PWS.pdf

PERFORMANCE WORK STATEMENT

OILY WASTEWATER TREATMENT AND RECYCLING FOR ENERGY RECOVERY

1.0 INTRODUCTION

1.1 The purpose of this contract is to procure Oily Wastewater (OWW) treatment and recycling services for energy recovery purposes. The Contractor shall provide all services necessary for the final treatment/disposal of the hazardous and/or non-regulated materials in accordance with (IAW) all applicable Federal, National, Provincial and Local to Japanese, Prefecture or City Regulations, References, Attachments and PWS stated herein.

1.2 This is a standalone contract for USS RALPH JOHNSON (DDG-114). The contract provides for services during a specified contract period of performance (POP).

2.0 APPLICABLE PWS REFERENCES, ATTACHMENTS, AND ENCLOSURES

2.1 The latest version of the following references is applied to this PWS.

Reference (a): Japan Environmental Governing Standards (JEGS)

Reference (b): United States Forces Japan (USFJ) Memorandum dated 29 May 2020, Supplementary

Guidance for the Disposal of Waste Containing Perfluorooctane Sulfonate (PFOS) or Perfluorooctanoic Acid (PFOA)

Reference (c): DoD Environmental Field Sampling Handbook

Reference (d): Assistant of Secretary Defense (ASD) Memorandum dated 22 Nov 2019, Establishing a

Consistent Methodology for the Analysis of Per- and Polyfluoroalkyl Substances in Media Other than Drinking Water

Reference (e): OPNAV-M 5090.1, Environmental Readiness Program Manual dated 03 Sep 2019

Reference (f): OPNAV M-5100.23 Navy Safety and Occupational Health Manual

Reference (g): CNFJINST/CNRJINST 5090.3, Per- and Polyfluoroalkyl Substances (PFAS) in Ship-

Generated Oily Wastewater

Reference (h): CFAYINST 5090.19 Environmental Policy

Reference (i): Government of Japan (GOJ) Water Pollution Prevention Act (Suishitsu Odaku Boushi-hou)

Reference (j): GoJ Order of the Japanese Prime Minister’s Office Stipulating Effluent Standards (Haisui

Kijun wo Sadameru Sourifu-rei)

Reference (k): GoJ Sewerage Act (Gesuidou-hou)

Reference (l): GoJ Act on Waste Management and Public Cleaning (Haikibutsu no Shori oyobi Seisou ni

Kansuru Houritsu)

Reference (m): GoJ Industrial Safety and Health Act (Roudou Anzen Eisei-hou)

Reference (n): GoJ Ministry of the Environment Summary of the Guideline on the Treatment of Wastes

Containing Perfluorooctane Sulfonic Acid (PFOS), and Its Salts in Japan, April 2013

Reference (o): GoJ Ordinance on Prevention of Anoxia (Sanso Ketsubousyouto Boushi Kisoku)

Reference (p): City of Yokosuka Sewer Ordinance (Yokosuka-shi Gesuidou Jourei)

Reference (q): United States Forces Japan (USFJ) Memorandum dated 14 November 2024 “Updated

Statement on Aqueous Film-Forming Foam (AFFF) Replacement at US Installations”

Reference (r): Method 1633, Revision A, Analysis of Per-and Polyfluoroalkyl Substances (PFAS) in

Aqueous, Solid, Biosolids, and Tissue Samples by liquid chromatography-mass-spectrometry (LC-MS/MS)

Reference (s): Department of Defense (DoD) Department of Energy (DOE) Consolidated Quality Systems

Manual (QSM) for Environmental Laboratories (DoD Quality Systems Manual Version 6),

2.2 The Contractor must perform work activities needed for this contract IAW applicable Department of

Defense (DoD), U.S. Navy, Government of Japan (GOJ), and prefectural environmental laws and regulations to comply with references (a) through (s).

2.3 The Government must provide copies of all applicable regulations and references not readily available to the Contractor.

2.4 Following Attachments are incorporated into this PWS.

Attachment (1): Environmental Protection Plan

Attachment (2): CFAY Environmental Policy Statement

Attachment (3): CFAY Environmental Management System Awareness Training Instruction

Attachment (4): CFAY Solid Waste Tonnage Report

Attachment (5): CFAY Hazardous Waste Disposal Request Form

Attachment (6): Environmental Checklist Brief

Enclosure (1): Table E1 Effluent Limits and Japanese Hazardous Waste Standards

3.0 DEFINITIONS

The following definitions are applied to this contract:

Contracting Officer - Contracting Officers have authority to enter into, administer, or terminate contracts and make related determinations and findings. Contracting Officers may bind the Government only to the extent of the authority delegated to them. Contracting Officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In order to perform these responsibilities, Contracting Officers should be allowed wide latitude to exercise business judgment.

Disposal - In the context of this PWS, disposal is the discharge, deposit, injection, dumping, spilling, leaking, or placing of solid waste or hazardous waste into or on any land or water so that such solid waste or hazardous waste or any constituent thereof may enter the environment or be emitted into the air or discharged into any waters, including ground waters. Proper disposal effectively mitigates hazards to human health and the environment.

Hazardous Waste - A solid waste that may be solid, semi-solid, liquid, or contained gas, and either exhibits a characteristic of a hazardous waste as detailed in JEGS Paragraph 16A.1 or is listed as a hazardous waste in Tables of JEGS Chapter 16. Domestic sewage sludge, household wastes, and medical wastes are excluded.

Industrial Waste - Solid waste generated by industrial processes and manufacturing that is not characterized as hazardous waste IAW JEGS Chapter 16.

Japan Environmental Governing Standards (JEGS) - Specific environmental compliance criteria and specific management practices with which all DOD activities and installations in Japan must comply.

Manifest - A shipping document used to control and track industrial or hazardous waste from collection and transportation to disposal.

(1) Manifest Slip A – Issued when shipped off (from transporter to generator).

(2) Manifest Slip B – Issued when transporting is complete (from treatment/disposal facility to transporter to generator).

(3) Manifest Slip C – Issued when treatment/disposal is complete (within treatment/disposal facility, from treatment/disposal facility to transporter to generator).

(4) Manifest Slip D – Issued when treatment/disposal is complete (from treatment/disposal facility to generator).

(5) Manifest Slip E – Issued when all treatment/disposal is complete (from treatment/disposal facility to generator).

Oily Wastewater (OWW) - OWW can be bilge water, water containing bulk fuels, fuel tank cleaning wastewater, ballast tank wastewater, compensating tank wastewater, bulk fuel tank bottom wastewaters, hydro-blasting wastewater and wastewater contaminated with Aqueous Film Forming Foam and Fuel System Icing Inhibitor. OWW can include any fuel produced from used oil by processing, blending or other treatment and also include any oil or waste petroleum (diesel, jet fuels containing FSII, F-76, mixed fuel waste) or Petroleum Oil and Lubricant product that has been refined from crude oil or is synthetic oil. OWW can also include off-specification feed water, boiler and steam generator blow-down, seawater and brine.

Perfluoroalkyl-and Polyfluoroalkyl Substances (PFAS) - Per- and polyfluoroalkyl substances are a group of synthetic organofluorine chemical compounds that includes perfluorooctanesulfonic acid (PFOS), perfluorooctanoic acid (PFOA), and many other chemicals. PFAS is a common hazardous substance derived from an older variant of Aqueous Film Forming Foam which has been mostly eliminated from the Navy stock system but may still be found in use on ships and submarines.

Solid Waste - Garbage, refuse, sludge, and other discarded materials, including solid, semi-solid, liquid, and contained gaseous materials resulting from institutional, industrial, residential, and commercial operations and from community activities. It does not include solids or dissolved material in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial wastewater effluent, dissolved materials in irrigation return flows, or other common water pollutants.

Treatment - Any method, technique, or process, designed to change the physical, chemical, or biological character or composition of any waste. Treatment includes neutralization, energy or material resource recovery, or any process rendering a waste non-hazardous or less hazardous; safer to transport, store or dispose of; or amenable for recovery, amenable for storage, or reduced in volume. Elementary neutralization of hazardous wastes is not considered as treatment.

Treated Waste Oil - Waste oil generated by the separation process and/or treatment of the OWW.

Used Oil - Used oil that is recycled for reuse or burned for energy recovery is termed “used oil fuel.” Used oil fuel includes any fuel produced from used oil by processing blending or other treatment. “Used oil” means any oil or other waste petroleum, oil, or lubricant product that has been refined from crude oil, or is synthetic oil, has been used, and as a result of such use, is contaminated by physical or chemical impurities. Oil exhibiting the characteristics of reactivity, ignitability, corrosivity, and toxicity, is still considered used oil, unless it has been mixed with other hazardous waste. Used oil mixed with hazardous waste is a hazardous waste and will be managed as a hazardous waste.

4.0 SCOPE OF WORK

4.1 Provide all necessary personnel, applicable subcontractors, labor, analysis, transportation, packaging, equipment, compilation and submission of required documentations, inspecting, marking, labeling, loading, unloading, removing and transferring/disposing/treating/recycling of OWW.

4.1.1 Pay all fees, charges, taxes and customs duties associated with the recycling of the treated waste oil.

4.1.2 Pay transportation, collection and holding cost for disposition of treated waste oil.

4.1.3 Pay disposal cost of non-hazardous waste sludge and filters (industrial waste) generated from treatment operations.

4.2 Provide all necessary personnel, applicable subcontractors, labor, equipment, and supplies and materials to perform sampling and analysis, separating, packaging/containerizing, marking, labeling, inspecting, compilation and submission of required documentations, loading and unloading, removing, transferring, and transporting hazardous wastes for turn-in to the Government.

4.3 The service shall be performed during daylight hours and in the area of CFAY. Weekend and after-hours pumping of OWW may be requested via the TPOC but will require written permission from the Installation Commanding Officer.

4.4 The following items are excluded from this contract: gasoline, chlorinated solvents, pure ethylene glycol, silicone-based products and transformer oil contaminated with polychlorinated biphenyl.

5.0 GENERAL REQUIREMENTS

5.1 The Contractor must have all required training, qualifications, valid licenses, permits and authorizations required under Government of Japan (GOJ) law for the contracted activities specified herein, to include the treatment and handling of Oily Waste, OWW and the collection, transportation and disposition of used fuel oil for recycling and/or energy recovery. Additionally, the Contractor must have all required transportation and disposal licenses for Industrial Waste generated from OWW treatment operations.

5.1.1 The Oily Waste and OWW contracted for disposal may contain (PFAS). The Contractor is responsible for the collection, storage, treatment, and disposal of this wastewater and any associated wastes (to include PFAS) IAW all latest versions of applicable regulations. These include, but not limited to, JEGS, GOJ environmental regulations, prefectural/city regulations, and all listed references herein.

NOTE: The Oily Waste and OWW may contain PFAS which may include (PFOA) and/or (PFOS).

5.1.2 The Contractor must perform all required reporting, notification, response, and mitigation necessary to address any releases of PFAS IAW the current versions of all GOJ, prefecture/municipal law and regulations and JEGS.

5.2 The Contractor must furnish all labor, tools, materials, equipment, facilities, transportation and other items necessary to provide the OWW purifying system for USS RALPH JOHNSON (DDG-114) unless otherwise specified.

5.3 The Contractor must be responsible to have all equipment and spill response supplies on-site to clean up spills and releases caused during the performance of work. Additionally, if the clean-up is accomplished with Government assets, the Contractor must reimburse the Government for all disposal, barge/tank cleaning, labor and spill supply costs.

5.4 The Contractor must keep a daily log of wastewater capacity levels in the barge holding tanks. These logs must be provided to Technical Point of Contact (TPOC) monthly and upon request.

5.5 The Contractor is authorized periodic invoicing on contracts exceeding 45 days. With the exception of the final invoice, invoicing is not authorized more than one time monthly. Periodic invoicing may only include items completed within that invoiced period. Any Contract Line Number (CLIN) listed as “Job” or “Lot” may not be invoiced until all requirement for that CLIN are satisfied.

5.6 The Contractor must notify the TPOC regarding a predetermined date and time to observe that the barge does not contain wastewater and sludge upon beginning service to the Government.

6.0 REQUIREMENTS

6.1 Initial Sample Testing (RESERVED)

NOTE: The Government can waive the pre-dewatering tests due to past positive results. All bilge/collection tank water is assumed to contain over 50 parts per trillion (ppt) combined PFOA/PFOS.

6.2 Tug Boat Service (CLIN 0001)

6.2.1 The Contractor shall provide tug boat(s) as necessary to deliver and remove the Contractor’s treatment and/or collection barges to and from the desired location.

6.3 OWW Collection Barge Service (CLIN 0002)

6.3.1 The Contractor shall provide OWW collection barge service as follows;

a. provide collection barge(s) which has 50,000 gallons or larger holding capacity of OWW;

b. collect, receive, hold and transfer OWW to either a collection barge or a treatment barge;

c. provide adequate surveillance to prevent any spills during the entire transfer process;

d. keep collection barge clean, organized and the decks free of oily residue and waste at all times;

e. provide spill boom, when providing services on this contract within CFAY and

f. provide barge location and movement to TPOC by seven days prior to start work (when not urgent), or as soon as possible prior to start work (when urgent).

6.3.1.1 The Contractor may use “holding” or “collection” barges as needed to provide for continuous collection and treatment of OWW.

6.3.1.2 OWW Collection Barge Service may be used in association with OWW Treatment Barge

Service. A barge day is defined as a day when a barge is operating OWW services; is not necessarily consecutive or unlimited quantities, and the Government may request multiple locations.

6.3.1.3 The collected OWW under paragraph 6.3.1 shall be considered as part of quantities already being treated under paragraph 6.3.1, therefore no additional transfer and treatment charge shall be applied.

6.3.1.4 Upon start of work, the Contractor’s barge must pass government inspection by the TPOC prior to use.

6.3.1.5 The stability of the collection barge must be maintained at all times.

6.3.1.6 The Contractor provided barges must have the capability for contractor employees and U.S.

Government workers to access connected ships, barges or piers safely, using Occupational Safety and Health Administration (OSHA) (or similar Japanese standard) approved boarding devices and methods.

6.3.2 The Government will provide the following during OWW collection barge service;

a. furnish required hose and fitting from ship’s outlet connection to OWW barge (open hatch);

b. connect own hose and fitting to the riser on board the Government ship; and

c. provide transfer watch stander for the Government ship’s side of the operations.

6.4 OWW Purification/Treatment Barge Service (CLIN 0003)

6.4.1 The Contractor shall provide OWW treatment barge service as follows;

a. provide on-site treatment barges which have 200,000 gallons or larger holding capacity of OWW and has capability to treat at least 15,000 gallons of OWW per hour; to meet discharge effluent limitations in paragraph 6.10.2 herein;

b. collect, receive, hold and treat OWW received from Contractor collection barge(s), individual ships, vacuum truck(s), and the Government collection barge;

c. provide adequate surveillance to prevent any spills during the entire transfer and treatment process;

d. keep treatment barge clean, organized and the decks free of oily residue and waste at all times;

e. provide spill boom, when the service is provided within CFAY and;

f. provide barge location and movement to the TPOC at least seven days prior to start of work

(when not urgent), or as soon as possible in urgent situations.

6.4.1.1 The water purification system shall have a minimum capacity of 50 cubic meters per hour and 1,200 cubic meters per day.

6.4.1.2 The chemical purification system shall have a minimum capacity of 20 cubic meters per hour and 480 cubic meters per day. The system must include an upward flow removable and continuous filter system capable of treating contaminated chemical detergent and/or Aqueous Film Forming Foam (AFFF) liquid IAW with contract specifications.

6.4.1.3 The purification system must be capable of purifying and flushing bilge and chemically treated water IAW paragraphs 2.2 and 2.3 of this PWS.

6.4.1.4 OWW received shall be continuously treated by the Contractor to keep sufficient receiving capability. A “barge day” is defined as a day when a barge is operating OWW services;

and is not necessarily consecutive or unlimited quantities.

6.4.1.5 The Contractor is responsible for the treatment schedule for all water collected under this contract.

6.4.1.6 The barge must have adequate sludge storage capacity to allow for continuous operation while awaiting sludge removal.

6.4.1.7 The purification system shall be available and ready to use on a 24 hour-a-day basis during the Period of Performance (POP). The Contractor must also provide on a daily basis within POP requirements (up to 24 hours a day upon request) monitoring of the purifying system.

6.4.1.8 Before start of each work, confirm the Contractor’s barges are emptied out. The Government may inspect the Contractor’s barge prior to use.

6.4.1.9 The stability of the treatment barge must be maintained at all times.

6.4.1.10 The Contractor provided barges must have the capability for Contractor employees and

U.S. Government workers to access connected ships, barges or piers safely, using OSHA (or similar Japanese standard) approved boarding devices and methods.

6.4.2 The Government will provide the following during OWW treatment barge service;

a. furnish required hose and fitting from ship’s outlet connection to OWW barge (open hatch);

b. connect government-furnished hose and fitting to the riser on board the Government ship; and

c. provide transfer watch stander for the Government ship’s side of the operations.

6.4.3 Specification for Water Purification:

6.4.3.1 If the combined PFOS and PFOA concentrations are below the 50 ppt standard, OWW may be transferred to a OWW treatment barge for traditional treatment and discharge.

6.4.3.1.1 The Contractor must treat and purify the wastewater to satisfy the effluent parameters listed in Enclosure (1), Tables E1 as applicable. The Contractor must utilize wastewater treatment processes and PFOS/PFOA removal equipment and systems that do not include dilution with seawater. The Contractor must perform all treatment and treated water discharge at the CFAY installation. A minimum of seven days prior to discharge to sea, the Contractor must send an electronic notification (email) to the TPOC.

6.4.3.2 If the combined PFOS and PFOA concentration meet or exceed 50 ppt the treatment systems treating Oily Waste and OWW must be operated in a batch discharge process. In this process, the water must be treated, stored in its final treated water tank or holding tank, and the tank closed. The Contractor must sample the tank with a representative from CFAY Environmental present, and the sample must be analyzed by the accredited laboratory for PFOS and PFOA as required.

6.4.3.2.1 Discharge is only permitted if laboratory analysis confirms PFOS and PFOA levels below 50 ppt and all other regulatory requirements are met. Discharge approval must be requested through the TPOC.

6.4.3.2.2 Prior to discharging water, all water must be sampled and tested IAW paragraph

6.10 and meet all requirements.

6.4.3.2.3 A minimum of seven days prior to discharge to the sea, the Contractor must send electronic notification (email) to the TPOC.

6.4.3.3 During repair availability, if surfaces (e.g., bilges, tanks, or piping) previously tested for PFAS are re-exposed to a liquid waste product suspected to contain PFAS contamination, USS RALPH JOHNSON (DDG-114) will immediately stop the discharge of liquid from the impacted space/equipment/piping/tank and notify the SRF Project Team to initiate a sampling process.

6.4.3.4 If AFFF concentrate is generated onboard a ship, USS RALPH JOHNSON (DDG-114) will be responsible for storing AFFF shipboard or in temporary pier-side storage tank supplied by USS RALPH JOHNSON (DDG-114) or others as necessary. The Contractor will not be required to handle, store, treat, or dispose of AFFF generated during the POP.

6.4.3.5 The Contractor must ensure that for any wastewater containing PFAS, the sludge which has settled in the barge, and any associated filters are disposed of IAW paragraph 7.0.

6.4.3.6 All purification work must be controlled by an authorized Environmental Pollution

Preventive Controller (Kogai Boshi Kanrisha).

6.4.3.7 Treated water must not cause any visible change in color or odor in the receiving waters.

6.4.4 Industrial Waste Management

The Contractor shall;

a. Dispose of industrial waste (non-hazardous waste sludge and filters) generated from treatment operations. Sludge shall be tested IAW JEGS, Chapter 16: Hazardous Waste for Specially Controlled Industrial Waste to be used for Ultimate Disposal in Japan,

b. Provide a copy of a manifest to CFAY PWD Environmental through TPOC within seven days of completing the transporting action,

c. Provide a copy of a manifest of the completed final disposal action to CFAY PWD

Environmental through TPOC within 30 days of completing the final disposal action or withing seven days of receiving the completed manifest from the disposal facility, and

d. Submit the CFAY Solid Waste Tonnage Report (PWS Attachment 4) to CFAY PWD

Environmental through the TPOC.

6.5 OWW Transfer Service (RESERVED)

6.6 Industrial Waste Disposal Service (RESERVED)

6.7 Hose and Fitting Service (CLIN 0004)

6.7.1 Notwithstanding the requirements of 6.3, when specifically requested by the Government, the Contractor shall provide;

6.7.1.1 300 feet hose with 1 1/2 inch, 2 1/2 inch, 2 inch and 3 inch male or female cam-lock fitting.

The hose shall be flame retardant and oil proof for transferring OWW from ship outlet connection to contractor barge (open hatch).

6.7.1.2 Temporary dewatering pump. The pump shall be oil proof for transferring OWW.

6.8 Fender Service (CLIN 0005)

6.8.1 The Contractor shall;

a. provide necessary rubber fenders (typically 2 units) at the designated port within CFAY.

6.9 Barge Shifting (CLIN 0006)

6.9.1 The Contractor shall;

a. In case of ship’s sea trial or another pertinent situation, the Contractor shall disconnect the bilge transfer piping from the barge and shore Riser at designated piers. The Contractor shall return the barge to the Contractor’s plant or the nearest mooring point from the place of performance.

Before disconnection, the Contractor shall thoroughly flush the bilge transfer piping.

b. The Contractor shall deliver the same barge to the place of performance within a reasonable time prior to ship’s arrival. The Contractor shall connect the bilge transfer piping to the barge and shore Riser after ship’s arrival.

c. Disconnection and reconnection shall be coordinated with the TPOC.

6.10 Sampling and Analysis (CLIN 0007)

6.10.1 The Contractor shall sample, test, profile, identify and document waste streams from the treatment barge. The Contractor shall provide the TPOC with written disposal disposition as industrial waste and copies of the waste stream analysis on the hazardous characteristics of all waste streams. If the result exceeds regulatory standards of the hazardous waste, these wastes shall be handled as hazardous waste IAW JEGS Chapter 16. Documentation shall include lab analysis reports and signed manifests for both hazardous and/or industrial wastes. The Contractor shall provide all necessary personnel, appropriate subcontractors, labor, equipment, supplies, and materials to properly handle and dispose of all wastes.

6.10.2 The Contractor shall conduct sampling and testing of effluent discharge from the treatment barge.

The sampling and testing shall be conducted in a laboratory that is certified by the Japanese regulatory authority for the applicable Japanese Industrial Standard (JIS) test method. The Contractor shall sample and test to ensure that the parameters in JEGS Chapter 9, “Effluent Limitations for Discharges for Industrial Wastewater,” and references (i) through (k) and (p) are met and provide copies of the test results to TPOC within five (5) working days of receiving results from the Japanese laboratory.

a. Sampling for Chemical Oxygen Demand (COD), Biochemical Oxygen Demand (BOD5), Total

Suspended Solids (TSS) and pH and odor shall occur monthly IAW JEGS Chapter 9.

b. Sampling for additional effluents and hazardous substances shall occur quarterly by October

31, January 31, April 30 and July 31 of each year. Reference JEGS Chapter 9.

c. The Contractor shall record daily volume of effluent discharge from collection barges. The treatment shall result in cleaned water effluent with no color that changes the color of the receiving water. The treatment shall result in cleaned water effluent that does not contain any odor that changes the odor of the receiving water.

6.10.3 The TPOC will direct collection of initial shipboard OWW samples for PFOS and PFOA from the

OWW bilge(s). The Contractor must schedule with the TPOC to include determining each sampling point location(s). The Contractor must obtain a sample from each of the bilge or tank water onboard the ship with a government representative present. The Contractor must conduct shipboard bilge OWW processing tank sampling and shipboard bilge wastewater sampling before receiving the wastes.

6.10.4 The Government may approve dewatering prior to receipt of the test results at the Government’s discretion. The TPOC will provide notification if dewatering is approved.

6.10.5 The Government may waive pre-dewatering test, if the sample is known or believed to contain

PFAS over 50 ppt. The TPOC will notify the Contractor that the Government is waiving pre-dewatering test, and that dewatering is approved.

6.10.6 Prior to performing any sampling under initial sampling or post-treatment sampling, the Contractor must submit a Sampling Plan to the TPOC that should supplement the Environment Protection Plan (EPP) and obtain an approval.

6.10.7 If OWW Samples for PFOS and PFOA were collected at port entry in accordance with

CNFJ/CNRJ Instruction 5090.3, dated 18 November 2020, the Contractor may submit these samples to the TPOC for characterization in lieu of additional sampling under CLIN 0001.

6.10.7.1 Once obtained, the Contractor must send the sample to the laboratory for analysis. The

Contractor must NOT proceed with dewatering the bilges into the collecting or treatment barge until dewatering is approved by the TPOC.

6.10.7.2 An individual sample must be taken at each tank location to be dewatered and composited (combined) to form a single composite sample for analysis to ensure no untreatable amount of PFAS is present in all liquid being pumped into the Contractor barge for treatment.

6.10.7.3 The Government may approve dewatering prior to receipt of the test results at the

Government’s discretion. The TPOC will provide notification if dewatering is approved.

6.10.7.4 The Government may waive pre-dewatering test, if the sample is known or believed to contain PFAS over 50 ppt. The TPOC will notify contractor that the Government is waiving pre-dewatering test, and that dewatering is approved.

6.10.7.5 If initial shipboard, shore activity or ship personnel OWW samples for PFOS and PFOA from the OWW bilge(s) were taken and tested upon entering port IAW CNFJ/CNRJ 5090.3, dtd 18 Nov 2020, Per- and Polyfluoroalkyl Substances (PFAS) in Ship- Generated Oily Wastewater, these can be turned over to the TPOC for proper processing characterization.

6.10.8 PFAS Testing Laboratory Requirements:

The PFAS analysis requirements in this paragraph apply to all PFAS testing performed under both initial sampling and post-treatment sampling. It must be conducted at a laboratory accredited under the DoD Environmental Laboratory Accreditation Program (ELAP). All PFAS testing must comply with EPA Method 1633, Analysis of Per- and Polyfluoroalkyl Substances (PFAS) in Aqueous, Solid, Biosolids, and Tissue Samples by Liquid Chromatography/Mass Spectrometry

(LC-MC/MS).

6.10.9 The following PFAS testing Standards and Practices apply to all PFAS sampling and testing performed under both initial sampling and post-treatment sampling. The Contractor is responsible to pass this information on to any subcontracted laboratory.

6.10.9.1 The laboratory must be able to quantitate combined levels of PFOS and PFOA to less than 50 ppt.

6.10.9.2 The laboratory must indicate the numeric quantitation limit and the detection limit for

PFOS and PFOA on all results reports.

6.10.9.3 The Contractor and laboratory must use and maintain the laboratory’s Chain of Custody

(COC) document and include the COC in all results reports.

6.10.9.4 The Contractor must indicate on the COC document that EPA Method 1633 is required.

6.10.9.5 The Contractor must use a laboratory that uses internal standards and extraction volumes that comply with EPA Method 1633.

6.10.9.6 The laboratory must state on all results reports their compliance with EPA Method 1633 and their DoD ELAP scope of accreditation information.

6.10.9.7 A definitive testing method must be used. Screening method must not be used for testing.

6.10.9.8 The laboratory must include all EPA Method 1633, or the latest version required information with all results reports.

6.10.9.9 DoD ELAP-accredited labs are listed at https://www.denix.osd.mil/edqw/index.html under Menu> Accreditation> Accredited Lab Search. Under method select “EPA Method 1633" and hit "Run Report".

6.10.9.10 Personnel performing sampling and involved with acquiring water samples must not use or have present the following products: plastic bags and bottles, waterproof clothing, detergents, Blue Ice® Packs (freezer packs), material containing Teflon®, and waterproof pens and paper including permanent markers.

6.10.9.11 Do not use “Sticky Notes” (Post-it type and others) at any time during sampling, handling, or transporting of sample.

6.10.9.12 Personnel should avoid wearing brand new clothing (at least six washings since purchase) and do not wear Tyvek® suits.

6.10.9.13 Personnel involved in sampling must wash hands thoroughly and wear nitrile gloves at all times while collecting and handling samples.

6.10.9.14 Samples must be collected in a High-Density Polyethylene (HDPE) container with an unlined plastic screw cap.

6.10.9.15 The Contractor must follow all testing analysis, and COC requirements to any sub-contractors.

6.10.9.16 The Contractor must provide a Portable Document Format (PDF) copy of the laboratory results to TPOC, CFAY PWD Environmental, and the Commander Naval Region Japan (CNRJ) Environmental Representative within two business days of receiving the results.

6.11 OWW Vacuum Truck Service (RESERVED)

6.12 Hazardous Waste Turn-in and Prevention (RESERVED)

7.0 SPECIFIC REQUIREMENTS FOR DISPOSAL OF OWW, SLUDGE AND FILTERS

CONTAMINATED WITH PFAS:

7.1 Sludge and Filters:

7.1.1 The Contractor must document and track the source of OWW being consolidated for treatment and provide this list upon disposal of the waste.

7.1.2 The Contractor must conduct sampling and analysis of sludge and filters prior to disposal as specified in paragraph 6.10, Sampling and Analysis, and paragraph 9.0, ENVIRONMENTAL

REQUIREMENT.

7.1.3 Once sample of the sludge, filters or other waste is collected , it must be sealed or secured pending the results to ensure no additional waste is added. If additional volume is added after sample was taken, sampling results will no longer be valid, and the Contractor must re-sample.

7.1.4 The Contractor must contact the TPOC and Environmental Representative and notify the CFAY

PWD Environmental of the sampling date and time a minimum of two business days before sampling. CFAY PWD Environmental shall observe the sampling and provide oversight of the process.

7.1.5 Once the determination is made on the waste’s characteristics, the Contractor must dispose of the waste via a facility properly licensed for the recycling, treatment and/or disposal of that waste type.

Sampling results must be provided to the TPOC and CFAY PWD Environmental upon receipt.

7.1.6 The Contractor must provide a signed Japanese serialized manifest for transportation and disposal of the sludge, filters, and/or the recycling of treated waste oil with every disposal action, to the TPOC and CFAY PWD Environmental .

7.2 The Contractor must dispose of any PFAS contaminated Oily Waste and OWW, which cannot be treated to less than 50 ppt or, which after treatment or re-treatment, does not meet the requirements of parameters and effluent limits in Enclosure (1), Table E1 as applicable, or otherwise cannot be discharged to the sea.

7.3 The collection process must ensure no additional volume of contaminated water is created.

7.4 For Industrial Waste, the Contractor must:

7.4.1 Dispose of Industrial Waste (non-hazardous waste sludge and filters) generated from treatment operations at a Japanese government approved off-base disposal facility.

7.4.2 Verify and sign a Japanese serialized manifest for disposal of industrial waste prior to any disposal action.

7.4.3 Provide a copy of completed manifest (Slip A and Slip E) to CFAY PWD Environmental Division through the TPOC within 30 days of completion of the final disposal action.

7.4.4 Fill out the CFAY Solid Waste Tonnage Report (Attachment 4) with industrial waste disposal information and provide it to CFAY PWD Environmental Division.

8.0 SAFETY REQUIREMENTS

8.1 The Contractor shall;

a. Take proper safety and health precautions to protect the workers, public, property of others and the environment, IAW Occupational Safety and Health Administration (OSHA), Japanese, Navy, Federal, State and local laws and regulations, as well as all work item references, at all times;

b. Be responsible for identifying and complying with all safety requirements set forth in applicable safety and health regulations and/or base installation safety procedures;

c. Be responsible for ensuring that his agents, employees, or subcontractors perform the work in a safe manner while executing the services of this contract;

d. Ensure that all personnel involved in the handling and transportation of the material listed herein are trained in the area of spill response and general first aid procedures;

e. Maintain standards designed to minimize the possibility of fire, explosion, or any unplanned release or migration of hazardous waste or its constituents to the air, soil, surface or groundwater;

f. Be required to wear Personal Protective Equipment while working on U.S. installations during the handling of hazardous materials or operating equipment;

g. Agree that their personnel and equipment are subject to safety inspections by the Government personnel while on CFAY property;

h. Not run through service line(s) fire zone boundaries unless quick disconnects are installed in temporary service lines within 6 feet of the opening, door, or closure. The quick disconnects shall be marked with international orange tape and be positively identified with durable unique markings that include the maintenance activity name, service type, location, and shore side shut-off points. All service line(s) shall be able to be secured and pulled back within 3 minutes. Fuel gas/oxygen/compressed gas hoses, steam lines, hoses pressurized above 140 PSI, or hoses carrying hazardous/toxic/flammable materials shall not run through fire zone boundaries. Hose numbers or sizes shall not restrict free and easy access or closure of fire zone boundary doors;

i. Ensure hoses are kept clear of the decks utilizing temporary support trees or ship’s structural members, such as beams, braces, and welded brackets and arranged to minimize tripping and other safety hazards and to all free access through doors, hatches, and passageways;

j. Route service line(s) to allow emergency access and egress to all areas of the ship and shall not impede damage control and watch stander performance of duties. Where appropriate, run temporary services outboard to keep passageways clear;

k. Take appropriate action such as fall protection when access to or from the barges;

l. Use non-spark producing tools when applicable on the barges; and

m. Plan emergency evacuation including mustering location, communication, and reporting etc.

8.2 Occupational Health and Safety Training:

8.2.1 The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. The Contractor is responsible for ensuring that their employees receive applicable Occupational Health and Safety Training and remains current on regulatory required specific training for the type of work to be conducted onsite. All contractor and subcontractors who are expected to perform work at CFAY, performing tasks that have the potential to cause a significant nuisance which may be hazardous to the health of military or civilian personnel shall be competent on the basis of appropriate education, training or experience.

8.3 Accident Report:

8.3.1 In all cases where any vessel, vessel equipment, Government equipment, cargo or any other property of any type, nature or description, whether owned by the Government or not, is damaged or destroyed through any act of the Contractor, its agent servants, or employees, or through any other cause whatsoever arising out of and during the performance of this contract, or in the event of personal injury to, or death or any person engaged directly or indirectly in the performance of this contract, a full and complete written report of such damage, destruction, personal injury or death, shall be submitted by the Contractor to the Technical Assistant and the Contracting Officer of this contract, within 72 hours, following such damage, destruction, personal injury or death. In the event the Contractor fails to submit such a report within 72 hours as required, the Government shall be immediately relieved from all liability which might otherwise arise out of such damage, destruction, personal injury or death, under the provisions of this contract.

9.0 ENVIRONMENTAL REQUIREMENTS

9.1 The Contractor shall comply with all applicable Japanese laws and regulations set forth by Japanese national and local government and instructions, policies, and standards established by DoD, Navy, USFJ, CNRJ, and CFAY.

9.2 The Contractor must submit the proposed Environmental Protection Plan (EPP) within 14 days after award of this contract and must not perform any work until CFAY PWD Environmental approves the EPP.

Anytime the Contractor’s process and/or procedures require an update, change, and/or revision to the EPP, the Contractor shall immediately inform the TPOC and/or the KO and submit an updated/revised EPP to CFAY PWD Environmental via the TPOC and KO for review and approval in a timely manner but no later than 14 days from the notification. It will be at least 10 working days needed for the Government to review the EPP at each submission.

9.3 The Contractor shall have;

9.3.1 All required and valid licenses, permits, and/or authorizations issued by the Japanese governing authority for the treatment and handling of OWW;

9.3.2 All required and valid licenses, permits, and/or authorizations issued by the Japanese governing authority for the collection, transportation, and disposition of treated waste oil for recycling and/or energy recovery; and

9.3.3 All required and valid licenses, permits, and/or authorizations issued by the Japanese governing authority for the collection, transportation, and disposal of industrial waste generated from OWW treatment operations.

9.4 Environmental Protection Performance Requirements:

9.4.1 IAW the policy and procedures identified in the CFAY Environmental Policy Statement which outlines the objectives of the Environmental Management System (EMS), the Contractor must perform work under this contract consistent with the EMS Goals and Policy.

9.4.2 The Contractor must provide monitoring and measurement information, as necessary, to address environmental performance relative to environmental, energy, and transportation management goals.

In the event an EMS nonconformance or environmental noncompliance occurs, which is associated with the contracted services, the Contractor must:

9.4.2.1 Take corrective and preventive actions immediately.

9.4.2.2 Assume legal and financial liability for the noncompliance.

9.4.2.3 Submit the root cause, actions taken, and preventive measures to be taken to CFAY PWD

Environmental through TPOC within 10 working days.

9.4.3 CFAY EMS Awareness Training:

9.4.3.1 All contractor and subcontractor employees performing work at CFAY under this contract must complete initial CFAY EMS Awareness Training as soon as practical and complete refresher training every three years. The Contractor must ensure contractor and subcontractor employees are aware of their roles and responsibilities under the EMS as well as how their performance affects work performed under the contract.

9.4.3.2 Use the Environmental Compliance, Training and Tracking System (ECATTS). Instructions for completing EMS Awareness Training is provided in PWS Attachment 3. For those employees without a computer access, use printed copy of the EMS Awareness training which can be obtained from the CFAY PWD Environmental via the TPOC and KO.

9.4.3.3 The Contractor must provide ECATTS training certificates or signed List of Employees (if ECATTS was not used) to CFAY PWD Environmental through the TPOC within 15 calendar days after award of the contract. Submit updated list within five calendar days when any change occurs to the list.

9.5 The Contractor must develop a sampling plan, either for each sampling event or including all sampling events, submit the sampling plan to and obtain an approval from CFAY PWD Environmental prior to performing sampling. While the plan’s format is at the Contractor’s discretion, it must include:

9.5.1 Sampling procedures (e.g., shipboard sampling, effluent discharge, each waste stream),

9.5.2 Testing methods,

9.5.3 Sampling equipment and tools (e.g., sampling kit),

9.5.4 Predicted volume and number of samples to be taken,

9.5.5 How the excess collected OWW or treated water will be handled,

9.5.6 Laboratory’s information with valid accreditation certificates, and

9.5.7 Management and handling of COC (refer to 9.6).

9.6 The Contractor must submit analysis reports with COC information which must include the following information at a minimum:

9.6.1 Date and time of sampling,

9.6.2 Sampling location, including ship name if applicable,

9.6.3 Sampling spot (e.g., tank or compartment number),

9.6.4 Volume and number of samples taken,

9.6.5 Sampler’s name,

9.6.6 Laboratory’s information with valid accreditation certificates,

9.6.7 Date of analysis,

9.6.8 Testing methods,

9.6.9 Regulatory standards,

9.6.10 Detection limits, and

9.6.11 Quantitation limit of 50 ppt for PFOS and PFOA combined when applicable.

9.7 The Contractor must conduct annual sampling and analysis of effluent during service to the Government from each treatment barge as shown in JEGS Chapter 9 and Enclosure (1).

9.7.1 Normally, the annual sampling will occur for each treatment barge after it has been in service

(continuous or periodic) to the Government for 12 months. The Government, however, may direct the Contractor to conduct the annual sampling and analysis, JEGS Chapter 9 and Enclosure (1), at any time prior to the end of the 12 month period.

9.7.2 Additionally, the Contractor must conduct monthly sampling and analysis of effluent during service to the Government from each treatment barge that operates continuously for over one month in service to the Government as shown JEGS Chapter 9 and in Enclosure (1).

9.7.3 The Contractor must coordinate with CFAY PWD Environmental to observe the Contractor’s effluent sampling. The sampling and analysis must be conducted by a laboratory that is certified by the Japanese regulatory authority for the applicable Japanese Industrial Standard (JIS) test method.

The Contractor’s laboratory must utilize and maintain the laboratory’s sample COC document. Or

9.7.4 The Contractor must sample and analyze treated wastewater effluent to ensure that the following parameters and limits and all applicable laws and regulations are met and provide copies of the monitoring analysis results to the TPOC and Environmental Representative within three working days of receiving results from an accredited Japanese laboratory.

9.8 The Contractor must provide the TPOC and CFAY PWD Environmental with a monthly OWW Treatment

Report during the reporting month and volume and/or gallons treated or collected.

9.9 Prior to the start of any OWW transfer action, the Contractor shall ensure a spill boom is completely installed around the Contractor barges ensuring proper containment with no gaps or spaces. The Contractor shall have spill response equipment staged and ready for use for shore-based operations prior to the start of any OWW transfer action. All environmental protection matters shall be coordinated with CFAY Port Operations.

9.10 All spills and releases caused during the performance of work are the Contractor’s responsibility and liability. The Contractor shall;

a. have a spill response kit on-site to contain and cleanup spills and releases,

b. prevent, contain, and clean up all spills on the Government property, caused by the Contractor, in a manner that complies with applicable local laws and regulations, JEGS, and reference (j), at no cost to the Government,

c. notify TPOC and Regional Dispatch Center at 046-816-0911 of ANY spill or release regardless of source within 15 minutes, and

d. reimburse the Government for all labor and supply costs, to respond, contain, and clean up spills to include disposal cost for wastes generated from the spills if cleanup is accomplished with Government assets.

9.11 Oil Spillage and Contingency Plan:

9.11.1 In the event of an oil spillage in the sea involving the Contractor, the Contractor must take immediate action and measures to control and clean-up the oil spill.

9.11.2 The Contractor must monitor shore riser connection of portable pumps, hoses and the barge one time prior to, one time after completion of, and continually during the pumping, to ensure transferred liquids are not inadvertently spilled or overflow into the water surrounding the ship.

9.11.3 If an oil spill occurs, the Contractor must take immediate action IAW all requirements of paragraph 2.1 and the Contractor’s Site-Specific Emergency Response Plan.

9.11.4 Upon receipt of the award information, the Contractor must submit its Site-Specific Emergency

Response Plan immediately. This plan is for the performance of actions when an oil spill occurs.

9.11.5 The Contractor must maintain the capability to immediately deploy a floating oil containment boom when transferring Oily Waste products. The oil containment boom must have sufficient length to encompass the Contractor barge.

9.12 The Contractor shall separate treated waste oil from OWW for recycling at “No Cost” to the Government.

The Contractor shall keep all revenue generated from the sale of the treated waste oil for energy recovery purposes.

9.13 The Contractor shall provide CFAY PWD Environmental and TPOC a copy of the Japanese Customs

Declaration on Import of Oils and Fuels Form prior to the Government releasing physical custody of the treated waste oil to the Contractor.

9.14 The Contractor shall provide CFAY PWD Environmental and TPOC a signed and/or stamped (Han) of the

Recycle Certificate, Receipt Letter or Manifest from the treated waste oil recycling company or facility.

9.15 The Contractor shall provide CFAY PWD Environmental through TPOC with a copy of manifest (both

Slip A and Slip E) every time within 30 days after a disposal of industrial waste is complete.

9.16 Inspection of any of the facilities operated by the Contractor may be accomplished by the CFAY PWD

Environmental or authorized officials on a no-notice basis during Government regular working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by contractor negligence, the Contractor shall reimburse the Government for the amount of that fine, costs of defending against administrative or other legal action, remedial action, and other costs.

9.17 Specifications for Used Oil Fuel Recycling:

9.17.1 The Contractor must separate used oil fuel and ensure it is recycled outside of CFAY.

9.17.2 The Contractor must recycle used oil fuel at no additional cost to the Government.

9.17.3 The Contractor must provide the CFAY Qualified Recycling Program (QRP)…