PWS Draft Proto Trak.pdf

Performance Work Statement (PWS) Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF)

10x Proto Trak Equipment Preventive Maintenance Inspection and Remedial Services

1. Background:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a

US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels and shore based activities in the Pacific.

2. Objective and Scope:

2.1. The Contractor shall supply an OEM Certified Technician to perform preventative maintenance services for 10EA Proto Trak equipment. The contractor will perform the annual preventive maintenance services on 6EA TRAK DPMSX5P, 2EA FHM7, 2EA 2470RX. The Contractor shall perform on-site, preventive maintenance, repair, calibration, and remedial services (repairs required outside scope of annual preventive maintenance), to include an inspection report for work performed on the following equipment:

Alpha # Manufacturer Model Serial no Location eFEM asset #

MPY Proto Trak TRAK DPMSX5P 183DM720 B-67 3225370691 MPX Proto Trak TRAK DPMSX5P 183DM719 B-67 3225370690 MPA Proto Trak TRAK DPMSX5P 154DM288 B-67 3225370714 MPE Proto Trak TRAK DPMSX5P 154DM289 B-1770 3225370715 MOS Proto Trak TRAK DPMSX5P 154DM291 B-67 3225370716 MOQ Proto Trak TRAK DPMSX5P 154DM292 B-67 3225370717 MOC Proto Trak FHM7 154CY225 B-67 3225370718 MOB Proto Trak FHM7 154CY221 B-67 3225370719 MRQ Proto Trak 2470RX 244EH372 B-67 3225366078 MRR Proto Trak 2470RX 244EH373 B-67 3225366079

3. Performance Requirements:

3.1. Preventive Maintenance. The contractor shall provide all management, parts, labor, materials, supplies, transportation and tools required for preventive maintenance of all equipment in paragraph 2.1 in accordance with the applicable manufacturer’s manual to ensure proper operation of equipment. Contractor shall provide a contact phone number and alternate phone number for technical support during the contract duration. The contractor shall notify the Technical Point of Contact (TPOC) if any machine covered under this contract cannot be restored to operational status within the contract period.

3.2. Preventive Maintenance Parts. Parts that are replaced as part of the preventive maintenance service are included at no additional cost to the Government. Replacement parts and materials supplied shall be supplied by the contractor and must be new and not refurbished or reconditioned materials.

3.2.1. Any remedial repairs identified during the preventative maintenance shall be accomplished if completion of the repair is possible during the on-site visit. If the repair cannot be accomplished during that visit, a follow-up report shall be completed in accordance with paragraph 3.3 of this PWS.

3.2.2. The Contractor shall notify the Technical Point of Contact (TPOC) if any equipment covered under this contract cannot be restored to operational status within the contract period.

3.3. Preventive Maintenance Reports. The contractor shall submit a written maintenance report to the Technical Point of Contact (TPOC) within 1 week after the completion of each Preventive Maintenance and Inspection. The report shall contain, at a minimum, the identification and location of equipment, the type of maintenance performed, materials or parts replaced, date of preventive maintenance, service technicians’ name and an assessment of the overall condition of the equipment serviced.

3.4. Software Upgrades. All software upgrades, if required, shall be provided. The Contractor shall ensure that upgrades include all applicable software licensing agreements. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data.

3.5. Remedial Repair Parts. Parts that are replaced as part of remedial repair is to be issued on a separate purchase order to be approved by the TPOC. Materials supplied shall be new and not refurbished or reconditioned materials.

3.6. Remedial Repair Reports. The Contractor shall provide a repair report to the TPOC within 1 week after completion of the repair. The report shall include the date and time of the remedial repairs, the identification and location of the equipment, the repairs performed, material or parts replaced, and the name of the technician performing the repairs. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report which includes equipment identification, description of the needed repair, estimated time and cost to accomplish the work.

3.7. Removal and disposal of replacement parts and materials. Contractor shall transfer replacement parts and materials, to PHNSY & IMF for proper disposal.

3.8. Hazardous Waste and Scrap Metal shall be turned over to PHNSY & IMF. For specific guidance, guidelines, and procedures governing the use and disposal of hazardous material or hazardous waste at PHNSY & IMF, direct all questions to the

TPOC.

3.9. Photography, photographic equipment, computing and recording devices are prohibited at PHNSY & IMF without prior approval. This includes personal and company cellular phones with camera features.

3.10. Place of Performance. Pearl Harbor Naval Shipyard, Pearl Harbor, Hawaii.

3.11. Period of Performance. All work to be completed within twelve months after award of contract on an annual basis. The contractor shall meet with the Technical Point of Contact (TPOC) to establish a schedule and complete all work on 6EA. TRAK DPMSX5P, 2EA. FHM7, and 2EA 2470RX. TPOC will be determined after contract award.

3.12. Hours of Performance. Normal Hours. All work shall be performed during normal business working hours of 0630 to 1500 hours, daily, Monday through Friday, excluding Federal Holidays (Normal work hours are subject to change upon customer’s discretion).

3.12.1 If the holiday falls on a Saturday, the holiday is observed on preceding Friday. If the holiday falls on a Sunday, the holiday is observed on the following Monday.

3.12.1.1 Federal Holidays:

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th or 5th Monday in May Juneteenth 19th of June Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

3.12.2 Facilities may close due to local or national emergencies, administrative closings, or other Government directive facility closings. PHNSY & IMF typically observes an annual curtailment closure between Christmas and New Year’s, consult with TPOC for details. Contractor access to Government facilities during closures is not permitted.

3.13 Workmanship. The Contractor shall ensure that all work performed is done by a factory trained and authorized service technician.

3.14 Service Delivery Summary Table A:

Performance Requirement

PWS

Paragraph

Notes Performance Threshold

1. Perform Preventive Maintenance Paragraphs 3.1 100% delivery and compliance.

2. Preventive Maintenance Parts Paragraphs 3.2, 3.2.1, 3.2.2

100% delivery and compliance

3. Provide software upgrades if required.

Paragraph 3.4 100% delivery and compliance.

4. Provide written Preventive Maintenance Report within one week of service.

Paragraphs 3.3 100% delivery and compliance.

5. Perform Remedial Service and Repair

Paragraphs 3.4 100% delivery and compliance.

6. Remedial Repairs Parts Paragraph 3.5 100% delivery and compliance.

7. Provide a written Remedial Repair Report within one week of service.

Paragraph 3.6 100% delivery and compliance.

8. Removal and disposal of replacement parts and materials.

Paragraph 3.7 100% delivery and compliance.

9. Hazardous waste and scrap metal to be turned in to PHNSY & IMF.

Paragraph 3.8 100% delivery and compliance.

4. Quality Assurance.

4.1. The Contractor is responsible for implementing and maintaining a Quality Control Plan

(QCP) to ensure that the work performed meets or exceeds the requirement of this PWS and results in the prevention of potential problems and correction of actual problems. The QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the Contracting Officer’s Representative (COR) prior to contract performance.

4.2. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the QCP and shall make such records available to the COR upon request.

5. Government Furnished Property and Services.

5.1. GENERAL: The Government will provide the following:

5.1.1. All reasonably required amounts of electricity for Contractor supplied tooling or test equipment.

5.1.2. Removal and disposal of Hazardous Waste, used lubricants, coolants, and cleaning solutions generated from servicing.

5.1.3. No other property, utilities or services will be provided by the Government.

6. Contractor Qualifications:

6.1. The Contractor shall provide a factory trained and authorized service technician and the necessary management and administrative support associated with personnel, equipment and services are provided.

6.2. Contractor personnel shall have a valid driver's license and a vehicle pass for base access. The Government will submit the base access request to JBPHH Security. In accordance with the Security Requirement - Appendix III, the Government will provide escorts as required while in the CIA and CNIA.

6.3. Prior to the start of performance, the Contractor shall submit a formal letter to the TPOC requesting facility access to include the following information: full name of all personnel working on this contract; Social Security number; date of birth, place of birth and citizenship. The Contractor shall state that the information has been verified and shall have supporting records on file, if required for examination.

6.4. The Contractor must be able to attain and maintain a green unescorted CIA badge.

6.5. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, badge, company identification) in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). Identification badges shall be worn at all times when performing work.

6.6. The Contractor performing services shall be required to comply with all PHNSY&IMF rules, regulations and training that are applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas, as required. The TPOC will make arrangements to provide escort service if required.

7. Security Requirements:

7.1. Prior to the start of work, the contractor shall provide the COR a request for access to

PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

7.2. The contractor shall pass a background check to gain access to PHNSY & IMF. The contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System (DBIDS). The contractor shall coordinate with the COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building 3455 Pass Office in the completion of current form SECNAV 5512/1.

7.3. Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with PHNSY Security Office at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

7.4. Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III

8. Attachments:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF) (REV. MARCH 2026)

APPENDIX II – ENVIRONMENTAL PROTECTION GUIDELINES FOR

CONTRACTORS ON FACILITIES PROJECTS AT PEARL HARBOR NAVAL

SHIPYARD & INTERMEDIATE MAINTENANCE FACILITY (REV. OCTOBER 16,

2019)

APPENDIX III – CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY & IMF’S

CONTROLLED INDUSTRIAL AREA, CONTROLLED NUCLEAR INFORMATION

AREAS, AND/OR OTHER SENSITIVE AREAS (REV. FEB 2026)