PWS.pdf

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Performance Work Statement for

RNA-34A VHF Navigation Receiver Repair

Purchase Request: FD2060-24-00075

8 Dec 2023

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1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to repair the Very High Frequency (VHF) Navigation Receiver, National Stock Number (NSN) 5826-01-479-2461, Part Number (P/N) 2041234-3442 in support of the RNA-34A system.

These services shall include all actions necessary to return the end item to a serviceable condition. The repair of this item shall be in accordance with (IAW) applicable drawings and relevant technical standards and specifications within specified Turn-Around-Time (TAT) while observing accepted quality standards. The extent of repair work required shall be determined by initial Test, Teardown & Evaluation (TT&E) inspection/bench check and required disassembly to return each item to a serviceable end item that shall effectively serve its intended purpose. The Contractor shall furnish the services and materials necessary for the repair, testing, inspection, packaging and shipping of the VHF. This document incorporates the Contractor and Government requirements for the Contractor and Government requirements for the RNA-34A contract repair program. The Contractor shall deliver repaired assets on time, comply with the quality levels of repair necessary to return assets in serviceable condition, and provide timely and accurate reporting in CAVAF.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing the assets necessary to support the current Mission Requirements of the E-3 aircraft, backorders, MICAP and Surge requirements, thereby enabling the E-3 aircraft to perform their missions.

1.3 Background: The RNA-34A VHF Navigation Receiver provides reception of VHF Omnidirectional Radio Range Localizer VOR/LOC signals within the frequency range of 108.00 to 117.95 MHz with 50-kHz channel spacing. The RNA-34A processes these signals to supply omni-bearing and course-line deviation in the form of visual display on the Horizontal Situation Indicator (HIS). The RNA-34A is capable of both automatic and manual Very High Frequency Omnidirectional Range (VOR) operation. In automatic operation the pointer on the Radio Magnetic Indicator (RMI) indicates the direction of the VOR station relative to the heading of the aircraft, which in turn is shown in relation to magnetic north by the position of the compass card. In manual operation the HIS indicates the position of the aircraft relative to the selected course.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Provide on-time repair of

RNA-34A

4.3.1 The TAT for routine repair is 30 calendar days

ARO or receipt of Reparables, whichever is later. TAT for MICAP repair is 15 calendar days ARO/Reps and will be shipped via fastest traceable means. TAT for Surge repairs are 15 calendar days ARO/Reps and will be shipped by fastest traceable means.

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There shall be no more than 1 late delivery per delivery order. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

Maintain quality program

4.6 The Contractor shall maintain a quality program

that meets or exceeds the requirements of ISO 9001:2015 or equivalent and results in no more than one PQDR action per year deemed to be the fault of the contractor after the PQDR investigation. PQDRs identified should be corrected within 30 business days.

Provide timely and accurate reporting in

CAV-AF.

4.4.3-4.4.3.2 The Contractor shall accomplish all CAVAF transactions daily or as transactions occur basis with no more than one deficiency per delivery order.

Provide accurate and timely delivery of Contract Data Requirements List data/documents.

4.2.1 and 4.2.2 The Contractor shall provide material accurate and timely delivery of Contract Data Requirements List data/documents with no more than one late submission of deliverable per contract year.

There shall be no more than one rejection of any deliverable. There shall be no more than one total rejection(s) of deliverables per contract year. The Government will reject a deliverable if three or more technical errors or two or more minor errors are found within the deliverable.

The rejected deliverable shall be corrected and resubmitted within ten business days of notification of Government rejection.

Adherence to Contractor Quality Management System (QMS)

5.9 Contractor shall submit copy of Quality Control

Plan no later than 30 calendar days after contract award. Contractor shall also submit any revisions as updates occur. 100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided includes reparable assets of NSN 5826-01-479-2461.

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3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements The Contractor is required to perform depot level repair. Work performed under this work specification includes all actions necessary to return the items to a serviceable condition. The extent of repair required to assure a serviceable end item efficiently serves its intended purpose and shall be determined by the inspection, test, bench check, and required disassembly. A repair is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose IAW its system specification, interface control document and technical data package as tested through an acceptance test procedure. All repairs and procedures shall be complete and inspected by

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DCMA before returning the item to the Government. The item to be repaired under this contract is NSN: 5826-01-479-2461.

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend over a five year period (a 1-year basic and four additional 1-year ordering periods).

The contract type is Firm Fixed Price (FFP) with a Best Estimated Quantity (BEQ) for the basic and all ordering periods.

4.1.2 Place of Performance: These services will be performed at the prime contractor and /or at a subcontractor facility as designated by the prime contractor.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 DI-

MGMT-

81838

Commercial Asset Visibility Air Force (CAVAF) Contractor Furnished Material End Item Reporting

4.4.3

A002 B002 C002 D002 E002 DI-

MGMT-

80441C

Government Property Inventory Report

4.4.3.1

A003 B003 C003 D003 E003 DI-

MGMT-

81995

Contract Depot Maintenance Production Report

4.4.3.2

A004 B004 C004 D004 E004 DI-QCIC-

81187

Quality Control Plan 5.9

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than one rejection of deliverables per contract year. The Government will reject a deliverable if three or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten business days of notification of Government rejection.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair

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4.3.1 Turn Around Time (TAT): The TAT for routine repair is 30 calendar days ARO or receipt of Reparables, whichever is later. TAT for MICAP repair is 15 calendar days ARO/Reps and will be shipped via fastest traceable means. TAT for Surge repairs are 15 calendar days ARO/Reps and will be shipped by fastest traceable means. Contractor shall make every effort to expedite delivery of repaired units to meet fastest TAT possible. Contractor shall have no more than one late delivery per delivery order. The Contractor shall notify the Government if any delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date as agreed upon by the Government.

4.3.2 Item Unique Identification

4.3.2.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.3.2.2 Reporting in IUID Registry

4.3.2.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.2.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.4.3 Commercial Asset Visibility-Air Force (CAVAF): The Contractor shall report production using CAVAF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall accomplish all CAVAF transactions daily or as transactions occur basis with no more than one deficiency per delivery order. The following metrics will be monitored: GFM In- Transit, Repairable GFM Accountability and Assets Not on Contract. If CAVAF training is required, Contractor personnel may send an email to: 406scms.CAVAF.af.ar@us.af.mil. [CDRL A/B/C/D/E001, DI-MGMT-81838, Commercial Asset Visibility Air Force (CAVAF) Contractor Furnished Material End Item Reporting]

4.4.3.1 Government Property Inventory Report: The Contractor report shall provide to the DoD Service/Agency an inventory listing of Government Property (i.e., both Government Furnished

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Property (GFP) and Contractor Acquired Property (CAP)) in the contractor’s possession (to include subcontractors) applicable to this contract. This Data Item Description (DID) is applicable where Government Property will be furnished by the Government (i.e., GFP) or acquired, fabricated, or otherwise provided by a contractor (i.e., CAP) in performance of this contract. Contractor shall provide in Microsoft Excel (.xls or .xlsx compatible) format. The contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / DoDAAC location for which the contractor has received inventory during the reporting period, including Subcontractor facilities. The report shall be delivered within seven (7) calendar days of the end of the first reporting period and annually thereafter, or within seven (7) calendar days of government request. [CDRL A/B/C/D/E002, DI-MGMT- 80441C, Government Property Inventory Report].

4.4.3.2 The Contractor report shall provide the Government with monthly maintenance production figures, status and accountability of assets at the contractor facility, performance to schedule, anticipated production for the next month, and a summary of unresolved problems at the end of the report period. [CDRL A/B/C/D/E003, DI-MGMT-81995, Contract Depot Maintenance Production Report]

4.5.4 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory.

4.6 Maintain Quality Program: The Contractor shall maintain a quality program that meets or exceeds the requirements of ISO 9001:2015 or equivalent and results in no more than one PQDR actions per year deemed to be the fault of the contractor after the PQDR investigation. PQDRs identified should be corrected within 30 business days.

4.7 Cannibalization: The Contractor is authorized to cannibalize (swap) SRUs or consumable items as necessary, without prior approval from the Government, to accomplish timely repair, to meet production schedule, and/or accomplish repair of Surge/MICAP requirements. All cannibalized components will be returned to a pre-cannibalized condition. No changes to the configuration of the reparable or cannibalized item is authorized without prior written approval from the Government. The Contractor is not authorized to cannibalize between reparable items inducted under this contract with any other items not inducted under this contract, nor are they authorized to cannibalize between U.S. and any foreign military assets regardless of induction under or outside of this contract.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Service Manager (FSM) has determined these services are not mission-essential and will not continue in the event of a crisis.

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5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with security regulations

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, sub contracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.5 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.2.6 Access to Robins Air Force Base (AFB): The Contractor shall ensure contractor/subcontractor personnel who require access to Robins AFB comply with the security requirements of the installation. The Contractor shall provide the PCO a list of all contractor/subcontractor personnel requiring access to Robins AFB, the contract/order number and the period of performance. The Contractor shall also provide, if possible, the location of the work site and the days/hours during which the contractor/subcontractor personnel will require access to Robins AFB.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

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5.5.1. Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.01E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan (SHP). The Contractor shall require all subcontractors to comply with required safety, health and fire standards

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Control Plan/Quality Management System (QMS): Contractor shall submit copy of Quality Control Plan no later than 30 calendar days after contract award. Contractor shall also submit any revisions as updates occur. The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A/B/C/D/E004, Quality Control Plan, DI-QCIC-81187)

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

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6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

32 CFR

Part 117

National Industrial Security Program Operating Manual

(NISPOM).

February 24, 2021

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH) March 19, 2005

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual November 3, 2008

Public Law 91- 596 as amended by Public Law 101-

Occupational Safety and Health Act of 1970 December 29, 1970 as amended through January 1, 2004