PWS_DRAFT_CME SE Env Cleanup Program AEC _v3.docx

Performance Work Statement (PWS) Environmental Program Support Services for Multiple Army Installations United States Army Environmental Command (USAEC)

20 March 2020 (DRAFT Copy)

1. General: This is a non-personal services firm-fixed price (FFP) contract to provide comprehensive technical and program support for addressing the requirements of the Army Environmental Program. Multiple Army installations across various areas of the United States require support to meet Army reporting needs and provide technical assistance. A variety of tasks are anticipated at multiple installations over the period of performance of this contract, as outlined in Part 5 of this Performance Work Statement (PWS). The Government reserves the right to include tasks from other Army installations in accordance with this PWS.

1.1 Description of Services: The Contractor shall be required to support installations by addressing aspects of the Army Environmental Program including Installation Restoration Program (IRP), Military Munitions Response Program (MMRP), and compliance related cleanup programs. It is anticipated that the Contractor will provide technical support to multiple installations based on site specific needs.

1.2 Background: The Installations to be supported under this contract are listed in Attachment 1(a).

1.2.1 The Installation Action Plans (IAPs) can be found on the United States Army Environmental Command (USAEC) public web site located at https://aec.army.mil. Additional details on the individual installations history, location, and program requirements are also found in Attachments 1(a). Professional services are anticipated to be provided through on-site support staff. Office space availability and on-site support requirements are outlined in Part 3 and Part 4 of this PWS.

1.2.1.1 The professional services for the Installations to be supported are projected to be provided on-site, however the Contractor shall maximize the use of this site to include work from other installation requirements as workload allows.

1.3 Objectives: The professional services shall provide Environmental Program technical support in the area of Restoration (cleanup) to multiple installations according to their specific environmental restoration needs.

1.5 Period of Performance (POP): The POP for this contract shall not exceed 60 months, inclusive of all options.

1.6 General Information:

1.6.1 Quality Control (QC): QC is the responsibility of the Contractor. All work shall be accomplished with adequate internal controls and review procedures to eliminate conflicts, errors, and omissions and ensure the technical accuracy of all other items listed in this Contract.

1.6.1.1 The Contractor must ensure that the quality of all work performed or produced under this contract meets Army approval, through the Contracting Officer Representative (COR). Contractor Quality Control (CQC) is the means by which the Contractor ensures that the work complies with the requirements of the contract. The Contractor is responsible for quality control and shall establish and maintain an effective quality control system. The quality control system shall consist of plans, procedures, and organization necessary to produce a product that complies with governing regulations and contract requirements. Quality control plans must be prepared and approved by the COR prior to performance of physical work. The Quality Control Plan for this contract shall be part of the Project Management Plan (PMP) outlined in PWS section 5.2.

1.6.1.2 Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. Unless specified otherwise by the KO, the Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.2 Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government shall do to assure that the Contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: The Contractor will not have access to the Installation personnel or facilities on the following Federal Government Holidays but may, at their discretion, work at their own remote office location:

1.6.4 Hours of Operation: The Contractor shall conduct business at the named installations, as required and at the discretion of the installation, to complete the activities required to meet the requirements in this PWS except when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the timely completion of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential. In the event of a National Defense Emergency affecting any of the installations where work may be occurring, the Installation Point of Contact (POC) will immediately notify appropriate Contractor personnel. At that time, the Contractor shall take immediate steps to cease all activities on the installation(s) and will request all Contractor personnel to leave the installation(s) property until notice is given by the installation that National Defense Emergency conditions are no longer in effect. The schedule and/or period of performance will be adjusted accordingly. Additionally, the Installation POC will notify the KO or COR who will, in turn, notify the Contractor Program Manager.

1.6.5 Place of Performance: The place of performance is primarily at the installations named in this PWS with respect to required on-site support and at the office(s) of the Contractor. Office space availability and on-site requirements are outlined in Part 3 and Part 4 of this PWS. Also, locations may be at other locations such as EPA or state regulatory offices, proximate to the specifically named installations, as required to complete the contract requirements.

1.6.6 Type of Contract: The Government will award a Firm Fixed Price (FFP) Contract for professional services. Travel CLINs will be cost reimbursable.

1.6.7 Security Requirements:

1.6.7.1 Anti-Terrorism (AT) Level 1 Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training and provide certificates to the COR within 30 calendar days after contract start date and then annually thereafter. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

1.6.7.2 Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9 or NAF Clause BI.142, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.3 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.6.7.4 iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed and reported to the COR within 30 calendar days of contract award. For any new or replaced employees training shall be completed and reported to the COR within 10 calendar days after commencing performance.

1.6.7.5 Army Training Certification Tracking System (ATCTS). All contractor employees with access to a government information systems must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.7.6 OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. Training certificates shall be provided to the COR within 30 calendar days after contract award and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm

1.6.7.7 Cyber Awareness (Information assurance (IA)/information technology (IT)) training. All contractor employees and associated sub-contractor employees must complete the DoD Cyber awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions. DoD Cyber Awareness Challenge Training is available at the following website: https://ia.signal.army.mil/DoDIAA/

1.6.7.8 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided at the discretion of the installation for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured IAW applicable DoD, Army and local policy and procedures.

1.6.7.9 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO and COR.

1.6.7.9.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due the Contractor.

1.6.7.9.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor employees approved by the COR. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance in writing by the COR or the respectively designated installation POC.

1.6.8. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with the contract; maintain written and oral communications with the Contractor concerning technical aspects; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any discrepancies; coordinate availability of Government furnished property; and facilitate site entry of Contractor personnel. The KO issues a designation letter to the COR, a copy of which is sent to the Contractor, which states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: It has been the Government’s experience that to accomplish the mission, certain positions may be designated as “key” for a contract. However, it is the Contractor’s responsibility to provide the appropriate mix and skill levels of personnel to accomplish the work. The KO shall approve all replacement of key and all on-site support personnel. Resumes of these individuals (key and on-site support personnel) shall be required as part of proposal or whenever a change in personnel is to occur to verify the replacement individual meets the qualifications of the solicitation.

The following are considered Key Personnel by the Government:

1.6.11. Program Manager (PM):

The Contractor shall designate one trained and experienced Program Manager (PM) for this contract. The Contractor shall identify the PM and the PM's qualifications with the submittal of its proposal. The PM shall serve as the primary point of contact for the COR, and shall be responsible for the management of work, approved plans, and all federal, state, and local laws and regulations. The PM shall maintain close communication and coordination with the COR for the duration of the project.

The PM shall have the following minimum qualifications:

(1) A bachelor’s degree in engineering, science or related field.

(2) A minimum of five (5) years program management experience in comprehensive environmental technical and program support projects. Program Managers performing tasks must have a minimum of five (5) years of experience in the field.

(3) Working knowledge of applicable federal, state, and local laws, regulations, and guidance pertaining to the environment.

(4) A basic understanding of firm fixed price contracts.

(5) A demonstrated understanding of performance-based contracts, and successful experience managing a minimum of one performance based contract.

1.6.11.1 Primary On-Site Support Environmental Scientist/Engineer:

The Contractor shall designate one individual at each Installation as the Primary On-Site Support Environmental Scientist/Engineer for this contract. For the purposes of this PWS, a single individual may be named to support the Fort Benning and Fort Gillem/Gordon sites. The Primary On-Site Support Environmental Scientist/Engineer shall be competent, experienced, and knowledgeable in technical and program support and shall be the primary USAEC Environmental Support Manager (ESM) point of contact for technical coordination of project requirements at the Installations listed under Attachment 1(A).

The Primary On-Site Support Environmental Scientist/Engineer shall oversee environmental restoration support requirements specified in this PWS throughout each Installation; be the primary onsite support environmental restoration subject matter expert regarding environmental restoration tasks specified in this PWS; shall ensure that all Restoration/Remediation support requirements (to include training/certifications of personnel working within the Restoration/Remediation Program) are being met; shall be responsible for the competent performance of the other Contractor personnel working within the Restoration/Remediation Technical Support program; and shall coordinate with the COR, COTRs, or their other designated representatives throughout the duration of the Contract. The Contractor will ensure the Primary On-Site Support Environmental Scientist/Engineer is equipped with the means to maintain constant communication with the COR during normal business hours.

Primary On-Site Support Environmental Scientists/Engineers shall have the following minimum qualifications:

(1) A college degree in in engineering, geology, or a physical science related field.

(2) A minimum of five (5) years demonstrated experience performing Environmental Restoration Program Technical Support functions in an environmental field or contract commensurate with requirements specified in this PWS.

(3) A minimum of three (3) years demonstrated Army-specific experience performing Cost to Complete Memoranda for Record (CTC MFRs), experience which was obtained within the last five (5) years.

(4) A minimum of three (3) years demonstrated Army-specific experience with and a working knowledge of the Headquarters Army Environmental System (HQAES).

(5) Working knowledge of applicable federal, state, and local laws, regulations, and guidance.

1.6.12 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. All contract personnel attending meetings, or working in other situations where their Contractor status is not obvious to third parties shall identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor’s personnel must identify themselves as Contractors when answering Government telephones, or working in situations where their actions could be construed as official Government acts. The Contractor must display his or her name and the name of the company while in the work area, wear and display a building pass, if required by security procedures, and include the company’s name in his or her email display.

1.6.13 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.14 Contractor Travel: The Contractor shall account for any necessary travel as required for completion of the contract and mission requirements. All travel shall adhere to the Joint Travel Regulations (JTR). Contractor personnel supporting restoration will be required to attend annual Environmental Liabilities training, which may require travel to USAEC. Periodic meetings may be held at State Regulatory Offices and the Contractor may be required to attend public meetings at or near the listed installations under Attachment (1a).

1.6.15 Data Rights: The Army has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Army owned and are the property of the Army with all rights and privileges of ownership/copyright belonging exclusively to the Army. These documents and materials cannot be used or sold by the Contractor without written permission from the KO. All materials supplied to the Army shall be the sole property of the Army and cannot be used for any other purpose. This right does not abrogate any other Army rights under the applicable Data Rights clause(s). The Contractor shall ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.16 Organizational Conflict of Interest: The nature and sensitivities involved with the activities conducted under this contract may require organizational structure and special safeguards. In order to insure Contractor participation in this contract does not represent an organizational conflict of interest (OCI), the Contractor will receive no privileged, proprietary, or otherwise sensitive information without the Government’s direction or knowledge. In the event that either Contractor technologies or ongoing work for other DoD agencies would cause a conflict of interest with work covered by the scope of this task, Contractor project staff will identify that potential conflict to the KO and COR. The Contractor shall either propose an OCI mitigation plan for Government review and approval or recuse themselves from the project work at issue.

a. The exercise of common sense, good judgment and sound discretion will be employed in determining whether a significant potential conflict exists and, if it does, the development of an appropriate means for resolving it. The two underlying principles are-

b. The effort to be performed under this Contract may require access to the proprietary information from other companies and consequently creates a potential significant conflict of interest. It is the intention of the Government to prevent creation of an unfair competitive advantage as a result of knowledge gained through access to proprietary information. Consequently, when access to proprietary information of other companies is required, the Contractor shall (1) enter into a written agreement with the other company (ies) to protect their proprietary information from unauthorized use or disclosure for as long as it remains proprietary; and (2) refrain from using such proprietary information for any purpose other than providing advisory and assistance service to the Government under this contract. In addition, the Contractor shall (1) inculcate upon its employees, through appropriate means, such formal training and promulgation of company policies and procedures, the principles of FAR Subpart 9.5, so that employees will refrain from using or disclosing proprietary information except as provided herein; and (2) obtain from each of its employees whose responsibility in connection with the work under this Contract may be reasonably expected to involve access to such proprietary information, a written agreement, which in substance shall provide that such employee will not, during his employment by the Contractor or thereafter, disclose to other than the Contractor's employees or sponsor, or use for the employee's own benefit or the future benefit of any other individual, corporation, or organization any such proprietary information to which the employee had access in connection with the work under the Contract. An executed copy of all proprietary information agreements shall be furnished to the KO within fifteen (15) calendar days of execution. The Contractor shall hold the Government harmless and indemnify the Government as to any cost/loss resulting from the unauthorized use or disclosure of third party proprietary information by the Contractor, its employees, subcontractors, or agents.

c. For breach of any of the above restrictions or disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or potential thereof) subsequent to Contract award, the KO may terminate this contract for convenience if such termination is deemed in the best interest of the Government.

d. The Contractor shall include a clause which includes paragraph 1.6.17.a in all subcontracts. Likewise, a clause which includes paragraph 1.6.17.b shall be included in all subcontracts which may require access to proprietary information of other firms. When the above paragraphs are included in a subcontract, the term "Contracting Officer" shall represent the head of Contracts Office of the Prime Contractor.

1.6.17 Noncompliance: Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the COR and KO telephonically and then by written notice. Nothing in this contract shall relieve the Contractor of its responsibility to comply with applicable laws and regulations.

1.6.18 Periodic Progress Meetings: The Contractor shall attend any post award conferences and periodic progress meetings anticipated to occur on a quarterly basis convened by the contracting activity and/or COR. These meetings will be conducted on a quarterly basis to review the Contractor's performance. The Contractor shall provide meeting minutes within 5 calendar days after each meeting for review by the meeting attendees.

PART 2

DEFINITIONS & ACRONYMS

2.1 Definitions: The following definitions and acronyms may apply.

2.1.1 Confirmation Notices: The Contractor shall provide a record of all discussions; verbal directions, telephone conversations, in progress review meetings, and other communications participated in by the Contractor and/or his representatives on matters relative to this contract, and regardless of whom the other participants may have been. These records, entitled “Confirmation Notices”, shall be numbered sequentially, starting with the number 001, and shall fully identify participating personnel, topics discussed, action items, and any conclusions reached.

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4 Contracting Officer Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Deliverable: Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.6 Government-Furnished Property: Property in the possession of the Government made available to the Contractor to use on this contract.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.9 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.2. Acronyms: The following acronyms may to this contract.

PART 3

GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Resources:

3.1 While on site at the Installations, at the discretion of the installation being supported by the task, the Government will furnish office space, furniture, and access to computers, telephones, FAX machine, and copier in support of Contractor efforts.

3.2 The Government will provide the following resources to the Contractor:

(1) Pertinent records, reports, data, analyses, and information, in their current format (e.g., paper copy, electronic, tape, disks) to facilitate development of a complete and accurate assessment of current, former, and historical site activities and operations; waste generation and contaminant characteristics; parameters of interest; and site environmental conditions.

(2) Access to appropriate personnel to conduct interviews on Installation operations and activities.

(3) Access to DoD and Army policy and guidance documents.

(4) Rights of Entry for sites.

3.3 Contractors will be required to utilize Government computers for some tasks such as use of the Army databases for reporting. Government computers will be issued for the performance of on-site work and off-site work to be performed at the Contractor’s facilities. For Government Furnish Equipment (GFE) description please see Technical Exhibit 3.

3.4 Other Equipment/Vehicles: The Government may provide Government Owned Vehicle(s) contingent on the policy and procedures (to include but not limited to insurance requirements, signed user responsibility agreements, duration, availability, etc.) of the individual military installations listed in Attachment (1a).

3.5 Delivered Equipment: All equipment delivered and installed during this contract shall become property of the U.S. Government at the end of the contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities: The Contractor shall provide all support activities necessary to ensure the safe and effective accomplishment of all work required to meet the requirements of this PWS.

4.1 The Contractor shall possess and supply personnel with the required expertise and knowledge, equipment, tools and any other resources required to meet or exceed the requirements of this PWS in accordance with established industry standards and regulatory requirements. Other resources may include document reproduction, equipment, materials and shipping expenses associated with providing the environmental technical and program management services in this PWS not covered as Government-Furnished Property (GFP).

4.2 The Contractor shall be responsible for any damage caused to property of the United States (Federal property) by the activities of the Contractor under this contract and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. Any property of the United States damaged or destroyed by the Contractor incident to the exercise of the privileges herein granted shall be promptly repaired or replaced by the Contractor to a condition satisfactory to the COR or reimbursement is to be made by the Contractor sufficient to restore or replace the property to a condition satisfactory to the COR.

PART 5

SPECIFIC TASKS

5.0 Basic Services: The Contractor shall provide services for environmental support for the Installations described in Attachment 1(a).

5.1 Kick Off Meeting: The Contractor shall participate in a kick-off meeting with the COR and the key points of contact from USAEC as well as the Army Installations within ten (10) business days of award to discuss the work to be accomplished under this contract.

5.1.1 During the teleconference, the process, decision makers, compliance with all security requirements, objectives and deliverables (Technical Exhibit 2) under this contract will be discussed. The purpose of the meeting will be for the Contractor to become familiar with expectations, and start the execution of comprehensive technical and program support for addressing the requirements of the contract. As part of the project kick off, the Contractor shall present their approach for execution, proposed milestones, meetings, coordination, document submittals, and review periods for the work required to achieve the objectives of this Contract.

5.2 Project Management Plan (PMP): The PMP shall address the Contractor’s approach for contract execution, proposed milestones, meetings, coordination, document submittals, and review periods for the work required to achieve the objectives. It shall also include project organization, personnel, and management; compliance with all security and NACI requirements, coordination procedures and activity schedule; and describe internal quality control procedures, and other activities required to meet the requirements. Items addressed in the PMP shall also include:

· Quality Control Plan

· Monthly Progress Reports

· Document Submittals

· Management Approach

· Milestone Payment Plan

· Any other items discussed at the Kick-off meeting and deemed of importance for inclusion in the PMP

5.3 Monthly Progress Report: Monthly reports shall be submitted electronically via electronic mail by the 5th of each month. Monthly progress reports shall document work accomplished by the Contractor during the reporting period (previous month). The monthly progress report shall consist of narrative summary of task requirement accomplishments, deliverables, unresolved issues, and any proposed changes to the document submittal schedule referenced in PWS 5.21. Copies of confirmation notices shall be included as an attachment to the monthly progress reports.

5.4 The Contractor shall provide Environmental Program Technical Support in the area of Restoration (cleanup). The support required is installation specific in accordance with Attachment 1(a). The overall program technical support to USAEC is outlined in the tasks below.

5.4.1 Restoration (Cleanup) Program Support: Program Technical Support. The Contractor shall provide environmental program technical support to meet the requirements of the Army’s Environmental Program. The Contractor shall provide program technical support to Installations in order to implement the Compliance Cleanup Program, the Installation Restoration/Remediation Program, the Military Munitions Response Program (MMRP), and the Underground Storage Tank (UST)/Aboveground Storage Tank (AST) Program. Technical support will be consistent with CERCLA and RCRA, as well as all local, state, and federal regulations regarding such systems. The Contractor shall provide comprehensive environmental restoration technical support, assist the installation with the development and implementation of draft environmental guidance, ensuring compliance with appropriate laws, regulations and guidance, and identifying non-compliance to the COR and Installation. Contractor will assist the Installation with coordinating efforts with representatives of federal, state and local regulatory agencies, program executing agencies, and/or other contractor representatives. Additionally, the Contractor shall provide technical assistance to the Installations in support of permit compliance, renewals and modifications, installation action plan updates, Investigation Derived Waste management, and performance-based contract/acquisition activities at the Installations, to include field activities. Support may also include providing information, such as coordinates, to the GIS staff at the Installation or AEC should the need arise. Coordination may be accomplished by phone conversations, written correspondence, email or on-site meetings. Contractor shall provide meeting minutes with attendance within 5 business days.

5.5 Program Document Review Support: The Contractor shall support the Government by performing technical reviews and providing comments or recommended revisions on environmental plans and reports per year to the Government. Each plan or report may have two (2) versions. The Contractor shall submit detailed written comments within 15 business days of receipt of the restoration related documents or as required for special conditions such as actions which may have shorter or longer review periods. The Contractor shall provide technical review and recommendations of innovative technologies, technical impracticability waivers, new strategy development, and potential regulatory impact and enforcement liability of impending legislation.

5.6 Program Reporting Support: The Contractor shall assist the Installation in monitoring the technical progress and financial status of each Restoration Program project at the Installation. The Contractor shall provide Defense State Memorandum of Agreement (DSMOA) program support/input and develop DSMOA Joint Execution Plans; shall support data inputs to the annual Defense Environmental Programs Annual Report to Congress (DEPARC); and, where applicable, shall support participation in the Installation Restoration Advisory Board (RAB) meetings. The Contractor shall evaluate program requirements, and complete survey documentation for the HQAES, formerly the Army Environmental Databases Restoration (AEDB-R) and Compliance Cleanup (AEDB-CC) – as they pertain to the program, and make recommendations for continued program support. The Contractor shall troubleshoot errors or discrepancies of incoming data, while reviewing it for accuracy. Recommendations for correcting the data shall be provided prior to entering the data. All input shall be timely, accurate, auditable and in accordance with the Army Restoration Program objectives.

5.7 Briefings and Meetings: The Contractor shall plan for, prepare and facilitate briefings for each installation as needed to brief the associated goals and status to the Garrison Commander, Directors, Chiefs and all others as needed to support the installations. The Contractor shall attend annual In-Progress Reviews (IPRs), program reviews or equivalent meetings to present the status of the program’s progress. These meetings with Garrison and/or installation personnel will take place at the installation, or a location determined by the Government. Travel may be required in support of the briefings to various entities. The Contractor shall prepare and distribute copies of all handouts to meeting attendees and shall utilize slides, overhead projections, or other illustrative techniques. The Contractor shall assist in coordinating and facilitating meetings and briefings with regulators and other program stakeholders needed to resolve or address restoration program issues.

5.8 RAB Support/Public Involvement Support: Since RAB restoration support includes participation with community groups and organizations, to include the media, the Contractor will assist the installation in the facilitation of the public involvement requirements of the Environmental Programs. The Contractor shall provide support for organizing and coordinating with the Garrison and community groups and organizations and actively participate in the planning and attend restoration related public meetings as identified in the installation specific descriptions. The Contractor shall contact and coordinate any such scheduled meetings/consultations with the COR at least 2 weeks before they occur. The Contractor shall provide procedural, organizational and document preparation support for public meetings. At this time, there is not sufficient community interest to establish and sustain a RAB at some of the installations. The Contractor shall support the installations within performing the biannual pubic interest assessments for RABs.

5.8.1 The Contractor shall provide the necessary support to initiate, schedule, and address all public participation aspects of the project (e.g., preparation of briefings, presentations, fact sheets, newsletters, articles/public notices to news media, and notifications to RAB members). The Contractor shall be responsible for requesting and addressing all public comments consistent with the applicable regulatory drivers listed in the PWS.

5.8.2 The Contractor will assist in the planning and research for solicitation of interest in RABs within the communities near the Installation every 24 months.

5.8.3 The Army through the COR will approve all Contractor communication and coordination involving public participation. The Contractor shall provide the necessary support to initiate, schedule, and address all public participation aspects of the project [e.g., preparation of briefings, presentations, fact sheets, newsletters, articles/public notices to news media, and notifications to Restoration Advisory Board (RAB) members]. The Contractor shall be responsible for requesting and addressing all public comments consistent with the applicable regulatory drivers listed in the PWS. The COR, or designee, will attend and represent the Army at all meetings with the public.

5.8.4 The Contractor shall note that some Installations have an active RAB (reference attachment 1a). Such activities include preparation of the minutes of the RAB meetings, securing a location for each scheduled meeting and providing equipment as needed to support these meetings.

5.8.5 The Contractor is not responsible for development of the Community Relations Plan (CRP) nor the Community Involvement Plan (CIP) for the Installations. However, the Army COR shall request input/updates from the Contractor if either of these plans are updated by others.

5.8.6 The Contractor shall not make available or publicly disclose any data or report generated under this contract unless specifically authorized by the KO. If any person or entity including any regulatory agency requests information from the Contractor about the subject of the scope of work being conducted on this contract, the Contractor shall refer them to the COR. All reports and other information generated shall become the property of the Government.

5.8.7 Photographs: Photographs may be taken when appropriate (to clarify conditions, provide backup information or provide typical examples of various issues) to facilitate briefings, reporting, and execution of the contract. These photos and their negatives or digitized files shall be turned over to AEC as part of the final submittal. Photos shall be identified so that correlation with the appropriate narrative or issue can be made. A camera pass must be obtained through the installation public affairs office, if applicable.

5.8 Correspondence Support: The Contractor shall assist in the preparation of correspondence with but not limited to with Installation personnel, Garrison personnel, Garrison supported organizations, state and federal regulators and the public. Contractor shall make the necessary revisions and submit to the Government for review and approval.

5.9 Confirmation Notices and After Action Reports: The Contractor shall provide a record of all discussions, meeting minutes, telephone conversations, significant electronic communications (e-mail) and other communications participated in by the Contractor on matters relative to this contract, regardless of whom the other participants may have been. After Action Reports (AAR) shall also be completed 3 days after briefings and meetings take place in order to provide feedback of the event.

5.10 Army Permanent Document Repository: The Contractor shall upload environmental restoration official record copies of reports associated with all cleanup sites monthly to the Army’s cleanup program permanent document repository HQAES, formerly READ, database. The documents required in HQAES include, but are not limited to, items such as Land Use Control Implementation Plans, RCRA Facility Investigation (RFI) Reports, Statements of Basis (SBs), Corrective Measures Studies (CMSs) and Community Involvement Plans (CIPs). These records must be maintained in accordance with AR 25‐400‐2, and the Army Record Information Management System. A summary of these document uploads will be included in the Monthly Status Report.

5.11 Information Repositories and Administrative Records: Information Repositories and Administrative Records. The Contractor shall update the Administrative Record (AR) and Information Repository (IR) for each Installation at least monthly. The Contractor shall conduct a review of the documentation in the AR and IR for completeness and ensure document locations are identified in the inventory. As regulatory letters are received with compliance timelines for response actions are provided, the Contractor shall update AR and IR for tracking purposes as well. A hardcopy updated Inventory of the AR and IR for each Installation shall be provided to the COR and assigned USAEC Installation ESM via email NLT the 3rd work day of each month.

5.12 Administrative Record Update and Maintenance: The Army has a need for any documents not previously scanned to be scanned and managed in the event a request is made for information on a site on the property. The Contractor shall conduct an on-site evaluation of the current storage locations for the environmental library and prepare an inventory of documents requiring update. The Contactor shall be required to process and store relevant/required documents and maps during the course of this contract.

5.13 Installation Action Plan (IAP) Review: The Contractor shall prepare for and participate in the IAP Review. The Contractor shall provide technical support regarding cleanup strategies employed and provide recommendations/comments regarding same. The Contractor shall also ensure Site Narratives within the IAP and in HQAES are consistent with Army guidance.

5.14 Land Use Control (LUC) Review: The Contractor shall conduct a review of LUC sites, at minimum, annually during the IAP Review. The Contractor shall review decision document requirements for consistency with the LUCs and Installation Master Plan. The Contractor shall complete an update of the land use control documentation, to include GIS update, to be coordinated with Master Planning. The Contractor shall update HQAES, formerly AEDB-R, with LUCs documented in Decision Documents. The Contractor shall review the LUC Implementation Plan and make recommendations for update.

5.15 Cost-to-Complete Package (CTC): The Contractor shall prepare CTC packages to include, but not limited to, CTC estimates, supporting documentation (e.g. Memorandums for Record (MFR), Estimate Summary Tables (EST), Peer Review Checklists, and Supervisory Review Checklists), cost requirements spread, and phase schedules three weeks prior to the HQAES data call snapshot date listed in each current fiscal year Environmental Data Call Memorandum.