PWS.pdf

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Distribution Statement: A

Performance Work Statement for

UH-1N Transmission Overhaul

Purchase Request: FD2060-21-00025

24 November 2020

Distribution Statement A: Approved for public release: distribution unlimited

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to overhaul the UH-1N Transmission. These services include incoming functional testing, inspection and overhaul actions required to ensure the transmission, National Stock Number (NSN):1615-01-061-6615 GA, Part Number (P/N): 212-040-001-111 is in serviceable condition. The Contractor shall fault isolate, overhaul unserviceable assets to bring them into serviceable condition, and test after overhaul, all in accordance with the applicable technical guidance for the transmission. The transmission is a time changed item which requires overhaul. The Contractor shall document and ensure the time since overhaul data is set to zero. The Contractor shall track and resolve items affected by Product Quality Deficiency Reports (PQDR), perform depot level overhaul, functional testing, inspection, and packaging. The period of performance shall consist of a basic one 1-year ordering period, plus four (4) one year ordering periods. The contract type is a Firm-Fixed Price Requirements. Overhauls shall be completed within 90 days after induction. The Contractor shall respond to the Production Management Specialist (PMS) within one business day of the request with the estimated delivery date of the critical item. The Contractor shall report production using the Commercial Asset Visibility Air Force (CAVAF) system by maintaining current inputs. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The Contractor shall have no more than one valid PQDR per contract year.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by having available Transmission Assemblies to fully support Special Operation Forces (SOF)/Personnel Recovery, SOF mission. The war fighter will benefit by having more aircraft available with a fully functional UH-1N Helicopter to perform the Presidential Mission.

1.3 Background: The transmission is installed on the USAF UH-1N helicopter. There are no other USAF applications. The transmission is a commercial item and not a military unique application. The Original Equipment Manufacturer is Bell Helicopter. The transmission assembly is a flight Critical Safety Item (CSI).

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Delivery of Overhauled Assets

4.2.2 Overhauled assets shall be delivered in accordance

with the schedule defined by the contract/order.

There shall be no more than one late delivery per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

Quality of Overhaul 4.4 There shall be no more than one valid PQDR and/or QDR per contract year. The Contractor shall ensure

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that best practices are implemented to maintain as a minimum, ISO 9001:2008, or equivalent, quality control standards.

CAV-AF reporting 4.3.1.2 The Contractor shall report production in CAV-AF by the 10th calendar day of each month or as actions occur.

Quality of CDRL deliverable

4.2.1 There shall be no more than one total rejection(s) of

deliverables per contract year. The Government will reject a deliverable if one or more technical errors or one more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within three business days of notification of Government rejection.

Receipt of CDRL deliverable

4.2.3 There shall be no more than one late submission(s)

of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Request for assistance 5.1 The Contractor shall initially respond to a request for assistance within eight (8) business hours. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

Adherence to Contractor Quality Management System (QMS)

4.4 or 5.8 100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) Part 45 and as specified in the contract/order(s).

3.2 Government Property to be provided: Government property to be provided includes UH-1N NSN: 1615-01-061-6615 GA; P/N: 212-040-001-111 and Navy Transmission; NSN: 1615-01- 511-9030, P/N: 212-040-001-221.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, PR: FD2060-21-00025 PWS REVISION: 0 4 damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access to eTools.

3.4.3 Beyond Economical Repair (BER) shall be paid by the Government as a contract line item number (CLIN). BER is determined by any item that would reasonably require above 75% of the repair/overhaul price to replace. The Contractor shall request BER authority via email through the Government PCO and Program Manager Specialist (PMS). The Contractor shall specify the reasons of the request and provide a detailed narrative of actions performed to restore the component to acceptable tolerances in addition to efforts to purchase or manufacture a replacement.

3.4.4 The Contractor shall perform an initial Test, Teardown and Evaluation (TT&E). The cost for the TT&E shall be included in the negotiated firm-fixed overhaul cost. Overhauls performed under this work specification include all actions necessary to return the item to a serviceable condition. The extent of overhaul to assure a serviceable end item efficiently serves its intended purpose shall be determined by the inspection, test, bench check and required disassembly. An overhaul is considered successful and an item is serviceable when the end item operates and efficiently serves its intended operational purpose in accordance with its system specification, and technical data package as tested through an acceptance test procedure. All overhaul procedures shall be complete returning the item to the Government.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend 12 months after the last option period. This is a Firm Fixed-Price Requirements contract with one (1) year basic ordering period with four (4) one-year ordering periods.

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4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier

DID Title PWS Reference(s)

A001 DI-PSSS-81995 Contract Depot Maintenance Production Report 4.3.1.2.1 A002 DI-MGMT-81634C Commercial Asset Visibility Air Force (CAVAF) /

Government Furnished Material Report 4.3.1.2

A003 DI-MGMT-80441C Government Property Inventory Report 4.3.1.2.3 A004 DI-MGMT-82128 Contract Government Furnished Material (GFM)

Requisition and Inventory Report 4.3.1.2.2

A005 DI-MGMT-82199 Quality Control Plan/Quality Management System (QMS) 4.3.1.2.4

4.2.1 Quality of CDRL Deliverable: There shall be no more than one total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or one more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within three business days of notification of Government rejection.

4.2.2 There shall be no more than one late delivery per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 Receipt of CDRL Deliverable: There shall be no more than one late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.4 Item Unique Identification

4.2.5 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

4.2.6 Reporting in IUID Registry

4.3 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign

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Government, sold – historic, sold – non-Government, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.1.1 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.3.1.2 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall report production in CAV-AF by the 10th calendar day of each month or as actions occur. (CDRL A002, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report).

4.3.1.2.1 The Contractor shall submit a Depot Maintenance Production Report on the 10th calendar day after the end of each reporting period in accordance with the CDRL. The Contractor shall report on maintenance production figures, status and accountability of assets at the contractor facility. The specific requirements are listed in CDRL A001, DI-PSSS-81995.

(CDRL A001, DI-PSSS-81995, Contract Depot Maintenance Production Report)

4.3.1.2.2 The Contractor shall submit a GFM Requisition and Inventory Report monthly within five (5) business days after the end of the reporting period in accordance with the CDRL. The Contractor shall report on GFM balances by condition code, consumption, turn-ins, transfers, due-ins, receipts, plant clearance and shipping actions. Contractor format is acceptable provided the elements referenced in CDRL A004, DI-MGMT-82128 are included. (CDRL A004, DI- MGMT-82128 Contract Government Furnished Material (GFM) Requisition and Inventory Report)

4.3.1.2.3 The Contractor shall conduct a 100% physical inventory once per contract year of all GFP. The report shall be in Contractor’s format but compatible with .xls or .xlsx format. The report shall include any Contractor held or subcontractor inventories where GFP has been provided by the Government for a Contractor’s or subcontractor’s performance. Once an annual physical inventory has been accomplished, the contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory.

The specific report requirements are listed in CDRL A003, DI-MGMT-80441C, Government Property Inventory Report (CDRL A003, Government Property Inventory Report, DI-MGMT- 80441C).

4.4 The Contractor shall ensure that best practices are implemented to maintain as a minimum, ISO 9001:2008, or equivalent, quality control standards. The Contractor shall maintain a system to ensure each item is inspected, overhauled and tested in accordance with the engineering data

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currently being used or developed and approved under this contract. There shall be no more than one validated Product Quality Deficiency Report (PQDR) per contract year.

4.4.1 The Contractor shall remain responsible for any actions associated with their subcontractors. When assets are overhauled at subcontractor facilities, the Contractor shall maintain asset visibility and tracking.

4.4.2 Any work performed above the negotiated overhaul price prior to notification to, and approval by, the Government will not be considered reimbursable.

4.4.3 Overhauls

4.4.4 The Government shall not be held financially responsible for missing parts and/or the replacement for any such parts. Missing parts will not be treated as over and above and the price shall be included in the negotiated repair cost. If it is a DLA consumable part, it shall not be rendered missing on induction and therefore, not a BER candidate. If there is a substantial component missing that, without it would render the component a condemnation candidate, the Government will send another transmission or replace the missing part. The contractor shall identify within ten (10) days of induction any substantial missing parts and inform the Government Contracting Officer via email.

4.5 Turn-Around Time (TAT) is measured from the Contractor’s receipt of the item and funded delivery order, whichever is latest, to the time the asset is shipped back to the Government. TAT for overhauls shall be 90 days. Notification shall be provided to the Government when long-lead time parts are required. In the event there is a need for long-lead time parts the contractor shall notify the PCO within 10 calendar days of induction. Mission Incapable Aircraft Parts (MICAP) requirements will take precedence over the routine schedule and shall be expedited to 60 days.

4.5.2 Overhauls performed under this work specification include all actions necessary to return the items to a serviceable condition. An overhaul is considered successful and an item serviceable when the end item operates and efficiently serves its intended operational purpose in accordance with its system specification. The overhauled asset must be tested using the applicable technical data. All overhauls shall be complete before returning the item to the Government. The Contractor ISO 9001:2008- approved overhaul processes will ensure that all overhauled hardware meets the same performance standards as the original units to ensure that form, fit, function, and interchangeability are maintained for the length of the contract.

4.5.3 The Contractor shall document and ensure the time since overhaul data is set to zero using the Air Force Technical Order (AFTO) Form 95. The Contractor shall reference Technical Order (TO) 00-20-1 Aerospace Equipment Maintenance Inspections, Documentation, Polices and Procedures, dated 1 June 2018 for instructions to accurately complete the AFTO Form 95.

4.5.4 The Contractor shall induct units for overhaul within three (3) business days of receipt of an asset or a funded order, whichever is later.

4.5.1 Condemnation

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4.5.2 If one or more of the below listed components cannot be restored to acceptable tolerances or a new replacement cannot be purchased or manufactured, the end item transmission is a condemnation candidate.

NSN Part Number Noun 1615-00-858-8397 204-040-359-1 Case Assy 1615-00-874-0857 204-040-353-23 Case Assy 1615-00-439-5600 212-040-054-1 Case Assy

4.5.4 The Contractor shall request condemnation authority via email through the Government PCO and Program Manager (PM). The Contractor shall specify the reasons of the request and provide a detailed narrative of actions performed to restore the component to acceptable tolerances in addition to efforts to purchase or manufacture a replacement. The Contractor shall not charge the full repair cost, but only the firm fixed BER price negotiated.

4.5.5 The Contractor shall provide, for the length of the contract, all necessary labor, materials, facilities and equipment required to analyze, troubleshoot, overhaul and test the assemblies and parts that are maintained or overhauled under this contract. These services also include alignment, adjustment, calibration, testing, movement, storage and reporting status related services to the overhaul and return of items to the users. The Contractor shall overhaul and preform all testing at the Contractor’s facility.

4.5.6 The Contractor shall remain responsible for any actions associated with their subcontractors. When assets are overhauled at subcontractor facilities, the Contractor shall maintain asset visibility and tracking.

4.5.7 Missing on Induction (MOI): The Contractor shall notify the Government via Email within three (3) business days of induction upon receipt of items that are misidentified, misdirected, received incomplete, or missing components/subassemblies. For items received incomplete or missing components/ subassemblies, the Government shall provide disposition.

4.5.8 Replacement Parts shall be of at least the same quality of the Original Equipment Manufactured part.

4.6 Cannibalization

4.6.1 The Contractor is authorized cross cannibalization to fulfill high priority needs. The Contractor shall seek approval for cross cannibalization shall from the PCO and PMS via email.

The Contractor shall list components by PN and SN removed and used in the end item transmission assembly.

5.0 General Information

5.1 The Contractor shall respond to the Production Management Specialist (PMS) within eight

(8) business hours of the request with the estimated delivery date of the critical item. In the

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event that a repairable item is required by the Government on an emergency basis to fill MICAP/Surge backorders, the Government PMS or Program Manager (PM) will notify the Contractor in writing via E-mail as soon as the need is identified. Follow-up assistance, if required, shall be provided by a suspense date acceptable to the Government.

5.2 The Contractor shall notify the Government in writing (Email) within three (3) business days of induction, items that are misidentified, misdirected, received incomplete, or missing components/subassemblies. For items received incomplete or missing components/subassemblies, the Government shall provide disposition to include a replacement for the missing item.

5.2.1 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.2 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.2.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.3 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.3.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.3.2 Shipping

5.3.3 The Contractor shall ship overhauled assets within five (5) business days by fastest, traceable means after DCMA acceptance.

5.3.4 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129R, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1E, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns..

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5.4 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

5.4.1 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.4.2 Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract. Contractor must include a DD1348-1 when serviceable assets are shipped. Additionally, upon completion of the overhaul, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable overhauled asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250).” DCMA Quality Assurance Representatives (QARs) will not approve or sign the DD1348-1, but will ensure a DD1348-1 is included with each returned serviceable asset. If a DD1348-1 is not included with each returned serviceable asset, DCMA will not sign the receiving report (DD250).

5.4.3 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.5 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.5.1 Service Contract Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of Contractor/Subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including Subcontractor labor hours, required for performance of the services provided under the contract in the System for Award Management (SAM). Reporting shall be conducted for each fiscal year in accordance with the Service Contract Reporting User’s Guide located on the SAM website. The Contractor shall establish a record for the contract/order in SAM no later than 30 calendar days after contract/order award. Additional information and user manuals for government personnel and Contractors are available at https://www.sam.gov.

5.5.2 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

http://www.osha.gov/dcsp/vpp/index.html

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5.6 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.7 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.8 Quality Control Plan/Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor will comply with ISO 9001:2008, or equivalent, quality control standards. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required. (CDRL A005, Quality Control Plan/Quality Management System (QMS), DI-MGMT-82199) http://www.state.gov/j/tip

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6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual

(NISPOM).

February 28, 2006 Change 1 - March 28, 2013

Entire

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH)

March 19, 2005 Entire

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program

June 20, 2012 Entire

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, 2008 Entire

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004

Entire

FAR and supplements

Federal Acquisition Regulation http://farsite.hill.af.mil Sections applicable to contract and PWS

MIL-STD-

129R

Department of Defense / Standard Practice / Military Marking for Shipment and Storage

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL-STD- 129PCH4.pdf

Entire

MIL-STD-

130N

Department of Defense / Standard Practice / Identification Marking of U.S.

Military Property

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL- Std130N_Ch1.pdf

Entire

MIL-STD-

2073-1E

Department of Defense / Standard Practice for Military Packaging

15 December 1999, Notice 1, 10 May 2002

Entire