PWS.docx

Performance Work Statement AFLCMC/EBU – Weapons Superiority Division Systems Furniture Bld. 300, Bay E Form 9 FD2060-25-31719

1.0 Scope

Location is B300, Bay E to include Rooms 417, 420, Front Office Area (outside door 2E), and Bay E inner walled area. This contract is for the purchase and incidental installation of cubicles and supervisor floor to ceiling offices using Knoll Dividends Systems Furniture Workstations (or equivalent), DIRTT walls (or equivalent) and removal of existing systems furniture. See Attached Layout Drawing for an enlarged view of each workstation, along with a description of sizes and components included.

2.0 Description of Services

2.1 General Services

Coordination and management of all new product, equipment and personnel required to deliver and install new systems furniture at Robins AFB and remove and dispose of existing furniture being replaced. This includes servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase, within the standard warranty period.

2.1.1 The contractor shall perform tasks on Systems Furniture in accordance with the requirements stated in this section.

2.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems and modular furniture.

2.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

2.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall comply with Federal and Installation policies and procedures.

2.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.6 The contractor shall provide a Project Manager responsible for project site management, scheduling, coordination, and technical assistance to the Air Force representative as required throughout the project. The Project Manager should be capable of performing the work IAW the installation manual, such that the product warranty is not voided.

2.1.7 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements.

2.1.8 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.9 The contractor shall be an authorized dealer of the specific systems furniture manufacturers specified on the project.

2.1.10 The vendor shall manage ordering, shipment, delivery, and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

2.1.11 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

2.1.12 Recognized US Federal Holidays are as follows: New Year's Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.13 All Air Force inquiries shall be responded to by a contractor representative within two business days.

2.1.14 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.15 Vehicle registration, proof of insurance and a valid driver's license shall be presented to gain base access.

2.1.16 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor. A minimum of two weeks’ notice is needed to coordinate appropriate access and escorts.

2.1.17 Lost vehicle and entry passes shall be reported immediately to the Security Forces as well as the Government Acceptor in accordance with the local security forces policy.

2.1.18 The contractor shall be responsible for any storage of all new systems furniture, components, parts, and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

2.1.19 The contractor shall maintain continuity between the support operations at Robins AFB GA and all other assigned performance locations and the contractor's corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person at (Building 300), during the same business day.

2.1.20 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on Robins AFB, GA and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.1.21 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Design Services

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements. (CDRL A001, Commercial Engineering Design Data and Associated Lists, D1-SESS-81003F)

2.2.1 The contractor shall be able to provide design services, including space planning, site verification, material selection and programming as necessary for each project.

2.2.2 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include, but not necessarily be limited to, reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

2.2.3 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

2.2.4 The contractor is responsible for notifying the Government Acceptor of all requirements regarding location of communication and LAN junction boxes. The government shall be responsible for communication cabling with the contract supplied communication poles.

2.2.5 The contractor is responsible for running electrical through cubicle walls that connect with building power and provide electrical and data conduit as well as connection receptacles to workspace equipment. Government will run data through provided conduit and terminate. The contractor is responsible for providing finishing conduits to enclose any exposed electrical and data lines after Government approved electrician completes data runs and final connection of data and power as applicable. If power and/or data poles are required, the design shall ensure that poles do not protrude into main hallways.

2.2.6 Design layout should include any internal or external cubical power and data connection components.

2.2.7 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

2.2.8 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional Interior Designers.

2.2.9 The contractor shall meet with the Government Acceptor and/or Government Project Manager to review the installation drawings prior to submission of a final price quote.

2.2.10 A site visit will be held for this requirement. The information for this event will be included in the solicitation.

2.2.11 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Microstation. The software shall be fully compatible with the most current version of Microsoft Windows.

2.2.12 Design service shall include an initial complete design with up to two additional revisions prior to final approval.

2.2.13 Designs of each location shall include a basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'-0" scale.

2.2.14 Designs of each location shall include a Panel and Hardware Layout sheet: to include all finish colors and fabrics, panel widths (30", 36", 42", etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

2.2.15 Design should include under cabinet LED lighting at all workstations.

2.2.16 Design should include pencil and keyboard drawers at all workstations (1 set per cube).

2.2.17 Design should include dry erase board in each cubicle / desk area.

2.2.18 Design should include high walls, of the office-type material to be floor to ceiling for two (2) Supervisor offices near FOG area per drawings and storage spaces. One (1) FOG area office, Room 2E, a minimum of one floor-to-ceiling supervisor office with lockable sliding door. Walls will line exterior building wall where building walls exist. Room 2E to also include a minimum of 6 cubicle offices.

2.2.19 Room E420 to include a minimum of 28 cubical offices and a minimum of 7 floor-to-ceiling supervisor offices.

2.2.20 Room E417 to include a minimum of 28 cubical workstations and a minimum of 4 floor-to-ceiling supervisor offices.

2.2.21 Design/Delivery/Installation of damaged DIRTT door (~38” x 83”) within Bay E

2.2.22 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all new inventory, and copies of all plans including basic floor plan, movable wall, panel, and electrical layouts will be provided to the Government Acceptor for the project.

2.2.23 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

2.2.24 Drawing changes requiring a new layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

2.2.25 Contractor shall provide the base or requiring location a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

2.2.26 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.3 Delivery Services

Transportation of all new products, loading, unloading, storage, and all necessary movement from factory to final onsite set up.

2.3.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.3.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

2.3.3 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

2.3.4 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.3.5 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.3.6 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

2.3.7 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.3.8 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.3.9 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.4 Removal and Installation Services

Manufacturer certified professionals to install systems furniture per the approved design drawings.

2.4.1 Each dealership shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed systems furniture.

2.4.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor.

2.4.3 The contractor representative shall meet with Government Acceptor to review the installation drawings prior to installation.

2.4.4 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.4.5 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

2.4.6 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.4.7 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

2.4.8 Services shall include assembly of new product to conform to final Air Force approved design drawings.

2.4.9 Services will be provided in multiple stages. The first stage will consist of demolition and removal of current office furniture and walls. The second stage will consist of the installation of new office furniture and walls. Contractor schedule shall account for carpet replacement in the Front Office area between demolition and removal phase and installation of new walls and furniture. Adequate time will be needed for new carpet to be laid. Employees will still be occupying area during project. Employees will shift within the working space during the phases to allow for work to be completed.

2.4.10 Any furnishings attached to the building shall be attached securely.

2.4.11 Installation of new systems furniture must be under the oversight of an onsite manufacturer certified installer.

2.4.12 The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

2.4.13 Services shall include removal of packing materials and existing workstations from the installation via a vendor supplied container.

2.4.14 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

2.4.15 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.4.16 Light fixtures shall have appropriate lamps and be in working order.

2.4.17 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

2.4.18 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

2.4.19 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

2.4.20 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

2.5 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications. Government POC for this effort is Benton Sanders (benton.sanders@us.af.mil). (CDRL A002, Preparation of Final Inspection Record, DI-QCIC-81068A)

2.5.1 A post-installation walkthrough shall be coordinated with the contractor's authorized representative and Government Acceptor.

2.5.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

2.5.3 A final walk through will be performed with the contractor and the Government Acceptor to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

2.5.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist and documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mill) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

2.5.5 Service Contract Reporting (SCR): The contract does not meet the DoD Contract Reporting criteria or reporting dollar threshold; therefore, SCR does not apply.

3.0 Period of Performance

3.1 Design Phase: Completed no later than 15 calendar days after contract award

3.2 Delivery Phase: Completed no later than 45 calendar days after contract award

3.3 Removal and Installation Phase: Completed no later than 60 calendar days after contract award

3.3.1 Demolition and Removal Stage: Completed no later than 50 calendar days after contract award.

3.3.2 Installation Stage: Completed no later than 60 calendar days after award

3.4 Total Period of Performance: 60 days after contract award

4.0 Product

4.1 Stackable Panels and Components

4.1.1 The contractor shall supply a stackable panel system product from the Dividends product line.

5.0 Government Furnished Property/Support

5.1 Base support includes Government-controlled working space and utilities.

5.2 Government property will not be provided.

6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

6.1.3 Delivery of materials will be at door 2E on the eastern side of building 300.

6.1.4 Entry door to work area has a maximum width of 33 inches

6.1.5 Threat condition level of the base is Alpha. This requires dealer personnel to get base access to complete the product installation.

6.1.6 A staging area adequate to sort, stage and uncrate products along with space for a vendor supplied waste receptacle suitable for disposal of materials.

6.1.7 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

6.1.8 Current and correct CAD drawings of the building shell

6.1.9 A building ready for the installation of furniture (i.e., other tasks such as painting and flooring are complete so as not to cause any delays in performance)

6.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

7.0 Additional Services Information

7.1 Services shall include removal and/or disposal of all excess products and transport to the Air Force approved warehouse or other location as specified.

7.2 The Functional Commander/Director has determined these services are not mission-essential and will not continue in the event of a crisis.

8.0 Base/Installation Specifics

8.1 All commercial trucks must enter Gate 4 (Commercial Truck) for inspection. In accordance with Robins Air Force Base Instruction (RAFB) 31-101, Installation Security, the Contractor shall submit a list of Contractor personnel requiring access to the Robins AFB to the PCO. Contractor personnel requiring repeated access to Robins AFB, but not requiring Local Area Network (LAN) access, shall obtain a Contractor identification card in accordance with RAFBI 31-101 and other applicable local policy. In accordance with RAFBI 31-101, paragraph 8.8.2.1.8, upon completion/termination of the contract/order or transfer/termination of the Contractor personnel, the CAC or Contractor identification card shall be returned to 78 SFS/SSP. Once at Gate 4, the drive must be able to show:

· A current Vehicle Registration

· A current Proof of Insurance

· A valid and current Driver’s License for the driver

· A valid and current Driver’s License or other State Identification for any passenger(s) in the vehicle

8.2 Gate Procedures:

8.2.1 Gate 4 is open 0600-1800, Monday through Friday. It is closed on Saturdays and Sundays. Delivery vehicles must call the BDOC at 478-926-2187 when gate is closed.

8.2.2 Once at Gate 4, be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your final destination.

8.2.3 Arrival at the appropriate gate after the designated allotted time will result in non- admittance to the installation.

8.2.4 This procedure will occur each time a commercial truck requests access to the base.

8.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

8.4 Personnel should have with them the following items when entering an installation:

· Current Registration for all vehicles

· Current Proof of Insurance for all vehicles

· Valid driver's license for each driver

· Valid driver's license or other state identification for each passenger

· Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Building 219.

· The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

8.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID, Building 219, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

8.6 Mission Essential Services: Contractors are not considered mission essential.

8.7 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

9.0 Voluntary Protection Program (VPP)/Safety

9.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

9.2 Environmental Health and Safety Plan (HSP). The contractor shall establish and maintain a safety and health plan detailed in a written Health and Safety Plan (HSP) in accordance with OSHA and applicable safety, health, and fire standards. The HSP shall address content requirements in DI-ENVR-81375. The contractor shall notify the cognizant Government POC of any revisions made to the HSP after contract award. All changes must be submitted in writing and approved by the cognizant POC. (CDRL A003, Environmental Health and Safety Plan (HSP), DI-ENVR-81375)

9.3 An Applicable Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

9.4 Mishap/Incident Reporting. The contractor shall report all mishaps/incidents in accordance with the contract Appendix C. The contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government’s Safety Office (WR-ALC/SE). Such release shall be accomplished through the CO. The contractor shall cooperate with and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 24 hours of the accident/incident. The Contractor shall require all subcontractors to comply with required safety, health, and fire standards. (CDRL A004, Accident/Incident Report, DI-SAFT-81563)

9.5 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

9.6 Agency Affirmative Procurement Programs: In accordance with FAR 23.107, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products) and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

9.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip.

10.0 Deliverables (CDRLs)

10.1 The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution, and reproduction.