PWS Excerpts - FOR SAM.pdf

PART 1

GENERAL INFORMATION

1. INTRODUCTION: This is a non-personal services contract to provide Program Management services for the JASON independent scientific advisory group. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

2. BACKGROUND: The JASON independent scientific advisory group (hereafter

“JASONs”) are a group of approximately 70 world-class scholars with their own charter, independent of the United States Government (USG). The JASONs provides independent, unbiased, highly specialized research, analysis, and advice to support Department of Defense (DoD) and USG strategic decision-making and policy-making objectives. The JASON program supports the DoD mission with studies and scientific research in matters of national security for all USG.

3. DESCRIPTION OF SERVICES: The Contractor shall provide management and logistics support to JASONs and its members as defined in this PWS except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

4. OBJECTIVES: There are two broad classes of contracted support for this effort:

• 1. The Program Management and the associated support for the program itself.

• 2. The work by the JASONs themselves, who, historically, have been compensated at a

"daily rate" or "day rate" (see Section X)

SCOPE: The management and logistics support to be provided by the contractor include coordinating all travel for each JASON; preparing for, scheduling, and hosting the meetings that the JASONs attend (minimum four per year, Spring, Summer, Fall, and Winter); preparing and submitting all proposals for each Government sponsored research topic both unclassified and classified; coordinating all final study reports to each Government sponsor; and providing the necessary classified facility, communications, and computing resources for the JASONs to perform their work at the appropriate level of security. Specific support activities are described in detail below The Contractor shall be responsible for the following:

• Providing daily program management (to include business management and financial management) to support the JASONs

• Providing daily security management (to include personal and physical (i.e., facility) security administration, document control) to support the JASONs

• Coordinating all technical, logistical, and administrative support requirements for the JASONs meetings

• Coordinating and developing the study support plans

5. PERIOD OF PERFORMANCE: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

6. CONTRACT TYPE: The Government will award a Firm Fixed-Price contract, with cost-based CLINs for travel and facility rental costs.

7. PLACE OF PERFORMANCE The work to be performed under this contract will be performed primarily at the contractor’s facilities.

PART 5

SPECIFIC TASKS

The Contractor will perform three interdependent tasks:

5.1 JASON Management Support

The Contractor will provide day-to-day administrative/management support and assistance required necessary to execute the JASON program. The contractor is not to provide inherently governmental responsibilities. This effort requires performing oversight and management responsibilities, in coordination with the government program manager and contracting officer’s representative, and includes, but is not limited to the following subtasks:

5.1.1 Establish individual agreements with JASON members and, as needed, with JASON consultants. JASON consultants are non-JASON members with specialized scientific expertise necessary to accomplish research studies or projects during the term of this contract.

5.1.2 Provide all day-to-day administrative and management support and assistance required to execute the JASON program, to include project planning, scheduling, logistics and coordination;

reviewing project plans and cost estimates; coordinating funding documentation between study sponsors and the government program manager; developing and maintaining project files, databases, and spreadsheets to be available on a continuing basis through contract execution, as well as developing data and statistics concerning JASON operations.

5.1.3 Maintain an archive of completed reports and library, including classified and unclassified reports, either digitally or in hard copy.

5.1.4 Provide day-to-day research assistance support to the JASON members by obtaining and providing important articles/journals/books/references requested by the JASON members to complete the studies; facilitating briefings with subject matter experts; providing analytic support as needed to complete studies

5.1.5 Ensure that Terms of Reference (TOR) are prepared for each study, mutually agreed by JASON and the study sponsor. The TOR will describe the overall objective of the study; specify the precise questions and/or issues that the sponsor wishes JASON to address; identify the study size (Letter, Regular, or Large) and include schedule and deliverables. The schedule typically specifies a final draft delivery date in October, though this date may be changed if agreed by both JASON and the study sponsor.

5.1.6 Ensure that a study report is completed for each study within the timeline set forth in the terms of reference. Reports shall conform to the technical requirements described in the TOR. Provide staff support as required for writing, formatting and delivering JASON report

5.1.7 Provide an annual overarching report, in conjunction with the JASON members, which will be submitted to the Contracting Officer Representative upon request. The report shall detail the studies conducted, the funds expended, issues observed, lessons learned, and the survey results, as well as any other pertinent information concerning JASON operations. Upon request by the Government, the Contractor is required to provide a list of JASON members within seven calendar days of the request.

5.1.8 Develop data and statistics concerning JASON and JASON operations. Conduct a customer survey of study sponsors to determine the relevance of the results of the study and determine their general satisfaction with the results after the completion of each study. The survey will be used to elicit suggestions for improvements in the JASON program. Survey results will be provided no later than November 1 each year.

5.2 JASON Logistic / Administrative Support

5.2.1 Provide administrative and logistic support to execute JASON meetings to include planning associated with JASON participant travel and lodging. Coordinate and host end-to-end meeting requirements for four meetings (Spring (1 week), Summer Study (8-10 weeks), Fall (1 week), and Winter (2-3 weeks)); to include providing secure office space, and other necessary infrastructure, administrative support, telecommunication and IT support, registration support, security clearance verification, agenda preparation, preparing briefing packages for all attendees, providing note-taking support, and final report writing support as well as supplying the necessary equipment (not otherwise provided by the Government). The Summer Study includes report preview briefings near the end of the session

5.2.2 Facilitate meetings, discussions, and interaction within the JASON members and between Government agencies and the JASON members. Maintain up-to-date organizational charts, personnel listings, and programmatic directions for relevant agencies to the extent practicable.

5.2.3 Provide technical writing and editing support to the JASON members, to include technical writing and editing and review of documents. The Contractor shall provide reviews for form (spelling, punctuation, grammar, and stylistic consistency) and proofreading (compare the final version of the document with a marked-up version to make sure that all corrections have been made). Upon request by JASON, the contractor may provide additional and more comprehensive editing support. To accomplish this task, contractor personnel must have the appropriate clearance level to view the documents.

5.2.4 All travel under this contract, whether within or outside the provisions of specific study descriptions, is subject to FAR 31.205-46 and prior approval of the COR or Contracting Officer. If contractor personnel (whether JASON members or contractor employees) travel without prior approval, this travel will not be allowable and will not be reimbursed under any circumstance. Travel may not deviate substantially from the approved travel request. Travel that substantially deviates and is not approved in advance, absent extraordinary circumstances, will be unallowable. Travel expenses remain subject to the conditions listed elsewhere in this statement of work.

5.3 JASON Security Support

The Contractor shall provide security support for the JASON Program. This includes, but is not limited to the following subtasks:

5.3.1 Provide security management and support up to the Top Secret/Sensitive Compartmented Information (TS/SCI) and Special Access Program (SAP) level; to include access to a fully equipped, accredited Sensitive Compartmented Information Facility (SCIF) of sufficient size to accommodate the JASON team, contractor staff and government sponsors. This facility must meet the requirements set forth in Attachment N. Security support shall include provisions for classified document production, control, storage, access, transport, and destruction. Contractor will Submit all necessary documentation on the required timelines to maintain SCIF accreditation. Coordinate necessary approvals for facilities up to TS/SCI to host the meetings and studies.

5.3.2 Coordinate continued TS/SCI access for JASON members and those members of the contractor staff who require such access, subject to compliance with all applicable security requirements. Ensure all JASON participants have the appropriate clearances on file in accordance with the DD-254.

5.3.3 The Contractor shall ensure compliance with all sponsoring Government organization reporting requirements including but not limited to Financial Disclosures for the purposes of preventing, detecting, and mitigating conflicts of interest (COI).