PWS.pdf

2 Nov 2022 PWS 1/11

DEPARTMENT OF THE AIR FORCE

OGDEN AIR LOGISTICS CENTER, HILL AFB, UTAH 84056-5820

PERFORMANCE WORK SPECIFICATION (PWS)

PR NO: FD2020-22-00733 DATE: 2 November 2022

1.0 Contract Type Indefinite Delivery, Indefinite Quantity

1.1 SCOPE OF WORK: (FFP) For all the end item(s) listed in Table II , the contractor shall furnish all facilities, parts, materials, data, equipment and services, required to dissemble, (the process of breaking down item(s) into component parts that will be reworked, refurbished, altered, and/or replaced), inspect, repair as necessary (providing manufacturing processes that are similar to the original manufacturing process to totally rebuild items), reassemble, align and functionally test each item(s), returning the item(s) to a serviceable condition. Services to be performed will not be essential in a crisis situation.

Listed item(s) will be shipped to contractor for repair: See Table II

This PWS establishes the minimum work requirements to return the end item(s) to a serviceable but like new condition.

Electrostatic Discharge (ESD): N/A

2.0 REF. DOCUMENTS: See Table II for related Repair Data List (RDL), Form 807, reference documents and additional requirements.

3.0 SERVICE SUMMARY : DCMA/ACO Quality Assurance Representative (QAR) is ultimately responsible for inspecting and accepting the reparable assets In Accordance With (IAW) Federal Acquisition Regulation (FAR) Inspection Clause 52.246-4 & 52.245- 1 and Table I performance Objectives and Thresholds.

Table I

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Performance Objective PWS Para Performance Threshold Surveillance Return the assets to a serviceable condition.

4.1 Successful completion of

repair on all items not determined to be beyond economical repair.

DCMA QAR/DCMA

ACO/COR

Delivery of repaired asset made IAW contract delivery schedule.

8.5 No more than one item

delivered after the schedule date per each delivery order.

DCMA QAR/ACO/COR

Asset determined to be Beyond Economical Repair

(BER)

7.0 No contested BERs allowed. DCMA QAR/DCMA

ACO/PCO/COR

Reporting in Commercial Asset Visibility Air Force

(CAVAF)

DD250/Material/Inspection Reporting and Receiving reports.

6.5, 11.1 Condition Code changes Must be noted no later than 7 days after change has taken place. 100% (or as detailed in) DCMA risk Management Plan Accuracy rate for material handling and reporting in DD250 or CAVAF. 100% of the overhauled assets require workmanship inspections through the maintenance process as required in DD250 or CAVAF.

CAV AF POC/COR

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Performance Objective PWS Para Performance Threshold Surveillance Item failures and component consumption data shall be documented and reported

11.2

Reporting shall take place according to contract schedule

ENG

Acceptance Test Plan

(ATP)

4.1 100% assets must meet form-fit-function-interface.

FAR Inspection clause 52.246-4

DCMA QAR

Test Requirements 4.3 100% of the time this item must pass performance acceptance testing per previously approved ATP.

ENG/ES/DCMA QAR

Guarantee 4.4, Error!

Reference source not found.

Item functions properly within warranty period.

ENG/ES/PM/DCMA

Preservation of markings/ Item Unique Item Identifier (IUID) marking

9.5 All parts to be marked with

IUID label per drawing.

IUID information for all parts uploaded to IUID database. DCMA has IUID inspection responsibility.

DCMA QAR

Engineering Change Proposal

4.6 Report submitted per C001 ENG

4.0 WORK PERFORMANCE REQUIREMENTS:

4.1 TECHNICAL OR PERFORMANCE REQUIREMENTS: Unit will meet all performance requirements of a new item. All repaired/retrofitted items will be configured and perform IAW the latest requirements of the Specification Control Drawing and Acceptance Test Plan listed in Para. 2.0.

4.2 OBSOLETE COMPONENTS: Obsolete components will be identified to the

ACO/COR.

4.3 TEST REQUIREMENTS: The Contractor shall perform an acceptance test and checkout of each completed end-item to assure serviceability and full functionality prior to presentation to the Government. This testing will be performed IAW existing approved test plan or IAW developed test plans approved by the Government.

4.4 QUALITY DEFICIENCY REPORTING: Any asset that fails to function within Government-Contractor mutually agreed guarantee period after date of repair, and the Government suspects failure is due to quality of workmanship, level of overhaul, or quality of replacement parts used by the contracted repair source, the asset shall be returned to the repair source for correction. This repair shall be accomplished at no

2 Nov 2022 PWS 4/11 additional cost to the government if deemed by 415 SCMS to be the fault of the contractor and will be delivered back to the government under the terms of the original contract. The contractor may dispute Air Force determination of responsibility through the ACO to the PCO with DCMA providing evidence that the failure was not the fault of the contractor. This measure will be accomplished by customer reported deficiencies in the form of product quality deficiency or material deficiency reports according to T.O. 00-35D-54 titled USAF Deficiency Reporting Investigation and Resolution.

4.5 OVER AND ABOVE WORK: If it is determined that over and above funding is required to repair the item, this must be coordinated through the PCO/COR for approval.

Failure and replacement of major internal components, which exceed repair beyond level approved, would justify over and above funding. Contact Lead Engineer or Strategic Sourcing LMS via e-mail through the Strategic Contracting Office (415SCMS.STRATEGIC.CONTRACTS@us.af.mil) for approval. The PCO will complete a modification to the contract to reflect approved pricing and schedule after review and approval by the 415th Strategic Contracts Office.

4.6 SUBCOMPONENT CHANGE OR REDESIGN: The contractor will identify any proposed/necessary changes to subcomponents, values, part/manufacture substitutions or redesign of subsystems to the 415 SCMS ESA after the Test and Evaluation. If the contractor proposes any internal changes to this item, the contractor shall submit an ECO to the 415 SCMS for review and approval by the designated engineering authority. Submission of ECO(s) does not imply approval. The ECO shall include a coversheet with appropriate CUI, distribution statement, and contract identification information and be accompanied with complete technical documentation, unlimited data rights and shall be submitted to the government for approval.

Contract Data Requirements List C001 DI-SESS-80639E.

5.0 SUPPLY CHAIN RISK MANAGEMENT: The contractor shall identify, assess, plan for, and mitigate actual or potential threats, vulnerabilities, and disruptions to the Air Force's supply chain throughout the lifecycle to ensure mission effectiveness. The contractor shall inform and include the Government in any mitigations or alterations to the program. The SCRM plan shall address the broad spectrum of supply chain risks that have the potential to: jeopardize the integrity of products, services, people, and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and drive materiel cost increases to the program. The contractor shall develop and execute processes for identifying supply chain risks as early as possible; the persistent and comprehensive tracking, monitoring, and re-evaluation of supply chain risks and their corresponding mitigation actions; and communicating supply chain risks to affected stakeholders and the Government. The contractor shall notify in writing the identified actual and potential supply chain risks. The contractor's SCRM program and processes shall apply to the prime and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product and/or service. As part of the overall SCRM approach, the Contractor shall establish, document and maintain documentation about subcontractors/vendors for all parts that will be used for Government contracts. The contractor shall continuously monitor their sources

2 Nov 2022 PWS 5/11 of supply for unknown, unauthorized, non-certified, or unqualified sources providing parts or services from any sub-tier supplier within the contractor's supply chain. The contractor shall investigate and submit findings to include root causes, impacts and a corrective action.

5.1 CONTINUITY OF OPERATIONS

5.1.1 Contractor shall include a SCRM plan detailing the offeror's supply chain risk management approach, providing specific emphasis on the risks associated with:

a.) Continuity of Operations b.) Foreign Influence and c.) Cybersecurity.

The contractor shall detail the specific supply chain risk (listed below) and provide a management and mitigation plan identifying how the offeror will ensure Supply Chain Risk Management is effective over the life of the contract.

5.1.2 The contractor will develop and/or update a Continuity of Operations Plan (COOP), also known as a Business Operations Plan, which outlines the processes and actions to prepare for, and respond to, unplanned natural and man-made disruptions to mission essential operations and provide that to the U.S.

Government. The COOP will address disruptions caused by:

a) natural causes possible in the local vicinity (winter weather, earthquakes, hurricanes, fires, flooding, wind, pandemics, etc.) and

b) man-made causes (cyber attacks, electrical outages, strikes affecting workforce, civil unrest, modes of transportation, and receiving/shipping goods, etc.).

The plan will explain:

a) how work will continue in the same or alternate facility(ies),

b) ability to use and/or augment the current workforce,

c) ability to repair/restore key infrastructure (machinery, computers, logistics etc.),

d) how to communicate with, and inform the US Government and others in the supply chain.

5.1.3 Contractor shall provide essential records management for personnel working on U.S. government contracts. Records will be accessible to key members of the organization. Contractor shall ensure continuous records management support (training, etc.) despite any changes in personnel.

5.2 FOREIGN INFLUENCE

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5.2.1 The contractor shall disclose any Foreign Ownership, Control or Influence

(FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest shall be submitted to the Government cognizant security office specified in each DD254.

5.2.2 The contractor shall provide information regarding FOCI. If the contract requires access to classified information, DD254, Contract Security Classification Specification, shall be required. Contractor shall provide an update on its financial health and potential FOCI when a merger or acquisition occurs.

5.2.3 Foreign contractor participation is excluded at the prime and subcontractor level, unless authorized through a current approved National Interest Determination (NID). It is solely the responsibility of the contractor to obtain necessary certification from the U.S. Department of State and to comply with the federal laws and regulations. Question must be directed to the U. S. Department of State’s Directive of Defense Trade Controls.

5.2.4 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team only after notification to the Procuring Contracting Officer (PCO) and Contracting Officer Representative (COR).

5.2.5 Foreign Disclosure restrictions do not apply.

6.0 PACKAGING, HANDLING, SECURITY AND TRANSPORTATION:

6.1 RECEIVING INSPECTION: Contractor shall notify the ACO/PCO along with the Quality Assurance Representative (QAR) of all damages and shortages, or discrepancies (i.e. items not packaged in accordance with applicable Special Packaging Instructions (SPI) discovered upon receipt of any item(s). All issues must be reported back to the originating organization for disposition. If items are damaged in transit or assets are found to be misidentified during the inspection process, the ACO/PCO will request disposition instruction from the 415 SCMS. The 415 SCMS will verify if additional assets are available to resubmit to the contractor. If no assets are available, ACO/PCO will address the required changes. The ACO or QAR shall initiate a Supply Discrepancy Report (SDR). Access to WebSDR can be found at https://www.daas.dla.mil/sar/warning.asp.

6.2 SECURITY REQUIREMENTS: N/A

6.3 REUSABLE CONTAINERS: Contractor shall handle and store reusable containers and materials used for packing and packaging in a manner, which shall assure that they are

2 Nov 2022 PWS 7/11 retained in a serviceable condition for reuse. If the contractor questions the serviceability/condition of the reusable containers, notify the ACO for repair/replacement instructions.

6.4 HANDLING: All items shall be handled and packaged in accordance with applicable

Special Packaging Instructions (SPI).

6.4.1 Care shall be exercised to prevent damage to Government Furnished Property/Equipment while in the contractor’s possession.

6.4.2 All Government Furnished Property shall be stored in a secure area to provide protection against damage, pilferage, or loss. Storage areas shall provide protection against all adverse environmental conditions.

6.5 SHIPPING DOCUMENT REQUIREMENT: The Contractor is required to comply with all CAVAF requirements identified in the CDRLs (para 11.1) and attachments to the contract. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1A (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box, and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). It is recommended a copy be retained for the contractor’s records. Under no circumstances shall a DD Form 250 or DD Form 1149 ever be sent with a shipment and/or used as a shipping document.

NOTE: The DD Form 1348 must be printed when prompted in CAV AF. The DD Form 1348 cannot be printed after that point.

In the event CAV AF system is inoperable or is on a scheduled downtime:

1. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website: https://www.esd.whs.mil/directives/forms/

2. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

7.0 CONDEMNATION: It shall be considered uneconomical to accomplish repair on an end item when the total cost for parts, material, and labor exceeds 75 percent of the stock list price of a new item. Parts obsolescence may also be a condition for Beyond Economical Repair (BER). Authorization to accomplish repair, condemnation, or disposition shall be obtained through the 415th Strategic Sourcing Office (415SCMS.STRATEGIC.CONTRACTS@us.af.mil) and ACO/PCO for end items determined to be uneconomical to return to a serviceable condition. If a BER is approved, reference the Cost Matrix and the contract delivery schedule will be adjusted accordingly to relieve contractor delivery schedule on item.

8.0 GENERAL:

2 Nov 2022 PWS 8/11

8.1 RELIABILITY AND MAINTAINABILITY (R&M): Additional R&M is not required;

however, existing R&M performance shall not be degraded during this work effort.

8.2 ENVIRONMENTAL IMPACT (EI) REQUIREMENTS: N/A

8.3 ROUTINE, MISSION IMPAIRED CAPABILITY AWAITING PARTS (MICAP),

SURGE, and ESSENTIAL DoD CONTRACTOR SERVICES: The Contractor shall be responsible for returning serviceable assets in the time set forth in this contract. In the event that the Government requires an asset for coverage of a MICAP requirement, the Contractor agrees to enter into negotiations with the Government to expedite delivery of the needed asset(s).

8.4 ELECTROSTATIC DISCHARGE CONTROL: N/A

8.5 DISPOSITION: Repaired parts shall be shipped to the destination specified in the contract. Disposition of any misidentified items shall be as stated in paragraph 6.1.

Delivery shall be according to the delivery schedule in the contract. Early and partial shipments are acceptable.

8.6 GUARANTEE: Contractor Standard Workmanship Guarantee Applies.

8.7 TRIAGE CONCEPT IS AUTHORIZED: Cross utilization of components are authorized ONLY after coordination with the 415SCMS.STRATEGIC.CONTRACTS@us.af.mil

8.8 SAFETY AND HEALTH: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

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If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

8.9 OVER AND ABOVE WORK REQUESTS: When the repair effort requires work over and above contracted requirements a quote with a cost breakdown shall be submitted to the ACO/PCO and 415th Strategic Contracting Office. The contractor shall also provide technical data on Over and Above asset(s), including pictures of the asset(s) in question.

Over and Above justifications may also include incorrect, missing, and/or damaged containers. Justification may also include received asset not packaged IAW the SPI. If Over and Above is approved the contract delivery schedule will be adjusted accordingly to relieve contractor delivery schedule on item. Approval shall be obtained through the ACO/PCO from the 415th Strategic Contracting Office on a case-by-case basis. The contractor and the government-contracting officer shall negotiate specific procedures for government administration and contractor performance IAW DFARS 252.217-7028.

7.10 CORRECTIVE ACTION REPORTS: The contractor shall provide a Corrective Action Report (CAR) within 10 business days of receipt on the Performance Assessment Report (PAR).See QASP para.7 (Performance Reporting) for more detailed information.

9.0 SPECIFIC WORK REQUIREMENTS:

9.1 DISASSEMBLY: The Contractor shall disassemble each item only to the extent necessary to accomplish inspection, testing, fault isolation, and maintenance.

9.2 CLEANING: The end item shall be cleaned thoroughly prior to and after disassembly and maintain cleanliness during this maintenance effort. IAW MIL-HDBK-454 and T.O. 1-1-1.

9.3 CORROSION CONTROL AND TREATMENT: Accomplish corrosion control and treatment as required, using methods and materials IAW MIL-HDBK-1568, paragraphs

5.4 through 5.9 and T.O. 1-1-2 as applicable, and specification drawings.

9.4 MAINTENANCE: The contractor shall perform the required maintenance, inspection, reassembly of the reworked end item and components and calibration, if applicable, IAW T.O. 00-25-234.

9.4.1 The contractor shall perform an acceptance test and checkout of each completed end item to assure serviceability prior to presentation to the government.

9.4.2 Upon satisfactory completion of final test, the contractor shall cover and seal all ports, vents and electrical connection/plugs with suitable caps to prevent entry of foreign matter or damage during handling and shipment. Cap or seal all open flexible or rigid lines, hoses, and fittings at all times when not in use.

2 Nov 2022 PWS 10/11

9.5 MARKING:

9.5.1 Preservation of Markings: The Contractor shall ensure nameplates and product markings are correct and accurate upon repair completion. The Contractor shall replace damaged markings, identification, and decals IAW drawings or equivalent best commercial practice. The assemblies, subassemblies, and parts that constitute this repair shall be marked for identification in accordance with existing style and format.

9.5.2 Bag and tag IUID acceptable. If not already marked, Item Unique Item Identifier

(IUID) marking shall be accomplished according to MIL-STD-130 and MIL- STD-129 latest versions and per DFARS Clause 252.211.7003. All marking shall be placed in accordance with the technical data for the part.

9.5.2.1 Specification requirements for IUID marking will be contained in the applicable Air Force/OEM Technical Order, Specific Work Requirements appendix, approved engineering drawing, or a Government provided Engineering order as applicable. The government will provide IUID marking specifications.

9.5.2.2 In the event the government cannot provide or it is not feasible for the contractor to provide IUID marking specifications a determination and findings will be accomplished IAW DFARS 211.274-2 Policy for unique item identification.

9.5.2.3 IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the contractor shall notify the PCO/ACO for determination.

9.5.2.4 Prior to government acceptance, the contractor shall submit the required and applicable contingent data to the IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

DCMA has IUID inspection responsibility.

9.5.2.5 Enter logistical data into database

9.6 REFINISHING: Refinish only to the extent necessary to assure adequate protection of all surfaces IAW Technical Data.

10.0 DISCREPANCIES: In case of conflict between this document and any referenced document, contact ACO & PCO for resolution of discrepancy.

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11.0 DATA:

11.1 CAV AF: Contractor shall provide the status of maintenance production, asset management, and condemnations IAW Contract Data Requirements List (CDRL) Exhibit A001 (DI-MGMT-81838/T), A002 (DI-PSSS-81995/T), A003 (DI- MGMT-80441 C/T) and all requirements of this PWS. Contractor shall be ready to report in CAVAF before receipt of assets. The contractor shall complete on time all required CAVAF production/repair data reporting as required in paragraph

6.5 of this PWS.

11.2 REPAIRED ITEM INSPECTION REPORT: All item failures and component consumption data shall be documented and reported to OO-ALC 415 SCMS IAW with the Repairable Item Inspection Report, CDRL B001 (DI-PSSS-80386A).

11.3 ENGINEERING CHANGE PROPOSAL: The contractor shall provide an

Engineering Change Order for any proposed subcomponent substitutions per CDRL Exhibit C001 (DI- SESS-80639E) (see paragraph 4.6).

Table II

Item Description NSN Part

Number ESD Y/N Ref Documents

Mirror and Lens Mirror, M2 Lens Lens Prism Mirror Lens Lens

6650-01-055-9670 6650-01-055-9671 6650-01-056-0978 6650-01-056-0979 6650-01-056-4386 6650-01-056-9923 6650-01-057-0695 6660-01-056-6191

7361202 7361204 7361221 7361222 7361203 7361251 7361215 7361205

N N N N N N N N N

7361202 7361204 7361221 7361222 7361203 7361251 7361215 7361205

PREPARED BY: Andrew Webb 448 SCMW/415 SCMS