PWS_Environmental Chamber June2021V2.docx.pdf

Performance Work Statement for the Temperature and Humidity Environmental Chamber

1.0 Requirements Overview

1.1 The Logistics Testing and Applications Division (LTAD) at the Packaging, Storage, and Containerization Center (PSCC) located at Tobyhanna Army Depot (TYAD), PA, performs packaging and packaging materials testing for the Department of Defense (DoD), the Department of Transportation (DOT), and other government agencies. PSCC provides logistics and engineering support for packaging, storage, hazardous materials (HAZMAT), distribution facilities optimization, standardization, and packaging applications testing. PSCC has designated lead service responsibility for testing and evaluating 21 of the 38 lead packaging materials and processes in accordance with (IAW) Army Regulation (AR) 700-15, Packaging of Material. PSCC also conducts performance oriented packaging (POP) testing of HAZMAT packaging IAW AR 700-143, Packaging of Hazardous Material.

1.2 PSCC is seeking to purchase a new environmental chamber which will serve as a replacement for an existing chamber that was originally built in 1962 and later modified in 1996. The chamber needs repairs at an increasing rate, which has resulted in longer maintenance and downtime periods that negatively impact mission critical project schedules and increase operational costs. It was also determined that the gaskets used in the chamber’s original construction contain asbestos material. The current chamber is used for conducting environmental testing and conditioning on packaging materials and packages such as commercial containers used to ship military household goods, missile containers, plastic drums intended to contain liquid HAZMAT, adhesives/tapes, barrier materials, and plastic intermediate bulk containers. The chamber is also used to perform occasional operational testing on electronic military assets such as communications racks.

1.3 Without a replacement chamber, PSCC will lose functionality and capacity for environmental testing of packages and packaging materials. The loss of testing capabilities would prevent PSCC from accomplishing assigned lead service activities. Since PSCC has been assigned lead service responsibility for 21 of the 38 lead packaging materials and processes by AR 700-15, a joint service document, no other branch has developed the subject matter expertise or processes to do so. Therefore, loss of testing capability will have consequences across the DoD. Testing activities serve to ensure that assets can perform in rigorous storage and transportation conditions, and are available and issued to our Soldiers in a safe and field-ready condition.

Materiel readiness and asset performance is a critical component of ASC’s mission to synchronize and integrate key elements of the Sustainment Enterprise to delivery-ready forces, enable strategic power projection, and sustain operational reach in order to win during large-scale combat and multi-domain operations.

2.0 Applicable Test Standards

The chamber will be used to perform testing on a large variety of materials and packages. Items undergoing testing include the packaging materials and processes for which PSCC has been designated with lead service responsibility in AR 700-15, which includes: adhesives, barrier materials, labels, bags, sacks, fiberboard, wood boxes/crates, and packaging created by package forming systems. Testing of lead service items is based upon performance criteria necessary to meet specific military requirements such as long-term ammunition labeling, and may go beyond the scope of existing commercial or military testing standards. Other test items may include wood, plastic, or metal packaging components; electronic devices; or surface treatments for uses with automatic identification technology (AIT) or HAZMAT packaging. PSCC also performs testing under an inter-agency agreement with DOT. Under this agreement, PSCC evaluates packaging performance according to the requirements in the 49 CFR, Hazardous Materials Regulations, for the purpose of supporting enforcement actions and industry outreach; many of these containers are also commonly used in the military distribution system. Additional testing includes round-robin research as part of ASTM document development. Test plans are tailored to each specific project, but where applicable, a list of standards are utilized. This list includes, but is not limited to:

ASTM D618, Standard Practice for Conditioning Plastics for Testing

ASTM D685, Standard Practice for Conditioning Paper and Paper Products for Testing

ASTM D1000, Test Methods for Pressure-Sensitive Adhesive-Coated Tapes Used for Electrical and Electronic Applications

ATSM D3611, Standard Practice for Accelerated Aging of Pressure-Sensitive Tape

ASTM D3889, Adherence to Linerboard of Pressure-Sensitive Tape at Low Temperatures

ASTM D4169, Standard Practice for Performance Testing of Shipping Containers and Systems

ASTM D4332, Standard Practice for Conditioning Containers, Packages, or Packaging Components for Testing

ASTM D4919, Standard Guide for Testing of Hazardous Materials Packaging

ASTM D7386, Standard Practice for Performance Testing of Packages for Single Parcel Delivery

ASTM D7790, Standard Guide for Preparation of Plastic Packagings Containing Liquids for United Nations (UN) Drop Testing

ASTM F2825, Standard Practice for Climatic Stressing of Packaging Systems for Single Parcel Delivery

MIL-PRF-61002B, Performance Specification – Pressure Sensitive Adhesive Labels for Bar Coding

MIL-STD-648, Specialized Shipping Containers

MIL-STD-810, Environmental Engineering Considerations and Laboratory Tests

MIL-STD-2073, DoD Standard Practice for Military Packaging

MIL-STD-3010, Test Procedures for Packaging Materials and Containers

2.17 ISO 187, Paper, Board and Pulps – Standard Atmosphere for Conditioning and Testing and Procedure for Monitoring the Atmosphere and Conditioning of Samples

ISO 535, Paper and board – Determination of Water Absorptiveness – Cobb Method

ISO 554, Standard Atmospheres for Conditioning and/or Testing Specifications

ISO 2233, Packaging – Completed, Filled Transport Packages and Unit Loads – Conditioning for Testing

ISO 28219, Packaging – Labeling and Direct Product Marking with Linear Bar Code and Two-dimensional Symbols

IEC 60068-3-5, Environmental – Part 3-5: Supporting Documentation and Guidance – Confirmation of the Performance of Temperature Chambers

IEC 60068-3-7, Environmental – Part 3-7: Supporting Documentation and Guidance – Measurements in Temperature Chambers for Tests A and B

TAPPI T402, Standard Conditioning and Testing Atmospheres for Paper, Board, Pulp Handsheets, and Related Products

3.0 Salient Characteristics

The following are all of the physical and performance-related characteristics required for the replacement chamber.

3.1 Physical Characteristics and Features

3.1.1 The interior useable space of the chamber shall have dimensions of at least 12 feet deep by 8 feet wide by 10 feet tall. Circulation systems and/or other components internal to the chamber shall not obstruct or reduce this space.

3.1.2 The chamber and main entryway should be flush with PSCC’s floor to allow direct entry with materials handling equipment (e.g., forklift, pallet jack, etc.). If the chamber and main entryway are not flush with the laboratory floor, then the Contractor shall indicate the resulting height above floor level in their proposal, as well as provide options for entry ramp(s) to allow for material movement into the chamber.

3.1.3 The chamber shall be equipped with a side (personnel) door, which shall include a door switch that will shut down the conditioner(s)/circulation fan(s) when the door is opened.

3.1.3.1 The doorway shall have a minimum height of 78 inches and a minimum width of 30 inches.

3.1.3.2 The door shall be equipped with a safety feature that prevents personnel from being locked inside of the chamber.

3.1.3.3 A step shall be included for entry into the chamber if the side (personnel) door is not flush with the laboratory floor.

3.1.4 The chamber shall be equipped with a large front (main) door that provides full access to the interior.

3.1.4.1 The main door shall have a minimum height of 120 inches and a minimum width of 96 inches.

3.1.4.2 The main door shall include a means for locking/clamping the door to engage door seals and maintain interior conditions.

3.1.4.3 The door shall have a handle or other device to allow easy opening/closure and be maneuverable by a single person.

3.1.4.4 The door and hinge system shall be designed and constructed to allow the door to be open for extended periods of time without damage.

3.1.4.5 The door should open to a 120-degree angle, but shall open to a minimum of a 90-degree angle.

3.1.5 The chamber shall not exceed a total footprint of 22 ft. wide by 25 ft. deep by 13 ft. tall (to include refrigeration equipment and spacing for open doors).

3.1.5.1 When installed, the maximum exterior dimensions of the chamber shall allow for a minimum of 3 ft. of space from surrounding equipment and building utilities.

3.1.5.2 The front of the chamber equipped with the main door shall provide enough space for the door to be fully opened and accessed by employees.

3.1.5.3 The side of the chamber equipped with the personnel door shall provide enough space for the door to be fully opened and accessed by employees.

3.1.6 The chamber dimensions (as installed) shall be provided in the proposal, as per Section 5. Delivery and Installation.

3.1.7 The exterior of the chamber shall be durable and provide protection against corrosion and abrasion.

3.1.8 The chamber shall be equipped with lighting.

3.1.8.1 Chamber lighting should provide 500 lux illumination for a laboratory environment.

3.1.8.2 Chamber lighting shall be housed in durable, vapor-tight, corrosion resistant fixtures.

3.1.8.3 Chamber lighting shall be able to be turned on and off by the operator.

3.1.9 The chamber should be equipped with a minimum two (2) windows for viewing the interior during testing.

3.1.9.1 One window, measuring at least 15 inches by 15 inches, should be located in the main door on the front of the chamber.

3.1.9.2 One window, measuring at least 15 inches by 15 inches, should be located on the side of the chamber nearest the controller.

3.1.9.3 The Contractor’s proposal shall include the location(s) of windows.

3.1.10 The chamber floor shall be constructed in a manner and with material capable of supporting a uniform floor loading of at least 500 pounds per square foot.

3.1.10.1 When under stated load, the floor shall not deflect to such a point as to cause permanent deformation or damage to the chamber.

3.1.10.2 The interior floor of the chamber shall be level.

3.1.10.3 The chamber floor shall allow for test loads on pallets and wire rack carts, as well as directly on the chamber floor.

3.1.11 The construction of the chamber shall be of sufficient durability and thickness to allow for reaching and maintaining test conditions, and meeting the performance characteristics.

3.1.11.1 All internal and external joints and seams shall be securely seamed and vapor sealed to maintain test conditions.

3.1.11.2 All materials used in the construction of the chamber shall be selected to be compatible with the following test ladings: liquids (e.g., water, propylene glycol, etc.) and solids (e.g., steel, iron, aluminum, wood, plastic, etc.).

3.1.11.3 Materials shall be corrosion resistant.

3.1.12 The chamber shall be equipped with a minimum of one (1) drain in the floor for handling condensate.

3.1.12.1 The proposal shall include the drain’s specifications, to include size and location.

3.1.12.2 The proposal shall include guidelines for properly connecting the drain to the existing plumbing infrastructure.

3.1.12.3 The chamber shall be equipped with a minimum of two (2), 4 inch diameter ports and plugs, one on each side of the chamber.

3.1.13 The Contractor shall evaluate and specify power requirements to satisfy the chamber’s stated heating and cooling performance characteristics.

3.1.13.1 The Contractor shall include all power requirements in the proposal.

3.1.13.2 The chamber shall use the existing power infrastructure (208 Volt, 3-phase, 200A, 60 Hertz supply).

3.1.13.3 The chamber shall include an electrical power disconnect to shut off power to the entire chamber.

3.1.13.4 The chamber should include a feature which provides for recovery and/or restart after a power failure.

3.1.14 The chamber shall be compatible with PSCC’s closed-loop water recycling system, which will utilize water and/or a 50/50 propylene glycol and water mixture.

3.1.14.1 The inlet from the recycling system to PSCC’s current chamber has a diameter of 1 ¼ inches.

3.1.14.2 The consumption rate of the chamber should not exceed a rate of 32 gallons per minute (GPM).

3.1.14.3 The water consumption data for the chamber shall be

included in the proposal using building water between 45-85°F as a reference.

3.1.14.4 If water filtration/treatment is required or recommended for the cooling and/or humidity generation water supply, details and itemized cost shall be included in the proposal by the Contractor.

3.1.14.5 The chamber shall include a low water cut-off feature to automatically shut down the system in the event there is an interruption to the water supply to prevent damage.

3.1.14.6 The chamber should include flowmeters on the cooling system to assist in troubleshooting.

3.1.15 The chamber shall include a digital controller as specified in Section 3.3.

3.1.16 The chamber shall include a self-printing circular chart recorder.

3.1.16.1 The chart recorder shall track temperature and humidity, and provide both as printed chart data.

3.1.16.2 The chart recorder shall provide a continuous digital indication of temperature and humidity values.

3.1.16.3 The chart recorder shall be calibrated as specified in Section 4.1.

3.1.17 The external sound level generated by a fully operational machine shall not exceed 80 dB.

3.2 Performance Characteristics:

3.2.1 The chamber shall provide a temperature range of at least -65°C to 176°C, with a control tolerance of +/- 2°C or better, after stabilization.

3.2.2 The chamber shall provide a heating rate of at least 2°C per minute within the temperature range of -40°C to 23°C.

3.2.2.1 If technically feasible within the constraints of Section 3.0 Salient Characteristics, contractor may propose modifications or additions to the baseline system that would allow for a heating rate up to 3.8°C per minute within the temperature range of -40°C to 23°C.

3.2.2.2 Cost and schedule impacts of the modifications or additions to increase heating rate shall be included in the proposal by the Contractor.

3.2.3 The chamber shall provide a cooling rate between 2°C per minute within the temperature range of -40°C to 23°C.

3.2.3.1 If technically feasible within the constraints of Section 3.0 Salient Characteristics, contractor may propose modifications or additions to the baseline system that would allow for a cooling rate up to 3.8°C per minute within the temperature range of -40°C to 23°C.

3.2.3.2 Cost and schedule impacts of the modifications or additions to increase cooling rate shall be included in the proposal by the

3.2.4 The chamber shall provide a humidity range of at least 10-95% Relative Humidity (RH) over the full temperature range, with a control tolerance of

+/- 5% RH.

3.2.4.1 Deviations from the 10-95% RH range and/or limitations due to dry bulb temperatures shall be included in the proposal by the

3.2.4.2 Deviations from the 10-95% RH range and/or limitations due to minimum dew points shall be included in the proposal by the

3.2.5 The chamber shall be capable of reaching and maintaining, to include test cycles, the specified conditions over extended periods of time, which could last up to six (6) months.

3.2.6 The chamber should be capable of reaching and maintaining the rates, temperatures, and humidities specified in Sections 3.2.1 through 3.2.4 above with a static load (mass) of up to 2,500 lbs.

3.2.6.1 The Contractor shall include the static test load performance in the proposal.

3.2.6.2 PSCC’s typical solid test loads may be constructed of woods, metals, ceramics, plastics, or a combination of those materials.

3.2.6.3 The load(s) may include solids, liquids, or a combination of both.

3.2.6.4 Methods of construction for loads vary.

3.2.7 The Contractor shall include the chamber’s performance characteristics in their proposal for the full temperature and humidity ranges from Section

3.2.1 through 3.2.4 above.

3.2.8 The system shall be equipped with circulation fans.

3.2.8.1 The fans shall provide sufficient volume and flow of air to obtain maximum uniformity of air temperature throughout the chamber.

3.2.8.2 The fans shall be driven by externally mounted motors so as not to subject the motors to the temperature extremes of the chamber during operation.

3.2.9 All necessary facility specifications and auxiliary systems required to achieve the specified level of performance shall be identified in the proposal by the Contractor.

3.3 Chamber Controls:

3.3.1 The chamber shall be equipped with a digital, full color, touch screen controller.

3.3.2 The size of the touch screen shall be at least 4.3-inches (diagonal from corner to corner).

3.3.3 The controller shall allow for at least ten (10) separate test programs/ profiles, containing a minimum of twelve (12) steps each.

3.3.4 The controller shall record temperature, humidity, and test times (durations).

3.3.5 The controller shall allow for the real-time monitoring of test parameters, test statuses, and graphical progress.

3.3.6 The controller should have an accuracy of at least +/- 0.1°C for reading the actual temperature and +/- 0.5°C for programming temperature set points.

3.3.7 The controller shall have a clear visual interface to allow users to configure menus and program chamber conditions.

3.3.8 The controller shall include functions for programming different channels, profiles, inputs/outputs, and alarms for temperature and humidity values.

3.3.9 The controller shall provide data logging functionality with graphical charts and include the ability to archive temperature/humidity data and system logs.

3.3.10 The controller shall allow for the transfer of files and data onto and off of the controller.

3.3.10.1 The controller shall have at least one (1) USB (2.0 or higher) port.

3.3.10.2 Any software that is necessary to facilitate file transfer shall be included in the proposal by the Contractor.

3.3.11 The controller shall include on-screen diagnostics menus for preventative maintenance, calibration, and trouble shooting.

3.3.12 The controller shall be configured with English language software.

3.3.13 The features of the controller shall be listed in the proposal by the

3.3.14 The controller should be calibrated as specified in Section 4.1.

3.3.15 The controller shall not require internet access to function.

3.4 Environmental Requirements:

3.4.1 The chamber shall perform according to the performance specifications indicated in this document within a laboratory with the following environment:

3.4.1.1 A temperature range of 20°C to 25.5°C.

3.4.1.2 A RH of under 75%, non-condensing.

3.4.2 Chamber refrigerants shall be CFC-free, environmentally safe, non-flammable, non-explosive, and have a Zero Ozone Depletion Potential

(ODP).

3.4.3 Any impact on chamber performance as a result of these requirements shall be indicated in the proposal by the Contractor.

4.0 Documentation

4.1 A Certificate of Calibration traceable to NIST Standards should be provided by the Contractor. The Contractor shall indicate in their proposal if a NIST traceable certificate or an alternative is provided.

4.1.1 The self-printing circular chart recorder shall be calibrated.

4.1.2 The digital controller should be calibrated.

4.2 The Contractor should provide the documentation below in the formats listed:

4.2.1 Software manuals and license documentation (one (1) printed hardcopy and one (1) electronic copy).

4.2.2 One (1) back-up copy of all software shall be provided via removable storage media (thumb/jump drive or on a CD).

4.2.3 Manufacturer manuals/operating instructions, functional descriptions, parts lists, recommended spares, listing of consumables, technical data/ specification sheets, delivery documentation, maintenance instructions, troubleshooting guide, training materials, warranty, safety requirements, and accessory list(s) shall be provided via one (1) printed hardcopy and one (1) electronic format.

4.2.4 Electronic documentation provided via removable storage media (thumb/jump drive or on a CD) shall be provided in either Microsoft Word or Adobe PDF format.

4.2.5 Deviations or alternatives to the above requirements shall be indicated by the Contractor in their proposal and include any associated costs.

5.0 Travel, Delivery, and Installation

5.1 The shipment shall be capable of being delivered to PSCC’s building and moved to the installation site within the main laboratory facility.

5.1.1 The Contractor shall ensure that the chamber fits within available building and laboratory clearances.

5.1.2 The Contractor shall conduct a site visit to verify clearances and identify possible routes to the installation site. TYAD Security Requirements as outlined in Section 13 of this document apply.

5.1.3 Estimated building access clearance is 11’ 11” wide and 12’ tall. Final access clearances shall be determined by the Contractor.

5.2 The Contractor shall indicate the weight and dimensions of the chamber and its components as packed for shipment in the proposal.

5.2.1 The proposal shall include the number of parts and the weights and sizes of each for delivery.

5.2.2 The proposal shall include any additional costs associated with shipping the chamber in sections and reassembling it in PSCC’s testing facility.

5.3 As part of the contract proposal, the Contractor shall provide a detailed listing of all installation requirements to include, as a minimum: utility, floor-space, foundation, and clearance requirements.

5.4 The Contractor shall develop the rigging requirements for chamber delivery and movement into PSCC’s testing facility and include them in their proposal.

5.4.1 The Contractor shall coordinate rigging with the Tobyhanna Army Depot personnel designated by PSCC.

5.4.2 The Contractor shall include any costs associated with rigging in the equipment proposal.

5.4.3 The Contractor shall indicate if the item will be delivered to ground level via the shipping company (e.g., crane-equipped truck, etc.), or if the item will be delivered to dock level.

5.5 The Contractor shall be responsible for delivery of system to PSCC in Building

2, Bay 5 at Tobyhanna Army Depot within 24 weeks of contract award date.

5.6 Delivery shall be made between the hours of 7:30 a.m. and 3:00 p.m., EST, Monday through Thursday, excluding all Federal holidays, on a date and time that is mutually agreed upon by PSCC and the Contractor.

5.7 Contractor shall provide a pre-delivery notice to the Government Contracting

Officer (KO) or Contracting Officer’s Representative (COR).

5.8 The Government will move the crated system from the delivery truck to the installation location within PSCC’s facility.

5.9 The Contractor shall provide all tools and materials necessary to uncrate, assemble, and install the chamber and its components.

5.10 The Government will dispose of all packaging material after delivery and installation.

5.11 The Contractor shall provide full system installation within a period of time not to exceed 30 days following system delivery and movement to installation location, on a date mutually agreed-upon by the Government and the

5.12 Travel costs to the PSCC testing facility located at Tobyhanna Army Depot

Building 2 Bay 5, 11 Hap Arnold Boulevard, Tobyhanna, PA 18466, shall be included in the price quote.

5.13 Shipping cost(s) to the PSCC testing facility located at Tobyhanna Army Depot, Building 2 Bay 5, 11 Hap Arnold Boulevard, Tobyhanna, PA 18466, shall be included in the price quote.

6.0 Training

6.1 Training shall be provided by the Contractor within five (5) business days following installation and can occur concurrently with acceptance testing.

6.2 Training shall be provided for a minimum class size of five (5) personnel and shall include:

6.2.1 Hands-on, step-by-step instructions with references to applicable user’s manual information and test method standards listed herein.

6.2.2 Instruction on the system’s safety procedures and features.

6.2.3 Instruction geared specifically toward a system operator/test engineer to include, but not be limited to:

6.2.3.1 Creation and modifications of programmable temperature cycles.

6.2.3.2 Saving, exporting, and printing of data.

6.2.4 Instruction geared specifically toward system maintenance and upkeep, which shall acquaint system users/ maintainers with the preventative measures necessary to provide optimum performance and maximum system life.

6.3 Contractor shall indicate on the proposal the format of the training (e.g., on-site, video teleconference, instructional video, etc.).

6.4 Training shall include a timeframe for the visit, during which operators/test engineers can pose operational questions to the Contractor for response.

7.0 Acceptance testing

7.1 Acceptance testing shall occur on-site within five (5) business days following installation and can occur concurrently with training.

7.2 This testing will be observed by the Government on-site representative or

Contracting Officer’s Technical Representative (COTR), and requires that the Contractor demonstrate successful operation of the chamber, including features/ functionality listed under the Salient Characteristics section of this document.

7.3 Acceptance testing shall include, but not be limited to:

7.3.1 Verifying the digital touch screen controller and its ability to record data and drive chamber operations.

7.3.2 Testing the chamber over the full required range of temperature and humidity to ensure that the required heating and cooling rates are achieved. The performance measurement procedures outlined in International Electrotechnical Commission (IEC) 60068-3-5 and 60068-3-7 may be used.

7.3.3 Ensuring that input and responses to the controller are functioning correctly and temperatures are ramping and holding.

7.3.4 Verifying integrity of mechanical components and chamber seals, ports, and doors.

8.0 Safety Requirements

8.1 Contractor personnel are required to follow all safety rules and regulations as detailed in Annex A, while on site. This includes, but is not limited to, wearing proper personal protective equipment (e.g., safety shoes, safety glasses, gloves, etc.) and following proper Lockout/Tagout Procedures.

8.2 All equipment provided shall meet or exceed applicable safety standards and requirements.

9.0 Personnel Preparedness

Contractor personnel working on this proposal should have good working knowledge of equipment and instrumentation, and be prepared with the necessary tools to perform the installation, verification, and training.

10.0 Warranty

10.1 The Contractor shall provide a standard one (1)-year warranty on parts and on-site labor for all performance requirements from the date acceptance testing is completed and approved by the COR or Government on-site representative.

This warranty excludes any damage caused by the customer through misuse or abuse.

10.2 Warranty shall include telephone support, available between the hours of 9:00 a.m. and 4:00 p.m. EST, Monday through Friday, excluding all Federal holidays.

10.3 The Contractor shall provide a listing of all procedures that need to be carried out as part of preventative maintenance (PM) and the suggested frequency of the PM.

11.0 Spare Parts

Contractor shall provide a list of recommended spare parts which includes the most common components needed for quick repair. These parts shall include, but not be limited to: fuses, contactors, heaters, relays, capacitors, thermocouples, solenoid valves, and switches. Contractor shall provide a listing of the spare parts provided which identifies them by characteristic, part number, cost, and quantity of each.

12.0 Period of Performance

The period of performance is for eight (8) months after award date.

13.0 TYAD Security Requirements

All TYAD contracts and other acquisition-related documents must ensure privacy and security controls follow the information, and that contractors and service providers protect Privacy Act information in the same way the organization adhering to the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and include the specified contract clauses (Parts 52.224-1 and 52.224-2), as appropriate, to ensure that personal information is protected as mandated.

In addition to the changes authorized by the clause of this contract; should Force Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters and/or processes.

FPCON impact on work levels. (Please annotate with an X which may apply):

___X_ During FPCONs Charlie and Delta, contractor services are discontinued.

Contractor services will resume when the FPCON level is reduced to level Bravo or lower.

_____This contract and its employees are considered mission essential. Therefore, all contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the contacting officer via the appropriate COR.

Contingency Operations Plan

The Contractor shall prepare and submit a Contingency Operations Plan to the Government. The Contingency Operations Plan shall document Contractor plans and procedures to maintain support during an emergency. The Contingency Operations Plan shall include the following:

A description of the Contractor’s emergency management procedures and policy

A description of how the Contractor will account for their employees during an emergency

Planned temporary work locations or alternate facilities

How the Contractor will communicate with Government during emergencies

A list of primary and alternate Contractor POCs, each with primary and alternate telephone numbers

Procedures for protecting Government Furnished Equipment (GFE)/Government furnished property (if any)

Procedures for safeguarding sensitive and/or classified Government information

(if applicable)

Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website:

https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC. Ensure contracts include the provisions that check for the possibility of and prevent undocumented workers for inclusion in contracted work related to Army missions.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

Common Access Card (CAC) and Information Systems/Network Access by Contractor Workers. [If applicable.] Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-

05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

Collection of Badges: The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. The Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in of this section, unless otherwise approved in writing by the Contracting Officer. The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility. Contractor personnel will obtain a vehicle pass for access to the military installation and Common Access Cards (CAC) for computer access, if applicable.

Security and privacy requirements for all Department of Defense-Tobyhanna (TYAD) information technology (IT) procurements.

Applicability: The requirements established in this document apply to all employees, contractors, and users authorized to participate in the TYAD IT procurement process.

Further, the requirements established herein apply as the entire contract or order (hereafter referred to as a “contract”), or any portion thereof, includes either or both of the following:

a. Access (Physical or Logical) to Government Information: Physical and Logical

Access refers to when contractor personnel (and/or any subcontractor) are expected to have (1) routine physical access to an TYAD-controlled facility; (2) logical access to an

TYAD-controlled information system; (3) access to government information, whether in an TYAD-controlled information system or in hard copy; or (4) any combination of circumstances (1) through (3) as per OMB M-05-24, Implementation of Homeland

Security Presidential Directive (HSPD) 12 – Policy for a Common Identification

Standard for Federal Employees and Contractors.

b. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) employee will operate a federal system and information technology containing data that supports the TYAD mission. In addition to the Federal Acquisition

Regulation (FAR) Subpart 2.1 definition of “information technology” (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

Requirements: Safeguarding Information and Information Systems In accordance with the Federal Information Processing Standards Publication (FIPS) 199, Standards for Security Categorization of Federal Information and Information Systems, the Contractor (and/or any subcontractor) shall:

a. Protect Government information and information systems in order to ensure:

Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information.

Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity.

Availability, which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to a TYAD network or operated by the Contractor on behalf of TYAD regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within sixty (60) minutes or less, bring the situation to the attention of the other party.

c. Adopt and implement policies, procedures, controls, and standards that are in effect at the time of contract solicitation and required by the TYAD Information Security

Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the TYAD Information Security Program security requirements based on the National Institute of Standards and Technology (NIST) “Framework for Improving

Critical Infrastructure Cybersecurity.” The framework contains the five (5) core functions to “Identify,” “Protect,” “Detect,” “Respond (to),” and “Recover (from)” any cybersecurity event.

d. Comply with the Privacy Act requirements and with the Federal Information

Security Modernization Act (FISMA) and with the OMB memo M-17-12, Preparing for and Responding to a Breach of Personally Identifiable Information, Contractor

Employee Personnel Security Screenings documents, and FAR clauses as applicable and incorporated into this solicitation/contract. Personally Identifiable Information is defined as below.

Per Office of Management and Budget (OMB) Circular A-130, Personally Identifiable Information (PII) is “information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual.” Examples of PII include, but are Security and Privacy Requirements for Information Technology Procurements not limited to the following:

social security number, date and place of birth, mother’s maiden name, biometric records, etc.

Per TYAD, sensitive PII is PII that if released improperly could result in harm, embarrassment, inconvenience, or unfairness to the individual whose name or identity is linked to the information. Context must be accounted for in order to determine whether PII is sensitive. Some PII is always sensitive, and some is only sensitive when it is used in a particular context. For example, a list of people subscribing to a government newsletter is generally not sensitive PII; a list of people receiving treatment for substance abuse would always be considered sensitive PII.

The list below is not exhaustive. Context must be accounted for in order to determine whether PII is sensitive. The following types of information are always considered sensitive:

Social Security Numbers (including using just the last 4 digits of the SSN)

Date of birth

Mother’s maiden name

Biometric identifiers (e.g., fingerprint, iris scan, voice print)

Personal financial information, credit card and purchase card account numbers

Citizenship and immigration status

Criminal history • Computer access passwords and security questions

Medical records

a. Mandatory Training for All Contractor Staff - All contractor (and/or any subcontractor) employees assigned to work on this contract shall complete the applicable TYAD Cybersecurity and Privacy Awareness training (provided upon contract award) before performing any work under this contract (this training is available to new contractors, even if they do not have a PIV card). Thereafter, the employees shall complete the TYAD Cybersecurity and Privacy Awareness training at least annually, during the life of this contract. All provided training shall be compliant with TYAD training policies. Contractor Employees Who Require Access to Government Information

Systems. All contractor employees with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information

Assurance (IA) Awareness prior to access to the information system and then annually thereafter.

b. Training Records - The contractor (and/or any subcontractor) shall maintain training records for all its employees working under this contract in accordance with

TYAD policy. A copy of the training records shall be provided to the COR within 30 days after contract award and annually thereafter, or upon request.

Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

Information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

Security Clearances. [If applicable.] Performance of work will require access to classified information or equipment IAW the DD Form 254, Contract Security Classification Specification, provided as an attachment. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

If, subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

The Contractor agrees to insert terms that conform substantially to the language of this clause, but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

Contractor personnel performing IT sensitive duties are subject to investigative and assignment requirements IAW AR 25-2, AR 380-67, DoD 8570.0 and affiliated regulations. Army regulation available at www.apd.army.mil.

Threat Awareness and Reporting Program (TARP). [If applicable.] For all contractors with security clearances, per AR 381-12, TARP contractor employees must receive initial and annual TARP training by a CI Agent or other trainer as specified in 2- 4b.

Contracts that Require an OPSEC Standing Operating Procedure/Plan. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security.