PWS..pdf

PERFORMANCE WORK STATEMENT

(PWS)

Shredding Service U.S. Army Corps of Engineers - Sacramento District

1 May 2025

1. DESCRIPTION OF SERVICES.

The contractor shall provide all labor, tools, materials and transportation for on-site document shredding services for the Sacramento District in Sacramento, California as defined in this Performance Work Statement (PWS). The contractor will shred on-site and dispose of material.

2. PLACE(S) OF PERFORMANCE:

Sacramento District Office 1325 J Street Sacramento, CA 95814

3. PERFORMANCE REQUIREMENTS:

a. Contractor must be able to decrease and increase services as necessary to allow for adjustment of the number and size of bins and/or the frequency of shredding dependent on need. Contractor shall provide a minimum of thirty (30) 95-gallon locked console bins. All requests for adjustments shall be communicated by the Contracting Officer’s Representative (COR), located in the Executive Office of the Sacramento District. No changes to the number, size, or type of bins shall be effective unless authorized through a formal contract modification executed by the Contracting Officer. All modifications shall be issued in writing and in accordance with applicable contract provisions.

Thirty (30) bins shall be fully emptied on a monthly basis in accordance with the schedule provided. The Contractor shall perform on-site shredding of documents as needed. Direct any questions to the Contracting Officer's Representative (COR) as identified.

An additional contract line item has been established to provide the Government with the flexibility to authorize up to ten (10) one-time, as-needed bin disposals per performance year.

Requests for such disposal services shall be initiated by the Contracting Officer’s Representative (COR), located in the Executive Office of the Sacramento District. Each authorized pickup shall be separately invoiced, and the COR shall maintain a record of the number of disposals exercised under this line item.

b. Contractor shall be escorted throughout the building by the COR or representative designated by the COR located in the Executive Office of the Sacramento District Office. The original service report must be signed by the office receiving the shredding services identifying service rendered, location, and delivered to the COR or designated representative upon completion of the work and prior to departure of the facility.

c. Invoices will be submitted on a monthly basis. The invoice must include the following as a minimum:

-Date and time of service -Company and service representative names -Contract number -A detailed description of what location received the service, documenting the total number of bins emptied -Total cost

d. Period of Performance: The period of performance shall be for one (1) Base Year and four (4) option years.

e. Recommended Schedule of Services: First workday of each month

4. GENERAL INFORMATION:

a. Building Entry Requirements - all personnel employed by the contractor in the performance of this contract, or any representative or subcontractor of the contractor entering the Governmental installation, shall abide by all security regulations of the building(s).

b. Security - The Sacramento District office is a semi-secure buildings requiring a visitors pass and escort throughout the facilities. All personnel employed by the contractor in the performance of this contract will be escorted throughout the facility for the duration of the pick-up process.

c. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated COR, or Contracting Officer (if a COR is not appointed). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the COR. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the COR.

Contractor personnel and vehicles are subject to search when entering federal installations.

Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

d. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

e. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

f. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

g. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

5. AUTHORITIES/TECHNICAL DIRECTION:

The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes.

The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer.

6. PAYMENTS AND INVOICES:

a. Invoices for payment shall be submitted upon completion of tasks as outlines in the pricing/payment schedule. Invoices shall include all necessary information, including any necessary supporting documentation and shall be submitted to:

Original invoice WITHOUT additional information or supporting documentation:

USAED, Finance Center Attn: CEFC-FP

5722 Integrity Dr.

Millington, TN 38054-5005

CEFC-Payments@usace.army.mil

One copy each of Invoice WITH all required information including any necessary supporting documentation:

Government COR to be provided at time of award US Army Corps of Engineers

CESPK-Z

1325 J Street

Sacramento CA 95814-2922 Email to be provided at time of award

NOTE: All invoices must reflect contract number, and the final invoice must be marked

“FINAL”.

b. Payment: The Government shall pay the Contractor upon submission of proper invoices for the services delivered and accepted for the portion of the actual work performed under the contract. Payment shall be made as indicated in the contract’s Payment Schedule not on percentage of completion. Deliverables as defined in the Payment Schedule of the contract must be accepted by the Government before payment will be made.

7. QUALITY ASSURANCE SURVEILLANCE PLAN:

a. Monitoring: The scope of work and requirements outlined in this Performance Work Statement (PWS) to be performed by the Contractor is subject to a Quality Assurance Surveillance Plan (QASP) conducted by the Contracting Officer Representative (COR). Table 1 presents the Quality Assurance Surveillance Plan (QASP) for this PWS. The Contractor is encouraged to read the QASP to fully understand how the Contractor will be evaluated during the course of the contract.

b. Performance Assessment Plan:

1. Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

2. Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the payment re-calculation determination.

3. COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

4. Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding payment re-calculations are unilateral decisions made solely at the discretion of the Government.

5. Payment Re-Calculations. Notwithstanding any other clause of this contract, payment re-calculations will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

6. The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

Table 1 Quality Assurance Surveillance Plan

Performance Objective

Performance Standard Acceptable Quality Level

(AQL)

Method and Frequency of Inspection

Remedy

Schedule Complete all requirements in accordance with the PWS, perform work on designated days and quantities, and meet all scheduled milestones

100% or higher

100% Inspection (document review)

The Contractor shall re-perform at no additional cost to the Government, and provide continuous review until performance is satisfactory and meets the AQL