PWS CWR .pdf

PR: FD2060-21-00007 PWS REVISION: 3

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Performance Work Statement for

Repair of HH-60G Color Weather Radar (CWR) system consisting of:

NSN NOUN

5841-01-363-2767SO Receiver-Transmitter 5841-01-267-5934SO Receiver-Transmitter 5985-01-009-2872SO Antenna Drive Unit 5841-01-267-5932SO Indicator 5841-01-412-7459SO Interface unit

Purchase Request: FD2060-21-00007

April 26, 2021

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to perform depot level repair of the Color Weather Radar (CWR) system installed on the HH-60G helicopter. The CWR system consists of one Receiver-Transmitter, either NSN: 5841-01-363- 2767SO or 5841-01-267-5934SO, which is interchangeable, one Antenna Drive Unit, NSN:

5985-01-009-2872SO, one Interface Unit, NSN: 5841-01-412-7459SO, and one Indicator, NSN:

5841-01-267-5932SO. These services include inspection, test, bench check, and required disassembly needed for ensuring conformance to the Original Equipment Manufacturer (OEM) data and specifications. The extent of repair work required shall be determined by the initial inspection/functional checkout and the disassembly/assembly required to return an asset to a serviceable end item that shall efficiently serve its intended purpose. The contractor shall comply with the quality levels of repair necessary to return each Color Weather Radar asset to serviceable condition and on time. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified, or altered unless such changes are authorized in writing by the Cognizant Government Engineering Authority and the Procuring Contracting Officer (PCO). The contractor shall deliver quality data/documents free of technical errors. Timely and accurate reporting in CAV-AF shall be provided by the contractor.

1.2 Benefit to United States Air Force (USAF): The CWR system is Mission Critical for the HH- 60G helicopter combat search and rescue mission. Without continued repair coverage of the CWR system, mission capability and effectiveness will be degraded. Crew effectiveness could be hampered without full situational awareness tools provided by the CWR system. The current workload placed on HH-60G aircrew performing combat missions are already at critical levels and could negatively impact mission success if a break in repair coverage occurs. This acquisition will benefit the USAF by ensuring continued repair coverage and result in more aircraft available with a functional CWR system to perform the Special Operation Forces (SOF) mission.

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2.0 Services Summary

Performance Objective PWS

Reference Performance Threshold

Delivery of repair

4.1 Repaired assets shall be delivered in accordance with the schedule defined by the contract/order.

There shall be no more than one late delivery per NSN per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by a revised delivery date acceptable to the Government.

Quality of CDRL deliverable 4.3.1 There shall be no more than one rejection of any single deliverable per Ordering Period. There shall be no more than one total rejection(s) of deliverables per quarter. The Government will reject the submitted data/document if any technical errors are found within the data/document. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. The rejected data/document shall be corrected and resubmitted within 15 business days of notification of Government rejection.

Receipt of CDRL deliverable 4.3.2 There shall be no more than one late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Quality of repair 4.4.6.2 There shall be no more than one PQDR and/or QDR per NSN per contract year.

CAV-AF reporting 4.9 The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Contractor Manpower Reporting

5.7 Within 30 calendar days of contract/order award, the Contractor shall establish a record for the contract/order in eCMRA including Order Data, Contact Data and Location Data.

The Contractor shall provide a count of contractor/subcontractor personnel performing services for each fiscal year and report all contractor/subcontractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

Adherence to Contractor QMS 4.4.6.1 100% compliance with the QMS is required.

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3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at https://www.acquisition.gov.

3.2 Government Property to be Provided: Government property will be provided in accordance with the GFP attachment, attached to the contract.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

3.4 Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing.

Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.1 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The reporting requirements does not change any liability provisions or other reporting requirements that may exist under the contract/order. http://www.dcma.mil/aboutetools.cfm

4.0 Technical Requirements

4.1 Repair Turn Around Time (RTAT): The contractor is required to perform depot level repair services for the Color Weather Radar (CWR) system installed on the HH-60G helicopter. The CWR system consists of one Receiver-Transmitter, either NSN5841-01-363-2767SO or 5841- 01-267-5934SO, which is interchangeable, one Antenna Drive Unit, NSN5985-01-009-2872SO one Interface Unit, NSN5841-01-412-7459SO and one Indicator, NSN5841-01-267-5932SO.

There shall be no more than one late delivery per quarter. The Contractor shall notify the https://www.acquisition.gov/

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract. The late asset shall be delivered by a revised delivery date acceptable to the Government. In the event there is a need for long-lead time parts, the contractor shall notify the Government PCO within 10 calendar days.

4.2 Period and Place of Performance

4.2.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend May 2021 to June 2026

4.2.2 Place of Performance: These services will be performed at TBD after Contract Award.

4.3 Contract Data Requirements List(s) (CDRL)

• A001, DI-PSSS-81995, Contract Depot Maintenance Production Report

• A002, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF)/Contractor Furnished Material Report)

• A003, DI-MISC-81832, Counterfeit Prevention Plan

• A004, DI-MGMT-81803, Item Unique Identification (IUID) Marking Plan

• A005, DI-MGMT-81804, IUID Marking Activity, Validation & Verification Report

• A006, DI-MGMT-80441C, Government Property Inventory Report

• A007, DI-QCIC-81722, Quality Program Plan (QPP)

• A008, DI-QCIC-80125B/T, Government Industry Exchange Program (GIDEP)

Alert / Safe Alert Report

• A009, DI-QCIC-80126B/T, Government Industry Exchange Program (GIDEP) Alert / Safe Alert Response

4.3.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any single deliverable. There shall be no more than one total rejection(s) of deliverables per quarter. The Government will reject a deliverable if any technical errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. The rejected deliverable shall be corrected and resubmitted within 15 business days of notification of Government rejection.

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4.3.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Procurement Integrated Enterprise Environment (PIEE) / Wide Area WorkFlow (WAWF) and/or be submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3.3 Contract Depot Maintenance Production Report: The contractor shall submit the report IAW the CDRL. [CDRL A001, DI-PSSS-81995]

4.4 Condemnation and Repair

4.4.1 Beyond Economical Repair (BER): The contractor shall be required to repair all end items unless the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) provides written direction. Requests for condemnation shall be submitted in writing through the ACO to the PCO within (10) ten working days following initial inspection/functional testing.

Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage affecting more than 75% of material within the end item (i.e., crushed).

b. Burn damage affecting more than 80% of end item internal electrical components & connections.

c. Obsolescence of replacement parts is determined and confirmed by DCMA. In the event Condemnation is granted by the Government, the contractor shall not charge the full repair cost, but only the firm fixed price BER CLIN.

Furthermore, the PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number. The results of any testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions. The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. The contractor is authorized reclamation from condemned units. The contractor shall request authorization from the PCO prior to reclaiming any items from the condemned unit. The contractor shall report the use of reclaimed items to the PCO.

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4.4.1.1 Obsolesence:

Following contract award, in the event that one or more parts involved in the production of any of the requirements contained in this contract are obsolete, non-procurable or out of production, the contractor shall provide written notice to the contracting officer. This notice will include the contractor’s recommendation to correct the problem and should be in one of the following general categories: (A) Alternative sources within industry, (B) Hardware redesign, or (C) out of production nonrecurring (NRE) effort. Included with the recommendation will be the contractor’s assessment of any costs and schedule impacts associated with the recommendation.

1. Upon receipt of the notification, the contracting officer will determine the appropriate course of action and will give written direction to the contractor.

2. Redesign, vendor qualification, or out of production NRE effort undertaking by the contractor to implement the contracting officer’s direction will be charged as a cost plus fixed-fee contract line item to be established in the contract. In no event will the contractor proceed with implementation without written approval of the contracting officer. If the contracting officer implements this provision, costs associated with the change will be evaluated and negotiated at that time.

3. If after all efforts A), B), and C) stated in paragraph above have been exhausted and the contractor notifies the Government (in writing) that no vendor can be obtained or qualified and component part cannot be redesigned due to technical or cost limitations, the contracting officer will commence with the issuance of a termination for convenience of the Government for that CLIN.

4.4.2 Teardown, Test, and Evaluation (TT&E): TT&E is performed by the contractor to determine the cause of failure prior to conducting actual repair of the item.

4.4.2.1 No Fault Found (NFF): When situations occur where an asset is provided to the contractor for repair, but the contractor cannot duplicate the fault, NFF, the contractor will notify the Procuring Contracting Officer (PCO) within 60 business days after receiving the assets. The contractor shall charge the FFP NFF or TT&E actions CLIN.

4.4.2.2 Over and Above: The Over and Above CLIN is reserved for the repair of units that do not meet the criteria for a BER but for which the repair price exceeds the FFP repair cost associated with normal wear and tear. Following TT&E, if a unit is determined to need funding over and above the negotiated cost of the repair CLIN, the contractor shall provide an Over and Above quote to the PCO and Production Management Specialist. It is up to the Government IPT to decide whether or not to proceed with repairs at the newly quoted price. Any work performed above the negotiated repair price prior to notification to, and approval by, the Government will not be considered reimbursable.

4.4.3 Cannibalization: Upon approval by the Government, the contractor is authorized to cannibalize repairable Shop Replaceable Units (SRU) necessary to accomplish timely repair to

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall meet production schedule and/or accomplish repair of Mission Capable (MICAP) requirements.

When an asset is approved for condemnation due to obsolescence it may be cannibalized to repair other assets until no longer usable and prior to disposal. All cannibalized components not approved for condemnation will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and in which it was installed.

4.4.4 Facility Requirements: The contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the assets.

4.4.5 Repairable Components: Repairable components will be repaired to Original Equipment Manufacturer (OEM) specifications.

4.4.6 Quality

4.4.6.1 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The QMS shall address detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The QMS shall include a schedule of quality assurance/control inspections. 100% compliance with the QMS is required. [CDRL A007, DI- QCIC-81722, Quality Program Plan (QPP)]

4.4.6.2 The Contractor’s Quality Program shall be established and maintained IAW FAR 52.246- 11 or equivalent. The Contractor’s quality program shall meet the requirements of ISO 9001:2008 or equivalent. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements set forth in Air Force T.O. 00-35D-54. There shall be no more than one PQDR and/or Quality Deficiency Report (QDR) per contract year during the performance of this contract repair effort.

4.4.7 DD Form 1574 Serviceable Tags: Contractor shall complete, DD Form 1574 Serviceable Tags IAW MIL-STD-129R. Insure DD Form 1574 Serviceable Tags are attached to the asset and also to the outside of the box it is packaged in.

4.5 Item Unique Identification

4.5.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

4.5.2. IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130N, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the Government Engineer (who is identified in the QASP) prior to implementation. [CDRL A004, DI-MGMT-81803, IUID Marking Plan]

4.5.3 IUID Marking Activity and Verification Report: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

[CDRL A005, DI-MGMT-81804, IUID Marking Activity and Verification Report]

4.5.4 Reporting in IUID Registry

4.5.4.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.5.4.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.6 Government Property Inventory Report: The contractor shall perform an annual 100% physical inventory of all received Color Weather Radar components for the contract. The components consist of one Receiver-Transmitter, either NSN: 5841-01-363-2767SO or 5841-01- 267-5934SO, which is interchangeable, one Antenna Drive Unit, NSN: 5985-01-009-2872SO, one Interface Unit, NSN: 5841-01-412-7459SO, and one Indicator, NSN: 5841-01-267-5932SO.

Once an annual physical inventory has been accomplished, the contractor shall provide their internal property management control records in accordance with FAR Part 52.245-1(f)(1)(iv), Physical Inventory. Findings and corrective actions of contractor annual physical inventory results requires the PMS to review, analyze, and comparison to CAV-AF system reported inventory and identify any variances. After CAV-AF system research, with input from IMS/MM

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall and the repair contractor, the PMS shall determine required CAV-AF contractor reporting corrective actions on all identified variances. Upon defining required corrective actions, the PMS will engage the PCO to provide Government results and corrective reporting actions to the contractor and will direct those actions. These results shall be shared with respective DCMA representative for review and/or follow-up inspection. NOTE: Contractor property records shall include all government provided material where process tracking is accomplished outside of the CAV-AF system, thereby allowing the PMS to conduct a review and confirmation inventory tracking accuracy. [CDRL A006, DI-MGMT-80441C, Government Property Inventory Report]

4.7 Depot Maintenance Production Report: The contractor shall submit the report on the 10th calendar day after the end of each reporting period IAW the Contract Data Requirements List (CDRL). [CDRL A001, DI-PSSS-81995, Contract Depot Maintenance Production Report]

4.8 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and all applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.8.1 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.9 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. [CDRL A002, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Contractor Furnished Material Report]

4.10 Counterfeit Prevention Plan (CPP): The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory. At a minimum, CPP shall address the following:

4.10.1. Prevention Of Counterfeit Parts Entering The USAF/DoD Supply Chain: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and for disposition of counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with the Data Item Description

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(DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. [CDRL A003, DI-MISC-81832, Counterfeit Prevention Plan]

4.10.2 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.10.3 Definitions: The Contractor shall utilize definitions per AS5553A to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553A, paragraph 3, 3.1, 3.2, 3.3, appendix H).

4.10.4 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553A, paragraph 4.1.1, 4.1.2.e., appendix A).

4.10.5 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify specific roles and responsibility for each. (Ref. AS5553A, paragraph 4.1.2, 4.1.3, appendix B, C, D).

4.10.6 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553A, paragraph 4.1.2, 4.1.3, appendix B, C, D).

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4.10.7 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per Office of Deputy Assistant Secretary of Defense (ODASD) Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553A, paragraph 4.1.4, 4.1.5, appendix E).

4.10.8 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553A, paragraph 4.1.4, appendix E).

4.10.9 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts is not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractor’s control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government.

(Ref. AS5553A, paragraph 4.1.6, appendix F).

4.10.10 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant

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Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI.

Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553A, paragraph 4.1.7, appendix G).

4.10.11 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.11 Government-Industry Data Exchange Program (GIDEP)

4.11.1 The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, in accordance with the CDRLs.

4.11.2 The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs.

[CDRL A008, DI-QCIC-80125B/T, GIDEP Alert/Safe Alert Report; CDRL A009, DI-QCIC- 80126B/T, GIDEP Response to an Alert/Safe Alert]

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with all applicable Government security regulations.

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with Department of Defense Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program, and Department of Defense (DoD) Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual, to protect United States (U.S.) Government interests. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor /subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without appropriate security clearance and need-to-know.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products (Formerly Green Procurement Plan) or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with all applicable Government safety and health regulations including, but not limited to, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Safety and Health Plan/Program: If the Contractor does not have a Safety and Health Plan previously and currently approved by the MFT, they shall submit a Safety and Health Plan as indicated by CDRL instructions. The Contractor shall establish and maintain a safety program in accordance with the contract/order, all applicable Government safety and health regulations and the Safety and Health Plan.

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

5.5.3 Mishap Notification/Investigation

5.5.3.1 Mishap Reporting: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within eight business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3.2 Damage to Government Property: The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of Contractor/Subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including Subcontractor labor hours, required for performance of the services provided under the contract in the System for Award Management (SAM). Reporting shall be conducted for each fiscal year in accordance with the Service Contract Reporting User’s Guide located on the SAM website. The Contractor shall establish a record for the contract/order in SAM no later than 30 calendar days after contract/order award. Additional information and user manuals for government personnel and Contractors are available at https://www.sam.gov.

https://www.sam.gov/

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

5.8 Invoicing/Payment and Receipt/Acceptance: Contractor shall submit/process payment requests and receipt/acceptance documents via PIEE/WAWF.

5.9 Trafficking in Persons: The Contractor shall comply with all applicable Government regulations including, but not limited to, FAR 52.222.50, Combating Trafficking in Persons.

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall

6.0 Appendices

6.1 Appendix A, Reference(s)

Publication

Title of Publication

Date of Publication

Sections(s) that Apply

T.O. 00-35D-54

USAF Deficiency Reporting, Investigation, and Resolution

1 May 2007

Entire Document

FAR 52.222.50

Combating Trafficking in Persons

Jan 2019

FAR 52.245-1

Government Property Aug 2010

FAR 52.246-11 Higher-Level Contract Quality Requirement Feb 1999

Entire

DoDD 4715.1E

Environment, Safety, and Occupational Health (ESOH)

March 19, 2005

Document

DFARS 252.245-7002

Reporting Loss of Government Property

T.O. 00-20-2

Maintenance Data Documentation (PWS paragraph 4.3.2) Sep 2010

Public Law 91-596 as amended by Public Law 101-552

Occupational Safety and Health Act of 1970

December 29, 1970 as amended through January 1, 2004

MIL-STD-129R Military Marking for Shipment and Storage 19 Sep 2007; Chg 4

DFARS 252.211–7003 Item Identification and Valuation Jun 2011 Entire

DoD 4100.39-M Federal Logistics Information System May 2010; Chg Letter Oct 2010

MIL-STD-130N DoD Standard Practice Identification Marking of US Military Property 17 Dec 2007

Entire

ISO 9001:2008 Quality Management Systems Requirements 1 DEC 2008

Entire

MIL-STD-1686C

Electrostatic Discharge Control Program for Protection of Electrical & Electronics Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices) Metric used simultaneously

25 Oct 1995

MIL-HDBK-263B

ESD Handbook for Protection of Electrical / Electronic Parts, Assemblies & Equipment (excluding electrically Initiated Explosives Devices) Metric MIL-STD-1686C and MIL-HDBK-263B Used simultaneously

31 Jul 1994

AFJI 63-108 Government-Industry Data Exchange Program (GIDEP) 15 May 1980 Entire

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 21 August 2012). Other requests for this document shall http://www.e-publishing.af.mil/

GIDEP Operations Manual S0300-BT-PRO-

Government-Industry Data Exchange Program (GIDEP)

September 2009 http://www.gidep.org/

Chapter 2:

Participation Requirements