PWS Draft.pdf

X31PES11302018

Performance Work Statement (PWS) Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility

Hankook America Vertical Turning Center Preventive Maintenance Inspection and Remedial Services

1. Background:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a

US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels and shore based activities in the Pacific

2. Objective and Scope:

2.1. The Contractor shall supply a Manufacturer Trained Certified Technician from Hankook

America to perform on-site, preventive maintenance, repair, calibration, and remedial services, to include an inspection report, on two (2) Hankook Vertical Turning Centers.

Alpha # Manufacturer Model Serial no eFEM asset #

MNM Hankook 125E 43D09484 3225348329

MNN Hankook 125E 43D09485 3225348330

3. Performance Requirements:

3.1. Preventive Maintenance. The contractor shall provide all management, parts, labor, materials, supplies, transportation and tools required for preventive maintenance of all equipment in paragraph 2.1 in accordance with the applicable manufacturer’s manual to ensure proper operation of equipment. Contractor shall provide a contact phone number and alternate phone number for use during the contract duration. The contractor shall notify the Technical Point of Contact (TPOC) if any machine covered under this contract cannot be restored to operational status within the contract period. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data. All software upgrades, if required, shall be provided. The Contractor shall ensure that upgrades include all applicable software licensing agreements.

3.1.1. Preventive Maintenance Parts. Parts that are replaced as part of the preventive maintenance service are included at no additional cost to the Government. Materials supplied shall be new and not refurbished or reconditioned materials.

3.1.2. Preventive Maintenance Service. Preventive Maintenance Service shall be in accordance with applicable Manufacturer’s Requirements.

3.2. Software Upgrades. All software upgrades, if required, shall be provided. The

Contractor shall ensure that upgrades include all applicable software licensing agreements. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data.

3.3. Preventive Maintenance Reports. The contractor shall submit a written maintenance report to the Technical Point of Contact (TPOC) within 1 week after the completion of each Preventive Maintenance and Inspection. The report shall contain at a minimum, the identification and location of equipment, the type of maintenance performed, materials or parts replaced, date of preventive maintenance, service technicians name and an assessment of the overall condition of the equipment serviced.

3.4. Perform Service and Repair. Contractor shall check both machines for improper functioning of probe and tool setter for operation and cause. Contractor will perform inspection of tools unrecognized by machines. Contractor will also inspect cross rails for vibration, and low coolant pressure. Machine serial number 43D09484 will be inspected for major oil leak coming from the machine spindle.

3.5. Remedial Repairs. Remedial repair identified during preventive maintenance shall be accomplished if completion of the repair is possible within the period of performance.

3.5.1 Remedial Repair Parts. Parts that are replaced as part of remedial repair is to be issued on a separate purchase order to be approved by the TPOC. Materials supplied shall be new and not refurbished or reconditioned materials.

3.5.2 Remedial Repair Reports. The Contractor shall provide a repair report to the TPOC within 1 week after completion of the repair. The report shall include the date and time of the remedial repairs, the identification and location of the equipment, the repairs performed, material or parts replaced, and the name of the technician performing the repairs. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report which includes equipment identification, description of the needed repair, estimated time and cost to accomplish the work.

3.6. Removal and disposal of replacement parts and materials. The Contractor shall be responsible for removal and disposal of replaced parts and material upon repair completion. Disposal of parts/materials shall be in accordance with Federal, State and local laws and regulations. The disposal of replaced parts/materials within PHNSY&IMF is prohibited.

3.7. Hazardous Waste and Scrap Metal shall be turned over to PHNSY & IMF. For specific guidance, guidelines, and procedures governing the use and disposal of hazardous material or hazardous waste at PHNSY & IMF, direct all questions to the

TPOC.

3.8. Photography, photographic equipment, computing and recording devices are prohibited at PHNSY & IMF without prior approval. This includes personal and company cellular phones with camera features. Direct all questions to the TPOC.

3.9. Place of Performance. Pearl Harbor Naval Shipyard

3.10. Period of Performance. All work to be completed within twelve months after award of contract, (August 28, 2025 – August 27, 2026) on an annual basis. The contractor shall meet with the Technical Point of Contact (TPOC) to establish a schedule and complete all work on two (2) Hankook VTC-125E with 11 working days.

3.11. Hours of Performance. Normal Hours. All work shall be performed during normal business working hours of 0630 to 1500 hours, daily, Monday through Friday, excluding Federal Holidays. If the Federal Holiday falls on a Saturday, the holiday is observed on the following Monday. Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. PHNSY & IMF typically observes an annual curtailment closure between Christmas and New Year’s, consult with TPOC for details. Contractor access to Government facilities during closures is not permitted.

3.12 Workmanship. The Contractor shall ensure that all work performed is done by a factory trained and authorized service technician and shall provide a 1-year warranty on the work performed.

The warranty shall begin when all work is completed.

3.13 Enterprise-Wide Contractor Manpower Reporting (ECMRA) application. The

Contractor shall report ALL contract labor hours (including subcontractor labor hours) required for performance of services provided under this contract for PHNSY & IMF using the following web address: https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during this period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at “https://doncrma.nmci.navy.mil.”

3.14 Service Delivery Summary Table A:

Performance Requirement

PWS

Paragraph

Notes Performance Threshold

1. Perform Preventive Maintenance Paragraphs 3.1

3.1.1 and 3.1.2

100% delivery and compliance.

2. Provide software upgrades if required.

Paragraph 3.2 100% delivery and compliance.

3. Provide written Preventive Maintenance Report within one week of service.

Paragraphs 3.3 100% delivery and compliance.

4. Perform Service and Repair Paragraphs 3.4 100% delivery and compliance.

5. Perform remedial repairs within the time allowed.

Paragraphs 3.5 100% delivery and compliance.

6. Provide written Remedial Repair Report within one week of service.

Paragraph 3.5.2 100% delivery and compliance.

8. Removal and disposal of replacement parts and materials.

Paragraph 3.6 100% delivery and compliance.

9. Hazardous waste and scrap metal to be turned in to PHNSY & IMF.

Paragraph 3.7 100% delivery and compliance.

4. Quality Assurance.

4.1. The Contractor is responsible for implementing and maintaining a Quality Control Plan

(QCP) that identifies and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the Contracting Officer’s Representative (COR) prior to contract performance.

4.2. The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor, should the review(s) identify areas requiring remedial action.

4.3. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the QCP and shall make such records available to the COR upon request.

5. Government Furnished Property and Services.

5.1. GENERAL: The Government will provide the following:

5.1.1. All reasonably required amounts of electricity for Contractor supplied tooling or test equipment.

5.1.2. Removal and disposal of Hazardous Waste, used lubricants, coolants, and cleaning solutions generated from servicing.

5.1.3. No other property, utilities or services will be provided by the Government.

6. Contractor Qualifications:

6.1. The Contractor shall provide a factory trained and authorized service technician and the necessary management and administrative support associated with personnel, equipment and services are provided.

6.2. Contractor personnel shall have a valid driver's license and a vehicle pass for base access. The Government will submit the base access request to JBPHH Security. In accordance with the Security Requirement - Appendix III, the Government will provide escorts as required while in the CIA and CNIA.

6.3. Prior to the start of performance, the Contractor shall submit a formal letter to the TPOC requesting facility access to include the following information: full name of all personnel working on this contract; Social Security number; date of birth, place of birth and citizenship. The Contractor shall state that the information has been verified and shall have supporting records on file, if required for examination.

6.4. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, badge, company identification) in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). Identification badges shall be worn at all times when performing work.

6.5. The Contractor performing services shall be required to comply with all PHNSY&IMF rules, regulations and training that are applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas, as required. The TPOC will make arrangements to provide escort service if required.

7. Security Requirements:

7.1. The contractor/instructor shall pass a background check to gain access onto the base.

The contractor will coordinate with PHNSY & IMF to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more.

Contractor/instructor must pass a security background check. Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the Contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract;

Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination. Contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System.

7.2. Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with PHNSY Security Office at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

8. Point of Contact:

8.1. Technical POC:

Shop 31 Matthew Lee 808-368-0733, (808)473-8000 x6477, Email: matthew.lee2@navy.mil

9. Appendices:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF) JULY2024

APPENDIX II – ENVIRONMENTAL PROTECTION GUIDELINES FOR

CONTRACTORS ON FACILITIES PROJECTS AT PEARL HARBOR NAVAL

SHIPYARD & INTERMEDIATE MAINTENANCE FACILITY – OCTOBER 16, 2019

APPENDIX III – SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR

NAVAL SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER

SENSITIVE AREAS, CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR

NUCLEAR WORK AREAS – JUNE 2021