PWS.docx

PERFORMANCE-BASED WORK STATEMENT

FOR

FY24 – FY28 Monitoring of Little Terns, Threatened and Endangered Species

Directorate of Public Works U.S. Army Garrison, Okinawa (28 Feb 2024)

TABLE OF CONTENTS

APPENDIX A: Acronyms and Abbreviations List APPENDIX B: Location of the Project

1.0 Basic Information

1.1 Background

The Little Tern (Sterna albifrons), a Threatened and Endangered Species (TES) listed on the Japan Environmental Governing Standards (JEGS, United States Forces Japan 2022) is a species of summer migratory shorebirds. Pairs of Little Tern form colonies in an open-spaced aged asphalt area at Naha Military Port (NMP). The nesting ground is highly susceptible to human disturbance and inclement weather, such as heavy rain and typhoons. Jungle Crows, cats, dogs, rats and other animals have been observed to prey on the Little Tern. The JEGS requires installations to take reasonable steps to protect and enhance the known endangered, threatened and host nation protected species and their habitats. The JEGS further requires surveys to be initiated for identification of endangered, threatened and host nation protected species and for the Integrated Natural Resources Management Project (INRMP) to include this information.

1.1.1 Criteria and Regulations:

Applicable criteria and regulations relevant to this project include but not limited to are as follows:

· Japan Environmental Governing Standards (JEGS), April 2022 (or the latest)

· U.S. Army Regulation (AR) 200-1, Environmental Protection and Enhancement, December 2007 (or the latest)

· U.S. Endangered Species Act of 1973

· DoDD 4715.05, Environmental Compliance at Installations Outside the United States, 31 August 2018

· Act on Conservation of Endangered Species of Wild Fauna and Flora, Act No. 75 of 1992.

· Wildlife Protection, Control, and Hunting Management Act, Act No. 88 of 2002.

· Integrated Natural Resources Management Plan (INRMP), June 2022

1.1.2 References:

The references below can be provided upon request after award.

· Planning-Level Survey Report of Little Tern, 2017, USAG Okinawa

· Monitoring Reports of Little Tern from 2017 to 2023, USAG Okinawa.

1.2 Objectives

The objectives of the project are to monitor Little Tern nests, eggs, nestlings, hatchlings, and fledglings, and nesting-associated activities on the nesting ground, examine hatching success, prepare reports in order to comply with the JEGS requirements to develop an effective conservation plan and take responsible steps to protect TES and their habitats.

2.0 DESCRIPTION OF SERVICES

The contractor shall provide all management, tools, supplies, equipment, labor and travel expenses necessary to conduct monitoring of the Little Tern located in or migrating through U.S. Army Garrison, Okinawa (USAG Okinawa) installations.

2.1 Pre-Field Activities

The contractor shall conduct a start-up meeting with the Torii Station Point of Contact (TS-POC) within five (5) calendar days of contract award to:

· Provide project overview and objectives

· Discuss project schedule

· Discuss logistical requirements (Base access and permits)

· Discuss physical site conditions

· Identify data needs and gaps

· Identify potential obstacles, hazards, or conditions that would interfere with project completion

· Obtain additional information necessary to complete the project

· Discuss other related topics

The contractor shall provide the meeting agenda including items listed above at least two (2) days before the meeting. The contractor shall submit minutes of the meeting to address discussion items to the TS-POC within two (2) days following the meeting. The minutes will be subject to review by the Government and the contractor shall incorporate comments on the minutes and redistribute them as necessary. Meetings shall be held throughout the project, as necessary.

2.2 Work Plan

The contractor shall prepare a draft Work Plan (WP) within 14 calendar days of the start-up meeting outlining major work tasks, project schedule, survey plan and methodology, and qualifications of key personnel (see chapter 3). The Government will review the draft WP and provide comments. The contractor shall incorporate these comments and submit the final WP for Government approval within seven (7) days upon receipt of the comments.

2.3 Site Safety and Health Plan

The contractor shall prepare a draft Site Safety and Health Plan (SSHP) within 14 calendar days of the start-up meeting. The SSHP shall discuss site-specific safety issues potentially encountered during field activities. The SSHP shall cover follow-on field activities and include potential hazards discovered. The contractor shall be responsible for reviewing all information provided and preparing the necessary documents concerning health and safety criteria, procedures, and practices sufficient to comply with the pertinent regulations to protect on-site personnel and the environment. The SSHP shall insure potential off-site receptors are not adversely impacted. The Government will review the draft SSHP and provide comments on the submittal. The contractor shall incorporate these comments and submit the final SSHP for Government approval within seven (7) days upon receipt of the comments.

2.4 Fieldwork

2.4.1 Preparation

The contractor shall perform nesting site preparation and maintenance work including the followings with support of the Government for four (4) times from late March to April (Schedule is subject to change).

· Inspect mouse traps or bait stations that USAG Okinawa Pest Control Shop sets at surrounding areas.

· Improve nesting site by installing pebble, sand and shelters.

· Install barricades, ropes, concrete signs, and banners to surround the nesting site.

· Cover stormwater drains nearby nesting sites with nets.

· Install safety cones, sand bags and blue tarps to prevent nesting in areas unsuitable for nesting.

· Install net fence if required.

All items necessary to complete preparation, except pebble and sand, will be provided by TS-POC. The contractor can collect pebble and sand at Torii Beach and transport to NMP.

2.4.2 Regular Monitoring

The contractor shall conduct regular monitoring activities once a week at Torii Station and two (2) times a week at NMP from 1 April to 7 August. Surveys will be conducted according to the schedule below:

Note: If, for some reasons, the April and May surveys do not reach the number of field activities stated above, they will be transferred to the latter months to meet the total number of 36 field activities. Survey completion date will remain unchanged.

The contractor shall conduct monitoring of nests, nestlings, hatchlings, and fledglings of and other related activities including feeding, foraging, and mobbing within the survey areas presented in Appendix B. When nesting activities occurs outside the major survey area of NMP shown in Appendix B, the contractor shall report the location of nests and other details. The contractor shall record locations of nests using the Global Positioning System (GPS).

Monitoring shall be halted in case of typhoon or severe weather. Regardless of the level of TCCOR, when an authority directs the contractor to depart the installation, you may follow the instruction. The contractor shall resume monitoring when the typhoon condition is all clear.

Daily field notes shall be prepared and submitted to TS-POC on the same day or the following day via e-mail. The daily field notes can be written in Japanese. The field notes shall include, but not limited to:

· Date, weather, precipitation, and tide

· Identification of bird species

· Nest location with GPS/GIS data

· Number of nests, eggs, individuals

· Location maps of nests, eggs, and observed bird species

· Tracking of each nests, eggs, chicks and parent birds with tracking number (example: 20230429_LT_NP_N#1_2E_3E)

· Photos of nests, birds, and habitats

· Detailed habitat/behavior issue

2.4.2.1 Notification: When the contractor or TS-POC observes any issue at the field, the contractor or TS-POC needs to inform each other within an hour.

2.4.2.2 Hatching Success Rate: The contractor shall provide hatching and fledging success rates through monitoring activities.

2.4.2.3 Monitoring of Nests with Automatic Video Cameras: The contractor shall set five (5) video cameras nearby the nests at NMP. The contractor shall determine the locations of automatic video cameras based on professional judgment.

2.4.2.4 Monitoring of Kentish Plovers and Other TES: If the contractor encounters Kentish Plover or other TES, the contractor shall conduct monitoring and report the observed information to the TS-POC and include it in the field note. When nests were found on Torii Beach, contact TS-POC immediately in order to take protection measures.

2.4.3 Additional Monitoring

Maximum five (5) times of additional monitoring can be spent on the surveys including, but not limited to, the followings:

· After heavy rains or typhoons (after the typhoon condition is cleared)

· Days/nights requested by TS-POC

3.0 QUALIFICATIONS

The contractor shall employ, either directly or through subcontract, personnel adequate in numbers, skill, and qualifications to accomplish the work required in conformance with the PWS.

Key Personnel Qualifications

1) Biologist The Biologist shall have, at a minimum, a bachelor’s degree in biology or other related field. The biologist shall have at least five (5) years of experience working on bird-related activities in Japan and shall have published three (3) scientific/academic papers on bird-related topics. He/she shall be permitted by the Okinawa Prefectural Government to deal with TES.

2) Field Researchers The Field Researchers shall have at least three (3) years of experience to conduct monitoring of migratory birds.

3) Contractor POC The Contractor POC shall be able to speak, read, and write English and Japanese at a business level in order to be able to manage the project and communicate with USAG Okinawa personnel.

The contractor shall submit the required documents as specified below. Key personnel information will be used for selection purposes.

1) A Copy of Diploma: The contractor shall provide a biologist’s copy of diploma.

2) Resume: The contractor shall submit resumes of all key personnel listed above to demonstrate their professional experience.

3) Copies of Published Papers: The contractor shall submit three (3) published scientific/academic papers authored by the biologist completed within the last 10 years that provides the title of the article/paper, publisher, date of publication, a short synopsis of the article/papers agency or organization for which the work was performed, and its period.

4) Project List: The contractor shall submit a list of projects that demonstrate 10 years of experiences for the biologist working on migratory bird-related activities in Japan within the last 10 years.

The list shall provide the following:

· Title, overview, and location of the project.

· Agency or organization for which the work was performed.

· Project period which adds up to five (5) years excluding any overlaps.

If, during the performance of this contract, the contractor must utilize personnel other than those submitted for this contract, such substitution shall not be made without prior written approval of the contracting officer or his/her authorized representative. If key personnel are found to devote less effort than stated in the proposal or are performing unsatisfactorily, the Contracting Officer (CO) or TS-POC may direct replacement of such personnel as appropriate. A bilingual (English and Japanese) staff member shall be available as required by the TS-POC.

The information developed, gathered, and assembled in fulfillment of the contract required as defined in or related to the PWS shall not be released by the contractor, their consultants, subcontractors or associates without prior coordination and approval by the CO. The information developed, gathered, and assembled in fulfillment of the contract requirements as defined or related to the PWS will become the complete property of the Government. The contractor shall not use the information for any purpose at any time without the written consent of the CO. The contractor or his subcontractors shall not make available to the news media or publicly disclose any data generated or reviewed under this contract. The contractor shall not release any news articles concerning this project without the consent of the CO. When approached by the news media, the contractor shall refer all questions to the CO or the TS-POC for a response.

4.0 SUBMITTALS

Per the requirements of the PWS, the contractor shall provide the following submittals:

· Start-up Meeting Agenda: The contractor shall submit the meeting agenda at least 2 calendar days before the start-up meeting.

· Start-up Meeting Minutes: The contractor shall submit the minutes of the meeting within 2 calendar days following the meeting. A copy of the minutes shall be provided to each participant.

· WP: The contractor shall submit one electronic copy of the WP within 14 calendar days of the start-up meeting. Final WP shall be submitted within 7 calendar days after receipt of comments.

· SSHP: The contractor shall submit one electronic copy of the SSHP within 14 calendar days of the start-up meeting. Final SSHP shall be submitted within 7 calendar days after receipt of comments.

· Draft Report: The contractor shall prepare and submit one electronic copy of the Draft Report within 60 calendar days upon completion of the last monitoring event each year. It shall include the data from TS-POC. The Government shall have a minimum of 20 calendar days from receipt of the Draft Report to review and provide comments.

· Final Report. The contractor shall prepare and submit a Final Report (electronic and hard copy) within 30 days following receipt of the Government comments each year.

4.1 Monitoring Report

The following information, at a minimum, shall be included in the draft/final report:

· Field Note including date, weather, precipitation, tides, location maps with GPS coordinates, remarks and photos.

· Tables of nest information including dates, GPS data, # of eggs and chicks, estimated date of hatching, and others.

· Tables and/or figures of hatching success rate.

· Table of work schedule and manpower (in Appendix).

· Figures including nest location maps.

· Figures including locations of other TES and predators.

· Photos of each nest, eggs, chicks, parents, and others.

· Summary, introduction, survey method, results, discussion and recommendations.

Sample tables and figures may be provided by TS-POC upon request. The contractor shall provide a complete, professionally written English Report properly edited and reviewed by a professional with a minimum of three (3) years of experience in preparing natural resources reports for the U.S. Government.

All “hard copy” deliverables shall be submitted on recycled-content paper, printed double- sided unless otherwise specified. The draft and final reports shall consist of 8½” by 11” pages with all drawings folded, if necessary, to this size. Any full-size maps and/or drawings generated shall be individually folded and enclosed as part of the report but not attached. All site drawings shall be of non-scale with sufficient detail to show interrelations of major features on the site map (i.e., north arrows, keys, scales, etc.). Data may be combined to reduce the number of drawings. All pages shall be numbered and of adequate legible quality suitable for reproduction.

The Draft Report shall be submitted via e-mail or DoD SAFE, with numbered lines on each text page, and with 1.5 line-spacing.

The Final Report shall be submitted in white clear-view 3-ring binders, each with the title of the project on the front covers and spines. The “hard copy” of the final report shall be single-spaced using a professional page format. Maps (both hard copy and electronic) shall be provided in accordance with a format approved and coordinated with the TS-POC (This could further be discussed during the project start-up meeting.). Report must be in English and the electronic data to be provided (test data, photographs, excel sheets, jpeg files, maps, etc.).

4.2 Geographic Information System (GIS) Data

The contractor shall record the nest locations found using the GPS. GIS data set will be delivered in ESRI ArcGIS 10.6.1 geodatabase format and shape file format. The contractor shall record the locations using a GPS device and X-Y coordinate data shall be provided in the report. The contractor shall provide the GIS data for the location. GIS files shall be provided in JGD2000 horizontal datum, Mean Sea Level (MSL) vertical datum, and the Universal Transverse Mercator (UTM). Metadata shall accompany the GIS file. Data Standards for Facilities, Infrastructure & Environment (SDSFIE) Version 4.0.2 Army Adaptation shall be used. The contractor shall coordinate with TS-POC before preparation of GIS submittals.

4.3 Addresses

The contractor is responsible for the delivery of each submittal to the address below in the quantities indicated. The contractor shall notify the TS-POC three (3) business days before each submission and provide a transmittal letter for the enclosure with the submission package.

Directorate of Public Works USAG Okinawa Unit 35114 ATTN: AMIM-JNO-PE (Ms. Ishiki)

APO AP 96376-5114

naho.ishiki.ln@army.mil

5.0 SCHEDULE

The period of this purchase order shall be 289 calendar days following the award of the contract. During the progress of the work, TS-POC will contact the contractor to assure that the work is being successfully directed to the satisfaction of the primary project management concerns. The following anticipated work schedule shall be used. It is essential that the submission of all reports be timely.

Performance and Submittal Schedule

(Subject to change)

PERFORMANCE MONTH

(Subject to change)

If the change is contractor-caused or due to inclement weather, the contractor shall inform the TS-POC a minimum of 24 hours prior to the requested or revised performance schedule.

If the change is Government-caused, the contractor shall report immediately to the TS-POC on the change.

6.0 SERVICE SUMMARY (SS)

7.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

There is no government furnished property and services to be provided to the contractor. Any damages to the U.S. Government properties caused by the contractor shall be restored at no cost to the U.S. Government.

8.0 GENERAL INFORMATION

8.1 QUALITY ASSURANCE

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections and receipt of complaints from government personnel. The government may inspect each task as completed appropriate because of repeated failures discovered during inspections or because of repeated customer complaints. Likewise, the government may decrease the number of inspections if merited by performance. The government will also investigate complaints received from various customers located on the installations. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

8.2 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

8.2.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start of work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his/her employees to the 18th Contracting Squadron, Attention: 18 CONS/PKB Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/PKB the contractor shall follow the instructions for acquiring designated pass ID for entry into applicable Army facilities at Torii Station, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519. The contractor shall follow the instructions for acquiring designated pass ID for entry into Army Facilities (Torii Station, Naha Port and POL Facilities: Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank Farm) from Torii Station Pass Office, at Bldg 240, Torii Station, at DSN 315-652- 4688 and from off base dial 098-961-7777 (Operator) and after the tone changes, dial 315-652-4688.

8.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

8.3.1 Key Control (When Applicable)

The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the TS-POC to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the TS-POC before close of business every day. Failure to do this may result in refusal of key use by the government.

8.3.2 Loss of Keys

The contractor shall immediately report the loss of a duplicate key to the TS-POC. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re- keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

8.3.3 Prohibit Use Keys

The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

8.3.4 Lock Combinations

The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

8.3.5 Secured Areas

The contractor shall clean designated facilities during normal working hours only. The authorized contractor to perform the secured areas will be escorted by an appropriate government official, particularly at buildings #100/105,Torii Station. If access to the secured areas is delayed or not available, the contractor shall perform other duties.

8.4 HOURS OF OPERATION

8.4.1 Normal Hours of Operation

The contractor shall perform the services required under this contract during the following hours: 0400 thru 2400 hrs. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

8.4.2 Recognized Holidays

The contractor is not required to provide service on the following days: New Year’s Day, Birthday of Martin Luther King, Jr., President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

8.4.3 Emergency Hours of Operations

The contractor may work besides the normal work hours and holidays only to accomplish the work required in Section 2.4. The contractor shall coordinate and get prior approval by TS-POC or CO to work during emergency hours of operations.

8.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

8.5.1 Lights

Lights shall be used only in areas where and when work is actually being performed.

8.5.2 Prohibition to Change

Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

8.5.3 Water Faucet

Water faucets or valves shall be turned off after the required use has been accomplished.

8.5.4 Government Telephones

Government telephones shall be used only for official government business.

8.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

8.7 ENVIRONMENTAL CONTROLS

8.7.1 Compliance with Laws and Regulations

The contractor shall be knowledgeable of and comply with all applicable JEGS, Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

8.7.2 Notification of Environmental Spills

If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the TS-POC. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

8.7.3 Use of Hazardous Materials

The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and Japanese for each item utilized. The contractor shall prepare to obtain the approval through the TS-POC from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous materials will be removed from the installation at the end of each work days.

8.8 GOVERNMENT OBSERVATIONS

Government personnel, other than the CO and TS-POC, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

8.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

8.9.1 Conformation

Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

8.9.2 Safety Measures

Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, JEGS by US Force Japan, and general safety requirements of EM 385-1-1, dated 30 November 2014, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See web site address, http://www.usace.army.mil/Safety-and- Occupational-Health/Safety-and-Health- Requirements-Manual and click Complete EM 385-1-1.

8.9.3 Safety Plan

Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

8.9.4 Prevention of Damage

Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

8.9.5 Subcontractors

Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

8.9.6 Emergency Service Phones

Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Security Police and Fire Department While working at any locations on base:

From On-base (Use DSN Phone): 652-4911, or (99) 934-591 From Off-base/Cell Phone: 098-934-5911

8.9.7 Records and Reports

Record and report promptly (within one hour) to the CO or TS-POC all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

8.9.8 Accident and Mishap

In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

8.9.9 Investigation

If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

8.9.10 Cooperation

Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

8.9.11 Safety Hazard

The contractor will be responsible for instructing his/her employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

8.9.12 Safety Precautions

All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

8.9.13 Maintenance of Vehicles

All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time.

8.9.14 Non-Smoking

All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms).

8.9.15 Fire & Emergency Services

The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg 420-90).

8.10 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING CRISIS IAW DoDI 3020.41

IAW AFI 63-124, para 2.7.1, and DODI 3020.37 this requirement is not considered mission essential.

8.11 PHASE OUT

8.11.1 Familiarization

If there is a change in contractor or if the operation reverts to in- house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be, for 30 days after receipt of a notice from the CO. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

8.11.2 Site Visit

The government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

8.12 PUBLICATIONS

8.12.1 Compliance

Compliance with all publications, regulations and operating instructions provided by the government is required when:

8.12.2 Material Expediting

They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

8.12.3 Publications

The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

8.12.4 Requirement of the latest version

The contractor is required to acquire and work on the latest version of the publication.

8.13 CONTRACTOR PERSONNEL

8.13.1 Contract Manager

The Contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

8.13.2 Authority of the contract manager

The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

8.13.3 Availability of the contract manager

The contract manager or his/her alternate shall be available on work sites during the normal hours of operation for the CO, TS-POC, and other government personnel designated by the CO for any matters and issues concerning the contract.

8.13.4 Contractor Employees

The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

8.13.5 Clothing

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

8.13.6 Restriction of Employee

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64- 106.

8.13.7 Military Personnel

The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

8.14 JAPANESE ROAD LAWS

8.14.1 Local Laws

The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43, The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

· Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

8.14.2 Article 43-2

Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

8.14.3 Prevention of Accidents

The agency managing a road may when there is reasonable cause for him/her to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

8.15 REQUIRED INSURANCE by JAPANESE LAW

8.15.1 Insurance

The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

8.15.2 Example of Payment

Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

8.15.3 Inspection

All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

8.16 SERVICE CONTRACT REPORTING (SCR)

Ensure the Contractor is reporting ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to complete all manpower data relating to the performance of this contract into the System for Award Management at https://www.sam.gov.

SCR reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year.

8.17 RELEASE OF INFORMATION

The information developed, gathered, and assembled in fulfillment of the contract required as defined in or related to the PWS shall not be released by the Contractor, their consultants, subcontractors or associates without prior coordination and approval by the CO. The contractor information developed, gathered, and assembled in fulfillment of the contract requirements as defined or related to the PWS will become the complete property of the Government. The Contractor shall not use the information for any purpose at any time without the written consent of the CO. The Contractor or his subcontractors shall not make available to the news media or publicly disclose any data generated or reviewed under this contract. The Contractor shall not release any news articles concerning this project without the consent of the CO. When approached by the news media, the Contractor shall refer all questions to the CO TS-POC for response.

9.0 APPENDICES

Appendix A: Acronyms & Abbreviations List Appendix B: Location of the Project

APPENDIX A: Acronyms and Abbreviations List

APPENDIX B: Location of the Project

Naha Military Port and Torii Station

Little Tern Nesting Site at NMP

Torii Station Nesting Site image1.jpg image2.jpg image3.jpg