PWS - DE21 Field Services in the Country Croatia FINAL as of 22Mar21.pdf

409th CSB Ver 6 20200319

PERFORMANCE WORK STATEMENT (PWS)

FIELD SERVICES IN THE COUNTRY OF CROATIA

UNITED STATES ARMY EUROPE AND AFRICA (USAREUR-AF), G4

22 MARCH 2021

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide field services for various locations throughout the country of Croatia. The Government will not exercise supervision or control over the service providers performing the services herein. Such service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: The U.S. Army conducts joint multinational exercises at the Slunj Training Area and Zadar Air Port, Croatia. During this time, Field Services shall be required to support U.S. and partner forces.

Slunj:

Vojni Poligon Eugen Kvaternik Ulica 14 Domobranske Pukovnije B B Slunj, Croatia 47240

Zadar:

Grid Location: 44.112264, 15.331156

1.3 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services and associated maintenance as described in the PWS and associated documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated documents.

1.4 Period of Performance: The required services of the PWS shall be at Full Operational Capacity (FOC) before the Period of Performance (POP) start date. The contractor shall provide estimated FOC dates with the submittal of the quote in order to conduct a Quality Assurance Check with the COR and/or Contracting Team. (Deliverable #23)

Slunj: 29APR-10JUN Zadar: 16MAY-23MAY

1.5 Objectives: The objective of this contract is to provide the following Field Service(s): Portable Light Sets; Portable Shower Trailers; Portable Latrines; and Hand Wash Stations; Power Generation; Fuel Storage and Distribution capabilities for contractor owned equipment; Freezer Storage; and Material Handling Equipment (MHE) at the Slunj Training Area and Zadar Air Port, Croatia. All services shall include all necessary components for the facility to be self-sufficient; this includes power generation, water supply, grey water removal, refueling, and scheduled cleaning.

1.6 General Information

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) upon request of the Contracting Officer. (Deliverable #01).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within five (5) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP upon request of the Contracting Officer (Deliverable #02). After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than fifteen (15) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

f. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 The Contractor shall inform the COR of issues or potential issues that might affect the performance within three (3) clock hours of identifying those issues. Verbal reports shall be followed up by written reports within one (1) day. (Deliverable #03).

1.5.1.2 RESERVED

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. The contractor is required to perform services on holidays.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek and weekend unless otherwise requested by the Contracting Officer.

1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0700 to 1900) Monday through Saturday. The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0700 to 1900 Monday through Sunday. The Contract Manager or Alternate Contract Manager shall be available after hours and on weekends to assist the COR with anything needed. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.). The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within three (3) days after date of contract award (Deliverable #05). The Government will review and either accept or return their comments to the Contractor within two (2) days. The Contractor shall then have three (3) days to submit a Final Work Plan (Deliverable #06). Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum two (2) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.6.5 Training Holidays: RESERVED

1.6.6 Place of Performance: The work to be performed under this contract will be performed at the Slunj Training Area and Zadar Air Port, Croatia as identified in the this PWS. Contractor shall provide facilities, and daily scheduled cleaning for the facilities provided under this contract.

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: The Contractor and Contractor personnel performing work under this contract shall be able to gain access to military installations as approved by the Ministry of Defense of the Republic of Croatia. The contractor will provide documentation from the Ministry of Defense of the Republic of Croatia showing that employees working under this contract have been cleared and have access to the training areas where services are to be provided, 5 days after contract award.

(Deliverable # 07)

1.7.2 Personnel Security Clearance Requirements: RESERVED

1.7.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor and Contractor personnel performing work under this contract shall be a Ministry of Defense (MOD) approved company in the country of operation, able to access military bases at time of the submission of quote, and shall maintain the level of security required for the life of the contract. The Contractor/vendor shall have the MOD approved vendor ID Number to be awarded this contract. Contractor personnel performing work under this contract require access to Military installations and shall comply with the Local National Screening Program in for necessary access. Before access is authorized to any Military Site/Installation, the Contractor shall provide the following information to the COR a minimum of five (5) days prior to contract start date for all employees seeking access to the base (Deliverable #04).

1. Last name and first name:

2. Passport or ID card number:

3. Date of Birth (DOB):

4. Place of Birth (POB):

5. Company name:

6. Purpose of access:

7. Job position:

8. Vehicle type and license plate number, if any:

9. Good conduct certificate / country background check:

1.7.4 Background Checks: The Contractor and all associated Subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policies (often more restrictive) and procedures (provided by Government representative). The Contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, security office, site commander, or as established by any form of governing agreements. The COR is responsible to inform the Contractor of the requirements and associated lead time needed to grant access to contracted employees. The Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, USEUCOM, USAREUR, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change or more stringent access control measures be directed, the Government may require changes in Contractor security matters or processes including searches, access restrictions, or additional controls. Additionally, Commanders at all levels retain the authority to revoke access for reasons not only limited to security concerns. Until access is authorized, the installation, site, or facility will be responsible to establish procedures. Army in Europe (AE) Regulation 604-1 provides guidance pertaining to background checks for U.S.

and Host Nation Contractors.

1.6.4.1 U.S. Citizen: The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the stateside background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 7 Days of receipt by the Contractor, identifying such with the appropriate contract number (Deliverable #8). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.4.2 Local Nationals and Third Country Nationals: (Deliverable #9) RESERVED

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Key Control: RESERVED

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: Program/Contract Manager/Alternate Program/Contract Manager. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, shall be provided in writing to the Contracting Officer no later than 24 hours of the manager not being present. (Deliverable #10). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

The Contract Manager or Alternate Contract Manager shall be available 24 hours. The Program/Contract Manager/Alternate Program/Contract Manager shall have an understanding of English, both written and spoken.

a. Special Qualifications for Prime or Subcontractor: The Prime or Subcontractor shall have at least one contract of similar scope valued at a combined effort of $500,000.00 or more within the last six years. Only offerors providing the proper documentation supporting this requirement will be eligible for award. Proposals received that do not provide proof of qualification will not be accepted.

b. Special Qualifications for Electrician: The electricians shall be fully certified, trained and meet all local standards pertaining to the facilities, equipment, maintenance and repairs. The contractor shall ensure certifications for all employees performing any electrical, plumbing, mechanical or specialized work remain certified though the life of the contract. Electrician certification shall be provided with the submission of quote.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the performance date and updated as needed to reflect Contractor personnel changes. (Deliverable #11).

1.14 Contractor Employees

1.14.1 Conduct of Employees: The Contractor shall be responsible for the performance and conduct of all personnel employed under this contract. The Contractor shall prohibit employees from performing work under this contract while under the influence of alcohol, drugs, and other incapacitating agents. Contractor personnel shall abide by all security regulations of the installation and shall be subject to such checks as may be deemed necessary. No verbal or physical abuse will be tolerated while on duty.

The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of employees for reasons stated above does not relieve the Contractor from responsibility for total performance.

1.14.2 Use of Alcoholic Beverages/Drugs: The use of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove and replace employees who are under the influence of alcohol or drugs.

1.15 Contractor Travel: The Government is not responsible for travel expenses incurred by the Contractor to provide for his services.

1.16 Other Direct Costs (ODCs): RESERVED

1.17 Data Rights: RESERVED

1.18 Non-Disclosure Requirements: RESERVED

1.19 The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at:

http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.20 Non-Disclosure Statements: RESERVED

1.21 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable #12). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.22 Phase In /Phase Out Period: RESERVED

1.23 Safety: The following provides information pertaining to Safety and Accident Prevention.

1.23.1 Safety Plan and Program: Not later than 5 days after award, the Contractor shall provide the Contracting Officer, The COR and the US Embassy in Croatia a written list of personnel, including sub-contractor personnel, who will be conducting work under this contract. The Contractor shall ensure all employees have no negative police reports and have no significant criminal charges that can affect the safety of equipment and personnel participating in the exercise. The list shall include full names, birthdates, local address and job title for all contracted and sub-contracted employees. Contractor shall abide by all US and Croatia Security Regulations and shall be subject to such checks as may be deemed necessary. Contractor, vehicles, and equipment shall be subject to Installation checks and inspections. Contractor shall obtain installation clearance prior to award of the contract.

1.23.2 Traffic Laws and regulation Compliance: The contractor shall ensure all drivers/operators for delivery, pick up, and movement meet the standards required by Croatia laws to operate the specific equipment assigned and vehicles are insured as required by Croatia law. When operating vehicles and equipment in support if this contract the contractor shall follow all local vehicle laws and regulations. The US Government assumes no responsibility for any penalties that result from the contractor, or contractor employees violating local vehicle laws and regulations.

1.23.3 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel (Deliverable #13). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hard hat.

1.22.3.1 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than three (3) days after award (Deliverable #14) that such notifications were made.

1.24 Environmental Compliance: The following provides information on Environmental Compliance.

1.24.1 Environmental Compliance Plan and Program: The contractor will be responsible for complying with all Host Nation Environmental policies and procedures

1.25 Required Training: RESERVED

1.26 Authorization to Perform Services in Germany: RESERVED

1.27 Notice to Proceed: RESERVED

1.28 Electromagnetic Compatibility Directive: RESERVED

1.29 Government Property and Services: The Government will not furnish property, equipment, or services in the performance of this contract.

1.30 Conventional Forces Europe (CFE) Treaty Verification Inspection: Contractor-owned or controlled structures and containers located on U.S. Government installations are subject to short-notice inspections by CFE treaty inspection teams.

The Government will endeavor to provide the Contractor as much notice as possible in the event of such inspections. The contractor shall provide access to such structures and containers at the request of the Government. The Contractor shall report such inspections to the KO through the COR in writing within ten (10) calendar days of completion of the inspection.

(Deliverable #15) Contractor-owned or controlled structures and/or containers on U.S. installations may have to be inspected to comply with the CFE treaty even if Contractor personnel are unavailable to provide access. Any costs borne by the Contractor or any impact on contract performance as a result of the inspection will be a matter of negotiation between the Contractor and the KO.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subcontractor

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subcontractor 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, , quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privacy of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation ASF African Swine Fever AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center

DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer MRE Meal Ready to Eat NATO North Atlantic Treaty Organization OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit UGR-H&S Unitized Group Ration – Heat and Serve USAREUR U.S. Army Europe UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3.1 Government Property and Services – The Government will not furnish property, equipment, or services in the performance of this contract.

3.2 Food Services: N/A

3.3 Fuel Storage / Distribution Capability: The Government will provide fuel (diesel / DF2) via Defense Logistics Agency (DLA) Direct Delivery, or US Army units. Where this fuel is not available the Government shall coordinate for Host Nation fuel.

Generators shall operate off Government provided Diesel (DF2) also known as F54.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Insurance: The contractor will carry insurance for their own vehicles. The US government shall not be held liable for claims generating from contracted operator error or equipment malfunction.

4.3 Secret Facility Clearance: RESERVED

4.4 Materials: The Contractor shall furnish materials, supplies, and equipment necessary to meet the requirements under this PWS. This includes but is not limited to: power generation; water; and grey water removal; portable light sets; paper products such as toilet paper, hand towels, etc.; and daily cleaning supplies and servicing materials such as blue chlorine tablets for portable latrines, water testing equipment/material such as calibrated meters, reagents, standards and buffers, etc. Contractor shall provide Material/Safety Data Sheets (MSDS or SDS) for chemicals used for the cleaning of portable latrines, showers, and hand wash stations. Additionally, the contractor shall furnish any additional materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.5 Vehicles and Equipment: Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced within a maximum of eight (8) clock hours. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time. The Contractor shall provide Portable Latrines, Hand Wash Stations, and Shower Trailers as outlined in Part 5 of this PWS; with all ancillary equipment and supplies for these facilities to be self-sufficient. This includes but is not limited to: power generation; water; and grey water removal; light; paper products such as toilet paper, hand towels, etc.; and daily cleaning and servicing.

4.6 Fuel Storage / Distribution Capabilities: The contractor shall be responsible for providing fuel storage tanks and distribution capabilities to all contractor owned power generation for fuel fired water heaters for hot water in showers and sinks, and light sets; etc.. The contractor shall provide a detailed fuel consumption rate for the exercise duration; and shall provide the COR the storage tank size, by volume, at each Training Area to ensure sufficient fuel delivery during exercise execution;

fuel will be provided by Host Nation, DLA Direct Delivery, or US Army. (Deliverable #16)

4.7 Background Checks: The Contractor shall provide background checks in accordance with this PWS and as determined by the Government.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide Field Services for up to 700 U.S. and partner nation participants. Support is required at the Slunj Training Area (approximately 500 PAX), Zadar Air Port (approximately 200 PAX) Croatia.

5.2. Tasks: The contractor shall provide daily cleaning and servicing and maintenance of all facilities. Daily service includes providing water for showers and hand washing stations; removal of grey water; and placement of Chemical Latrine solution (Blue water) in latrines. Filling soap and hand sanitizer dispensers. Cleaning all facilities to maintain a clean, sanitary environment. Provide Trash receptacle at facilities, and daily trash removal from receptacles. Ensure a consistent supply of toilet paper, hand towels, hand soap and hand sanitizer; when empty ensure items are refilled within a minimum of one (1) clock hour.

AND

The contractor shall be responsible for providing all COVID-19 PCR test and retest in order to perform work within the country of operation throughout the performance of this contract. The contractor shall be responsible for meeting all host country entry and quarantine requirements throughout the period of performance of this contract. All Contractors performing under this contract shall wear a FFP2 or equal facemask at all times.

5.2.1 Portable Shower Facilities: The contractor shall furnish, install, maintain at a minimum two (2) portable shower units and associated equipment to support the number of personnel at each location. Contractor shall provide all water to support shower facilities. Joint inspection shall be conducted with the Contracting Officer or COR before PoP start date when facilities are FOC. (In the event the Contracting Officer or COR is unable to attend the joint inspection the contract manager shall send the Contracting Officer and COR a detailed report of the inspection. This inspection report shall include the information listed below and also include a certification verifying that the electrical installation was completed to local standard and endorsed by a certified electrician.). (Deliverable #18)

The contractor shall furnish the power unit (generators), and fuel as required, to power the shower trailers during the period of performance. Generators shall operate off Government provided Diesel (DF2) also known as F54. If contractor provide fuel is required contract modification will be issued to account for fuel cost.

The shower facilities shall meet or exceed the following minimum specifications:

• 1 x Shower Head per 50 Personnel

• Shower Configuration: Each portable shower trailer/facility will have a minimum of five (5) showerheads. Dressing room with a minimum of four (4) wash basins equipped with hot and cold water faucets, four (4) mirrors and shelves, four (4) electrical outlets.

• One (1) water tank with 1000 liters of water per shower trailer. One grey water tank capable of collecting all grey water from trailer on daily basis. The contractor shall provide fresh water daily NLT 0900, and grey water removal and disposal daily NLT 0900. The contractor shall ensure grey water tanks are no more than 90% full at any given time. The Contractor shall document water tank usage daily and provide a weekly usage report to the Contracting Officer and COR.

(Deliverable #20) (Attachment 1 Water Usage Report)

• Fan: Electrical; to ventilate the enclosure.

• Lighting: Each shower facility shall be equipped with fluorescent lighting sufficient to provide 250 lx measured at 210 cm above the floor.

• Electrical Installation: Each shower facility shall be equipped with a fuse box, with each circuit being appropriately fused to meet the applicable local standards. All electrical wiring within the shower facility shall originate from this fuse box.

All outlets will be wired with an appropriate ground to ensure that personnel are not endangered by electrical shock.

Power Generation unit, and trailer shall be bonded / grounded to protect against electrical shock.

• Floors: All floors within the shower room will be covered with a non-skid surface and/or aerated matting.

5.2.1.1 Cleaning Services: The contractor shall provide cleaning services daily NLT 1200. Cleaning of the shower facilities shall include the removal of trash, sweeping and mopping of all floor surfaces ensuring the removal of dirt, mud, rocks, dust, etc., and cleaning and disinfecting of washbasins and shower stalls, and spot cleaning of interior/exterior shower facilities. The Contractor shall ensure that the shower facilities and self-contained shower units are delivered clean and disinfected. The Contractor shall provide a completed daily cleaning check list within each facilities in accordance with paragraph 5.2.

(Deliverable #19)

5.2.1.2 Grey Water Storage / Disposal: Grey water shall be stored in a separate container and removed daily NLT 0900. The contractor shall comply with all local environmental laws. The contractor is responsible for any and all penalties and fines resulting in non-compliance. The Contractor shall document daily grey water usage report and provide a weekly usage report to the Contracting Officer and COR. (Deliverable #21) (Attachment 2 Grey Water Usage Report)

5.2.2 Portable Latrines/Chemical Toilets: The contractor shall furnish, install, maintain and clean portable latrines units and associated equipment. Contractor shall remove all contractor-furnished equipment upon completion of the period of performance. The latrines shall be provided at a ratio of 1:10 personnel and shall be placed at locations specified by the COR or Contracting Officer.

5.2.2.1 Cleaning Services: The contractor shall service and stock the latrines/toilets daily. Cleaning of the portable latrines shall include the removal of trash, disinfecting, cleaning, and shall ensure the portable latrines are consistently stocked with toilet paper. Portable Latrines must be emplaced and secured at the training site, tie down if necessary due to high winds. The Contractor shall ensure that the portable latrines are delivered clean and disinfected. The Contractor shall provide a completed daily cleaning check list within each facilities in accordance with paragraph 5.2. (Deliverable #19)

5.2.3 Hand Wash Station: The contractor shall furnish, install, maintain and clean hand wash station units and associated equipment and remove all contractor-furnished equipment upon completion of the contract. Contractor shall provide all water to support hand washing stations. Hand Wash Stations shall be provided at a ratio of 1:5 latrines and 2 per feeding sites as designated by the COR.

Hand wash station must have water and hand soap or equivalent hand disinfectant at all times.

5.2.4. Portable Light Sets: The contractor shall furnish camp illumination in the form of portable light sets / light towers with integral power generators.