures.

1.1 INSPECTION, TESTING AND MAINTENANCE SERVICES ON THE AIRCRAFT FIRE TRAINING FACILITY. The contractor shall complete an inspection/maintenance on the AFTF on a semi-annual basis. The preferred timeframe for contractor visits would be in the 1st and 3rd quarters of each year. The contractor shall perform all inspections, testing and maintenance IAW T.O 35E1-2-13-1, 25 June 2013 Edition. The inspections shall be IAW Table 1 WP 006 and Table 3 WP 007 of the T.O. The items covered in the scope of work shall include but are not limited to: Compressed air system check for leaks, service air compressor and dryer units, change oil as recommended by manufacturer. Propane system, control tower including all control valves attached (air, propane, electrical), cathodic protection system, burn pit equipment/controls, holding pond including water pumps, piping and liner, water pond aerator, re-weld/replace thin metal panels on mock aircraft hull as necessary, replace damaged equipment, rebuild faulty valves, verify ignitor operation, clean and change out as needed, document all voltages to transformer, coil and ignitors at each certification. Inspect/operate pigtail leads for ignitors and change out as needed. The contractor shall provide a written summary of the conditions found during the inspection. The estimated labor cost to repair the AFTF, shall be quoted to the installation prior to conducting repairs. Materials, supplies, and parts needed for AFTF maintenance and/or repairs, which are not readily available from government stock/supply may be purchased by the contractor if approved by the contract manager.

1.1.1 IGNITOR SERVICE / REPLACEMENT. The contractor shall clean and/or remove and replace the igniters and pigtail leads in accordance with manufacturer’s instructions and industry practices when determined to be defective or nonoperational.

1.1.2 HIGH DENSITY POLYETHYLENE (HDPE) LINER MAINTENANCE. The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried. The contractor shall take water samples from test pipes (between double layers) and have samples analyzed at a DoD certified lab for detection of AFFF foam, known as PFAS/PFOA, as well as other contaminants of concern (COC).

Liquid or other wastes, such as soil or sludges, generated as a result of the inspection process must be analyzed in a DoD approved laboratory. Analyze for toxicity characteristic leaching procedure (TCLP) SW-846 Test Method 1311 for volatile organic compounds (VOCs), semi-volatile organic compounds, pesticides, herbicides, metals, polychlorinated biphenyls, total petroleum hydrocarbons, flashpoint, reactivity, ignitability, corrosivity, pH, sulfide, and cyanide.

Containerize waste in drums (poly or steel). Analyze for toxicity characteristic leaching procedure (TCLP) SW-846 Test Method 1311 for volatile organic compounds (VOCs), semi-volatile organic compounds, pesticides, herbicides, metals, polychlorinated biphenyls, total petroleum hydrocarbons, flashpoint, reactivity, ignitability, corrosivity, pH, sulfide, and cyanide.

Disposal of AFFF-related or contaminants of concern (COCs) exceeding regulatory standards, waste will be managed according to AFFF-related or RCRA related standards. AFFF-related waste will utilize the Quality Systems Manual (QSM) 5.2, Table B-15 sampling method and will be performed by a D0D accredited laboratory.

Liquid AFFF-related sampling outcomes:

1. Non-detect, indicated by laboratory results (preferred).

2. Detected at less than or equal to the US EPA Lifetime Health Advisory (LHA) of 70 parts per trillion (ppt) in liquid.

3. Detected above US EPA LHA of 70 ppt and/or applicable state-specific promulgated standards in potential drinking water.

Soil AFFF-related sampling outcomes:

1. Detected above the US EPA risk-based screening level (RSL) for soil of 1.26 parts per million (ppm), determined by calculation using the US EPA oral reference dose for PFOS/PFOA.

2. Detected at less than or equal to the US EPA RSL for soil (1.26 ppm).

3. Other solids are eligible for disposal as municipal solid waste IAW RCRA Subtitle D Solid Waste regulations, unless prohibited by local municipal landfill restrictions.

If samples detect concentrations of AFFF foam containing PFAS/PFOA or other COCs, they must be managed according to the standards above.

The suspect liner(s) will then need to be exposed and searched for leaks and patched.

Locate the liner leak and repair in accordance with extrusion welder manufacturer’s instructions (Nation Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504. Telephone (708) 898-1161 or (800) 323-3820). The contractor shall submit the repair procedures, materials, and techniques to the Contracting Officer Representative (COR) for approval prior to initiating repairs.

1.1.3. Contractor shall replace (15) ¼ turn valves that control propane fuel flow and relocate valves closer to control panel-all located on the control tower. Additionally, two (2) OS&Y valves that control the sprinkler system in the mock-up and water flow to the systems back wash shall be replaced with pneumatic valves. This work shall be completed during the first on site visit in year 1.

1.2. INSPECTION, TESTING AND MAINTENANCE SERVICES ON THE STRUCTURAL FIRE TRAINING FACILITY (SFTF).

The contractor shall be certified as a licensed professional engineer (or have on staff) with live structural fire training experience and expertise. Contractor shall provide all tools, supplies, labor, equipment and labor management necessary to inspect the SFTF, at a minimum IAW NFPA 1402, construction methods and NFPA 1403 service and inspection and OSHA laws.

1.2.1. Year 1 and option year 4 of inspection/maintenance contract shall include the required 5-year in-depth inspection as required by NFPA 1403. Additionally, any other required inspection/ maintenance items that would be included in a semi or annual inspection. This in-depth inspection must be completed by a professional engineer (PE) with live fire training experience.

1.2.2. Year 1-5 inspection/maintenance service contract shall, at the minimum, include: Visual inspection of the exposed areas of the foundation and slab. Visual inspection and preventive maintenance/adjustments of the exterior tower siding, trim, repelling areas, all connections to exterior platforms, stairways and/or other training props. Visual inspection and preventive maintenance/adjustments of all exposed structural elements along with representative area of bolts inspected. Visual inspection of all thermal linings and trim materials. Visual inspection and preventive maintenance/adjustments of all doors and windows, window shutters including hardware. Visual inspection and preventive maintenance/adjustments of stairs, ladders and fire escapes. Inspection and verification of operation for the heat monitoring system.

1.2.3. Contractor shall provide a structural integrity evaluation documented by a licensed Professional Engineer who meets requirements as outlined in NFPA 1403 annually. Immediate inspections shall be required if visible structural defects have formed, such as cracks, spalls or wraps in the structural floor, columns, beams, walls metal panels, etc. (reference NFPA 1403, par 5.2.2.3(4)).

1.3. REPAIRS. The contractor shall coordinate the repair of all mechanical/electrical deficiencies as a result of the inspection / maintenance with the COR. Repairs for Option Year 1 (one) to Option Year 4 (four) cannot be pre-determined at this time. In the event that repairs are needed, the contractor shall submit a quote with a cost break down to the contracting officer for approval. This contract will allow repairs to be approved and paid for when funds are available up to the amount of $25,000.00 if all parties are in agreement with quoted repair price. The contractor shall ensure all repair work commences within two (2) days of CO approval and shall ensure that all repair work is completed within four (4) days. The contractor shall have the tools, supplies and expertise to make immediate repairs onsite during any inspection process to help reduce cost and downtime of facility. The total time allotted to the contractor shall be six (6) days from CO approval to completion. The contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a written report to include but not limited to the mechanical / electrical deficiencies, actual parts replaced, parts cost, and man hours per repair. A copy of the repair report shall be provided to the COR, FD and CO.

1.3.1 TESTING. The fire training site modules shall be tested in accordance with the manufacturer’s recommendations and all applicable standards / regulations. The contractor shall conduct the testing in the presence of the COR and / or a member of the Fire Department. In the event that a necessary repair is found as a result of the testing process, the contractor shall be responsible to follow Paragraph 1.2.

1.4. CERTIFICATION. The contractor shall certify that the fire site training modules passed all requirements as delineated in and accordance with the manufacturer’s recommendations, NFPA, AFOSHSTD, ANSI, ASME, ASSE, OSHA, FSSA, and TO 35E1-2-13-1 requirements. The contractor shall also physically attach a waterproof certification label or tag with legible print and with the pertinent information / data to each fire training site module control stand. The contractor shall provide written certification documents to the CO or COR within seven (7) days.

1.5. SERVICE CALLS. In the event that a fire training site module or component fails or malfunctions, the contractor shall respond to a service call within two (2) business days upon notification by the COR or CO. The contractor shall inspect, repair, test and recertify the repaired fire training site module in accordance with all established procedures within four (4) days.

1.6. REPORTS. The contractor shall prepare and submit written reports after the completion of all inspection / maintenance, repairs, tests, and certification of each fire training site module. The reports and / or documentation shall be forwarded to the COR, CO and the Shaw AFB Fire Dept. within Ten (10) business days after the completion of work. The reports and / or documentation shall include but not be limited to: location, type of equipment with model number and manufacturer. In addition, all reports shall note any work performed, repairs completed, date of repair, date of testing, date of certification, name of technician, company name with phone number and overall condition of the equipment.

1.7. ENVIRONMENTAL CONTROLS.

PART 1.7 – GENERAL ENVIRONMENTAL REQUIREMENTS

1.7.1

RELATED DOCUMENTS

1.7.1.1

SUMMARY

1.7.1.2

SUBMITTALS

1.7.2

STORM WATER POLLUTION PREVENTION REQUIREMENTS

1.7.3.

SPILL REPORTING

B. Licensing/Certifications: Spill Awareness Training

C. Procedures: The contractor shall take every reasonable precaution to prevent the spillage of fuel, oil or other hazardous substances/waste. Any spill or release of petroleum or hazardous material/waste into the environment shall be reported immediately to the Fire Department (call 911). The contractor shall be responsible for having the material and resources on hand for immediate containment and clean-up of the spilled material. The contractor shall perform all sampling to verify clean-up of the spill site and ensure proper disposal of the contaminated material, as required by the Contracting Officer or the South Carolina Department of Health & Environmental Control (DHEC).

1.7.4 HAZARDOUS MATERIAL

A. Permits/Authorizations: A hazardous material is commonly known as a HAZMAT. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical hazardous or health hazard.” There is no ‘one simple list’ of hazardous materials.

Contractors must obtain authorization for the usage of all HAZMAT used on SAFB as part of a contract.

Contractor Hazardous Material authorization requirements are outlined in Appendices A, A-1, and A-3. The HM Program Manager will review all submittals and provide a SAFB Contractor Hazardous Material Review form to the Contracting Officer (CO), Contracting Officer Representative (COR) and the Project Manager (PM).

Contractors are required to follow the guidelines outlined in this document as well as the SAFB Plan 32-7002A, Hazardous Material Management (HMMP), and all subsequent HMMPs, regardless of the number assigned to the plan.

Regulatory References: (FAR, DFAR, AAFAR Subpart 23.3; DoDI 6050.5, DoD HAZCOM Program; AFMAN 32-7002, Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Air Force Federal Acquisition Regulations Supplement (AFFARS) clauses as described in Part 23 of the FAR, DFAR, and AFFAR, plus reference DoDI 6050.05, DOD HAZCOM

Program, AFMAN 32-7002, Environmental Compliance and Pollution Prevention, (current AFMAN, subject to change), and the SAFB Hazardous Materials Management Plan (32-7002A, subject to change) for the management of hazardous materials.

Listed below are the general categories of hazardous materials that require the submission of Safety Data Sheets (SDS) hazardous material usage reporting to the Contracting Office:

• Pesticides/insecticides/rodenticides

Lead solder shall not be used for any application unless specifically required by the PM and reviewed/approved by the 20 CES/CEIEC. All paint used shall be lead-free, where lead-free is defined as 0.009% or less lead content in the dry film.

B. Licensing and Certification: Complete the SAFB Hazardous Materials Training as outlined in the SAFB HMMP.

C. Requirements and Procedures: The attached SAFB HM Appendices A through A-3 outline the complete list of requirements, instructions, and guidelines for HM management. After contract award and prior to the post-award/pre-construction meeting, contractors must provide the following:

a. An SDS for each hazardous material to be used during the contract period.

b. A complete “SAFB Contractor Worksheet” included as the first page of the stack of SDSs (see Attachment A-1). Additional forms may be used if the contractor runs out of space on a form.

c. By the 5th of each month, the Contractor must submit a Contractor Monthly Hazardous Material (HM) Usage Tracking Form for the month prior (see Attachment A-3).

1.7.5 MUNICIPAL SOLID WASTE (MSW), CONSTRUCTION AND DEMOLITION (C&D) DEBRIS, AND RECYCLING

C. Permits: N/A

B. Licensing/Certifications: N/A

C. Requirements and procedures: Shaw AFB strive to avoid landfill disposal for at least 40 percent of its non-hazardous waste (MSW) and to divert at least 60 percent of all construction and demolition (C&D) debris. Waste disposal data is reported to the Office of the Secretary of the Air Force.

Wastes should be minimized though green procurement, source reduction, recycling, reuse, or composting prior to disposal. C&D debris are a large portion of Shaw’s generated wastes; therefore, contractors must strive to divert C&D debris from the landfill (e.g. recycle) to the maximum practical extent.

Refer to Attachments B and B-1 for all MSW, C&D recycling requirements. After contract award and prior to the post-award/pre-construction meeting, contractors must provide the following:

1. Contractor shall submit a monthly Contractor MSW, C&D Debris Landfilling and Recycling Diversion Summary Report for the month prior (see example in Attachment B-1). This report shall contain the total weight of material recovered for recycling or reuse. The report shall include the total weight of unrecoverable refuse transferred off base.

2. All weight tickets for debris going to the landfill shall be included in the report. The report shall be submitted to the Government no later than the 5th day of the following month (e.g. report for June is due by 5 July).

1.7.6 HAZARDOUS WASTE, UNIVERSAL WASTE, ASBESTOS WASTE, LEAD-BASED PAINT WASTE, POLYCHLORINATED BIPHENYL (PCB) WASTE, PERFLUOROALKYL AND POLYFLUOROALKYL SUBSTANCES (PFAS), NON-REGULATED (CONTROLLED) WASTES

A. Permits: N/A

B. Licensing/Certifications: Contractors must be trained and certified according to all federal, state and local regulations, as defined by the Resource Conservation and Recovery Act (RCRA), Toxics Substances Control Act (TSCA), and the National Emission Standard Hazardous Air Pollutants (NESHAP). See Attachment C for detailed information on requirements.

C. Requirements and Procedures:

1. Contractor Hazardous Waste (HW) requirements are outlined in Appendices C through C-3. The HW Program Manager will review hazardous waste stream characterizations and waste analysis reports for all wastes generated as a result of the contract action, all disposal documents, including HW manifests, land disposal restriction forms, Bill of Lading forms, etc. prior to disposal.

2. The contractor shall analyze all wastes to determine if the waste is hazardous, universal waste, asbestos, LBP, PCB, PFAS/PFOA, or non-regulated waste such as petroleum, oil and lubricant (POL) waste as defined by RCRA, TSCA, and NESHAP.

3. Utilize the Attachment B and the SAFB Plan 32-7002C (Subject to Change) for information on HW management, spills and ECP requirements for all waste streams.

1.7.7. DISPOSAL OF MATERIALS

All materials removed under this contract, except that noted, shall be disposed of off base in such a manner that meets federal, state and local environmental codes. (NO HAZARDOUS WASTES CAN BE REMOVED OFF-SITE WITHOUT FIRST CONTACTING 20 CES/CEIEC for review.) Hazardous Waste requires a manifest, land disposal restriction (LDR) form, and appropriate RCRA and DOT labels and must be transported by licensed professionals to a permitted temporary storage and disposal facility (TSDF). Universal Waste, Asbestos, LBP, PCB, Non-Regulated, and PFAS/PFOA Waste require the appropriate manifest, or other required shipping documents, containers, and labels. All disposal documents must be to be reviewed by the 20 CES/CEIEC HW Program Manager or alternate prior to leaving the installation. Refer to Attachment C through C-3 for requirements.

1.7.8. CULTURAL RESOURCE PRESERVATION

A. ARCHEOLOGICAL PRESERVATION: Should the Contractor uncover human remains or other skeletons, Native American artifacts or other archaeological resources during the course of excavation, the work shall be stopped and the Base Historic Preservation Officer in the 20 CES/CEIEA office and the Contracting Officer shall be notified immediately.

B. HISTORIC BUILDING PRESERVATION: If construction activities include excavation or construction which affect any identified historic building or structure, the contractor shall consult with the Base Historic Preservation Officer. A list of identified historic buildings is maintained and available through the 20 CES/CEIEA office.

1.7.9. NATURAL RESOURCE PRESERVATION AND PROTECTION

A. WETLANDS: If construction activities include excavation or construction in jurisdictionally delineated wetlands, the contractor shall consult with the base Natural Resource Manager in the 20 CES/CEIEA office. A map of delineated wetlands is maintained and available through the 20 CES/CEIEA office.

B. LAND MANAGEMENT: Construction activities shall consider non-point source pollution control measures, provide for erosion control, water management, runoff disposal, landscaping and special soil problems and report to the 20 CES/CEIE.

1.7.10. EXCAVATION ENVIRONMENTAL RESPONSE PROCEDURES

A. Purpose – Beginning when SAFB was activated in 1941, burial or dumping was an industry accepted practice often used to dispose of materials no longer needed or wanted. Accidental spills also occurred periodically. Since the mid 1980’s, SAFB environmental programs have been identifying, investigating, and remediating as necessary, waste disposal and spill sites. Unless specifically noted otherwise in the contract documents, there are no known waste disposal or spill sites that affect the specified work. However, during any grading or excavation there is the potential to uncover previously unknown waste or spilled material. Unusual Material as used in this section shall mean any materials other than soils, rock or bedrock encountered during excavation that is not specifically identified as part of the work in the contract document. This includes but is not limited to: stained soils; free product fuels, oils, etcetera; suspicious odors; bottles, cans, drums, or other containers; wooden, metal, or cardboard boxes; rags, gloves, or personal protective equipment; trash or common landfill debris; concrete, concrete block, wood, metal, or other building materials and construction debris; or any other unidentified materials.

B. Response - If the contractor encounters any unusual materials during any excavation or grading, the contractors shall:

1. Immediately stop the excavation or grading operation.

2. Shut down the equipment and leave it in its present location.

3. Do not attempt to determine the contents of any bottles, containers, boxes, etc.

4. Withdraw personnel from the equipment and the excavation a distance of at least 50 feet upwind or cross wind or as directed.

5. Contact the escort, inspector, contracting officer or the contracting officer’s designated representative immediately, or call 911.

6. Remain in the area until released by the CO or designated representative.

C. Every contractor and subcontractor employee shall be briefed on the response procedures in this section prior to beginning work on SAFB.

1.7.11. GREEN PROCUREMENT

A. Contractor shall comply with Shaw’s affirmative procurement program.

B. Per the Department of Defense and United States Air Force, the Contractor is required to purchase Environmentally Preferable Products (EPP) manufactured from recycled and reclaimed goods. The Environmental Protection Agency (EPS) Comprehensive Procurement Guideline (CPG) Program is found at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. Environmentally preferable products are listed on the EPA’s Comprehensive Procurement Guidelines – Product Resource Guides for CPG directory may be found at https://www.epa.gov/smm/product-resource-guides-comprehensive-procurement-guideline-cpg-program.

C. Exemptions to purchasing the listed products within the Comprehensive Procurements Guidelines – Products are as follows:

1. Item/Material not available within a reasonable period of time.

2. Item/Material fails to meet performance standards set forth in applicable specifications.

3. Item/Material is not available from a sufficient number of sources to maintain a satisfactory level of competition (item available from only one source)

4. Item/Material is only available at an unreasonable cost (the price of the recycled content product exceeds the cost of a comparable no-recycled product).

D. For each item considered on the Comprehensive Procurement Guidelines – Products list, contractor shall submit an Environmentally Preferable Products Determination/Exemption form (provided at the end of this section) for approval.

1.7.12. CEXECUTION

Contractor shall comply with all provisions of Part 1 and Attachments A through C, as well as all applicable federal, state, and local laws. Contractor shall comply with all applicable Air Force regulations.

Environmentally Preferable Products Determination/Exemption Form

Project Title:

Project Number:

Contract Number:

Contractor:

Description of Item/Material:

Item/Material listed in Comprehensive Procurement Guideline status is as follows:

Compliant: meets EPA Comprehensive Procurement Guidelines

Non-Compliant: does not meet EPA Comprehensive Procurement Guidelines for one or more of the following reasons;

________a) Recycled product costs more than non-recycled product

________b) Recycled product does not meet performance standards

________c) Recycled product is not available in a reasonable amount of time

________d) Recycled product is not available from a sufficient number of sources

1.8. SAFETY. Liquid propane used in the facility is potentially explosive. Personnel shall practice proper grounding procedures in accordance with the National Electrical Code (NEC). Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

2. SERVICES SUMMARY (SS). The Government will use the services summary which includes critical objectives and standards to determine contractor performance against mission essential items. Performance objectives define the desired outcomes for mission essential tasks. Performance thresholds define the minimum acceptable level of performance required to meet the standard to successfully meet the performance objective.

1.5, 1.7.

No less than 100%

SS-6 Response Time.

Response to propane leaks and liner maintenance are timely.

SS-7 Environmental Controls.

Contractor shall comply with all Federal, State, and local environmental requirements.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. N/A

4. GENERAL INFORMATION.

4.1. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

4.2. HOURS OF OPERATION. The normal hours of operation for the contractor to perform normal maintenance and repair services required under this contract are 7:00 AM to 5:00 PM, Monday through Friday. The contractor is not required to provide normal service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

4.3. SECURITY REQUIREMENTS / VEHICLES AND PASSES. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. In addition, all vehicles described above must be registered through the Security Police Squadron, Pass and Registration and will comply with Shaw AFB base access/driving directives. After award of contract, the contractor shall request through the COR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles. The following employee information must be provided to be vetted: name, social security number, date of birth, state driver’s license number and US citizen.

4.4. SAFETY AND ACCIDENT REPORTING. The contractor shall be responsible for providing services under this contract IAW all base, local, State and Federal occupational safety requirements. The contractor shall ensure that all services are conducted safely at all times. The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The contractors shall take necessary corrective actions if the contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 service and the COR immediately. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified. Additionally, the contractor and contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures.

5.0 AIRCRAFT FIRE TRAINING FACILITY SYSTEM DESIGN

5.1. This theory of operation is based on the generic design. The Aircraft Fire Training Facility (AFTF) consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, cathodic protection system and water conservation pond.

5.2. The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two ignitors. The wiring to the engine ignitors is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a flowing fuel type fire. Wheel well and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, ignitors and burners are installed to simulate flight deck, passenger compartment, and cargo box fires. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during the training.

Cutout panels are located on the left and right aft sides of the fuselage. These 36 inches x 84 inches replaceable panels are constructed of .031-inch-thick sheet metal. The panels are used to simulate emergency entrance into an aircraft. Two steel hinged doors are located at the forward left and left amid ships.

5.3. The burn area is 100 feet in diameter. It is recessed and lined with one 80-mil thick high-density polyethylene (HDPE) liner. The liner is sandwiched between 6-inch-thick layers of sand and then covered by a layer of geotextile fabric and then an 18-inch layer of compacted aggregate crushed stone.

5.4. There are seven ignitors and burners installed in the burn area to simulate six exterior ground fires and one running fuel fire with pool fire on the outboard engine. The ground fires are located on the left and right sides of the forward fuselage, between the right-wing engines, under the left wing, and on the left and right sides of the aft fuselage. The weir is used to maintain the proper water level in the burn area. Opening the burn area drain valve allows all the water in the burn area to drain to the water conservation pond.

5.5. Located on the control stand are the valves, solenoids, and switches used to control the propane flow and ignitors during training events. Turning off the master/emergency switch located on the control stand will turn off power to all ignitors and close the internal valve located on the propane tank via the pneumatic control system, if applicable. The propane piping, water piping, and electrical conduits from the control stand to the burn area are located in an underground HDPE lined trench.

5.6. The liquid propane system supplies fuel for training exercises. Propane is supplied from 10,000 gallon-WC (water capacity) tank to the various burners in the burn area through a series of pipes and valves.

5.7. A propane pump may be installed to obtain adequate pressure, if applicable. A corresponding valve located on the control stand, controls propane flow to each individual burner. Safety features of the propane system are provided to stop the flow of fuel to the burners, and will include a pneumatic or manual control system, and an emergency shut-off valve located on the control stand. Pressure relief valves are installed on the piping as required by NFPA Standard.

5.8. Cathodic protection system is used to protect below ground piping from corrosion through sacrificial anodes inside the trench from the control stand to the burn area.

5.9. The water conservation pond is 72 feet by 72 feet square area and 9 feet deep. It is lined with 80 mil thick HDPE. Unlike the burn area, the liner is not covered. A pump located in the pond is used to supply necessary water for the training area.

6.0. STRUCTURAL FIRE TRAINING FACILITY SYSTEM PARTICULARS

6.1. The Structural Fire Training Facility (SFTF) was designed and constructed by Fire facilities. Contact information is as follow:

314 Wilburn Rd Sun Prairie, WI 53590

6.2. The structure is the “Lieutenant” model (18’L x 16’ W x 34’ H). There are 2 live fire burn rooms included in this structure. Both burn rooms are approx. 14’L x 16’W x 9’ H. Structure was built approximately 20 years ago.

6.3. The structure is constructed of steel. The burn room are lined with Westec Insulation System.

6.4. An addition was constructed in 2017 adding approximately 2000 sq of SFTF including 1 burn room at 12’ x 12’ x 9’in dimensions.

6.5. Only class “A” materials are used during live fire training IAW NFPA 1403. Fires are confined to burn containers and 2 separate temperature monitoring systems are utilized.

6.6. Training props in both structures include roof top ventilation, rappelling anchor points, floor breach, moveable walls for search and rescue and confined space operations.

APPENDIX A

GUIDANCE FOR SUBMISSION OF SAFETY DATA SHEETS (SDS)

FOR HAZARDOUS MATERIAL (HAZMAT) AND REPORTING OF HAZMAT USAGE

Hazardous Materials: A hazardous material is commonly known as a HAZMAT. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical hazardous or health hazard.” There is no ‘one simple list’ of hazardous materials.

References: (FAR, DFAR, AAFAR Subpart 23.3; DoDI 6050.5, DoD HAZCOM Program; AFMAN 32-7002, Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and Air Force Federal Acquisition Regulations Supplement (AFFARS) clauses as described in Part 23 of the FAR, DFAR, and AFFAR, plus reference DoDI 6050.05, DOD HAZCOM Program, AFMAN 32-7002, Environmental Compliance and Pollution Prevention, (current AFMAN, subject to change), and the SAFB Hazardous Materials Management Plan (32-7002A, subject to change) for the management of hazardous materials

Listed below are the general categories of hazardous materials that require the submission of Safety Data Sheets (SDS) hazardous material usage reporting to the Contracting Office or Service Contracts:

· Compressed gases (all types)

· Adhesives

· Sealants

· Paints (including aerosols)

· Lubricants / oils / fuels

· Welding materials

· Solvents

· Chemicals used in testing or as additives

· Any fluids (except water) added to machinery / government-owned or leased equipment

· Pesticides/insecticides/rodenticides

1) After contract award and prior to the post-award/pre-construction meeting, contractors must provide:

a. An SDS for each hazardous material to be used during the contract period.

b. A complete “SAFB Contractor Worksheet” included as the first page of the stack of SDSs (refer to Attachment A-1). Additional forms may be used if the contractor runs out of space on a form.

2) After receipt / review of the “SAFB Contractor Worksheet”, and the associated SDSs, 20 CES/CEIEC will return to the contractor the “Contractor Hazardous Material Review” sheet (refer to Attachment A-2 for an example).

a. Depending upon the item(s) marked on the “Contractor Hazardous Material Review” sheet, the Contractor may (or may not) have additional submittal requirements.

b. If the Contractor does have additional hazardous material submittal requirements, the submittal(s) must be accomplished before the hazardous material is brought on base.

c. The contractor must receive the “Contractor Hazardous Material Review” sheet from SAFB before hazardous material is brought on base.

3) Hazardous materials will be tracked as identified on the “Contractor Hazardous Materials Review” sheet. The following requirements apply (FAR 23-302):

a. Short-term transient contractors (ex: perform specific service and then leave upon completion, such as construction) will submit a Contractor Worksheet along with SDSs for all hazardous material (HM) used during the contract period after the contract is awarded prior to the post-award/pre-construction meeting for environmental review and approval.

i. For contracts less than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-3) to the Contracting Office prior to the start of the contracted work, and again at the completion of the contract.

ii. For contracts greater than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-3) to the Contracting Office after contract award and prior to the contracted work, once each month of the contract, and at the completion of the contract.

Long-term embedded contractors (ex: perform mission related service otherwise accomplished by Government personnel) shall establish an account in Enterprise Environmental, Safety & Occupational

a. Health Management Information System (EESOH-MIS) for HAZMAT tracking and will be managed the same as any SAFB unit or organization according to the SAFB Hazardous Materials Management Plan in lieu of the monthly “Contractor Hazardous Material and Usage Data” form.

1) If a short-term transient contractor needs to bring hazardous material onto the installation that was not included in the original submittal [refer to step 1) above], the contractor must submit the information required in step 1) (above) to the Contracting Office to begin the review process identified in step 2) (above).

2) Long-term embedded contractors will submit HAZMAT requests through EESOH-MIS, which is managed by the HAZMART. The HAZMART may be contacted at 803-895-9932/9933 or hazmart3@us.af.mil.

APPENDIX A-1

SAFB CONTRACTOR WORKSHEET

Fill In All Information – This worksheet is to accompany your SDS submittals.

Prime Contractor Name

Subcontractor Name (if applicable)

Contract Number

Project Number

Project Title

Estimated Start Date (mm-dd-yyyy)

Estimated Completion Date (mm-dd-yyyy)

Hazardous Material Name (be as specific as possible)

(e.g., 5-gallon pail) Est. amount to be used over duration of contract

Physical Location Of Project (Bldg, intersection street names, etc.)

Describe the Process(es) to be Performed (e.g., spray painting, brush painting, blasting, coating, soldering, welding, construction, demolition, etc.)

What is the Storage Location Of Staged or Unused Materials?

Printed Name

Signature

Printed Name

Signature

Printed Name

Signature

APPENDIX A-1 (continued)

SAFB CONTRACTOR WORKSHEET INSTRUCTION GUIDE

1. This information is required in order to help the SAFB track all hazardous materials used on-base. A worksheet must be filled out for each product containing a hazardous material. All blocks must be filled in.

a. Prime Contractor Name: Fill in the name of the Prime Contractor performing the work.

b. Subcontractor Name: Fill in the name of the Subcontractor. If not applicable – use N/A.

c. Contract Number: Fill in contract number.

d. Project Number: Fill in the project number. If not applicable – use N/A.

e. Project Title: Fill in the title of the project. This is never N/A.

f. Estimated Start Date: Fill in the date the project is projected to start.

g. Estimated Completion Date: Fill in the date the project is projected to end.

2. Material Information: IMPORTANT: The information recorded in this section must match-up to the submitted SDS. Refer to Appendix A for examples of common HAZMAT.

a. Hazardous Material Name: Fill in the name of the material to be used. Be as descriptive as possible (e.g., Hi-Gloss Latex Paint #555).

b. Manufacturer: Fill in the manufacturer’s name.

c. Part Number: Fill in the manufacturer’s part number or item number.

d. Container Type/Size: Fill in the container type (e.g., bag, bottle, can, drum, pail, etc.) and the container size (e.g., pound, pint, gallon, etc.).

e. Estimated Quantity to be used: Fill in the amount to be used throughout the duration of the project. For instance, if the project will last three months (project timeframe is recorded in Block 1) and you expect to use 100 gallons each month, then record 300 gallons.

3. Project Location and Process Information: Information about how the products will be used, what the products will be used on, where the project is located, and where the materials will be stored when not in use.

a. Location of Project: Identify in the physical location of where the product will be used. Example: Building number, intersection street names, etc.

b. Project will be Performed at: Circle all boxes that apply which pertain to where and on what the process that use the hazardous material will occur.

c. Describe the process or process that will be performed during the duration of the work. Include additional notes if there is not enough space on the form.

d. Is the area occupied by USAF military or civilians: Circle the appropriate response. For instance, if painting will be done in an occupied building – then the correct response is YES.

e. Location of Stored Materials: Identify the physical location of where the material will be stored when not in use.

4. Additional Information:

a. Will the project or processes used in the project create any hazardous waste, universal waste, or PCB waste? Refer to Appendix C for examples of hazardous waste, universal waste, and PCB waste. If any waste will be generated, it must be properly stored, labeled and managed from the moment it is generated. The 20 CES/CEIEC may request access to storage areas to ensure HAZMAT and HAZWASTE is managed according to regulations and installation guidelines.

b. Site Diagram Available: A site diagram will be provided to 20 CES/CEIEC identifying where the product(s) will be used and stored at the jobsite.

c. Spills: Does the Contractor have a listing of base procedures for reporting a spill?

5. Signatures: This submittal cannot be processed without both a Contactor Signature(s) and a Contracting Office Signature. This block must be completed and signed by both parties.

For specific projects, each month a Contractor Hazardous Material Usage Tracking Form must be completed by the contractor and submitted to the Contracting Office/Service Contracts for any project over 60 days by the 5th of the month following the reported month (ex: February HMs will be reported by the 5th of March). Projects less than 60 days are required to turn in a usage data sheet for all HMs used during the project after completion of project. The Contracting Office will forward this information to the Project Inspector or QAE, who will in turn forward the information to the 20 CES/CEIEC Hazardous Material Program Manager.

APPENDIX A-2

SAFB CONTRACTOR HAZARDOUS MATERIAL REVIEW

TO: 20 CONS

FROM: 20CES/CEIEC

RE: CONTRACT NUMBER: PROJECT NUMBER:

DATE:

The SAFB Contractor Worksheet(s) and associated Safety Data Sheets (SDS) were received / reviewed.