PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Lights, Power, & Material Handling Rentals

In Support of the Air Force Marathon

10 JULY 2026

1.0 General

The United States Air Force Marathon Office requires temporary site infrastructure, power generation, and material handling equipment to support the annual Air Force Marathon events for 2026, with the option to extend to term of the contract for up to four (4) additional years. The events include the Air Force Marathon, Half Marathon, 10K, and 5K, and will take place on the third Friday/Saturday of September for the following years:

• September 18-19, 2026

• September 17-18, 2027

• September 15-16, 2028

• September 14-15, 2029

• September 20-21, 2030

2.0 Scope of Work

The contractor shall provide all equipment, materials, and transportation necessary to furnish, deliver, set up, and retrieve temporary site infrastructure as specified herein.

The primary locations for performance are the National Museum of the United States Air Force, Areas A and B of Wright-Patterson Air Force Base (WPAFB), the City of Fairborn, and Wright State University’s Nutter Center.

3.0 Technical Requirements

The contractor shall provide the following equipment, delivered fully fueled and in operational condition:

• 3.1 Mobile Light Towers: A quantity of forty-five (45) 4,000-watt mobile light towers.

• 3.2 Mobile Power Generation: A quantity of seventeen (17) 3KW generators.

• 3.3 Material Handling Equipment:

• One (1) Skid Steer (e.g., S-250 Bobcat) with fork attachment.

• Four (4) 5,000 LB forklifts (gas/propane model).

• One (1) Telehandler.

4.0 Delivery, Placement, and Retrieval

• 4.1 Delivery Schedule: Except for the Telehandler, all equipment shall be delivered no later than the Thursday prior to the Saturday event date. All equipment shall be retrieved on the Monday following the event.

• 4.1.1 Telehandler Schedule: The Telehandler shall be delivered on the Monday of event week and retrieved the following Monday. Specific dates are outlined in section 4.3.

• 4.2 Delivery Locations:

• National Museum of the U.S. Air Force (Start/Finish Line):

• Forty-five (45) Light Towers

• Seventeen (17) Generators

• One (1) Skid Steer

• Two (2) Forklifts

• One (1) Telehandler

• Building 69, 2091 Schuster Ave, WPAFB, Area A:

• Two (2) Forklifts

• 4.3 Schedule of Dates:

• Event Year 2026: Delivery by Sept. 17 (Telehandler by Sept. 14). Retrieval on Sept. 21.

• Event Year 2027: Delivery by Sept. 16 (Telehandler by Sept. 13). Retrieval on Sept. 20.

• Event Year 2028: Delivery by Sept. 14 (Telehandler by Sept. 11). Retrieval on Sept. 18.

• Event Year 2029: Delivery by Sept. 13 (Telehandler by Sept. 10). Retrieval on Sept. 17.

• Event Year 2030: Delivery by Sept. 19 (Telehandler by Sept. 16). Retrieval on Sept. 23.

5.0 Points of Contact

The contractor shall designate a primary Point of Contact (POC) responsible for all communications with the Air Force Marathon POC, who will be identified upon contract award.

6.0 Invoice and Payment

The Contractor shall be paid upon submission of a properly prepared invoice after all equipment has been delivered and accepted by the government.

A proper invoice must include the Contractor’s name and address, invoice number and date, order number, contract line item number (CLIN), description of services, and total price.

• 6.1 Primary Submission: The invoice shall be submitted into Wide Area Work Flow (WAWF) in accordance with the clauses of the final contract award.

7.0 Installation Access and Vehicle Procedures

The Contractor shall comply with all Wright-Patterson Air Force Base (WPAFB) security and access requirements to ensure uninterrupted delivery and retrieval of equipment.

• 7.1 Commercial Vehicle Entry (Gate 26A): All commercial delivery vehicles must enter WPAFB through the Commercial Vehicle Delivery Gate (CVDG) located at Gate 26A (off State Route 235). Commercial vehicles will not be permitted entry through any other gate.

• 7.2 Required Documentation: Drivers must present the following to Security Forces upon arrival:

• A valid, REAL ID-compliant State driver’s license.

• Current vehicle registration and valid proof of insurance.

• A valid Bill of Lading, Delivery Order, or Contract clearly specifying WPAFB as the destination.

• 7.3 Security Inspections: All commercial vehicles, drivers, and passengers are subject to inspection and search by 88th Security Forces Squadron personnel prior to entry.

• 7.4 Base Access Passes: Contractor personnel must coordinate with the primary Air Force Marathon Point of Contact (POC) prior to the delivery dates to obtain necessary base passes (e.g., DBIDS) or visitor sponsorship. The Contractor is responsible for ensuring all drivers are vetted and eligible for base access to avoid delivery delays.