PWS.docx

Performance Work Statement (PWS) for the Annual Aerial Device Inspection and Aerial Device Non-Destructive Test on Three Ladder Fire Trucks

General Fire trucks at Marine Corps Bases are currently non-compliant due to overdue aerial device non-destructive testing (NDT). Operating untested aerial equipment during emergencies introduces unacceptable risks to firefighter safety and apparatus reliability. Performing this required NDT inspection will satisfy NFPA safety standards, restore operational confidence, identify critical structural vulnerabilities, and ensure our life-saving fleet is fully mission-capable.

1.1 Description of Services/Introduction.

The contractor shall provide an NFPA-compliant inspection package for (3) Pierce steel platform aerial ladders that include both the standard Annual Inspection and the required 5-year Non-Destructive Testing (NDT) for serial number 302892 Model 422, serial number 299101 Model 18667-2, and serial number 300620 Model 23407. Testing and non-destructive evaluation of the steel aerial ladder apparatus shall be completed in strict accordance with NFPA 1910, Chapter 23 (standard for Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles, Current Edition), as well as all original equipment manufacturer (OEM) specifications. The individual(s) performing the structural NDT must hold active, independent certifications as a Level II or Level III NDT Technician in accordance with the American Society for Nondestructive Testing (ASNT) CP-189 or SNT-TC-1A guidelines. Proof of these certifications must be submitted prior to the commencement of any testing.

1.2 Scope of Work and Objective.

1.2.1 Scope of work for the annual test must include all annual operational checks, hydraulic drift tests, horizontal twist measurements, timing tests, safety interlock verifications, and a certified weight-bearing Load Test using free-hanging physical weights (hydraulic pull-down methods are strictly prohibited). Weights will be available for testing on-site at Camp Foster GSU lot.

1.2.2 Scope of work for the NTD must include Magnetic Particle Testing (MT) on all accessible structural weldments, and Ultrasonic Testing (UT) on all critical base rails, torque box attachment, and pivot/hinge pins.

1.2.3 As mandated by NFPA 1910, the contractor shall draw a representative sample of the aerial device’s hydraulic fluid during the inspection. The contractor shall submit this sample to an independent, certified laboratory for a full spectrometric fluid analysis. The analysis shall evaluate fluid viscosity, water content, particle count (ISO cleanliness rating), and the presence of wear metals, including but not limited to iron, copper, and aluminum. All laboratory, shipping, and sampling fees shall be included in the contractor's fully burdened, flat-rate base quote; no separate or unbundled environmental, administrative, or laboratory surcharges shall be accepted.

1.3 Period of Performance.

The contractor shall complete all work within 60 calendar days of receiving approved base access credentials and written notification of equipment availability. Within five (5) business days of contract award, the contractor shall submit all required base access applications. The contractor shall initiate written coordination with the Motor Transportation Branch Maintenance Section and the Fire Department within ten (10) business days of award to establish the final inspection schedule.

1.3.1 Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S. government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). The Contractor shall restart the service at the beginning of the next normal workday following TCCOR All Clear (AC) or when base infrastructure is confirmed safe.

Place of Performance. Motor Transport Branch, Camp Foster, BLGD# 5822

Technical Requirements (Description of Work / Tasks)

3.1 In accordance with the OSHA regulations set forth by 29 Code of Federal Regulations, Section 1910.7, Appendix A, the contractor shall conduct testing and examining of equipment and materials for workplace safety purposes to determine conformance with appropriate test standards;

3.2 Contractor shall provide an NFPA-compliant inspection package for (3) steel platform aerial ladders that include both the standard Annual Inspection and the required 5-year Non-Destructive Testing (NDT).

3.3 Testing and non-destructive evaluation of the steel aerial ladder apparatus shall be completed in strict accordance with NFPA 1910, Chapter 23 (standard for Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles, Current Edition), as well as all original equipment manufacturer (OEM) specifications.

3.4 The Annual inspection must be performed by qualified individual(s) as defined by NFPA 1911 / NFPA 1910.

3.5 The individual(s) performing the structural NDT must hold active, independent certifications as a Level II or Level III NDT Technician in accordance with the American Society for Nondestructive Testing (ASNT) CP-189 or SNT-TC-1A guidelines. Proof of these certifications must be submitted prior to the commencement of any testing.

3.6 If a critical flaw or weld fracture is identified during the NDT phase, all further weight-bearing or load testing shall be ceased on that apparatus immediately to prevent catastrophic failure.

3.7 All certifications provided by contractor shall be performed within standards for inspection and testing systems on fire apparatus in accordance with ISO/IEC 17020, Requirements for the operation of various types of bodies performing inspection.

3.8 Contractor shall comply with the Advancing Standards Transforming Markets ASTM E543-26, "Standard Practice for Agencies Performing Nondestructive Testing."

Delivery or Deliverables

4.1 Upon successful completion, the contractor shall provide the Fire Department with two separate, signed, and dated compliance documents: (1) an Annual Aerial Device Performance Compliance Certificate, and (2) a 5-year Structural Non-Destructive Testing (NDT) Certification.

4.2 A comprehensive engineering report detailing all test data, bolt torque verifications, and ultrasonic thickness readings must be delivered within 14 business days.

4.3 The comprehensive lab report and a clear pass/fail recommendation for fluid replacement must be included in the final documentation package. The contractor is responsible only for testing and recommendations; the Government will execute any required fluid replacements or repairs.

4.4 The contractor shall provide a detailed, localized map of the defect to assist the department in coordinating OEM-authorized structural repairs.

Applicable Documents / Governing References. In addition, requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Marine Corps Order 11240.106D Non-Tactical Vehicle Management https://www.marines.mil/News/Publications/MCPEL/Electronic-Library-Display/Article/1787412/mco-11240106d/

OSHA 29 CFR 1910

Occupational Safety and Health Standards for General Industry Title 29 of the Code of Federal Regulations https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.7AppA

ISO/IEC 17020

International Organization for Standardization and the International Electrotechnical Commission https://www.iso.org/standard/17020

NFPA 1911/ NFPA 1910

National Fire Protection Association https://www.nfpa.org/for-professionals/codes-and-standards/list-of-codes-and-standards?page=1&sort=code&dir=asc

ASNT CP-189

American Society for Nondestructive Testing https://studylib.net/doc/27971285/asnt-cp189-2024

ASTM E543-26

Advancing Standards Transforming Markets ASTM E543-26 https://store.astm.org/e0543-26.html

Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

Special Instructions and Administrative Information

7.1 Non-Personal Services. This is a non-personal service, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1 Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2 Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3 Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4 Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5 Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment, and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6 Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7 Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8 Installation Access and Personnel Credentialing

7.8.1 Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.8.1.1 Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

7.8.1.2 Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.8.1.3 Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.8.1.4 Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply may result in revocation of driving privileges or other legal action.

7.8.1.5 Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.8.2 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.9 Installation Access, SOFA, Credentialing. Contractor personnel requiring access to Marine Corps Base (MCB) Butler installations for this requirement must obtain a Defense Biometrics Identification System (DBIDS) card or alternative base pass. To establish Status of Forces Agreement (SOFA) status and authorize applicable logistical privileges governed by USFJI 64-100, the Contractor must submit all required personnel documentation to the Contracting Officer (KO) within three (3) days of contract award to facilitate the processing of a Letter of Authorization (LOA) via the Synchronized Pre-Deployment and Operational Tracker - Enterprise Suite (SPOT-ES). Upon approval of the LOA and access request letter by the KO, personnel may obtain their physical passes. Immediately upon completion of this contract or the termination of any employee, the Contractor shall return all issued base passes and DBIDS cards to the applicable issuing office and submit a certification of receipt to the KO within seven (7) days.

7.10 Travel. Travel costs (including airfare, lodging, transportation, and per diem) are the responsibility of the contractor and shall be fully burdened into the Firm-Fixed-Price (FFP) quote. No separate cost-reimbursable travel CLIN will be provided.

7.11 Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

Performance Requirement Summary (PRS).

End Performance Work Statement

DISTRIBUTION: DoW COMMUNITY ONLY