PWS.pdf

FY26 PERFORMANCE OF WORK STATEMENT

for

INSPECTION, TESTING, AND MAINTENANCE OF FIRE EXTINGUISHERS

MCAS CHERRY POINT, NC

1.0 Scope. The purpose of this requirement is to establish a contract for the maintenance and servicing of portable hand-held fire extinguishers aboard Marine Corps Air Station Cherry Point, to include the base Fire Department, Marine Corps units aboard the base as required aboard MCAS, Cherry Point, North Carolina. The contractor shall provide all parts, tools, equipment, supplies, labor, and transportation necessary for the inspection, maintenance, recharging, testing, and disposal of fire extinguishers in accordance with this Performance Work Statement (PWS).

1.1. The contractor shall perform all services in accordance with the provisions of National Fire Protection Association (NFPA) Standard 10, and all applicable federal, state, and local laws and regulations. Services shall include but not be limited to the following services: inspection, maintenance, recharging, testing, and disposal of all portable hand-held fire extinguishers located aboard Marine Corps Air Station Cherry Point, NC. All services shall be performed by a licensed technician certified in accordance with federal, state, and local laws and regulations relating to fire extinguisher maintenance. Fire extinguishers located on government vehicles may be included however fire extinguisher located on fixed-wing and rotary-type aircraft are not included in this requirement.

2.0 Applicable Documents.

2.1. National Fire Protection Association 10, Standard for Portable Fire Extinguishers (current edition)

2.2. Code of Federal Regulations, 29 CFR 1910.157, Portable Fire Extinguishers

2.3. United Facilities Criteria 3-600-01, Fire Protection Engineering for Facilities, May 2021

2.4. Air Station Order 1020.3D

3.0 Requirements. New (to include back-up and permanent replacement) fire extinguishers are not covered under this contract as they are considered centrally managed items that must be obtained through the government mandatory sources of supply (GCSS/FEDMALL/DLA/GSA/etc.). All repair parts to complete the required fire extinguisher maintenance services shall be new and unused and be provided at no extra costs by the contractor. Fire extinguishers to be serviced under this purchase order shall remain the property of the Government and vary in size, type, quantities and locations aboard the base. The estimated fire extinguisher type quantities and estimated building location quantities aboard the base are listed as follows:

Type Estimated Quantity Estimated Buildings

3.1. Annual Maintenance. All fire extinguishers shall be inspected annually and subjected to applicable annual maintenance procedures in accordance with NFPA 10 (current edition) for the type of fire extinguisher being serviced (i.e. C02, Class D, Class K, H20, and Dry Chemical). For annual maintenance, the year shall start on the first day the maintenance is performed and end one calendar year later. At each annual maintenance, fire extinguishers shall be placed in a fully charged and operable condition free from defects which may cause malfunctions. Cartridges of every cartridge-operated extinguisher shall be accurately weighed annually in accordance with the manufacturer’s recommendations. All fire extinguishers found to be unserviceable or unusable shall be properly disposed of and a fire extinguisher of adequate type and size shall be restored in its place. Upon

ABC Fire Extinguishers – 5 lbs 30 10 ABC Fire Extinguishers – 10 lbs 2750 350 ABC Fire Extinguishers – 20 lbs 75 10 C02 Fire Extinguishers – 15 lbs 20 20 C02 Fire Extinguishers – 20 lbs 50 100

Class D Fire Extinguishers – 30 lbs 50 35 Class K Fire Extinguishers – 10 lbs 25 15

Water Fire Extinguishers – 2.5 gallons 30 10 Clean Agent Fire Extinguishers – 13.5 lb 20 20

Dry Chemicals Fire Extinguishers – 2.5 lbs 37 5 Dry Chemicals Fire Extinguishers – 5 lbs 80 5 completion of the annual maintenance service, a safety pin compatible with the valve required by the ANSI/UL standards shall be installed and held in place with a tamper seal. When performing the required maintenance, the contractor shall ensure, for each extinguisher, in accordance with NFPA 10, that:

a) The extinguishers are mounted in the designated location and there are no obstructions for access or visibility of the extinguisher

b) Operating instructions on the nameplate are legible and facing outward

c) Safety seals and tamper indicators are not broken or missing

d) The extinguisher is at its proper gross weight as specified on the nameplate

e) Fullness determined by weight or hefting for self-expelling-type extinguishers, cartridge-operated extinguishers, and pump tanks is verified

f) If applicable, the condition of tires, wheels, carriage, hose and nozzle for wheeled extinguishers are verified

g) There is no obvious physical damage, corrosion, leakage, or clogging

h) The pressure gauge reading or indicator is in the operable range or position

i) If applicable, verify operability on non-rechargeable extinguishers using push-to-test pressure indicators

j) Required labeling is in place

k) All extinguishers are properly tagged in accordance with NFPA 10; and,

l) Ensure the extinguisher is DOT and OSHA compliant

Further, all serviced fire extinguishers shall be fitted with an annual maintenance tag for inspection purposes. The annual maintenance tag shall be attached to each portable fire extinguisher in such a position to be conveniently inspected. The annual maintenance tag may be attached to the fire extinguisher by means of wire, string, plastic ties, or a self-adhesive tag approved by the Fire Marshal. The annual maintenance tag shall contain the required information:

a) “Do Not Remove by Order of the Fire Marshall”

b) Concern name as listed on license

c) Concern business location

d) License number (“E” Number) and License Type

e) Service Maintenance / New Extinguisher Block

f) Date service performed

g) Certificate of Registration. Provide printed “EE” Number followed by space for number

h) The Seal of Registration of the Office of the State Fire Marshall

i) Space or line for signature of person performing or supervising the service work

j) Valid local telephone number for the licensed concern

3.2. Six-Year Maintenance of Fire Extinguishers. Every six years, whether the fire extinguisher is used or not, all stored-pressure type extinguishers that require a twelve-year hydrostatic test shall undergo six year maintenance.

Extinguishers shall be emptied, inspected internally and externally and recharged. Upon completion, a six-year maintenance label shall be affixed to the side or rear of the extinguisher cylinder, indicating the month and year service was performed.

3.3. Recharging of Fire Extinguishers. If recharging is required, the contractor shall ensure that: the extinguisher is emptied of all its contents; essential mechanical parts are dismantled, inspected and cleaned; any defective or worn parts are replaced; cylinder is filled with proper amount of extinguishing agent; and, fire extinguisher is reassembled and pressurized with verification of service collar in place. A leak test shall be performed in order to ensure proper containment of pressure and contents.

3.4. Hydrostatic Testing of Fire Extinguishers. Stored-pressure fire extinguishers shall be hydrostatically tested according to intervals and procedures specified by NFPA 10 and DOT. Cylinders that pass the hydrostatic test shall be stamped with the retester’s identification number and the month and year of the retest per DOT/TC requirements.

Stamping shall be placed only on the shoulder, top, head, neck, or foot ring (where provided) of the cylinder or in accordance with 49 CFR 180.213(c)(1).

3.5. Corrective Maintenance Services. This shall include fire extinguishers that have had a scheduled maintenance performed or will have a scheduled maintenance performed but due to resulting damage and/or weather effects or operational reasons may require evaluation, servicing, and/or repair. The vendor will restore a fire extinguisher to full operating capability. All work shall be in accordance with NFPA 10/OSHA/DOT requirements. All parts utilized must meet original equipment manufacturer’s specifications. The replacement of safety disc assembly, pressure gauges, valve stems, and replacement of wheels and or hose/nozzle assemblies will be determined at time of inspection and will be coordinated with the Technical Point of Contact listed in each Task Order and/or in Section

9.0 of this Performance Work Statement.

3.6. Removal and/or Disposal of Fire Extinguishers. When an extinguisher is removed from service, the contractor shall notify the Technical Point of Contact listed in each Task Order and/or Section 9.0 of this Performance Work Statement prior to condemning, disposing of, and recycling a fire extinguisher and its contents in accordance with federal, state, and local laws and environmental regulations, or as otherwise arranged with the Technical Point of Contact. Replaced parts shall be disposed of by the contractor in accordance with federal, state, local laws, and environmental regulations (if applicable). Further, the contractor shall immediately notify the Technical Point of Contact listed in each Task Order and/or in Section 9.0 of this Performance Work Statement if an extinguisher is missing, not in its designated location, or appears to have been discharged for no apparent reason.

3.6.1. Fire extinguishers removed from service for maintenance or recharge shall be temporarily replaced by a fire extinguisher suitable for the type of hazard being protected and shall be of at least equal rating. Fire extinguishers may not be removed for on-site service without providing a temporary replacement. On-site means services provided in a vehicle approved for servicing of fire extinguishers and located on the immediate building property where work is performed.

3.6.2. The contractor shall immediately notify the Technical Point of Contact listed on the Task Order and/or Section 9.0 of this Performance Work Statement if an extinguisher is missing, not in its designated location, or appears to have been discharged for no apparent reason, or as otherwise arranged with the Technical Point of Contact.

4.0 Contractor Provided Tools and Equipment. The contractor shall provide all necessary tools and equipment required for the successful, and safe as required by OSHA, performance of all requirements of this Performance Work Statement. The contractor shall have the capabilities to service ABC multi-purpose dry chemical, Halotron, BC stored chemical, purple K dry chemical, carbon dioxide, class K wet chemical, class D dry chemical, and stored water pressure fire extinguishers.

4.1.1. The contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required for the performance of the services required under this purchase order. The contractor shall comply with all applicable federal, state, and local laws. Evidence of such permits and licenses shall be provided to the government upon request.

4.1.2. The contractor shall provide the name or names, to the government Technical Point of Contact listed in Section 9.0, of the responsible supervisory person or persons authorized to act for the contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. Written notification to the government Technical Point of Contact listed in Section 9.0 shall be provided as changes occur and additional information becomes available.

4.1.3. All contractor employees shall obtain the required employee and vehicle passes. The contractor shall, prior to the start of a Task Order, submit to the Technical Point of Contact listed in Section 9.0, the number of personnel and names of personnel expected to be utilized to complete the Task Order. The Government will issue badges without charge and the contractor employee is required to wear the badge over the front of their outer clothing so that it is visible at all times while completing the performance of the Task Order aboard Marine Corps Air Station Cherry Point. When an employee leaves the Contractor’s service, the employee’s pass and badge shall be returned to the Government within 5 days of departure.

5.0 Quality Assurance. The Marine Corps Air Station Cherry Point Fire Prevention Department, and the unit designated point of contact listed within each Task Order will be responsible to monitor and inspect the contractor’s performance in order to ensure performance in accordance with the requirements of this Performance Work

Statement and all federal, state, and local laws. Contractor performance will be evaluated through intermittent on-site inspections and receipt of comments from customers.

5.1.1. The contractor shall furnish sufficient personnel to perform all work specified within this Purchase Order and subsequent Task Orders. The contractor shall not employ any person whose employment under this award could in any way result in a conflict of interest with the mission of Marine Corps Air Station Cherry Point. All personnel employed by the contractor in the performance of this purchase order, or any agent of the contractor, entering the Government installation shall obey all regulations of Marine Corps Air Station Cherry Point.

5.1.2. The contractor shall be solely responsible to train/certify their personnel necessary to execute this purchase order and subsequent task orders. The contractor is responsible for obtaining certification and ensuring that all certificates are maintained for the duration of this contract. If certification requirements change, the contractor shall be required to update certification within 90 days of the change. Inspections will be conducted as needed.

5.1.3. The contractor shall be responsible for employee competency, conduct, and disciplinary actions with respect to their employees. The contractor’s employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner at all times. The removal from the job site of contractor personnel shall not relieve the contractor of the requirement to provide personnel to perform the specified tasks as outlined in this Performance Work Statement.

5.1.4. The contractor shall comply with all Marine Corps Air Station Cherry Point’s security requirements. The Government reserves the right to deny access to any contractor employee to enter Marine Corps Air Station Cherry Point if his or her presence would be detrimental to the mission or performance of work in this Performance Work Statement. The Government reserves the right to require removal of any contractor employee from the job site who endangers persons or property or whose continued employment is inconsistent with the mission. In such cases the Government’s Technical Point of Contact will advise the contractor of the reason for requesting an employee’s removal or withdrawing an authorization to enter the installation.

5.1.5. The contractor shall ensure that all assigned personnel maintain a standard of grooming and personal appearance in accordance with Air Station Order 1020.3D.

5.1.6. The contractor shall ensure that the purchase, use, handling, storage, and disposal of all toxic, hazardous and special materials and wastes are in accordance with current federal, state, and local environmental protection regulations.

6.0 Inventory List. The Government will provide the contractor an inventory list, that may exclusionary of some information, which shall include the building number, location, extinguisher type and size, and serial number for the issuance of each Task Order of the required extinguishers to be serviced for stated period of performance aboard Marine Corps Air Station Cherry Point, NC. The contractor shall provide a complete written report to the Technical Point of Contact listed on the Task Order and/or Section 9.0 of this Performance Work Statement of any changes which may include but not be limited to location changes, exchanges/new extinguishers, serial number updates, service dates, and updated next service date due.

7.0 Deliverables.

a) Contract Administration and Management Points of Contact: The contractor shall provide a contract manager (supervisor) who shall be responsible for the performance of work. The name of the responsible person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer upon award. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available during normal operating hours as described in this Performance Work Statement.

b) Service Report: The contractor shall provide a complete written service report of all fire extinguisher maintenance and servicing accomplished upon completion for each Task Order. The report shall be submitted to the Technical Point of Contact listed on the Task Order. The service report shall include the quantity of fire extinguishers serviced, service type, building, location, serial number, a record of conditions found, repairs, recharging, and all replacement parts used. All contractor created records, documents, and associated papers used for the performance of this contract and/or provided by the Government during the period of this contract become Government property and will be returned to the Government upon contract completion or termination and will be available for Government review as needed or as requested.

8.0 Operating Hours. Normal operating hours for Marine Corps Air Station Cherry Point Fire Prevention Department are Monday through Friday from 0700-1600. The contractor is responsible for conducting the fire extinguisher maintenance services between the listed normal operating hours Monday through Friday except on recognized federal holidays or when the base is closed due to local or national emergencies, administrative closings, or similar government directed closings. The contractor is responsible to coordinate schedules with the Technical Point of Contact listed within each Task Order.

a) Recognized Federal Holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. Any holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following day. The base (to include all units aboard MCAS Cherry Point) is closed on recognized Federal Holidays and therefore services are not required and shall not be provided on Federal Holidays.