PWS Dock Leveler PM - CM.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES

SAN ANTONIO

DOCK LEVELERS PREVENTIVE MAINTENANCE

AND CORRECTIVE MAINTENANCE

Version 5.22.2024

TABLE OF CONTENTS

1. INTRODUCTION

2. PERIOD OF PERFORMANCE

3. TASKS TO BE PERFORMED

4. PLACE OF PERFORMANCE

5. FEDERAL HOLIDAYS

6. BASE ACCESS

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (GFP/M/E/S)

8. CONTRACTOR FURNISHED PROPERTY, MATERIALS, EQUIPMENT, AND

SERVICES (CFP/M/E/S)

9. QUALITY ASSURANCE (QA)

10. ACCEPTABLE PERFORMANCE LEVELS

11. SPILL RESPONSIBILITY

12. INVOICING INFORMATION

13. APPENDIX 1 – DOCK LEVELER INFORMATION

1. INTRODUCTION:

a. The Defense Logistics Agency Disposition Services (DLA DS) is a Major Subordinate Command (MSC) of the Defense Logistics Agency (DLA) with the primary responsibility of disposing of and reutilizing Department of Defense (DoD) excess and surplus property generated by the military services. This is accomplished through reutilization to other DoD activities, transfer to other Federal agencies, donation to authorized state and local organizations, sale to the general public, or ultimate disposal through abandonment or destruction. The headquarters for DLA DS is located in Battle Creek, Michigan. DLA DS San Antonio requires the use of dock levelers to safely upload and download property.

b. DLA DS San Antonio has seven Kelley Dock Levelers that require preventative maintenance and corrective maintenance. Equipment associated with this PWS is listed in Appendix 1 and is subject to change throughout the contract based on life cycle management of the equipment. Should the equipment change, Appendix 1 will be updated by the Contracting Officer (KO) and provided to the Contractor.

c. The term Contractor applies to all subcontractor personnel/equipment that may be hired by the Contractor.

2. PERIOD OF PERFORMANCE:

a. This is a firm-fixed price time and materials contract which consists of one (1) 12-month base period and two (2) 12-month options. The total contract length shall not exceed five

(3) years.

3. TASKS TO BE PERFORMED:

CLIN Description Quantity Unit of Issue

0001 Quarterly Preventive Maintenance (seven total dock levelers per quarter)

4 EA

0002 Corrective Maintenance Labor 30 HR 0003 Repair/Replacement Parts (NTE

$3,00.00 annually)

3,000 EA

a. CLIN 0001: The Contractor Shall perform quarterly Preventive Maintenance (PM) service In Accordance With (IAW) Original Equipment Manufacturers (OEM) specifications for CLIN 0001 scheduled within seven (7) business days of notification from the Contracting Officer’s Representative (COR).

b. Perform lock-out tag-out procedures as necessary for any piece of equipment receiving maintenance.

c. Clear lock-out tag-out procedures prior to returning operational control to the United States Government (USG) on any piece of equipment receiving maintenance.

d. Remove and dispose of all refuse and hazardous materials upon completion of any PM service.

e. The Contractor and COR will coordinate and schedule all PMs throughout the period of performance.

f. Provide the COR with a maintenance sheet or other document recording the completion status of each item checked during the respective PM service within five (5) business days of completing each PM service.

g. CLIN 0002: The Contractor shall assess, inspect, and troubleshoot all Corrective Maintenance Repair requests IAW OEM specifications for CLIN 0002 within three business days of the COR to determine the root cause of the deficiency. Corrective Maintenance Repairs will be approved by the COR prior to starting any work.

h. Provide an official written estimate for the repair to the COR within five (5) business days. The written estimate must contain the following information:

i. Description of the deficiency

ii. Parts necessary to correct the deficiency including the manufacturer part number

iii. Indicate whether the replacement part comes with a manufacturer warranty and the length of the warranty

iv. Cost of parts

v. Quantity of parts

vi. Cost of parts, including shipping

vii. Quantity of labor hours required

viii. Cost of labor per hour (set per contract terms and conditions)

ix. Total estimated cost of repair

x. Expected date repairs will be complete, including any anticipated delay and reason

i. Corrective Maintenance Repairs will be approved by the COR prior to starting any work.

j. CLIN 0003: All OEM recommended replacement parts and materials may be examined when requested by the KO or COR prior to installation. No rebuilt parts shall be used.

k. All price estimates are subject to approval by the Contracting Officer (KO) pending determination of available funding and if the repair is economical.

l. Parts will be reimbursed at actual cost. Profit, G&A, overhead or escalation shall not be permitted.

4. PLACE OF PERFORMANCE:

a. The Contractor shall provide services on USG premises located at DLA DS San Antonio

2999 Parker Hill Rd. Building 4195 Ste. 65, Ft. Sam Houston, TX, 78234-5065 during normal business hours (0700-1430), except on recognized US holidays (See section 5) or when the USG facility/installation is closed due to local or national emergencies, administrative closing, or similar USG directed facility/installation closings.

b. Performance shall be at the designated location(s) specified by the COR. The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the USG facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

5. FEDERAL HOLIDAYS:

a. The Contractor is not required to provide services on the eleven (11) federal holidays observed by the DLA unless approved by the KO or COR. When the legal holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday. The following holidays are observed:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veteran’s Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

6. BASE ACCESS:

a. The Contractor shall coordinate base installation access for all their employees. The Contractor shall be familiar with and comply with all Base Command policies regarding security considerations for all Contractor employees.

b. Unscheduled gate closures by the installation security personnel may occur at any time causing all personnel entering or exiting a closed installation to experience a delay; this cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

c. Contractor employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary.

The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The USG reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

d. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor and all associated employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation security personnel. The Contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD) and/or local policy. Should the Force Protection Condition (FPCON) change, the USG may require changes in Contractor security matters or processes.

7. U.S. GOVERNMENT FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND

SERVICES (GFP/M/E/S):

a. Property: The USG will furnish the necessary workspace for the Contractor to perform services as outlined in this PWS.

b. Material: The USG will not provide any materials.

c. Equipment: The USG will not provide any equipment.

d. Services: The USG will provide utilities such as electricity and water to the Contractor for use in the performance of this contract. The Contract shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

8. CONTRACTOR FURNISHED PROPERTY, MATERIAL, EQUIPMENT, AND

SERVICES (CFP/M/E/S):

a. Property: The Contractor shall not provide any property.

b. Material: The Contractor shall provide all materials such as petroleum, oil, and lubricants (POLs), and spill clean-up items for use during the performance of this contract.

c. Equipment: The Contractor shall provide all personal protective equipment, tools, and any other equipment required to perform under the provisions of this contract.

d. Services: The Contractor shall provide all supervision, quality control, trained and certified employees, and a primary and alternate point of contact (POC) with phone number for the scheduling of any PM.

9. QUALITY ASSURANCE (QA):

a. The USG will evaluate the Contractor’s performance under this contract IAW the

Acceptable Performance Levels listed below. They are primarily focused on what the USG will do to ensure that the Contractor has performed IAW the performance standards as defined. They define how the performance standards will be applied, the method of surveillance, and the acceptable quality levels(s) or defect rate(s).

10. ACCEPTABLE PERFORMANCE LEVELS (APLS):

Deliverable Standard Time Frame Section Acceptable

Performance Level

Method of Surveillance

Timely and Complete Preventive Maintenance

Required replacement of all parts and return the item to operational status

Within seven

(7) business days of notification of service

PWS 3 Levelers received preventive maintenance at appropriate interval IAW

OEM

Specifications

COR

Timely and Complete Corrective Maintenance

Accurate diagnosis and repair/part replacement to return the item to operational status

Within five (5) business days of notification of service

PWS 3 Levelers received unscheduled repairs IAW OEM Specifications

COR

Remove and dispose of all refuse and hazardous materials

All residual materials removed after completing a service

After service has been completed and verified by

COR

PWS 3.d. No more than one

(1) instance of failure to remove residual materials during the performance period

COR

Contractor and COR will coordinate and schedule all PMs

Coordination accomplished as required

Quarterly PWS 3.a., 3e.

No more than one

(1) instance of failure to coordinate with the COR to schedule required PMs during the performance period

COR

Provide the COR with a maintenance sheet or other document recording the completion status of each item checked

Documentatio n provided to

COR

NLT five (5) business days of completing each PM service

PWS 3.f. No more than one

(1) instance of failure to produce required documentation during the performance period

COR

Timely completion of written spill reports

Complete spill report with required information and provide to the COR and

KO

Within 24 hours of initial notification to

COR

PWS 11.a. No more than 1 report delivered late during each period of performance

COR/KO

11. SPILL RESPONSIBILITY:

a. The Contractor is solely responsible for all spills or leaks during the performance of this contract, which occurs because of, or is contributed to by the actions of its agents, employees, or subcontractors. The Contractor shall clean up such spills or leaks to the satisfaction of the USG in a manner that complies with applicable Federal, state, and local laws and regulations. The clean-up shall be at no cost to the USG. The Contractor shall report all such spills or leaks, regardless of their quantity, to the COR and KO immediately upon discovery. A written follow-up report shall be submitted to the COR and KO no later than 24 hours after the initial telephonic report. The written report shall be in narrative form, and as a minimum shall include the following:

i. Description of the item spilled (including identity and quantity).

ii. Whether the amount spilled is Environmental Protection Agency (EPA) or State reportable, and if so, whether it was reported. The exact time and location of the spill including a description of the area involved.

iii. The containment procedures that were initiated.

iv. A summary of any communications the Contractor has with the press or USG officials other than the KO and COR.

v. A description of the clean-up procedures employed or to be employed at the site including the disposal location of the spill residue.

12. INVOICING INFORMATION:

a. The Contractor will invoice on a monthly basis through the Department of Defense Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) 252.232-7003. Refer to https://wawf.eb.mil for additional information.

b. The COR will verify contractor hours reported in WAWF compared to recorded hours during performance prior to approving the invoice.

https://wawf.eb.mil/

14. APPENDIX 1 – DOCK LEVELER INFORMATION

Manufacturer Make Model Qty Length Width Lip Kelley Entrematic AFX 1 8 ft. 7ft. 18 in.

Kelley Entrematic CM 2 8 ft. 7 ft. 16 in.

Kelley Entrematic HK 4 8 ft. 7 ft. 16 in.

Kelley Entrematic AFX Dock Lever (Air Bag)

Kelley Entrematic CM Mechanical Dock Leveler (Manual Lift)

Kelley Entrematic Hydraulic HK Dock Leveler