Chemical Testing and Treatment for the Closed Loop & Open Recirculation Tower Systems.

PERFORMANCE WORK STATEMENT (PWS)

Chemical Testing and Treatment for the Closed Loop & Open Recirculation Tower Systems Service Contract Branch

Fort Bragg, North Carolina.

Final Version June 17, 2026

General Information

1.0. GENERAL.

This is a non-personal services contract to provide water treatment services and testing for all Water Systems (HVAC) at Fort Bragg, North Carolina to include Pope Army Airfield, Camp Mackall, Simmons Army Airfield, Airborne Special Operations Museum and Linden Oaks. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

· The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

· The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform water treatment services and testing for all water systems (HVAC).

1.1. Description of Services.

The contractor shall provide all labor, service and repair parts, components, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and non-personnel necessary to perform the required chemical testing and treatment of the Closed Loop and Recirculation Tower Systems, as defined in this Performance Work Statement (PWS).

· All Closed Loop systems shall be tested and treated every 180 days, no exceptions.

1.2. Background.

Fort Bragg DPW oversees approximately 940 systems that consists of 270 Closed Loop Chillers, 633 Closed Loop Heater System boilers, 12 Steam System boilers, and 25 Open Loop Cooling Towers. Requiring treatment and testing service. Hot Water and Steam Boilers are inspected annually by DPW HVAC technicians; and is not a requirement for the contractor to perform. The requirement calls for the contractor to furnish labor and necessary equipment and tools to ensure treatment and testing is accomplished in accordance with this Performance Work Statement (PWS).

1.3. Objectives.

The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, publications and Related Documents. The Contractor shall perform treatment and testing of Water Systems in accordance with (IAW) the terms and conditions of this PWS.

· The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables schedule 7.1.3. Technical Exhibit 2 presented in the contract.

1.4. Scope.

This is a chemical testing and treatment for the Closed Loop and Open Recirculation Towers Contract for Fort Bragg, North Carolina. The intent is to establish work requirements that are performance-based and results-oriented.

· The Contractor shall determine the best and most cost-effective ways to fulfill this requirement through innovation and utilization of best commercial practices. This is a full-service treatment and testing of Water Systems.

· The contractor shall be responsible for all costs incurred to maintain the treatment of all building Water Systems identified in the Technical Exhibits.

· The contractor shall determine the appropriate chemical residual levels and the procedures for the maintenance of those levels to ensure the water treatment program meets the performance specifications.

1.5. Period of Performance (PoP).

Base period of 12 months with 4 option years of 12 months each. Additionally, the Government reserves the right to exercise the option to extend services for a period not to exceed six (6) months, in accordance with FAR 52.217-8.

1.6. General Information.

The Contractor is responsible for ensuring comprehensive water treatment services for all facilities listed. This includes the maintenance and treatment of Cooling Towers, Closed Loop systems, Hot Water Boilers, and Steam Boilers. Hot Water and Steam Boilers are inspected annually by DPW HVAC technicians; and is not a requirement for the contractor to perform.

1.7. Recognized Federal Holidays.

The Contractor shall not be required to perform services on recognized federal holidays nor on days observed in lieu thereof. The recognized federal holidays include:

Juneteenth Independence Day

Christmas Day

1.7.1. Hours of Operation.

The normal hours of operation are between the hours of (7:00 am – 4:30 pm EST), Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor shall coordinate with KO/COR to establish a schedule for conduct business if services are required outside of normal hours of operation.

The Contractor shall maintain an adequate workforce to ensure the uninterrupted performance of all tasks defined within this PWS when installations are not closed for the aforementioned reasons.

The Contractor shall work on the days the Government is scheduled to work

· No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40-hour work week; flexible work schedule may be considered.

1.7.2. Unforeseen Closures.

If an unforeseen installation closure occurs on a regularly scheduled day of work, (i.e., severe weather, training holiday, day of mourning, etc.).

· The contractor shall reschedule the work to be performed the following day, unless the following day falls on a weekend, or a recognized Federal holiday, or reschedule the work on any day that is mutually satisfactory to the Government.

1.7.2.1. Inclement Weather.

If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO/COR if inclement weather suspends operations within two (2) hours. The Contractor shall resume operations with KO/COR approval.

1.7.2.2 Emergency Delays.

If the Contractor determines the work environment is cause for an interruption of services, the Contractor shall notify the KO or his/her designated representative two (2) hours prior to curtailing operations. The Contractor shall obtain KO approval to resume operations.

· The Contractor shall obtain KO approval to resume operations.

· The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire or other emergency situations.

1.8. Fraud, Waste, and Abuse.

In accordance with AR 11-2, Internal Management Controls, the Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor-occupied work areas. Contractor personnel shall be encouraged to be alert to and report to designated representatives suspected situations of fraud, waste, and abuse or other intentionally dishonest conduct observed during or in the performance of contract. For contractors that do not require CAC but require access to a DoD facility or installation. Contractors and all associated sub-contractors employees shall be screened using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. Contractors or Contract Leads will coordinate with the COR to receive an entry badge (AIE). All issued badges will not exceed the issuance of three years or the length of the contract. Contractors requiring access to the installation will go to the visitor center to obtain a badge of access. Contractors will turn in the badge to the COR upon expiration of the contract or separation from the contract. Lost, damaged, or stolen badges will be reported immediately to the COR. IAW AR 190-51, at no point will a contractor use a retiree, or other DoD ID to access the installation unless it is a CAC ID, issued by the US Government and sponsored locally.

1.9. Type of Contract.

The Government will award a FIRM FIXED PRICE / ECONOMIC PRICE ADJUSTMENT (FFP / EPA) type of contract. with some “As Required” CLIN’s.

1.10. Security Requirements.

Contractor personnel performing work under this contract shall have and maintain a Homeland Security Installation Assess Control Badge at the time of the contract start date and for the life of the contract. The PM/APM and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

1.10.1. Security Program.

The Contractor’s Physical Security Plan, the Contractor’s Information Security Plan, the Contractor’s Information Systems and Plan, and National Industrial Security Program (NISP) shall form the basis of the Contractor’s security program. The Contractor’s security program is required within 30 days after contract award and within five working days of changes thereafter. Electronic copies shall be provided to the KO/COR. (See Deliverables Schedule, paragraph 7.1.3, Deliverables A001).

1.10.2. Access and General Protection/Security Policy and Procedures.

The Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (i.e., FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.10.3. Physical Security Plan.

The Contractor’s security program must focus on physical security aspects related to contract performance. It should outline how the Contractor will prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson targeting Contractor-controlled facilities and Government-Furnished Property (GFP). The physical security plan must be developed in alignment with the following regulations: ARs 190-11, 190-13, and 190-51; Department of Defense (DOD) 4500.9-R; Department of Defense Instructions (DODI) 5100.76 and 5220.22; as well as applicable Fort Bragg regulations or policies. The Contractor is required to develop and implement a physical security plan.

1.10.4. Security Training.

In the event of a National Defense Emergency affecting (Fort Bragg, North Carolina. The KO/COR will immediately notify the contract Program Manager. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and KO/COR that National Defense Emergency conditions are no longer in effect.

1.10.5. Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis. AT Level I awareness training is available at the following site: http://jko.jten.mil (See Deliverables Schedule, paragraph 7.1.3, Deliverables A002). If access to a computer is not available, the Government will provide AT Level I training to Contractor employees within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year. Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days either on line or as provided by the Government. The Contractor must present the training certificate to the (KO) or designated Government representative/COR within 30 calendar days (See Deliverables Schedule, paragraph 7.1.3, Deliverables A003).

1.10.6. iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Installation Anti-Terrorism Officer (ATO)) to all its’ employees and associated subcontractors. This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to Fort Bragg, North Carolina and at any pertinent locations in and around Camp MacKall, Smith Lake Travel Park, Special Operations Training Facility, Aberdeen Training Facility, Simmons Army Airfield, Airborne Special Operations Museum, Pope Army Airfield, and Linden Oaks Housing Area excluding quarters. Military Police and the COR. The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion (See Deliverables Schedule, paragraph 7.1.3, Deliverables A004).

1.10.7. Operational Security (OPSEC) Awareness Training.

For contracts that require OPSEC Training. All contractor employees, to include subcontractor’s employees, requiring access to Army installation, facilities, controlled, access areas, and/or installation computers shall complete OPSEC Level I training within 30 days after contract start date or effective date of incorporation of this requirement into the contract. The Contractor shall provide either certificates of completion or dates of completion, the training is available at the following site: http://jko.jten.mil, for each affected contractor employee and subcontractor employee to the COR, or to the Contracting Officer if a COR is not assigned, with 15 calendar days after completion of training by all employees and subcontractor personnel (See Deliverables Schedule, paragraph 7.1.3, Deliverables A005).

1.10.8. Threat Awareness and Reporting Program Training.

For all DA contractors. Training will be completed within 30 days of assignment or employment to an organization and will undergo live environment TARP training will be completed annually IAW AR 381-12 Threat Awareness and Reporting Program. The Contractor shall provide either certificates of completion or dates of attendance, the training is available at the following site: http://jko.jten.mil, for each affected contractor employee and subcontractor employee to the COR, or to the Contracting Officer if a COR is not assigned, with 15 calendar days after completion of training by all employees and subcontractor personnel (See Deliverables Schedule, paragraph 7.1.3 Deliverables A006).

1.11. Local Health Protection Conditions.

Contractor will comply with all national and DoD policies regarding health protection issues including pandemic outbreaks. Local Health Protection Conditions (HPCON) change based on risk levels in the surrounding area Fort Bragg, North Carolina, and in cooperation with local, state, and national guidance. The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

1.11.1 Key Control.

The Government will issue no keys, key cards nor combinations to the Contractor.

1.12. General.

1.12.1. The Contractor shall be responsible for ensuring that all personnel performing work under this contract possess and maintain current certifications as indicated in the Performance Work Statement (PWS) security requirements throughout the execution of this contract.

1.12.2. Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel must comply with all personal identity verification requirements as directed by DOD, HQDA, or local policies. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

1.13. Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document. When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO. The written minutes will be distributed within five (5) business after the meeting. If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor. (See Deliverables Schedule, paragraph 7.1.3, Deliverables A007).

1.14. Government Roles and Responsibilities.

1.14.1. Contracting Officer (KO).

The KO is the only person authorized to make any changes to the requirements listed on this PWS. This authority remains solely with the KO, regardless of any provisions stated elsewhere in this contract, If the Contractor makes any change under the direction of someone other than the KO, the change will be deemed unauthorized and will be made solely at the Contractor's risk and expense. All contract administration will be handled by the KO. Communications regarding contractual administrative matters should be directed to the KO. No changes or deviations from the terms and conditions will be effective without a written modification to the contract, executed by the KO. The KO will approve all deliverables and plans required in this PWS.

1.14.2. Contracting Officer’s Representative (COR/ACOR).

The KO will appoint a COR during the performance of this requirement. Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

· The COR will aid in identification and resolution of problems within (10) days of identification of problem conflicts in priority, subtask requirement definitions, and other operations type problems. (See Deliverables Schedule, paragraph 8.1, Deliverables A002).

· The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.14.3. COR/ACOR Authority.

A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR, especially regarding changes in cost, price estimates, or changes in delivery dates.

· The COR is not authorized to change any of the terms and conditions regarding cost, quantity, or schedule of the resulting order.

1.14.4. COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration. The COR or designated Government representative is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance. maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies, coordinate availability of Government-Furnished Property, and provides direction or assistance for site entry requests of Contractor personnel.

1.15. Specific Contractor Requirements, Roles, and Responsibilities.

See below for Contractors Roles, and Requirements, Responsibilities.

1.15.1. U.S. Residency.

All CONUS Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. Contractor personnel shall be able to communicate clearly in the English language.

1.15.2. Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 15 May 2024

1.15.3. Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, and/or uniform) from Government employees.

· The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

· Contractor owned/leased vehicles and trailers shall be clearly identified.

1.15.4. Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

· The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

· The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

· The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

· The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

· The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

· The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

· The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

1.15.5. Contractor Key Personnel.

Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO within one week of the contract award (See Deliverables Schedule, paragraph 7.1.3, Deliverables A008).

· These key personnel shall be available during normal duty hours.

· These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

1.15.6. Project Manager (PM).

The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work under this contract. The name of this person shall be designated in writing to the KO at the post award conference. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract and shall have at least two (2) years’ experience in Closed Loop/Water Treatment operations. The Project Manager does not have to be on site; however, the Project Manager shall be available between 7:00 AM to 4:30PM, Est Monday through Friday, except federal holidays or when the Government facility is closed for administrative reasons.

1.15.7. Alternate Project Manager (APM) / Quality Control Manager (QCM).

The APM/QCM shall meet or exceed the same qualifications as the PM. The APM/QCM shall be readily available in the absence of the Project Manager between 0700 – 4:30PM Est. Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

· The APM/QCM shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

1.15.8. Special Qualifications.

The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current open/closed loop systems certifications as indicated in this PWS during the execution of this contract.

1.15.9. Water Treatment Technicians shall have at least two (2) years of Closed Loop/Water Treatment experience.

1.15.10. Quality Control Program (QCP).

Quality Control is the responsibility of the Contractor. This contract requires a primary (QC). The Contractor shall provide a Quality Control Plan (QCP) thirty (30) business days after contract start. The Contractor shall provide and maintain a (QCP) that is acceptable to the KO. Changes to the Contractor’s (QCP) shall be submitted to the (KO) for review and approval within five (5) business days prior to implementation. (See Deliverables Schedule, paragraph 7.1.3, Deliverables A009).

· The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of (NC).

· The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required.

The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twenty-four (24) hours prior to employees commencing performance. (See Deliverables Schedule, paragraph 7.1.3, Deliverables A010).

1.16. Phase In /Phase Out Period.

The Contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor to the KO. (See Deliverables Schedule, paragraph 7.1.3, Deliverables A011).

· The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

· During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS.

· The Contractor shall commence all operations required by this PWS by the end of phase in period.

· On the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

· During the ten (10) business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with all operations under the contract.

· The Contractor shall fully cooperate with the successor Contractor during Phase Out and the Government so as not to interfere with future work or duties.

1.17. Emergency Services.

1.17.1. Emergency Medical Treatment.

· The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

· The Government may provide 911 emergency support ambulance service and/or DoD medical facility, if available.

· If injuries incurred while an employee is performing work under this contract, The Contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (See Deliverables Schedule, paragraph 8.1, Deliverables A012).

· The Contractor shall be responsible for reimbursement of any cost of provided emergency medical treatment services provided to Contractor personnel.

· Reimbursement shall be paid to the U.S. Treasury.

1.17.2 Accident Reporting.

The Contractor shall comply with Operational Safety and Health Administration (OSHA) for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

· The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence followed up by an email documenting each such occurrence (See Deliverables Schedule, paragraph 8.1, Deliverables A013).

· The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program (Chapter 3 Accident Investigation and Reporting, Chapter 4 Contracting Safety) and DA Pam 385-40, Army Accident Investigations and Reporting.

1.18. Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer, and COR) verbally. The Contractor shall notify the (KO) and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived (See Deliverables Schedule, paragraph 8.1, Deliverables A008). The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply. The Contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance). Maximize the utilization of environmentally preferable products. Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201. Maximize the reutilization of nonhazardous and recovered materials. Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

1.19. Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

· The Contractor shall comply with AR 385-10, The Army Safety Program.

· All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the (KO) to halt all Contractor performance until such unsafe conditions are corrected.

· The Contractor shall take due caution not to endanger personnel during performance of this contract.

· Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the KO and designated authorized representatives verbally followed up with an email notification (See Deliverables Schedule, paragraph 7.1.3, Deliverables A014).

1.19.1. Safety Plan.

The Contractor shall develop and implement a safety plan for its employees.

· The Contractor shall submit the safety plan to the KO/COR for review and acceptance within 30 business days after contract award.

· Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change (See Deliverables Schedule, paragraph 7.1.3, Deliverables A015).

1.19.2. Spill Plan.

The Contractor shall immediately clean up hydraulic oil spills and other liquids leaking from their vehicles, within (2) hours. Disposal of hazardous waste shall be coordinated with the Environmental Division for manifest signature. Any size spills of fuel, solvents, oxidizers, acids, or highly flammable material that enters a storm drain or waterway (including ditches) and any spill over (5) gallons at any location must be reported to the Fire Department immediately (911, (910) 907-4813 or (910) 309-9506. The Fire Department will notify DPW, who will determine whether it’s required to report the spill to NCDEQ.

· The Contractor shall immediately notify the KO/COR of all spills within (2) hours of spillage. Additionally, the contractor is required to submit all paperwork showing compliance disposing of the hazardous spillage. (See Deliverables Schedule, paragraph 7.1.3, Deliverables A016).

· The Contractor is responsible for all costs associated with the clean-up of a hazardous spill.

· The Contractor shall submit a Spill Plan to the (KO/COR) for approval within 30 calendar days of contract award (See Deliverables Schedule, paragraph 7.1.3, Deliverables A017).

· The Contractor shall verbally notify the KO and COR, followed by written notification as required in the (Fort Bragg) Spill Plan, if the Contractor spills or releases any hazardous substances, (i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.)

1.19.3. Safety Data Sheets.

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO / COR for approval five (5) business days after contract award (See Deliverables Schedule, paragraph 7.1.3, Deliverables A018).

· The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan.

· The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

1.20. Environmental Compliance.

The Contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance).

· Maximize the utilization of environmentally preferable products.

· Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201.

· Maximize the reutilization of nonhazardous and recovered materials.

· Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

Part 2 Definitions & Acronyms.

2. Definitions and Acronyms.

2.1. Definitions.

2.1.1. Conflicting directives. Any apparent conflict between compliance with the directives, rules, and regulations identified in the contract and the satisfaction of the requirements of the contract shall be immediately brought to the attention of the KO for final resolution prior to performing the work involved. The Contractor shall notify the KO in writing in addition to any verbal notification of such conflict as soon as possible but no later than one (1) workday of the discovery of a conflict.

2.1.2. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3. Contracting Officer (KO). A person with authority to enter, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4. Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Contractor personnel. Includes Contractor and subcontractor employees performing working under this contract.

2.1.6. Defective service. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.7. Deliverable. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.8. Facility Clearance. A facility clearance (FCL) is an administrative determination that, from a national security standpoint, a facility is eligible for access to classified information at the same or lower classification category as the clearance being granted. The FCL may be granted at the Confidential, Secret, or Top-Secret level. The FCL includes the execution of a Department of Defense Security Agreement (DD Form 441). Under the terms of the agreement, the Government agrees to issue the FCL and inform the Contractor as to the security classification of information to which the Contractor will have access. The Contractor, in turn, agrees to abide by the security requirements set forth in the National Industrial Security Program Operating Manual, commonly referred to as the NISPOM.

2.1.9. Government-Furnished Property (gfp) or Government Property (GP). Property in the possession of or directly acquired by the government subsequently made available to the Contractor.

2.1.10. Key personnel. Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS. When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

2.1.11. Local travel: Any travel that is required to perform services IAW the PWS that is within a 50-mile radius of the place of performance.

2.1.12. Performance Requirements Summary (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.13. Physical Security. Actions that prevent the loss or damage of government property.

2.1.14. Property Administrator (PA). The authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to government property in the possession of a Contractor.

2.1.15. Property Management System. System established by the Contractor that is used to manage GFP/GFE in its possession to control, use, preserve, protect, repair, and maintain.

2.1.16. Quality Assurance. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.17. Quality Assurance Surveillance Plan (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.18. Quality Control. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.19. Subcontractor. One that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.20. Workday. The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.1.21. Work Week. Monday through Friday, unless otherwise specified.

2.2. Acronyms.

Part 3

Government Furnished Property (GFP), Equipment.

3.0 Government Furnished Items and Services.

3.1 The Government shall provide space at the Contractors Lane if space is available. The Contractor shall abide by all the rules and regulations with the DPW personnel in charge and running the Contractors Lane. If the contract ends, the contractor needs to be prepared to vacate the area on the last day of the contract and the contractor can resubmit if the property is available and the contractor has been awarded another valid contract. If space is not available at Contractors Lane, the Contractor shall be responsible for providing their own off-post facility at their own expense.

3.2 Access to Secure locations: Contractor shall provide a list of names and social security numbers for technicians who will be working on the systems specified in this contract. If an employee no longer requires access to secure locations, the contractor shall turn in employee’s AIE access badge to the COR within 24 hours of this determination.

PART 4

Contractor Furnished Items and Services.

4. Contractors Furnished Items and Responsibility.

4.1. General.

The Contractor shall furnish all supplies, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Secret Facility Clearance.

N/A

4.3. Materials.

The Contractor shall provide all necessary materials to meet the requirements under this PWS.

4.4. Equipment.

The Contractor shall provide all necessary equipment to meet the requirements under this PWS.

PART 5

Common Levels of Service Specific Tasks.

5.0. Specific Tasks.

5.1. Basic Services.

The Contractor shall provide services for complete protection through the treatment of water used for Cooling Towers (CT), Steam Boilers (SB), Closed Loop Chillers (CL), Cold Water Chillers (WC), and Closed Loop Hot Water Boilers (HWB) located at various facilities as indicated in Technical Exhibits 4 thru 7. Hot Water and Steam Boilers are inspected annually by DPW HVAC technicians; and is not a requirement for the contractor to perform.

5.1.1. General. Water treatment programs designed for all waterside systems shall provide for:

· The prevention of biological fouling, deposition of scale, corrosion beyond equipment manufacturers limits, the appearance of slime, mold, rot, fungus, bacteria, algae, and their byproducts.

· The prevention of pitting or other loss of metal beyond equipment manufacturers limits.

· The prevention of the appearance of sludge or “gunk.”

· The reduction of corrosive properties of the fluids handled.

· The passivation of waterside surfaces.

· Maintenance of suspended solids and semi-solid colloidal materials in suspension.

· Prevention of any other deleterious or inefficient conditions affecting waterside surfaces of treated systems, including reducing existing conditions of this nature.

5.2. Chemicals.

All treatment chemicals supplied shall cause no foaming or produce any disagreeable odors when properly used in the specified amounts or disposed in accordance with EPA regulations.

5.2.1. Chemicals proposed for treatment of all systems shall not adversely affect the non-metallic materials, such as wood, PVC, ceramic tile, etc., of the systems equipment and surrounding areas and structures.

5.2.2. Performance Objectives. The Contractor's water treatment programs for boilers and all chemical-fed water systems shall achieve the following:

Prevent oxygen attack on waterside metals, which shall be evidenced by the complete absence of active tuberculation or pitting.

Prevent the deposition of feed-water impurities on equipment waterside surfaces and feed-system piping.

Safely and gradually remove existing deposits without clogging piping or water passages.

Eliminate the accumulation of sludge on all waterside surfaces.

5.2.3. All work performed under this contract shall comply with the regulations and accepted practices of the State of North Carolina and the United States Federal Codes, for chemical use and handling.

5.2.4. All chemicals for boiler treatment shall be manufactured and applied in compliance with the Food & Drug Administration Guidelines.

5.2.5. The contractor shall be responsible and liable for the maintenance of any defective part on the chemical treatment system. Any physical damage resulting from negligence by its employees or representatives shall be the responsibility of the contractor to repair.

5.2.6. The contractor shall report deficiencies noticed that are not directly related to the chemical treatment system to the COR.

5.2.7. The contractor shall determine the proper chemical feed or injection rates, cycles of connection, blow down rate, bleed rate, and/or make up rate to ensure proper operation of each system. Contractor’s personnel shall ensure that the proper equipment is in place, that it is all properly operating, that there are sufficient stores of chemicals in each location and that the proper amount is being fed or injected at the proper times. Contractor’s personnel shall also ensure that the proper cycles of concentration, blow-down or bleed rates and the proper make-up rates are being maintained to ensure proper operation of the program.

5.2.8. The contractor shall provide an executive summary of existing conditions in all systems covered under this contract to the COR within 120 days of contract award or the exercise of an option. The summary shall include at minimum for each system the following information: (See Deliverables Schedule, paragraph 7.1.3, Deliverables A019).

1. Existing Water Chemistry

2. Estimated Evaporation

3. Blow-down, bleed, make-up or condensate return rates

4. Proposed treatment chemicals

5. Planned dosage levels, control limits, and required analysis

5.2.9. The contractor shall provide an analysis of make-up water to ensure proper adjustment of treatment levels based on make-up water chemistry once every 180 days. The initial analysis of make-up water shall be provided to the COR within 90 days of the award of the contract or within the first 90 days of the exercise of any option period. The second analysis of make-up water shall be provided 180 days from the initial analysis. (See Deliverables Schedule, paragraph 7.1.3, Deliverables A020).

5.2.10. Government-Initiated Sampling. At the Government’s discretion—or when system conditions are suspected to be outside of specified limits—the Contractor shall analyze water samples provided by the Government. The Contractor shall perform the required laboratory analysis and provide the results to the COR within 5 business days of sample receipt for standard chemistry parameters. For specialized laboratory analyses, including heavy metals or biological cultures (such as Legionella), results shall be provided within 10 business days, or immediately upon completion of the required laboratory incubation period.

5.2.11. The contractor shall determine the appropriate chemical residual levels and the procedures for the maintenance of those levels to ensure that the water treatment program meets the manufacturer’s specifications.

5.2.12. The contractor shall conduct biological studies of biocide-treated systems on a semi-annually basis and report the results to the COR. The initial biological study shall be provided to the COR within 90 days of the award of the contract or within the first 90 days of the exercise of any option period. The second biological study shall be provided 180 days from the initial analysis. (See Deliverables Schedule, paragraph 7.1.3, Deliverables A021).

5.2.13. Monthly Reporting. No later than the 10th day of each month, the Contractor shall submit a comprehensive monthly report for all treated and inspected systems. (Reference: Deliverables Schedule, paragraph 7.1.3, A022). The report shall include, at a minimum, the following information:

a. Results of all chemical and biological analyses

b. Findings of all inspections

c. Interpretation of the results and findings

d. Any deviations from the performance standards

e. Recommended changes required to meet standards.

f. Immediate actions taken or proposed for remediation

g. As-found and as-left system conditions

h. Name of the inspector/technician

i. Types of testing performed

5.2.14. Testing Procedures. The Contractor shall perform all required testing for each system type at the locations identified in Technical Exhibit 4. All results shall be documented and submitted to the COR in accordance with (IAW) Attachment 1 – Record of HVAC Testing.

5.3. System Listing: A list of the buildings and systems are attached in Technical Exhibit 4-7.

5.3.1. Specifications for Closed Heating and Cooling Systems. The Contractor shall maintain, test, and monitor all closed heating and cooling systems in accordance with the specific parameters defined in the subsequent sections.

5.3.2. Specific Tasks for Closed Loop Systems. The Contractor shall perform regular testing and monitoring of the following parameters:

a. Propylene Glycol concentration percentage

b. Nitrite levels

c. pH levels

d.