Solicitation Q_A 20 July 2026.pdf

DEPARTMENT OF THE AIR FORCE

AIR FORCE LIFE CYCLE MANAGEMENT CENTER (AFLCMC) WRIGHT-

PATTERSON AIR FORCE BASE OHIO

20 July 2026

SUBJECT: Response to Inquiries regarding Combined Synopsis/Solicitation

FA860126Q0095, [AFM] Lights, Power, & Material Handling Rentals

QUESTIONS AND ANSWERS

1. QUESTION: Can you tell me what size of telehandler you are needing?

ANSWER: We need a 7,000 lb telehandler 38-44ft.

2. QUESTION: Does the 4,000-watt mobile light-tower requirement require exactly four 1,000-watt lamps, or will modern LED light towers providing equivalent or greater illumination be acceptable?

ANSWER: As long as total lumens are equal to or more than 462,000 per tower.

3. QUESTION: If LED light towers are acceptable, is there a minimum lumen output, lighting coverage, mast height, or runtime requirement?

ANSWER: 462,000 lumens. Lighting coverage will depend on many factors. Mast height should be minimum 25’. Runtime minimum should be 90 hours (Lights only. Runtime is understandably reduces if also used as a generator)

4. QUESTION: Are diesel, gasoline, hybrid, battery, or solar-powered light towers acceptable?

ANSWER: Diesel is preferred

5. QUESTION: Must all 45 light towers be identical models?

ANSWER : As long as they meet all requitements models do not have to match.

6. QUESTION: Must the contractor position each light tower at its designated location, raise the mast, aim the lamps, test operation, and secure the unit?

ANSWER: Contractor will stage the towers and AFM staff or finish line contractor will handle placement.

7. QUESTION: Will the Government provide a placement map or coordinates identifying all light-tower and generator locations?

ANSWER: Generators and light-towers will be delivered to central locations and distributed by AFM staff and contractors.

8. QUESTION: Are all placement locations accessible by standard commercial rental-delivery trucks and trailers?

ANSWER: Yes

9. QUESTION: Are any units expected to be placed on grass, soft ground, slopes, trails, or other areas requiring four-wheel-drive vehicles, specialized trailers, or ground-protection mats?

ANSWER: All units will be positioned by AFM staff and contractors. Most are expected to be on grass however mats are not necessary.

10. QUESTION: Is the contractor responsible for supplying grounding rods, grounding cables, wheel chocks, barricades, cable ramps, or safety signage?

ANSWER: grounding rods - No, grounding cables – No, wheel chocks - Yes, barricades - No, cable ramps - No, or safety signage – Safety signage on each unit

11. QUESTION: Are the 17 generators required to produce exactly 3 kW, or will higher-capacity units be accepted?

ANSWER: 3 KW is the minimum. Units must be able to be moved by hand by one person.

12. QUESTION: Please confirm the required generator voltage, phase, frequency, receptacle types, and minimum runtime.

ANSWER: These should have standard 120 receptacles. Minimum runtime is 14 hours on gasoline.

13. QUESTION: Is a quiet or low-decibel generator required?

ANSWER: No

14. QUESTION: Must extension cords, distribution boxes, adapters, temporary power panels, or other power-distribution equipment be included?

ANSWER: No

15. QUESTION: What equipment or loads will each generator power?

ANSWER: Stereos, drop lights, phone chargers.

16. QUESTION: Are the light towers self-powered, or will any of the 3 kW generators be used to power the light towers?

ANSWER: Light towers must be self-powered

17. QUESTION: Does “fully fueled” mean that every light tower, generator, forklift, skid steer, and telehandler must be delivered with a full fuel tank or full propane cylinder?

ANSWER: Yes. And in cases that they are dual fuel both types should be provided and full (i.e.

dual fuel forklift running on diesel and propane. Both should be full)

18. QUESTION: Is the contractor responsible for refueling or replacing propane cylinders during the rental period?

ANSWER: Yes

19. QUESTION: What estimated operating hours should be assumed for each equipment category?

ANSWER Each will be different. Material handling will have more usage than generators but minimum expected would be 12 hours.

20. QUESTION: Are the four 5,000-pound forklifts required to be pneumatic-tire, rough-terrain, or warehouse-style units?

ANSWER: Pneumatic or rough terrain.

21. QUESTION: Please confirm the required forklift lift height, fork length, mast height, side-shift capability, and fuel configuration.

ANSWER: forklift lift height – minimum 170”, fork length 8’, mast height 78” – 290”, side-shift capability - yes, and fuel configuration – Gasline, Diesel, Propane, or Dual Fuel

22. QUESTION: What minimum lift capacity, reach height, forward reach, and attachment configuration are required for the telehandler?

ANSWER: Minimum lift capacity 7,000#, reach height minimum 38’, forward reach minimum 38’, and attachment configuration standard pallet forks 8’

23. QUESTION: Is the S-250 Bobcat listed only as an example, and will an equivalent skid steer with fork attachment be acceptable?

ANSWER: This is an example and its capabilities should be used as the minimum necessary

24. QUESTION: Please confirm the minimum operating capacity, fork dimensions, tire or track configuration, and any attachment requirements for the skid steer.

ANSWER: Minimum operating capacity 2,500#, fork dimensions standard 4’ pallet forks, tire or track configuration air or rough terrain tires, and any attachment requirements standard pallet forks

25. QUESTION: Will Government personnel operate the skid steer, forklifts, and telehandler, or must the contractor provide qualified operators?

ANSWER: Government personnel

26. QUESTION: If contractor-provided operators are required, please identify the expected schedule, estimated hours, required licenses or certifications, and whether the Service Contract Labor Standards wage determination applies.

ANSWER: Not applicable

27. QUESTION: Is operator familiarization or training required at delivery?

ANSWER: Training not needed

28. QUESTION: Is the contractor responsible for daily inspections, maintenance, and field service during the rental period?

ANSWER: Yes

29. QUESTION: What breakdown-response time is required, and must backup equipment be staged onsite or available locally?

ANSWER: Breakdown-response time – as quickly as possible. Backup equipment – if equipment cannot be fixed in a timely manner, then a replacement unit must be brought in as quickly as possible.

30. QUESTION: Is an onsite technician required during the event?

ANSWER: No

31. QUESTION: Please provide or confirm the exact delivery and placement addresses for all equipment, including the National Museum site and Building 69.

ANSWER: Most equipment will be delivered to Spatz Drive on the side of the NMUSAF, the remainder will be delivered to 2091 Schuster Drive Bldg. 30069 WPAFB

32. QUESTION: May deliveries occur over multiple days before the deadline stated?

ANSWER: Yes

33. QUESTION: What daily delivery and retrieval hours are permitted, and are weekend or after-hours deliveries allowed?

ANSWER: 0700 – 1530 is preferred however arrangements can be made with the AFM Logistics Coordinator

34. QUESTION: Must the contractor provide all loading, unloading, rigging, and placement services, or will Government unloading support be available?

ANSWER: Unloading and loading will be the contractors responsibility.

35. QUESTION: Are there vehicle-length, trailer-width, height, weight, route, gate, or turning-radius restrictions at any delivery location?

ANSWER: All commercial deliveries must go through the commercial vehicle inspection gate. Gate 26A off of 235 in Fairborn

36. QUESTION: Must each delivery driver and service technician separately complete base-access vetting or obtain DBIDS credentials?

ANSWER: Yes

37. QUESTION: Does the Service Contract Labor Standards wage determination apply to delivery, setup, maintenance, fueling, and retrieval labor even if equipment operators are not provided?

ANSWER: The wage determination does not apply to the rental itself.

38. QUESTION: Are past-performance references required with the quotation?

ANSWER: This effort does not require past-performance.

39. QUESTION: Must the quotation include proof of fleet availability, reservation confirmation, or a commitment letter from a rental subcontractor?

ANSWER: The prime contractor is responsible for the completion of this requirement.

40. QUESTION: Will the Government accept a prime contractor using one or more qualified equipment-rental subcontractors while remaining fully responsible for performance?

ANSWER: Yes

41. QUESTION: Does the CMMC Level 1 requirement apply only to the prime contractor’s information system handling Federal Contract Information, or must equipment-rental subcontractors also hold separate CMMC Level 1 status?

ANSWER: The CMMC requirement will only be checked for the prime contractor. The prime contractor is responsible to ensuring their subs are compliant with all contractual requirements.

42. QUESTION: Please confirm that each equipment CLIN must be priced separately for the base year and all four option years.

ANSWER: Please ensure the total annual price is listed for each CLIN. Additionally, itemize all deliverables and services within your quote or capability statement so we can accurately evaluate your proposal.

43. QUESTION: How should the six-month extension under RFO 52.217-8 be priced for an annual event requirement that occurs during a specific September period?

ANSWER: Price is based of the period of performance for the six months.

44. QUESTION: Should delivery, setup, fuel, service, retrieval, and equipment rental be included in each

CLIN unit price, or may these services be identified separately?

ANSWER: This is anticipated to be a firm fixed price purchase order under RFO 12, utilizing simplified procedures. The company can choose to include all into the CLIN unit price for simplicity or divide them out separately.

45. QUESTION: Are annual price escalations permitted across the four option years?

ANSWER: An award is anticipated to be made to the lowest-price technically acceptable offeror.

Pricing is at the discretion of the company so long as the quoted price can be determined to be fair and reasonable.

46. QUESTION: Please confirm whether the aggregate evaluated total must include the base year, all four option years, and the six-month extension.

ANSWER: Yes, it must include base, option years and the six-month extension.

47. QUESTION: Are proof of insurance or specific minimum insurance limits required with the quotation or only after award?

ANSWER: proof of insurance is not required with your quotation or proposal.

48. QUESTION: Is a pre-performance site visit available to review delivery routes, staging areas, and equipment placement locations?

ANSWER: Yes

49. QUESTION: Will the Government provide a final delivery and placement plan after award, and how much advance notice will be provided?

ANSWER: Yes, the Government will provide a final delivery and placement plan after award. The exact timing has not yet been determined but the marathon has been held at WPAFB for almost 30 years so the team is confident that ample time will be given.

50. QUESTION: Please confirm whether equipment substitutions after award require prior written

Government approval.

ANSWER: Confirmed. Any equipment differing from that of which is included a company’s submitted quote requires prior written approval. The substitute equipment must meet or exceed all minimum technical, environmental, and performance requirements as specified in the Performance Work Statement (PWS).

51. QUESTION: Are any environmental, emissions, noise, spill-containment, or fire-safety restrictions applicable to the equipment offered?

ANSWER: All equipment shall comply with applicable Federal, State, Local, and Department of Defense (DoD) environmental, emissions, noise, spill-containment, and fire-safety regulations.

Amanda J. Hoyng Contracting Officer

AFLCMC/PZIBB