PWS.pdf

Performance Work Statement (PWS) for

Occupational Health Hazard Training Awareness

1.0 General.

1.1 Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as

Government Furnished, and to perform the occupational health hazard training awareness.

(Reproductive Hazard, First Aid, Hearing, Health Promotion, and PPE) at FMS’s, ASP, Aviation, USPFO Warehouse, and MATE’s as defined in this PWS.

1.2 Background. The purpose of this contract is to provide the occupational health hazard education training to the PRARNG industrial area technicians employees who fall under the PRANG Occupational Health Program. These training are necessary to anticipate, identify, assess, communicate, mitigate, and control occupational disease and injury threats to personnel.

1.3 Estimated Period of Performance (PoP). As Schedule with Contractor.

1.4 General Information.

1.4.1 Quality Control (QC). The contractor shall develop and maintain an effective QC Plan

(QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop

QC procedures that address the areas identified in Technical Exhibit 1, Performance

Requirements Summary. After acceptance of the QCP, the contractor shall obtain the

Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance

Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days

1.4.3.1 New Year’s Day

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Independence Day

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services. The contractor shall provide services between the hours of 0700-1600 on days as plan, except on recognized on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be at FMS’s, MATE’s, Aviation, Warehouse and ASP. The contractor, shall at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

1.4.5 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.6 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.7 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection

Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.8 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures.

The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.9 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. This contract does not require use of Government

Information systems.

1.4.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all

Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy

Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.11 AT Level 1 Awareness Training (AT). All contractor employees requiring access to

Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 10 calendar days after contract start date and within 10 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 10 calendar days after completion of training. Level 1 AT is available at http://jko.jten.mil/courses/atl1/launch.html.

1.4.12 iWATCH Training. The contractor with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the

KO. This training shall be completed within 10 calendar days of contract award and within 10 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 10 calendar days after completion of training.

1.4.13 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 10 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR, or to the KO if a COR is not assigned, within

10 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

http://jko.jten.mil/courses/atl1/launch.html http://jko.jten.mil/courses/atl1/launch.html http://cdsetrain.dtic.mil/opsec/ http://cdsetrain.dtic.mil/opsec/

1.4.14 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.15 Key Control. This PWS does not require handling of keys.

1.5 Special Qualifications. The contractor shall be HIPAA certified in other to ensure confidentiality. The Government does not provide training and certificates shall be furnish within 10 days of contract award.

1.6 Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition

Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.7 Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.8 Identification of Contractor Employees. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/

Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicle passes shall be returned to the COR within the 10 days of an employee’s departure).

1.9 Combating Trafficking in Persons. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The

Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR

22.17.Contractor shall complete the following online training within 10 calendar days after contract award: Course number is N-US189-HB; available at: http://jko.jten.mil.

1.10 Contractor Travel: Not authorized on this PWS.

1.11 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership /copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the

Government shall be the sole property of the Government and may not be used for any other purpose.

1.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms.

2.1 Definitions.

http://jko.jten.mil/ http://jko.jten.mil/

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key

Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privates of contract with the subcontractor.

2.1.12 WORK DAY. The contractor will be in operations from 0700-1600 and stipulated as plan.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms

AAR After Action Report

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

BBP Better Business Practice

CM Contract Manager

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

CUI Controlled Unclassified Information

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

HIPAA Health Insurance Portability and Accountability Act of 1996

HQDA Headquarter Department of Army

IA Information Assurance

IPM Initial Planning Meeting

IT Information Technology

JFHQ Joint Forces Headquarters

KO Contracting Officer

LNO Liaison Officer

MSR Monthly Status Report

NACI National Agency Check Inquires

NGB National Guard Bureau

NLT Not Later Than

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States

OPSEC Operations Security

PII Protection of Personally Identifiable Information

POC Point of Contact

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SMA-20 Comprehensive Metabolic Panel

SME Subject Matter Experts

TE Technical Exhibit

WWAF-RA Wide Area Workflow-Receipt and Acceptance

ZPP Zero-error Probabilistic Polynomial Time

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S). The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

3.1 Property: None

3.2 Materials: None.

3.3 Equipment: None

3.4 Utilities: All utilities in the facility will be available for the contactor’s use. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E).

4.1 General: Except for those items specifically stated to be Government-Furnished in

Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements.

5.1 The contractor shall commence services no later than 7:30AM on each day.

5.2 Payment shall be subjected to a successful submittal of deliverables as depicted in the

Technical Exhibit # 2 Deliverables Schedule table.

5.3 Training must be conducted in a time period of eight hours and delivered in nine sections for covering of the maintenance facilities.

5.4 Training material needs to be provided to employees in each of the nine facilities and must follow OSHA standards 29 CFR 1910.1030, 29 CFR 1910.1, 29 CFR 1910.97, 29 CFR

1910.133, and 29 CFR 1904.10.

5.5 The contractor shall be properly certified to deliver Reproductive Hazard, First Aid, Hearing, Health Promotion, and Personal Protective Equipment (PPE) Trainings.

Technical Exhibit # 1 Performance Requirements Summary

This Performance Requirements Summary includes performance standards applicable to Technical Exhibit

#4. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Discipline

Task Perform ance

Stand

Acceptable Quality Level

(AQL)

Surveillance Method/By Whom

Quality

Control

a. Ensure all evaluations and recommendations are technically complete and on time with 100% accuracy.

100% 90%

Random Monitoring

Effectiveness of

Management a.

b.

c.

d.

e.

f.

g.

Cooperation and Responsiveness Management Resources & Personnel Coordination and Control of Subcontractors Adequacy of Site Clean-up Effectiveness of Job Site Supervision Compliance with Laws and Regulations Professional Conduct at all time

100% 90%

Random

Monitoring

Timely Performance

a. Adherence of Approved Schedule

b. Resolution of Delays

c. Submission of Required

Documentation 100% 90% Random Monitoring

Technical Exhibit # 2 Deliverables Schedule

PWS Reference /

Deliverable Title

Frequency Copies Medium/Format Submit To

1.4.1 Quality Control Plan Provide within 10

calendar days after Contract Award

1 Electronic

Submission

KO

1.4.11 AT Level 1

Awareness Training

Certificates https://cybercoe.army.mil/index.ph p/79-news-flash/5813-cyberawareness-challenge-training

Provide within 10 calendar days after contract award and new hiring

1 Electronic

Submission

COR

1.4.12 iWATCH Training https://www.myarmyonesource.co m/familyprogramsandservices/iwat chprogram/default.aspx

Provide within 10 calendar days after Contract Award

1 Electronic

Submission

COR

1.4.13 OPSEC Training

Certificates and Plan https://securityawareness.usalearning.go v/opsec/

Provide within 10 calendar days after Contract Award

1 Electronic

Submission

COR

1.7 Contract Manager Provide within 3

calendar days after

Contract Award

1 Electronic

Submission

COR

1.5 Special Qualification Contract

Completion

1 Original Hard Copy KO

1.9 Combating of trafficking

of persons http://combat-trafficking.army.mil/training.htm

Provide within 10 calendar days after Contract Award

1 Electronic

Submission

COR

Data Rights Provide 10 days After contract completion 1 Hard and Digital

Copies

COR