PWS.docx

PERFORMANCE WORK STATEMENT

WR-ALC Controlled Unclassified Information (CUI) Document Shredding

28 August 2021

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, tools, equipment, labor, and travel necessary to ensure that CUI document shredding services are performed at the Warner Robins Air Logistics Complex (WR-ALC) in accordance with applicable laws, regulations, and authorities.

1.1. This requirement is to establish Blanket Purchase Agreements (BPAs). The BPAs will have a 60-month continuous ordering period. The Ordering Period/Period of Performance (PoP) will be 1 November 2021 to 30 October 2026.

1.2. The Contractor shall maintain current National Association for Information Destruction, Inc. (NAID) AAA certification. Additionally, the Contractor shall abide by the laws, regulations, and instructions listed below for disposal.

1.2.1. Department of Defense Instruction (DoDI) 5200.48 – Controlled Unclassified Information (CUI)

1.2.2. Air Force Instruction (AFI) 16-1401, Operations Support – Information Protection

1.2.3. DoD CUI Registry and all laws/regulations/authorities applicable to each CUI category

1.2.4. Warner Robins Air Logistics Complex Instruction (WR-ALCI) 16-1404, Operations Support – Security Program

1.3. The Contractor shall provide a Certificate of Destruction within 48 hours of every paper shredding or media destruction service. The Certificate will confirm that the material was securely destroyed in accordance with all relevant laws and regulations.

1.4. The Contractor shall provide a price list, which can be modified per agreement between the Contracting Officer (CO) and the Contractor, for the following services:

1.4.1. One-time shredding.

1.4.2. On-going/recurring shredding.

1.4.3. Bulk shredding.

1.4.4. Secure shredding.

1.4.5. Confidential document destruction.

1.4.6. On-site electronic & media shredding.

1.4.7. Secure bins & consoles rental.

1.5. Administrator. The BPA Administrator will be the AFSC/PZIM office (DoDAAC: F3QCCL).

1.5.1. By the tenth of each month, the WR-ALC Group Financial Management (FM) Offices will submit a spending spreadsheet detailing the charges for that month to the Contracting Officer administering the BPAs.

1.6. Payment. Payment methods for orders placed against the BPAs will include the use of both certified Purchase Requests (PRs) and use of the Government Purchase Card (GPC). Any GPC cardholder within the WR-ALC is authorized to make payment on orders.

1.7. Call and Accept/Receive Lists. Only individuals on the official Call List are permitted to place orders (calls) against the BPA. Additionally, only individuals on the official Accept/Receive List are permitted to accept and receive the delivered order.

1.7.1. Calls received by the Contractor from personnel not on the official Call List shall not be honored. The Contractor shall notify the CO any time an unauthorized individual attempts to place a call against the BPA.

1.7.2. For the purpose of these BPAs, any GPC cardholder within the WR-ALC may place a call/order.

1.7.3. For the purpose of these BPAs, any member of each Group FM office may accept/receive calls/orders placed.

1.8. Invoices. A summary invoice shall be submitted by the vendor to the Contracting Officer (AFSC/PZIM) for all services provided against the BPA on a monthly basis. At a minimum, the invoice shall include the following information:

1.8.1. Company name and address

1.8.2. Invoice date and number

1.8.3. BPA number

1.8.4. Itemized description of services provided to include:

· Organization receiving services

· Cost of services

1.9. Call Limit/BPA Limit. No individual call under this agreement shall exceed the Simplified Acquisition Threshold (SAT).

2. SERVICES SUMMARY. None

3. GOVERNMENT FURNISHED PROPERTY (GFP) AND EQUIPMENT (GFE). The Government will furnish facility space for the shredding containers.

4. GENERAL INFORMATION.

4.1. Government Point of Contact (GPOC).

Ginger Page

402 SWEG/MSDXR

(478) 327 -7415 Scarlett.Page@us.af.mil Lisa Howell

402 SWEG/MSDXR

(478) 327 - 5306 Lisa.Howell.2@us.af.mil

4.2. Point of Contact Address.

420 Richard Ray Blvd Suite 100 Robins AFB, GA 31098

DODAAC: F3QCCL

4.3. Place of Performance. Shredding services shall occur within several different buildings at the WR-ALC. Each organization will be responsible for contacting the Contractor to arrange for services and bin placement.

4.4. Hours of Operation. The Contractor shall work with each organization to determine shredding schedule/frequency.

4.5. Holidays and other Non-Work Periods. Contractor personnel shall observe Federal holidays and closings, such as energy conservation days in accordance with the guidance provided for the WR-ALC civilian populace. If the holiday falls on a Saturday, it is observed on the prior Friday. Holidays that fall on Sundays are observed the following Monday.

4.6. Security Requirements.

4.6.1. Government Security Regulations. The Contractor shall ensure personnel, information, system, facility, and international security requirements are met IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), and AFI 31-101, Integrated Defense (ID).

4.6.2. Security Clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements IAW FAR 52.204-2, Security Requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.6.3. Communications Security (COMSEC). The Contractor shall not have access to classified and/or sensitive, but unclassified, information.

4.6.4. Access to Government System/Issuance of Common Access Cards (CAC). The Contractor shall not require access to Air Force systems/networks.

4.6.5. Access to Government Facilities/Contractor ID (Badging. The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

· The Contractor shall ensure a Defense Biometric Identification System (DBIDS) ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the PCO or COR listing all contractor/subcontractor personnel requiring access to the facility. The PCO or COR will approve the request and forward it to the designated badging agent to accomplish Robins AFB access affidavit. The badging agent then submits to “Pass and Registration” for issuance of the contractor’s DBIDS ID card. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the DBIDS ID card(s) with required documentation.

· All personnel requesting installation Contractor DBIDS ID (credentials) must present a valid state issued identification card or driver’s license and a social security card or certified birth certificate or passport before they will be issued a credential. For those operating a motor vehicle on base, they will need to provide valid proof of registration and insurance. If Contractor employees are not a U.S. citizen, they must possess proof showing they are allowed to work in the United States/Georgia. Persons must present a previously issued Contractor identification card if applicable. Any foreign visitor/contractors must coordinate with the Foreign Disclosure Office. DBIDS ID cards are normally valid up to one year.

· The Air Force has mandated contractors requesting a badging ID, consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Contractors requiring unescorted access will need their driver’s license or state-issued ID, and a social security card, which will be checked by name, dates of birth and social security number. The COR will work with the badging agent and the Contractor to submit required documentation to the Visitor Control Center (VCC. The contractor ID card/badge authorizes unescorted entry to Robins AFB for the bearer only. A contractor with a DBIDS ID card does NOT have sponsorship capability.

· The Contractor shall submit a letter to the PCO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the Contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of Contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. If Contractors do not turn in their ID, the Contractor shall contact the designated badging agent to terminate installation access.

4.6.6. Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.6.7. Security Incident or Violation. The Contractor shall immediately notify the GPOC of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.7. Contractor Identification. Contractor personnel share wear contractor-provided uniforms that are clearly distinguishable from all US military uniforms and shall wear visible identification designating them as Contractors at all times while on Robins AFB.

4.8. Robins Air Force Base Access and Gate Procedures. All commercial trucks must enter through Robins AFB Gate 4 (Commercial/Truck), for inspection. Gate 4 is open 0500 to 2000, Monday through Friday. Once at Gate 4, be prepared to exit the vehicle and allow for vehicle inspection. The driver must be able to show:

4.8.1. A current Vehicle Registration

4.8.2. A current Proof of Insurance

4.8.3. A valid and current Driver’s License for the driver.

4.8.4. A valid and current Driver’s License or other State Identification for any passenger(s) in the vehicle.

4.8.5. Deliveries: A current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF Installation name, date of anticipated delivery and specific destination (including building number, street address, and point of contact information).

4.9. Affirmative Procurement Program (APP).

4.9.1. In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the biobased product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or biobased content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.9.2. In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated biobased products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.10. Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to the Robins AFB Contracting Officer (CO) to be maintained in the contract file for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.10.1. EMS training is provided by Environmental Management. Request for Robins EMS Awareness training through email at 78ceg.cev.FrontOfc@us.af.mil. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

4.10.2. Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the myLearning website: https://lms-jets.cce.af.mil/. EMS Awareness Training is located under the Air Force Civil Engineer Center (AFCEC) /Air Force Environmental Courses tab. This option is only available to contractors who have a CAC and requires self-enrollment.

4.10.3. Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

4.11. Safety Requirements. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan.

4.11.1. Contractor’s Safety Requirement: The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.11.2. Contractor’s Safety & Health Plan. Within 10 calendar days after contract award, the Contractor shall provide a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The Safety Plan shall be provided to the WR-ALC Safety Office for review (402mxw.se.wf@us.af.mil). The WR-ALC Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the Contracting Officer (CO). Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. (CDRL A001, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan)

· The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.11.3. Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information. (CDRL A002, DI-SAFT-81563 NOT 2, Accident/Incident Report)

a. Contract, Contract Number, Name, and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information

4.12. Essential Services During Crisis. The contractor will not provide on-site services during a crisis situation (such as, natural disaster or state of national emergency).

5. APPENDICES.

WR-ALCI 16-1404, Operations Support Security Program